Loading...
02/16/2021 04G Write-Off of Uncollectable Utility Accounts Receivables to\'4\lyy tbxk ik 1 PPP PPP g. A ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.G. For Meeting of: February 16, 2021 ITEM TITLE: Resolution authorizing the write-off of certain uncollectable utility accounts receivable SUBMITTED BY: Steve Groom, Director of Finance and Budget James Dean, Utility Customer Services Manager SUMMARY EXPLANATION: Attached is a resolution authorizing the annual write-off of certain uncollectable accounts receivable owed to the City's Water, Irrigation, Wastewater, Solid Waste, and Storm water Divisions.A total of 1,122 accounts totaling $293,154.11 have been identified for write-off, since the last write-off was done in February 2020, when 1,415 accounts totaling $259,667.96 written off. Delinquent accounts are recommended for write-off for various reasons, including: The Statute of Limitations (six(6)years or older) has been met; Bankruptcy(discharge of debt); Death of debtor; and Accounts have been sent to a collection agency and returned as uncollectable. The large majority of the write-offs meet the 6 year statute of limitations which relate to the billings done in 2014. The $293,154.11 represents slightly less than 1% (.81%)of the dollars billed that year. The utility division currently reserves 1% of their monthly billing for bad debt. Since this is within the amount reserved, the fund balances will not be decreased by this write-off. The resolution (attached) identifies the dollar amount by each utility division to be discharged. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: Description Upload Date Type 2 D R+74,=olution 11190T1 Resolution 3 RESOLUTION NO. R-2021- A RESOLUTION Authorizing the write-off of certain uncollectable accounts receivable by the utility funds of the City of Yakima. WHEREAS, the Utility Services Division of the City of Yakima manages the billing process for the City's Water, Irrigation, Wastewater, Storm water and Refuse utilities, and; WHEREAS, in accordance with best business practice, past due accounts are sent to a collection agency for follow up, and the agency reports back uncollectable accounts that are past the Statute of Limitations; discharged in a bankruptcy; discharged by death of the debtor; or otherwise uncollectable; and WHEREAS, the Utility Services Division has a detailed listing of 1122 uncollectable delinquent accounts totaling $293,154.11 to various utility funds of the City to be discharged by City Council action, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The delinquent accounts in the following amounts as summarized by utility totaling $293,154.11 are hereby recognized by the City Council as uncollectable and the Director of Finance & Budget or his /her designee is hereby authorized to write off these debts accordingly. Water Irrigation Waste Water Refuse Fees $70,269.95 $25,383.36 $143,432.30 $53,295.96 $772.54 ADOPTED BY THE CITY COUNCIL this 16th day of February, 2021. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk