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10/02/2012 04B Kissel Well Repair; Budget Amendment and Appropriations •� S e 1 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT 1 - 0 Item No. For Meeting of: October 2, 2012 T.N. ..� � .Ma.. ...,. ITEM TITLE: First reading of Ordinance amending the 2012 Budget and making appropriations in the 477 - Domestic Water Improvement fund to repair Kissel well motor and panel (no action required at this meeting; second reading scheduled October 16, 2012). SUBMITTED BY: Dave Brown, Water /Irrigation Manager Cindy Epperson, Director of Accounting and Budget CONTACT Dave Brown, Water /Irrigation Manager PERSON /TELEPHONE: 575 - 6204 SUMMARY EXPLANATION: The lighting storm of late July 2012 has caused damage to both the electrical control panel and the well pump motor. No surge protection was provided during initial construction in 1993 as lighting has not been a major issue in the Yakima Valley and was not recommended by the electrical engineer. Most facilities, even today, do not require surge protection except for computer type equipment. However, included in this appropriation is surge protection. We will be working on a project to consider surge protection on other facilities. This well is used as a backup supply when the water plant cannot meet the water demand. The panel, specifically the motor starter, was damaged beyond repair and the motor appears to be shorted out and will need to be repaired or replaced. The extent of the motor damage cannot be fully evaluated until the pump and motor have been removed from the well. The appropriation of $205,000 is to pay costs associated with the replacement of the motor starter and installation of a surge protector of about $25,000, the cost for a contractor to remove and replace the well pump and motor of about $50,000, the cost of repairing or replacing the motor of about $100,000, a contingency of $30,000 to cover any additional repairs that are discovered when the pump and motor have been removed and evaluated. As this event was specifically excluded from insurance coverage, this repair is being funded using water capital reserves. Resolution Ordinance X Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Source: Phone: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: Water /Irrigation respectfully requests City Council to read ordinance by title only at the October 2, 2012 meeting and pass Ordinance after the second reading at the October 16, 2012 meeting. BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download 0 Ordinance ORDINANCE NO. 2012 AN ORDINANCE amending the 2012 budget for the City of Yakima; and making appropriations of $205,000 within the 477 - Water Improvement Fund, for expenditure during 2012 to repair the Kissel Well. WHEREAS, the amount of $205,000 must be appropriated within the 477 - Water Improvement Fund for expenditure during 2012 to repair the Kissel Well, and WHEREAS, at the time of the adoption of the 2012 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, • BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1: The amount of $205,000 is hereby appropriated from the Unappropriated Fund Balance in the 477 - Water Improvement Fund Account 477 - 477 - 348 - 2350 - 59434 -480 titled 2012 Kissel Well Repair as a 2012 appropriation. Section 2: This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL signed and approved this 16` day of October, 2012. MICAH CAWLEY, MAYOR ATTEST: CITY CLERK First Reading: Publication Date: Effective Date: Cje PDFConvert. 1653. 1 .Kissel_well_Approp_Ord_12.docx 9/24/2012