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10/09/2012 04 Council General Information )1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. .2/ For Meeting of October 9, 2012 ITEM TITLE: Council General Information SUBMITTED BY: CONTACT PERSON/TELEPHONE: SUMMARY EXPLANATION: 1. Weekly Issues Report 2. Letter from Mayor Cawley to Mayor of Othello re Public Records Act 3. SunComm's 5th Annual Breast Cancer Awareness notification for October 8 4. Yakima Firefighters 17th Annual Spaghetti Feed notification for October 10 5. Yakima Police Department open house notification for October 10 6. City Meeting Schedule for week of October 8 -15, 2012 7. Preliminary Future Activities Calendar as of October 8, 2012 8. Preliminary Council Agenda 9 2012 Study Session Schedule Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Phone: Source: APPROVED FOR A SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ info packet S MEMORANDUM October 4, 2012 TO: The Honorable Mayor and City Council Members FROM: Jeff Cutter, Acting City Manager SUBJECT: Weekly Issues Report • CITY /COUNTY STUDY SESSION: The City and County are having a joint study session on Tuesday, October 9 at 10:00 a.m. in Council Chambers to talk about jail issues. • NOMINATING COMMITTEE: This Committee (Adkison, Bristol and Ensey) will be meeting on Tuesday, October 9 at 9:30 a.m. in the Mayor's office. • SEPTEMBER SALES TAX DISTRIBUTION: The sales tax numbers for September were posted. We received $1,148,706, which is $120,949 or 11% more than September 2011. Year to date we are $507,915 or 5.4% ahead of 2011. • BREAST CANCER AWARENESS FUNDRAISER: SunComm will be holding its 5th Annual Breast Cancer Awareness Fundraiser on Monday, October 8 from noon to 8:00 p.m. at 201 S. 3rd Street (across from the police department). Last year they raised over $3,500 and hope to raise more this year. You can have lunch for $5.00 (hot dog, chips and soda), purchase pink hair extensions for $10.00, participate in a raffle for $1.00 or purchase items from the bake sale. Please stop by and show your support. • 17 ANNUAL SPAGHETTI FEED: The 17 annual Fireman's Spaghetti Feed will be on Wednesday, October 10 from 5:30 -8:00 p.m. at Fire Station 91. They changed the date of the event so it would not conflict with the City Council meeting. • POLICE DEPARTMENT OPEN HOUSE: The Yakima Police Department will be hosting an open house on Wednesday, October 10 from 5:00 p.m. to 8:00 p.m. There will be several displays, tables, demonstrations, and the like to entertain and educate the public about Department operations. Chief Rizzi will be on hand to meet and greet along with other Department staff. • PIRATE PLUNDER RACE: The Sports Commission is hosting the first Pirate Plunder Race on Sunday, October 7. The event takes place at the wastewater treatment facility from 6:00 a.m. to 7:00 p.m. • CITY MANAGER PRESENTATIONS: On Tuesday, October 9 at 6:30 p.m. the City Manager will be speaking at the Grass Roots meeting at the County. Then on Thursday, October 11 at 5 p.m. he will be the guest speaker at YCDA's Board meeting. OFFICE OF THE MAYOR 129 North Second Street 1 City Hall, Yakima Washington 98901 .. .1/ Phone (509) 575 -6050 • Fax (509) 576 -6335 ll hti‘„ , October 2, 2012 Mayor Tim Wilson The City of Othello 500 East Main Othello, Washington 99344 Dear Mayor Wilson: We are in receipt of your letter which enclosed a number of legislative proposals relating to the Public Records Act. We are in full support of the transparency of government, believe fully in our citizens' right to knowledge about government, and support the goals of the Public Records Act. However, we agree that amendments could be made to the Public Records Act which would be consistent with those important values, while also addressing the significant and increasing impacts on cities in responding to requests under the Act. We have been advised that the Flexible General Government Operations Subcommittee, one of the Association of Washington Cities ( "AWC ") Legislative Committees, will be reviewing proposed legislation relating to the Public Records Act. AWC Director of State and Federal Relations Dave Williams has advised that AWC has Othello's proposals, and the Flexible General Government Operations Subcommittee will be reviewing them along