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09/18/2012 08A Council General Information ' t 1 1 17 11 - :,. __ - BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: September 18, 2012 ITEM TITLE: Council General Information SUBMITTED BY: ' CONTACT PERSON/TELEPHONE: SUMMARY EXPLANATION: 1. Weekly Issues Report 2. Memo from Yakima Police Department regarding 2012 officer hiring update 3. Memo from Yakima Fire Department regarding brown out update 4. Block by Block August 2012 monthly report 5. Yakima Parks and Recreation Commission minutes from July 11 and August 8, 2012 6. 9/10/12 Letter from Carol Roos regarding recognition of Harmon Center employees 7. City Meeting Schedule for week of August September 17 -24, 2012 8. Preliminary Future Activities Calendar as of September 17, 2012 4. Preliminary Council Agenda 5. 2012 Study Session Schedule 6. Newspaper /Magazine /Internet Articles: * "Wearing Uniforms in Political Advertisements," MRSC.org, September 4, 2012 Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Phone: Source: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ info packet MEMORANDUM September 13, 2012 TO: The Honorable Mayor and City Council Members FROM: Tony O'Rourke, City Manager SUBJECT: Weekly Issues Report • ARTS COMMISSION MEETING: This Committee (Adkison) will be meeting on Wednesday, September 19 a 3:30 p.m. in the CED Conference Room. • KIWANIS PARK BALL FIELD GRAND OPENING: There will be a grand opening ceremony at Kiwan Park on Saturday, September 22 at 2:00 p.m. The Yakima Valley Community College Women's Fast Pitch Softball Team is planning to play a few innings of exhibition after the ceremony and Parks &Recreation will provide refreshments. • AIRCRAFT ACCIDENT FULL -SCALE EXERCISE A full -scale aircraft accident exercise is happening a the Yakima Air Terminal on Saturday September 15, 2012. The exercise will start at 11:00 a.m. and run until about 3:00 p.m. The scenario will present a mass casualty event for the Yakima Fire and Police Departments and their mutual aid partners to respond too. Currently there are 21 agencies and departments playing or supporting the event. • EI SENHOWER HIGH SCHOOL EXPANSION PROJECT: Since the construction began, there have been issues with mud track out, dust, mud in the streets, and loud equipment after hours. Code Administration has dealt w ith the General Co to address all of these issues. Earlier this week the codes de partment received more neighbor complaints including parking in front of ma and refuse containers being blocked so they could not be picked up. No parkin signs will be installed on the west side of the street. �a� �� * :,� � � ✓ fix '�� ' .�� r� 9 � i t: �� } �a> �, ' n. � if`3i "rwk :fit ,n ^.�^'"'_` , � 4 M Ys s _ ° 4 ` E f � +- t YAKIMA POLICE DEPARTMENT INTEROFFICE MEMO DATE: September 11, 2012 TO: Honorable Mayor and Members of the Yakima City Council City Manager Tony O'Rourke Chief Dominic Rizzi FROM: Capt. Greg Copeland SUBJECT: 2012 Officer hiring update I was asked to submit a memo regarding an update of our efforts to hire officers thus far this year. As you know, the testing process for officers is quite involved, and we usually end up disqualifying about 90% of applicants for various reasons. Applicants first have to pass a written and physical agility test. Once they make it through these initial tests they must pass an oral board. Candidates who successfully complete the oral board are given an initial ranking and are placed on a scored list. A thorough background check is done and candidates who pass the background then must pass a polygraph exam, a psychological exam, and a physical exam. The candidates who can successfully pass all of these stages (again, less than 10 percent normally) are offered a position. So far, in 2012, we have hired six entry -level candidates and one lateral candidate. Our most recent hire was an entry -level candidate who successfully passed all of the requirements and was hired on September 4, 2012. He has been accepted to attend the September 2012 Police Academy. This puts us past the halfway mark of reaching our directive to hire 12 officers this year. We have several other candidates "in the pipeline" to be hired. Both the department and human resources believe it will likely take most of the year to hire all of our open positions. The above process takes time and the hiring of entry -level officers must coincide with openings at the academy. Sometimes we have to delay a hiring to accommodate the academy's schedule; otherwise, we end up paying a recruit while he or she waits for the academy class to start. Lateral candidates save us time and money since we do not have to send them to the basic academy. We are on the lookout for good lateral candidates. In summary, we will move through the hiring process as quickly as we can. However, the process is time - intensive and some factors (most particularly