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Home My WebLink About12/06/1994 Adjourned Meeting 1 31 ' CITY OF YAKIMA, WASHINGTON DECEMBER 6, 1994 ADJOURNED MEETING - BUDGET WRAP - UP I/ The City Council met in session on.this date at 9:00 a.m., in the Council Chambers of City Hall, Yakima, Washington. Mayor Pat Berndt, presiding, Council Members Clarence Barnett, Henry Beauchamp, Ernie Berger, Bill Brado, Lynn Buchanan, and Bernard Sims present. Staff members present were City Manager Zais, John Hanson, Director of Finance and Budget, Bob Wheeler, Accounting Manager, Cindy Epperson, Accountant, City Clerk Roberts, and Deputy City Clerk Skovald. 1. BUDGET WRAP -UP Mayor Berndt began with the Budgeted Policy Decisions on page 7. 1995 BUDGET MAJOR POLICY ISSUES BUDGETED Legal Department Litigation Attorney /Word Processing Typist -- 25% General Fund, 75% Risk Management -- $85,000 Personnel, $8,000 Non - Personnel. It was MOVED BY BRADO, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Restructuring Professional Legal Staff -- $6,000 General Fund, Personnel. It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. City Clerk Records Management System -- $25,000 General Fund, Non - Personnel. It was MOVED BY BARNETT, SECONDED BY BRADO, TO APPROVE THE REQUEST. I/ The motion carried by unanimous voice vote. Human Resources Reinstate DA II Position to Human Resources -- $24,200 Health Benefit Fund, Personnel. (1994 Carry Over) It was MOVED BY BARNETT, SECONDED BY BRADO, TO APPROVE THE REQUEST. The motion carried by a 6 -1 voice vote; Berndt voting nay. 32 ADJOURNED MEETING - DECEMBER 6, 1994 - BUDGET WRAP -UP Supervisory /Exempt /Confidential Employees Salary Survey -- $22,000 General Fund, Non- Personnel. It was MOVED BY BRADO, SECONDED BY BERGER, TO DISAPPROVE THE REQUEST. Questions were asked by Council members and explanation was provided by staff regarding the purpose of the survey, the number of positions to be surveyed, and the cost of the survey. The question was called for a vote on the motion. The motion failed by a 3 -4 voice vote; Berndt, Beauchamp, Buchanan and Sims voting nay. Classification Study -- Continued 1994 Work Products -- $11,000 I/ General Fund, Non - Personnel. It was MOVED BY SIMS, SECONDED BY BEAUCHAMP, TO APPROVE THE REQUEST. The motion carried by 4 - voice vote; Barnett, Berger, and Brado voting nay. Investigative Services -- $5,000 Worker's Comp Fund, Non - Personnel. It was MOVED BY SIMS, SECONDED BY BRADO, TO APPROVE THE REQUEST. The motion carried by an unanimous voice vote. Information Systems Imaging System Software and Equipment -- $170,000 Law & Justice Capital Fund, Non - Personnel. It was MOVED BY BERGER, SECONDED BY BUCHANAN, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Programmer Analyst -- $40,000 General Fund, Personnel. It was MOVED BY SIMS, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Planning Economic Development Consultant -- $40,000 UDAG Fund /Economic Development Fund, Non - Personnel. It was MOVED BY BARNETT, SECONDED BY BERGER, TO ESTABLISH THE AMOUNT OF $20,000. Discussion began concerning the funding needed to cover the scope of services needed to promote various projects for federal assistance. It was MOVED BY BUCHANAN, SECONDED BY BEAUCHAMP, TO AMEND THE MOTION TO $40,000. The amendment carried by 4 - 3 voice vote; Barnett, Berger, and Brado voting nay. The vote was called on the motion as amended. The motion carried by a 4 -3 voice vote; Barnett, Berger, and Brado voting nay. Replace Heating /Cooling System at Southeast Yakima Community Center -- $50,000 Parks Capital Fund, Non - Personnel. It was MOVED BY BARNETT, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion I/ carried by unanimous voice vote. CBD Promotion /Development Consultant -- $15,000 (1995) and $15,000 (1996) Non - Personnel. It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO APPROVE THE REQUEST. The motion carried