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02/16/2021 04H Modifying City-Wide Petty Cash and Change Funds 4b tk, 4a` s p F r�tp aao /w \\Yt;Ak1AA BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.H. For Meeting of: February 16, 2021 ITEM TITLE: Resolution modifying City-wide Petty Cash and Change Funds SUBMITTED BY: Steve Groom, Director of Finance Kimberly Domine, Financial Services Division Manager SUMMARY EXPLANATION: Finance staff has audited all petty cash funds located in all city departments and engaged in discussion with custodians and managers to re-evaluate levels to be maintained. The following changes are requested and recommended for current change funds and petty cash needs: • Finance's Utility Services Division (the front counter at City Hall) has an increase in the change funds from $70 each to $100 each, for a total of 6 cash drawers to assist in operational efficiency, increasing from a total of$420 to $600. • Tahoma Cemetery has a cash drawer of$100 being added to the resolution. Debit/credit card payments can be made onsite; however, cash payments could only be made at Public Works which is not convenient to customers. • Airport, City Clerk, Fire, Legal, Neighborhood Development, Police EHM, and Parks— Special Events have all extinguished their funds (deposited in bank)due to no longer being required. • Police Special Investigations was reduced by$5,000. The attached resolution lists all of the change/petty cash funds in the City. The amounts include the modifications noted above. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type Res lotion 1/2 /2 21 l esolution 2 3 RESOLUTION NO. R-2021- A RESOLUTION Amending Resolution No. R-2011-58, adopted April 19, 2011 and authorizing the existence of Change Funds, and other Petty Cash Funds, within the various Funds of the City of Yakima. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. Change funds are hereby authorized in various amounts as follows: Department Amount Treasurers Change $1,000.00 Treasurer (6 drawers at $100.00) 600.00 Code Administration 200.00 Police Department 150.00 Municipal Court 600.00 Parks/Senior Citizens Center 100.00 Fisher Golf Course 250.00 Lions Pool 50.00 Franklin Pool/Concessions 100.00 Gateway Sports Complex (2 Drawers at $150.00) 300.00 Tahoma Cemetery 100.00 Public Works Admin. (2 drawers @ $100) 200.00 $3,650.00 Section 2. Petty Cash funds, expenditures from which are to be reimbursed through departmental budgets, are hereby authorized in various amounts as follows: Department Amount Parks-Sr. Citizens Center 200.00 Police 800.00 Police (Special Investigations) 2,500.00 Public Safety Communications 150.00 Public Works Admin. 500.00 Telecommunications 75.00 Wastewater 300.00 Water Treatment 500.00 $5,025.00 TOTAL $8,675.00 Section 3. Resolution No. R-2011-58, adopted April 19, 2011 is hereby amended to conform to the provisions hereof. ADOPTED BY THE CITY COUNCIL this 16'h day of February, 2021. 4 Patricia Byers, Mayor ATTEST: Sonya Claar Tee, City Clerk