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10/02/2012 04A Public Safety Communications Equipment Agreement with Motorola Solutions, Inc. 4' BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT �/� Item No. `� For Meeting of: October 2, 2012 • • ITEM TITLE: Resolution authorizing Radio Console Purchase Agreement SUBMITTED BY: ' Wayne Wantland, Communications & Technology Manager CONTACT PERSON/TELEPHONE: Wayne Wantland, 575 - 6048 SUMMARY EXPLANATION: On July 2, 2012 the Council authorized the purchase, at an amount not to exceed $350,000, of a dispatch radio console to upgrade the current depreciated system and enhance public safety communications. Because this is a complex and critical project it requires a Communications System agreement between the City and the Motorola Solutions, Inc., the manufacturer. The action requested is authorization for the City Manager to sign and execute said agreement to complete the purchase and installation at a cost of $347,747.77. Resolution X Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Source: Phone: APPROVED FOR �•� City Manager SUBMITTAL: STAFF RECOMMENDATION: Staff respectfully requests approval of the resolution. BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ Resolution Authorizing Signing of Motorola Agreement RESOLUTION NO. R -2012- A RESOLUTION authorizing the City Manager to execute an agreement between Motorola Solutions, Inc. and City of Yakima for acquisition of public safety communications equipment, installation and services. WHEREAS, the City of Yakima (City) owns and operates a public safety communications system to facilitate provision of police, fire and public safety services; and WHEREAS, the City Council, pursuant to Resolution No. R- 2012 -091 adopted July 2, 2012, authorized acquisition of appropriate and necessary public safety communication equipment and services to replace depreciated equipment, and to enhance the public safety communication services provided by the City; and WHEREAS, the needs and uses of the City's public safety communications system require the acquisition of services and products manufactured and provided by Motorola Solutions, Inc. in order to maintain compatibility with the City's existing public safety communications supporting systems and equipment, and the public safety communications systems of other jurisdictions; and WHEREAS, the said equipment is available on Washington State contract # 02702 allowing the City to forego the Request For Bid (RFP) process; and WHEREAS, the City and Motorola Solutions, Inc. have negotiated an agreement for such necessary and appropriate public safety communications equipment and services, a copy of which Agreement is attached hereto and incorporated herein by this reference as Exhibit "A;" WHEREAS, the City Council finds and determines that approval of such Agreement is in the best interests of residents of the City of Yakima and will promote the efficiency of the City's public safety communications and the general health, safety and welfare; therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute and administer the Communications System Agreement with Motorola Solutions, Inc., a copy of which Agreement is attached hereto as Exhibit "A" and incorporated herein by this reference. ADOPTED BY THE CITY COUNCIL this 2nd day of October, 2012. ATTEST: Micah Cawley, Mayor City Clerk