by 4 -3 voice vote; Barnett, Berger, and Brado voting nay. 2 ADJOURNED MEETING - DECEMBER 6, 1994 - BUDGET WRAP -UP 3 Upgrade DA II Position to a DA III Position (Estimated Salary & Benefits) (1994 Carry Over Policy Issue) -- $1,600 General Fund, Personnel. It was MOVED BY BERGER, SECONDED BY BRADO, TO DISAPPROVE THE REQUEST. The motion carried by unanimous voice vote. Shift GMA Planner to General Fund from Growth Management Fund -- $47,500 General Fund, Personnel. It was MOVED BY BERGER, SECONDED BY BARNETT, TO DISAPPROVE THE REQUEST. Discussion began about this request as it relates to the state's position to freeze Trust Fund applications from local governments that have not adopted comprehensive plans as required by Growth Management. The City's plan is about one month from final draft and delivery to Council for consideration. The GMA Planner position is essentially needed to finish those GMA policy issues. This position is also needed to continue the Planning Division's demonstrated ability to respond to applications in a timely and businesslike manner -- critical for attracting new industry to the city. The question was called for a vote on the motion. The motion failed by a 3 -4 voice vote; Berndt, Buchanan, Beauchamp, and Sims voting nay. It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by a 4 -3 voice vote; Barnett, Berger, and Brado voting nay. There was brief discussion among Council members and staff about voting on negative - question motions with a consensus to not vote again on those issues. Code Administration Upgrade DA II Position to a DA III Position (Estimated Salary & Benefits) (1994 Carry Over Policy Issue) -- $1,600 General Fund, Personnel. It was MOVED BY BARNETT, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion carried by a 6 -1 voice vote; Berndt voting nay. Housing Irrigation Rehabilitation -- $100,000 Housing Block Grant, Non - Personnel. It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO APPROVE I/ THE REQUEST. The motion carried by a 6 -1 voice vote; Berndt voting nay. Cable TV Upgrade Community Programming Assistant to Community Production Coordinator -- $2,900 Cable TV Fund, Personnel. It was MOVED BY BRADO, SECONDED BY BEAUCHAMP, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. 3 34 ADJOURNED MEETING - DECEMBER 6, 1994 - BUDGET WRAP -UP Professional Services for Nil Grant Developer -- $10,000 Cable TV Fund, Non - Personnel. This Policy Issue was withdrawn by staff. Capitol Theatre I/ Management Fee Adjustment -- $2,750 Capitol Theatre Fund /Hotel /Motel Tax, Non - Personnel. It was MOVED BY BRADO, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Police Police Lieutenant Position -- Annual Cost $66,000 -- $50,000 (1995) General Fund, Personnel. It was MOVED BY BRADO, SECONDED BY BUCHANAN, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Fire Electronic Technician I, $31,800, Eliminate Temporary (12,600), Professional Services (15,000)(Net Cost -- 1995, $4,200) Annualized Net Cost = $10,600 -- 1995 Net Cost $4,200 General Fund, Personnel. It was MOVED BY BRADO, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Public Works Administration Abolish Administrative Assistant to the Director of Public Works Position /Create Administrative Manager Position -- $12,700 Net Cost Increase, Service and Enterprise Divisions, Personnel. It was MOVED BY BARNETT, SECONDED BY BUCHANAN, TO DENY THE REQUEST. The motion carried by a 5 -2 voice vote; Berndt and Sims voting nay. Refuse and Recycling Refuse Rate Ad-iustment - 5% (See supplemental information and 11/30/94 & 11/28/94 memos from Council Member C. Barnett -- Attachment I -a -- $65,500 Refuse Fund, Non - Personnel. Council Member Barnett provided information concerning future possible function transfers from the Street Division to the Refuse Division. This change would affect the rate in the future; Street Committee recommendations are expected for the 1996 