academy availability) are out of the City's control. We must take care in selecting our officers, as we want to ensure we are getting the best and most - qualified individuals. .0144 Administration Fire Suppression "A _ Fire Investigation f` & Education Fly 401 North Front Street, Yakima, WA 98901 (509) 575 -6060 Training Fax (509) 576 -6356 Communications 14.1 Dt0' www.yakimafire.com September 6, 2012 TO: Honorable Mayor, Members of City Council Tony 0' Rourke, City Manager FROM: Dave Willson, Fire Chief Ord SUBJECT: YFD Brown out update, citizen request _ This is an update on brownouts of the Yakima Fire Department in response to a citizen request at the September 4 council meeting. YFD brown outs have averaged 6.56 days per month for a total of 52.5 days thru the end of August. This equates to YFD experiencing brown outs 21.11% of the time in 2012. The estimated percentage of brownouts for 2012 was just over 19 %. One major reason for the increased number of brown outs over the original estimate is due to having two unfilled firefighter positions in 2012. JANUARY 5.5 days FEBRUARY 14 days MARCH 3 days APRIL 10 days MAY 2 days JUNE 8.5 days July 9 Aug 7.5 TOTAL 52.5 days In 2011 (pre brownout) the average on duty shift personnel numbered 19.91 persons per day on shift. So far in 2012 (with browning out) the average on duty shift personnel has numbered 19.46 persons per day. This information is taken from the City TAMS payroll /scheduling system. BROWN OUT DEFINED A brown out is defined as a day when 5 apparatus are staffed rather than 6 or more. The number of brownout days is accurate within several hours in any given month. Data is taken from the City TAMS official payroll /scheduling system. The number of apparatus initially dispatched to a report of "structure fire" does not change when the Department is in a brown out mode. During a brown out, there are no apparatus remaining in service in the city during a structure fire. Even during non brown out days, the remaining apparatus may be dispatched to the structure fire if the fire is large or a rescue situation is apparent. This year during a brown out we have not had a second simultaneous structure fire that we have not been able to respond to. MUTUAL AID AND CALL BACK During brown out days off duty firefighters are usually called back to place more apparatus in service during a structure fire. The number of persons called back depends on many factors but is heavily dependent on how long crews at the fire scene will be out of service or unavailable to respond to concurrent alarms. Back up apparatus are usually staffed by off duty crews in approximately 45 minutes. The Mutual aid system is designed to call apparatus from outside agencies surrounding the jurisdiction. The system has pre- determined responses for each level of emergency (second, third, fourth alarm). Each jurisdiction sends one or two apparatus to a mutual aid call if they can do so without depleting their own protection levels. The system works well and is used when your own resources have been exhausted. Mutual aid apparatus usually begin arriving on scene in approximately 30 minutes. STANDARD RESPONSE TIMES It is nearly impossible to find a national standard for response times, dispatch times, etc. due to the large numbers of variables in the fire service nationwide. Volunteer departments often have a jump time of over 10 minutes due to the nature of personnel; some departments do not have separate 911 /dispatch duties so numbers are not comparable. Some departments have coverage areas in the hundreds of miles and have travel times that may approach an hour. It seems an easy task to define an average response time but the numbers really do not give an accurate comparability scale. In Washington State House Bill 1756 was passed requiring all departments with paid full time paid members to set a standard of response and report the percentage of time that these standards are met. The Yakima City Council adopted the standards listed below for the City of Yakima Fire Department. Response times will become longer as apparatus are not available to take calls in their area, weather conditions worsen, or fire stations become less effective in placement due to population growth etc. Adopted Standards and Performance for the Yakima Fire Department: "Every fire jurisdiction shall adopt service delivery objectives in a written statement for all services that are provided in an emergency mode." These include the following, if appropriate: A. FIRE SUPPRESSION 1. Turnout Time: • Goal /Standard: The Yakima Fire Department has adopted a turnout time standard of 120 seconds (2:00) for a structure fire incident, which the department should meet 90% of the time. 2006 Average 175 seconds (2:55) met standard 51% 2007 Average 174 seconds (2:54) met standard 57% 2008 Average 163 seconds (2:43) met standard 59% 2009 Average 186 seconds (3:06) met