with other proposals for amendments to the Public Records Act for the 2013 legislation session. Furthermore, the City of Yakima is in the process of developing its legislative priorities for the upcoming legislative session. Public Records Act amendments have been part of Yakima's legislative priorities in the past, and we anticipate they will continue to be part of our priorities. Thank you for sending your proposals. We appreciate your initiative on this issue. Sincerely, //Gf ' (:::.4 � Micah Cawley Mayor Yakima hied aHaneriaaro I I 1994 RECEIVED CITY OF YAKIMA ,A1 k,r f4'. F �, � , AUG 1 4 2012 , t ,, \ The City of Othelhr OF CITY COUNCIL lk dw4Wi , ' 41)*!t 4 , C r 500 East Main OTHELLO, WASHINGTON 99344 Telephone (509) 488 -5686 lhib * - 4 Fax (509) 488 -0102 cp August 13, 2012 Mayor Micah Cawley 129 North 2nd Street Yakima, WA 98901 Honorable Mayor Cawley, The City of Othello is in full support of the first amendment and transparency of government, believing fully in our citizens' right to knowledge. However, there are those who would endeavor to harass, interfere and strive to create a dysfunctional government rather than joining in constructive participation through the Public Records Act. Please join me in soliciting our state legislators in requesting relief for cities relative to the increasingly onerous compliance issues in regards to the Public Records Act. Please review the attached letter to our state legislators, and if you agree please join me in this endeavor. Respectfully requested, Tim Wilson Mayor TW /mu enc d 1 ' i ru�i :..':a c v . a1. • �.1110 d 500 East Main OTHELLO, WASHINGTON 99344 Telephone (509) 488 -5686 ;,, } Fax (509) 488-0102 August 13, 2012 Re: Public Disclosures We are seeking your support in legislation that would amend the Public Records Act to allow citizens to be proactive with their government while preventing excessive interference with the City's functions. We are in full support of the first amendment and transparency of government, believing fully in our citizens' right to knowledge. However, there are those who would endeavor to harass, interfere and strive to create a dysfunctional government rather than joining in constructive participation through the Public Records Act. The City of Othello, like many other Washington cities, is facing increasingly onerous compliance issues relative to the Public Records Act. We ask that you consider legislation relative to the following: 1. The Act contains potentially conflicting provisions that require balancing the City's legal obligation to protect public records against the public's right to open access to public records during regular City business hours. City staff is required to observe the inspection of records in order to ensure the protection of public records as mandated by the Act. This requires that the City reassign an employee(s) from their regular job duties to the task of observing the inspection of public records. The City has limited staff resources and this reassignment of job duties has an adverse impact on the City's ability to process normal City business. At what point does the City's responsibility to its regular business take priority over a requestor's statutory right to make inspection of public records during regular business hours? Who should be responsible to absorb the extra costs of reassigning employees or providing additional staff to oversee a records inspection that requires more than three hours — the requestor or the City? Should the Act be amended to permit the City additional time within which to allow the inspection in order to better accommodate staff schedules? 2. The City suggests that the Act be amended to require that cities make every effort to accommodate the expeditious inspection of public records without unduly compromising or unreasonably interfering with the essential functions of the City. In accommodating the request for inspection of public records, the City may consider the • size of the request, the ease with which the requested records can be made available for __ inspection any special accommodations required - n order to- inspect- the -re or-ds -the availability (schedule) of the requestor to conduct inspections, the availability of City staff to observe the inspection, the time constraints on staff availability imposed by other current City business, and any other relevant circumstance. Based upon analysis of the above factors, the City would have the discretion to propose the schedule for inspection. Such an amendment would preserve the rights of the public to access to public records without compromising the ongoing governmental functions of the City. 3. The requestor may petition the City Council and /or Mayor for reconsideration of any staff decision made regarding the inspection schedule. 