Budget. It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THE RATE ADJUSTMENT INCREASE AT 5% AND CONSIDER THE STREET COMMITTEE RECOMMENDATION AT A LATER DATE. The motion carried by unanimous voice vote. 4 ADJOURNED MEETING - DECEMBER 6, 1994 - BUDGET WRAP -UP 3 5- Parks and Recreation Parks and Recreation Fees and Chartres -- $5,000 Revenue Increase, Park Fund, Non- Personnel. It was MOVED BY SIMS, SECONDED BY BARNETT, TO APPROVE THE REQUEST. The motion carried by unanimous I/ voice vote. City Manager Zais explained formal legislation will be brought back. Funding to Support Yakima Gana Prevention Coalition and Summer Youth Programs -- $75,000, Parks, Non - Personnel. It was MOVED BY SIMS, SECONDED BY BEAUCHAMP, TO APPROVE THE REQUEST. It was MOVED BY BERGER, SECONDED BY BRADO, TO AMEND THE MOTION TO $50,000. The motion to amend carried by 4 - 3 voice vote; Beauchamp, Berndt, and Sims voting nay. The question was called to vote on the motion as amended. The motion carried by 4 -3 voice vote; Beauchamp, Berndt, and Sims voting nay. Council Member Beauchamp commented about the preventative nature of these programs and the cost to incarcerate people in the jail system. He asked if someone would reconsider their position on this issue. It was MOVED BY BUCHANAN, SECONDED BY BEAUCHAMP, TO RECONSIDER. The motion carried by 4 -2 voice vote; Berger and Brado voting nay; Barnett not voting. It was MOVED BY BEAUCHAMP, SECONDED BY BUCHANAN, TO APPROVE THE $75,000 REQUEST. The motion carried by a 4 -3 voice vote; Barnett, Berger, and Brado voting nay. Sewer Seasonal Utility Worker -- .Industrial Waste (Modified 1994 Carry Over Policy Issue) - -Net $9,000 Annualized, Sewer Operating, Personnel. It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Pretreatment Staffing above budgeted but frozen 1994 proposed (Modified 1994 Carry Over Policy Issue) -- $35,800 Annualized, Sewer Operating, Personnel. It was MOVED BY BRADO, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Water and Irrigation Water Treatment Plant Operator (Modified 1994 Carry Over Policy Issue) -- $42,000 Annualized, $28,000 (1995) Water Operating Fund, Personnel; $14,500 Non - Personnel. It was MOVED BY BRADO, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Reinstate Temporary Workers -- Two (1994 Carry Over Policy Issue) - - $17,800, Water Operating Fund, Personnel. It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. 5 36 ADJOURNED MEETING - DECEMBER 6, 1994 - BUDGET WRAP -UP Other Outside Requests Currently Budgeted Yakima County Development Association -- $29,872 General Fund, Non - Personnel. City Manager Zais explained this matter has been formally voted on at an earlier presentation; the contract will be brought back. There was consensus that there was no need to vote I/ on this issue. Allied Arts Council -- Arts Van -- $8,000 General Fund, Non - Personnel. It was MOVED BY SIMS, SECONDED BY BERGER, TO APPROVE. The motion'carried by unanimous voice vote. Ag Showcase -- Ki -Yak -- $25,000, $10,000 In -Kind, General Fund, Non - Personnel. It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO APPROVE THE REQUEST. It was MOVED BY BERGER, SECONDED BY BRADO, TO AMEND THE MOTION TO ELIMINATE THE $25,000 CASH CONTRIBUTION AND KEEP THE $10,000 IN - KIND. The amendment failed by 2 -5 voice vote; Barnett, Beauchamp, Berndt, Buchanan, and Sims voting nay. The question was called for a vote on the original motion. The motion carried by 5 -2 voice vote; Berger and Brado voting nay. Hispanic Chamber of Commerce -- Request for $5,000 (See supplemental information -- Attachment I -b) -- $2,400 Budgeted General Fund, Non - Personnel; $2,600 Unbudgeted General Fund, Non - Personnel. It was MOVED BY BEAUCHAMP, SECONDED BY BUCHANAN, TO APPROVE THE $2,400. It was MOVED BY SIMS, SECONDED BY BARNETT, TO AMEND THE AMOUNT TO $1,000. There was discussion and comments, both for and against. Council Member Sims complimented