standard 51% 2010 Average 183 seconds (3:03) met standard 53% 2011 Average 176 seconds (2:56) met standard 55% 2. Travel Time: • Goal /Standard: The Yakima Fire Department has adopted a travel time standard of 240 seconds (4:00) for the arrival of the first engine company to a fire suppression incident, which the department should meet 90% of the time. 2006 Average 255 seconds (4:15) met standard 85% 2007 Average 260 seconds (4:20) met standard 86% 2008 Average 255 seconds (4:15) met standard 85% 2009 Average 260 seconds (4:20) met standard 85% 2010 Average 261 seconds (4:21) met standard 86% 2011 Average 260 seconds (4:20) met standard 82% 3. Initial First Alarm AggirWt: • Goal /Standard: The Yakima Fire Department has adopted a response /travel time standard of 480 seconds (8:00) for the arrival of the full complement of a 1st alarm response to a fire suppression incident, which the department should meet 90% of the time. 2006 Average 577 seconds (9:37) met standard 67% 2007 Average 557 seconds (9:17) met standard 73% 2008 Average 553 seconds (9:13) met standard 76% 2009 Average 489 seconds (8:09) met standard 89% 2010 Average 528 seconds (8:48) met standard 87% 2011 Average 501 seconds (8:21) met standard 92% B. EMS 1. Turnout Time: • Goal /Standard: The Yakima Fire Department has adopted a turnout time standard of 90 seconds (1:30) for an EMS incident, which the department should meet 90% of the time. 2006 Average 130 seconds (2:10) met standard 65% 2007 Average 131 seconds (2:11) met standard 65% 2008 Average 130 seconds (2:10) met standard 65% 2009 Average 133 seconds (2:13) met standard 63% 2010 Average 134 seconds (2:14) met standard 63% 2011 Average 139 seconds (2:19) met standard 60% 2. • Goal /Standard: The Yakima Fire Department has adopted a travel time standard of 240 seconds (4:00) for a BLS unit, which the department should meet 90% of the time. 2006 Average 269 seconds (4:29) met standard 84% 2007 Average 274 seconds (4:34) met standard 82% 2008 Average 261 seconds (4:21) met standard 83% 2009 Average 267 seconds (4:27) met standard 83% 2010 Average _ 284 seconds (4:44) met standard 79% 2011 Average 282 seconds (4:42) met standard 80% CALL PROCESSING TIME Call processing time in Yakima consists of two components. • Call taking (911) • Dispatching. The Spillman software program was implemented starting in 2011 causing a one minute increase is call processing times. Many bugs have been worked out and the call processing times have been reduced to pre Spillman levels. These figures are taken from the ERS reporting system used for YFD reporting. Average Dispatch time from receipt of 911 call to time alarm is sounded in fire stations ar AVERAGE DISPATCH TIME (Alarm to Dispatch) _ 2007 0:02:26 2008 0:02:13 2009 0:02:39 2010 0:02:09 2011 0:03:28 January 1 - August 31 2012 0:02:36 NFPA establishes the following recommendations for alarm processing: 4.1.2.3 Alarm Handling. 4.1.2.3.1 The fire department shall establish a performance objective of having an alarm answering time of not more than 15 seconds for at least 95 percent of the alarms received and not more than 40 seconds for at least 99 percent of the alarms received, as specified by NFPA 1221. 4.1.2.3.2 When the alarm is received at a public safety answering point (PSAP) and transferred to a secondary answering point or communication center, the agency responsible for the PSAP shall establish a performance objective of having an alarm transfer time of not more than 30 seconds for at least 95 percent of all alarms processed, as specified by NFPA 1221. 4.1.2.3.3 The fire department shall establish a performance objective of having an alarm processing time of not more than 60 seconds for at least 90 percent of the alarms and not more than 90 seconds. - W - . - '_- - Ilk- r • 1404 . r w ... . th, jiii _ A24 ...-. .,- i .. _ August 2012 Monthly Report Presented by Matt Klaus - Operations Manager Contact us at (509) 728 -6802 or mklaus @blockbyblock.com � 1. "% ff_ 'y S rr Ni � 4 1, rf BLOCK BLOCK • Highlights July 2012 through August 2012 JAN FEB MAR APR MAY ®® AUG SEP OCT NOV DEC TOTAL Leaves (block faces) 12 - - - •• - •- 10 0 -- - -- - 10 Graffiti - Removed 12 •- •- -• -- - -- 1566 5660 - -- -• •- 7226 City Garbage Cans Emptied 12 -- - - •• - •• 245 312 - -- -- - 557 Hospitality Assistance 12 •- - - -- - -- 119 206 - - -- -- 325 Business Contact 12 -- -- - •• - -- 364 135 - - -- - 499 Weed Abatement (block faces) 12 - - - -- - - 291 158 - - -- - 449 Trim Trees 12 •- - - •. - •• 239 329 -- - -- - 568 Trash (Ibs) 12 -- •- - -• - -• 14679 20325 -- -- -• •- 35004 Power Washing (gallons) 12 -- - -- - - •- 2900 5475 -- -- - -- 8375 Graffiti - Removed - -July 2012 through August 2012 8000 6000 4000 2000 Raw r 0 7/12 8/12 Graffiti removal has been a large focus of our Ambassador team. Each staff member is equipped daily with graffiti remover so they can address each new tag they find in