4. Implementation of a state PRA Review Board established to investigate complaints by requestors and public agencies. This would avoid immediate court action and permit a board (with expertise on PRA issues) to act as the first review and decision level. The City is committed to providing public access to its public records, but the PRA as currently written lacks adequate protection for public agencies, particularly when the intent of the requestor is to harass. Respectfully, Tim Wilson Mayor TW /mu cc: Debbie Kudrna, City Clerk City Council Katherine Kenison, City Attorney Scuz&unni', 5th (tiuuw( 4 Breast Cancer Awareness Fundraiser • ii 8th, 2012 Noon -o iii 201 S 3rd St YPD Training Ror' suncomm 911 COMMUNICATIONS Get Your • k tr!!! Join us for: . Lunch: Hot Dog, Chips & Soda . Pink Hair Extensions - - . 5�/ �� Raffle � ear we raised over 4 3,500„„ Our foal this . Bake Sale rear is to bed Atli . Raffle Prizes Lunch $5.00, Raffle $1, Extension $10 *At • For Questions, contact N KatyYbarra or O PA/1/4 Stacey Garcia MEMORIAL'S MAMMOGRAPHY CENTER ) BREAST CANCER fun sed benefit Memorial's local `Ghana iilk rater s� FXJUMA • - 1AFF :�Y z 17th Annual c t/.. /REDO 'APE la.0 1 FEEb i) Aif op o� r W Spaghetti, Salad & Bread DATE: Wednesday, October 10, 2012 TIME: 4:00 p.m. -7:30 p.m. PLACE: Yakima Fire Department - Station 91 401 North Front Street COST: Adults $7.50 - Seniors (55) & Kids -$5.00 Pie for only $1.00 a slice! Proceeds Benefit: American Red Cross Yakima Valley Chapter Yakima Police Depariment to) DATE: 10/10/12 TIME: 5:00 PM -8:00 PM Visit the Yakima Police Depart- ment. This is your chance to tour the building, meet police personnel including the Chief of Police. SWAT Display, motorcycle demo, and much more! Location: 200 S. 3rd Street Yakima, WA. 98901 am" otdogs, chips and soda will be served. CONTACT PERSON: SGT. LINDA WATTS 575 -6158 • 0" 41 4 POLIO CITY MEETING SCHEDULE For October 8, 2012 — October 15, 2012 Please note: Meetings are subject to change Monday, October 8 8:30 a.m. Pension Board Meeting — HR Conference Room Tuesday, October 9 9:30 a.m. Council Nominating Committee Meeting — Mayor's Office 10:00 a.m. City /County Joint Study Session — Council Chambers 1:30 p.m. County Commissioners Agenda Meeting — Council Chambers Wednesday, October 10 11:00 a.m. Boundary Review Board Meeting — Council Chambers 5:30 p.m. Parks & Recreation Commission — Council Chambers Thursday, October 11 9:00 a.m. Hearing Examiner — Council Chambers 1:00 p.m. Harman Center Board Meeting — Harman Center 1:30 p.m. Yakima Regional Clean Air Meeting — Council Chambers 2:00 p.m. Yakima Basin Fish & Wildlife Meeting — YBFWR Office 2:00 p.m. GFI Executive Committee Meeting — Mayor's Office 5:30 p.m. YCDA Board Meeting — Yakima Technical Skills Center Monday, October 15 10:00 a.m. City Council Media Briefing — Council Chambers 11:00 a.m. Bid Opening — Council Chambers Office Of Mayor /City Council Preliminary Future Activities Calendar , Please Note Meetings are subject to change leeting Organization, ;Meeting Purpose Participants Meeting. Location , ate/Time. w. R ^Y<.,u. .u rmr«•e... . m.+ ..+»ew.....i..=ex..t s*'....-cam.. r,°ww Eck m.......,.w- .rv..u.. ., � . +. a....... «.. ...m..«.. .-„ .- .mom,... .H..w,...i.+.....,.. A.N«. ,,. Mon. Oct. 8 8.30 a.m. Pension Board Meetings Board Meeting Coffey Human Resources Conference Room osszowertr Tue. Oct. 9 9 a.m. Council Nominating Scheduled Meeting Adkison, Bristol, Mayor's Office Committee Ensey 10:00 a.m. City /County Joint Study Scheduled Meeting Council Council Chambers Session 1200 p.m Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Bristol Wed. Oct. 10 11:30 a.m. Sports Commission Scheduled Meeting Ettl TBD 5:30 p.m. Parks & Recreation Scheduled Meeting Adkison Council Chambers Commission Thur. Oct. 11 .. � �. �,. ... , .