the good ' leadership of the group and urged the Hispanic Chamber and the Greater Yakima Chamber of Commerce to merge together. After further discussion, both for and against, the question was called for a vote on the motion to amend. The motion carried by 4 - vote; Beauchamp, Berndt, and Buchanan voting nay. The question was called for a vote on the motion as amended. The motion carried by 5 -2 voice vote; Berndt and Beauchamp voting nay. Substance Abuse Coalition -- $14,860 General Fund, Non - Personnel. It was MOVED BY BARNETT, SECONDED BY BEAUCHAMP, TO APPROVE THE REQUEST.' The motion carried by unanimous voice vote. Yakima Chamber of Commerce -- $2,400 General Fund, Non - Personnel. It was MOVED BY SIMS, SECONDED BY BEAUCHAMP, TO APPROVE THE I/ REQUEST. The motion carried by unanimous voice vote. Yakima Sunfair Association -- Request for $2,500 -- $2,000 General Fund, budgeted and $500 General Fund, Unbudgeted. It was MOVED BY SIMS, SECONDED BY BRADO, TO APPROPRIATE $1,000. The motion carried by unanimous voice vote. 6 37 ADJOURNED MEETING - DECEMBER 6, 1994 - BUDGET WRAP -UP 1995 BUDGET UNBUDGETED POLICY ISSUES Police I/ Acctuire Video Surveillance System -- $37,500 Unbudgeted General Fund, Non Personnel. It was MOVED BY BRADO, SECONDED BY BARNETT, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Fire Fill Vacant Fire Investigator (1994 Carryover Policy Issue) Approve subject to 50% commitment from Fire Districts -- It was MOVED BY BRADO, SECONDED BY BARNETT, TO APPROVE THE REQUEST. Mayor Berndt explained that the City and County Associations have made it as one of their legislative agenda items to get the state to re -fund the Arson Investigator Position. She suggested waiting to see what happens with that issue. The question was called for a vote on the motion. The motion carried by 5 -2 voice vote; Berndt and Beauchamp voting nay. Fire Monitoring system Review (See supplemental information -- Attachment Ii -a) -- No initial cost -- approve migration from hardwire and telephone circuit systems to the SESCOA System. It was MOVED BY SIMS, SECONDED BY BRADO, TO APPROVE THE REQUEST. The motion carried by unanimous voice vote. Should staff review infrastructure policies and standards and make recommendations to the Council that will make allowance for and /or waive standards "that will make low income housing cost feasible." (CHAS, Pacre 63) Council added -- Council Member Barnett original 1994 proposal. - -No cost item. It was MOVED BY BARNETT, SECONDED BY BERGER, TO APPROVE THE REQUEST. The motion carried by a 6 - voice vote; Sims voting nay. Streets Street Review Committee (Material will be coming in the near future.) -- Operational Impacts /Reduction Enhancement Resources, Unbudgeted, Non - Personnel. Nothing to vote on. I/ Transit Transit Service Options -- Mayor Berndt submitted Option 4. It was MOVED BY BARNETT TO APPROVE THE OPTION SUBMITTED BY THE MAYOR TO REDUCE ROUTE 10 TO PEAK HOURS ONLY, ELIMINATE THE TROLLEYS, REDUCE HOLIDAY SERVICE, AND APPROVE THE FARE INCREASE. HE THEN WITHDREW HIS MOTION PENDING CLARIFICATION. Bill Schultz explained the differences between Option #4 and #3. Mayor Berndt then explained 7 3.3 ADJOURNED MEETING - DECEMBER 6, 1994 - BUDGET WRAP -UP her proposal. It was MOVED BY BARNETT,' BY BERGER, TO APPROVE OPTION #4 AS SUBMITTE61BY THE MAYOR: There were comments about the elimination of the 'trolleys. Discussion continued with • direction given to staff to creatively explore possible options to keep the trolleys in the community such as special charter functions or Visitor & Convention activities. The question was called for a vote on the motion. The motion carried by a 4 -3 vote; Beauchamp, Buchanan, and Sims voting nay. Parks and Recreation Establish a Recreation Coordinator Position -- Eliminate Temporary Park Caretaker Position -- $10,000 Net Cost -- Increase, Unbudgeted Park Fund /Program Fees /Charges, Personnel. It was