the field. Additionally, we have been deploying a special two person team to either paint out graffiti or use our power washer to rinse it off various surfaces. Graffiti is a constant battle for our team in downtown. However, our approach of Immediate removal and training each of our staff members on how to remove it is helping us keep a clean look throughout downtown. r Page 2 of 3 Highlights Accomplishments , Block by Block has a two man graffiti crew cleaning and removing graffiti in and around the downtown business district. The crew hit 'la th streets the first week of August and has had good success in # / making a big impact on the removal or painting over of over 5250 tags }� I f from public and private property. . . Field Observations ' Our team is in full gear painting over graffiti throughout the entire Before - Yakima Waste Dumpster district. Our approach uses color matching paint to eliminate the patch look of random paint that looks as bad as the graffiti. This is the biggest graffiti push we've had in downtown for years. t ' We have also been working closely on quality of life issues throughout downtown which include public drinking, public urination and illegal camping. - �"` I r Events Icaliiiii The annual Hotshots 3 on 3 basketball tournament brought about 5000 people to the downtown. The Downtown Ambassador crew was on site all weeked long removing trash, giving directions and providing After - Yakima Waste Dumpster a safety presence. The event went off very smoothly and little issues . were reported throughout the entire weekend. The staff of the Yakima ' r :'k.,- - .011 ,.ry;; Sports Commission did an excellent job in managing the event. The `; r, Sports Commission was well prepared for clean up after the event was t completed and left downtown looking great on Monday morning. We - E , 4...� _ _. look forward to next year's event. y f Initiatives 7. - r - ir . . . . - As the weather starts to change, we will be switching into the fall Ambassador Staff Providing Visibility for season operations. Fall Season operations include shrub pruning in Hotshots 3 on 3 Tournament the landscaped area and planters and full leaf clean up throughout the district. Depending on weather, we intend to start removing the hanging baskets for the winter and shut down the irrigation system for the season sometime during the first ten days of October. In addition, the Ambassador team will have a presence at the Fresh Hop Ale Festival, the Yakima Farmer's Market and Oktoberfest. Come enjoy these great downtown events. Al BLOCK, Page 3 of 3 Yakima Parks and Recreation Commission Meeting Minutes for July 11,2012 Commissioners Present: Chair Rod Bryant, Sam Karr, Mike Nixon, Paul Williams, Jo Miles, and Alec Regimbal Absent and Excused Tom Hinman and Tim Pettingill. Guest: Council Liaison Maureen Adkison, Yakima City Council Member Staff present: Ken Wilkinson, Parks & Recreation Manager; Joseph Calhoun, Planner; and Melynn Skovald, Public Works Office Assistant Call to Order. Welcoming everyone in the audience and viewers watching on YPAC, Chairman Rod Bryant called the July 11, 2012 meeting to order at 5.30 p m with a quorum present at City Hall in the Council Chambers, 129 North 2 Street, Yakima, Washington. It was moved by Williams, seconded by Miles, to approve as written the minutes of the June 13, 2012 Yakima Parks and Recreation Commission meeting, the motion was ' unanimously approved Introduction of City Manager Tony O'Rourke Ken Wilkinson introduced City Manager Tony O'Rourke who stepped forward to express his affinity to parks and recreation both professionally and personally; being an advocate of exercise and recreating, Mr O'Rourke also underscored the importance of building upon the enhancement of the quality of life of this community and maximizing the delivery of recreational opportunities. Metropolitan Park District ' <en Wilkinson reported that information is continuing to be gathered and implications involving different scenarios are being analyzed about the formation of a MPD Results will be provided to the Park Commission. He also explained that he recently met with Yakima County Assessor David Cook who - explained that budget based tax rates are used and clarified what is involved and how pro- rationing relates to fluctuations in assessed property value Discussion followed about the taxing authority, which is something that changed several years ago after the state legislature moved a Metropolitan Park District up the pecking order within the junior taxing district hierarchy. More meetings with the County Assessor will follow Chair Rod Bryant explained that a MPD is being looked into as a possible funding source as we try and keep our parks looking as nice as they are with the hope of improvements in the future. Proposed Disc Golf Course at Randall Park a. Project Presentation — Yakima Valley Disc Golf Association Utilizing a map