�...,� .° .............. 1:00 p.m. Harman Center Board Board Meeting Adkison Harman Center Meeting 1 30 p m. Yakima Regional Clean Air Scheduled Meeting Lover Council Chambers Meeting 00 p m GFI Executive Committee Scheduled Meeting Adkison, Coffey Mayor's Office Meeting 2.00 p.m. Yakima Basin Fish & Scheduled Meeting Ettl YBFWRB Office Wildlife Committee Meeting 5 • m YCDA Board Meetin Board Meeting Adkison New Vision Office Mon. Oct. 15 10 00 a.m. City Council Media Briefing Scheduled Meeting Bristol Council Chambers Tue. Oct. 16 12 00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Ensey 5 p.m City Council Executive Scheduled Meeting Council Council Chambers Session 6 :00 •.m. Cit Council Meetin Scheduled Meeting Council Council Chambers Wed. Oct. 17 12:00 p.m. PAL Board Meeting Board Meeting - Coffey PAL Center .... 33 . 122 . _ Arts Commission Scheduled Meetin Adkison CED Conference Room Sat. Oct. 20 ':30 a m Welcome WA Science Scheduled Event Cawley Convention Center Teachers Mon. Oct. 22 12:00 p.m. Greenway Board Meeting Board Meeting Ettl Greenway Visitors Center 12 00 p m Capitol Theatre Board Board Meeting Bristol Capitol Theatre Meetin. Tue. Oct. 23 10 00 a m City Council Study Session Scheduled Meeting Council Council Chambers 12:00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Lover Wed..Oct. 24 5 30 p m Historic Preservation Scheduled Meeting Bristol Council Chambers Commission Thur. Oct. 25 10 00 a m Yakima Regional Public Scheduled Meeting Bristol Convention Center Facilities District Sat. Oct. 27 '����. 9 a m Sorostimist Welcome Scheduled Event Cawl Hilton VOMPAIS ...w ..... ��. Mon. Oct. 29 6 p.m Welcome WA Service Scheduled Event Cawley Convention Center Cor.s � .. � Tue. Oct. 30 • 10.00 a m. City Council Study Session Scheduled Meeting Council Council Chambers 12 00 p.m. Miscellaneous Issues Scheduled Meeting Adkison, Cawley, TBD Coffe Thur. Nov. 1 4:00 p m GFI Steering Committee Scheduled Meeting Coffey, Adkison, CWCMH Meeting Ettl 6 p m Regional Fire Authority Scheduled Meeting Cawley, Coffey, Station 95 Adkison Fri. Nov. 2 8 00 a m Sister Cit Meetin. led Meetin Adkison CED Conference Room PRELIMINARY FUTURE COUNCIL AGENDA October 9 10:00 a.m. City /County Joint Study Session October 16 5:30 p.m. Executive Session — Council Chambers 6 p.m. Business Meeting — Council Chambers • Review action plan for: • terminating the parking agreement with Block by Block • modifying DYBID assessment fees • establishing special event requirements • Resolution supporting the Yakima River Basin Integrated Water Resource Management Plan • Report on changing residency requirements for boards and commissions • Action report and Resolution to revise the City's graffiti code ordinance • Resolution authorizing the City Manager to execute a Professional Services Agreement with RedZone Robotics Inc. for evaluation of the City's 30 -inch and greater diameter sanitary sewer pipes • Resolution adopting background documents required to update the City of Yakima's Shoreline Master Program • State Auditor's Report — City's 2011 Financial Statements and Federal Single Audit • First reading of Ordinance amending the 2012 budget in various funds • A Resolution accepting ownership of a section of N. 35 Avenue south of River Road that was originally constructed as a portion of the Chesterley Meadows Assisted Care Facility development • An Ordinance amending Section 7.50.040 of the Yakima Municipal Code pertaining to utility service fees and reducing fee for utility turn -on and turn -off service calls occurring during non - business hours 10/4/2012 9'35 AM _ 1 • Review Request for Qualifications proposal for lobbying efforts • Status report on mill site • Second reading Ordinance Amending the 2012 Budget and making appropriations in the 477 - Domestic Water Improvement fund to repair Kissel well Motor and panel, second reading and adoption • Legislative Priorities 1. State 2. Federal 7.00 p m. Public Hearing — Council Chambers 10/4/2012 9'35 AM 2 2012 STUDY SESSION SCHEDULE Council Chambers 10:00 a.m. October 9 City /County Joint meeting — jail issues October 23 Strategic priorities and 2013 budget October 30 Trails and pathways November 13 Stormwater and Water rates for 2013 TBD North 1 Street and signage issues 10/4/2012 9'35 AM 7