MOVED BY BERGER, SECONDED BY SIMS, TO APPROVE THE REQUEST. The motion carried by a 5 -2 voice vote; Barnett and Brado voting nay.' Council Added Policy Issue -- Sewer • • Eliminate City In Lieu Utility Tax on debt coverage, with appropriate rate reductions. Referred to as "Modified Option C" in the most recent Cost -of- Service discussions. (See Council Agenda Statement Report) Implement Option "C" as proposed by staff. (See Council Agenda Statement Report)' Response' to 11/30/94 C. Barnett memo from Sewer -- Attachment II -b -- ($30,000) In Lieu Tax Revenue Loss Below 1994 Actual and 1995 Currently Budgeted Level, Unbudgeted, Non - Personnel. $153;000 In Lieu of Tax Revenue Gain Above 1994 Actual and 1995 Current Budget Levels, Unbudgeted, 'Non- Personnel. There was consensus to discuss this issue in its entirety at the 2:00 p.m. Business Meeting today. Outside Agency Requests Provide Funding Support for the Annual 4th of July Celebration -- Up to $24,000 Park Fund /Gener'a1 Fund (Fire), Unbudgeted, Non - Personnel. Council Member Barnett abstained from voting because he is on the committee. It was MOVED BY BRADO, SECONDED BERNDT, TO APPROVE $8,000. The motion carriedby 6 -0 voice vote; Barnett abstaining. Mayor Berndt suggested a contract for services as part of our'Fire Prevention Activities be prepared. Provide Funding support for Existing RSVP Program -- $3,000 General Fund -- Intergovernmental /Park Fund, Unbudgeted, Non - Personnel. It was MOVED BY BUCHANAN, SECONDED BY BERGER, TO APPROVE $1,000. The I/ motion failed by a,2 -5 voice vote; Barnett, Beauchamp, Berndt, Brado, and Sims voting nay. (No funding) Funding Request from Yakima Valley Museum -- $15,000 General Fund /Intergovernmental, Unbudgeted, Non - Personnel. There was no action, taken; 'therefore there is no funding. 8 39 ADJOURNED MEETING - DECEMBER 6, 1994 - BUDGET WRAP -UP Asociacion De Barros Request for 1) In -Kind Technical Assistance, 2) Funding to provide for a Community Center at the old Washington Middle School -- Unknown amount of funding. It was MOVED BY BRADO, SECONDED BY BERGER, TO DECLINE. The motion carried by 6 - voice I/ vote; Buchanan voting nay. Request staff to review locally regulated General Government Revenues /Fees for adequacy of support for existing services and program expenses. Suggested timing -- within the first quarter of 1995.. -- Council Member Sims explained this request consists of reviewing the revenue portion of the budget and it should be done at the budget process, not afterwards. Council does periodically review this, but currently it isn't being done as a blanket on each service being provided. This will address rates that go unchanged for long periods of time before being reviewed by Council. Staff should review and bring a schedule of those needed to be reviewed on a rotating basis. There was a consensus to direct staff to do this on a rotating basis throughout the year. Other Business City Manager Zais referenced some adjustments which will be factored into the 1995 Budget. These include the tentatively estimated assessment level for the Health District and pending amendments, such as County Jail rates which are still being negotiated. Staff was requested to provide the latest Motor Vehicle Excise Tax distribution information. It was MOVED BY BUCHANAN, SECONDED BY SIMS, DIRECTING THE BUDGET ORDINANCE BE PREPARED INCORPORATING COUNCIL'S ACTIONS TODAY.AND ALL SUBSEQUENT LEGISLATION THAT IS NECESSARY FOR ALL OTHER ACTIONS THAT REQUIRE LEGISLATION. The motion carried by unanimous voice vote. It was MOVED BY BUCHANAN, SECONDED BY SIMS, TO ADJOURN. The motion carried by unanimous voice vote. The meeting adjourned at 10:12 a.m. READ AND CERTIFIED ACCURATE BY: �i_`� � ✓i%%^Zh� -2S 'lS� ' COUNCIL MEMBER ' DATE I/ CO CIL M R DATE ATTEST: ;6)7 CITY CLERK MAYOR Minutes prepared by Deputy City Clerk Skovald. Am audio or video tape is available in the Clerk's office. 9