showing the tentative layout as a point of reference, Ken Wilkinson provided background information about the proposed disc golf course project at Randall Park and reported that a mailing was sent to nearby residents and regular users of Randall Park, inviting them to provide their comments. Jesse Ingram, with Yakima Valley Disc Golf, briefly described the sport and explained that it was a sport for people of all age levels, genders and skill levels. He also stated that the game is played similar to ball golf He expounded the positive qualities attributed to disc golfs success, including obeying rules of courtesy and etiquette, designing holes that do not disturb passive park users and creating the course to make use of the natural layout of the park. Mr. Ingram explained they have been working to raise funds throughout the community, involving local business donations to help pay for baskets, tee pads, signs on each hole and help pay for a large sign at the start of the course detailing the rules of disc golf, what the sport entails and a general overview of the course. A grant has been awarded from Legend's Casino for $4,000 and so to date they've raised just over $6,000 which will be used to pay for a nine -hole disc golf course They have been working on course design layout since earlier this year (Feb. /Mar). The initial course design for Randall Park is nine holes and is a tentative layout, open to changes and suggestions. Yakima Valley disc golf and volunteers also work vith Park Maintenance as far as construction and installation of equipment elements. If the project is approved ley would like to start installing baskets September 2012. 1 Park Commission members discussed at length answers to a variety of questions they asked about initial course design and tentative layout, a tournament series event held at Sarg Hubbard Park, disc golf equipment, the rules and how to play Also discussed were event advertising and marketing efforts along with information about the August 18, 2012 tournament at Randall Park open to anyone who wants to play a. Citizen Input Chair Rod Bryant invited comments from the audience. • Susan Ames spoke in support of the Disc Golf course, describing favorable impacts she has seen involving other areas in Washington state, including decreased influence from gangs and positive economic activity at local businesses. • Mary Faucher spoke in support of a disc golf course at Randall Park, and offered an alternative layout that would move holes 5 and 6, utilizing more of the north end of Randall Park. Parks and Recreation staff will meet with Ms Faucher to discuss her suggested disc golf course layout. • Brice Davis and Laura Busey also spoke in support of a disc golf course at Randall Park. IT WAS MOVED BY WILLIAMS, SECONDED BY REGIMBAL TO MOVE FORWARD SO THAT EVERYBODY WORKS SPECIFICALLY WITH THIS PROPOSAL, FINALIZING THE DESIGN OF THE COURSE THROUGH THE DIVISION, AND THEY WILL WORK WITH THE COMMUNITY AND THE YVDGA ASSOCIATION TO FINALIZE ALL THE DETAILS. The motion carried unanimously. It was noted that a meeting will be held with Mary Faucher and some other golfers to discuss a tentative layout adjusting Hole 5. A meeting will be held to discuss a tentative layout and to finalize course design Ken Wilkinson explained that it is an easy process to move a disc ball basket and reinstall it at a different location. Proposed 2013 Fees Increase Discussion Increases are being proposed for recreation programs, services and facility rentals for 2013. These adjustments are being proposed because operational and utility costs have increased and an increase in fees are necessary to continue to provide park and recreations services, although fees will be kept as low as possible to provide direct services and programs for the highest number of people at the lowest possible price A preliminary proposed fee schedule will be forthcoming Ball field rental for tournaments from outside the area is proposed to increase making them more comparable to other places around the state that these groups are utilizing; Harman Center ballroom rental fees will be proposed for an increase, although entrance to swim at Franklin Pool might be decreased to encourage adults to participate with their children which will help with supervision as well. The two - month pass will be eliminated for Fisher Golf Course because most participants just buy a season pass. Discussion followed about daily payment processing and the cash transmittal process Swimming pools have been close to capacity and participation at Fisher golf course has been steady. Parks & Recreation Manager's Report Ken Wilkinson provided a preliminarily announcement about an industrial sewer line project for the north side of town that Wastewater is in the process of designing Part of the sewer line will need to go through Elks Park, but hopefully it will have little effect to Little League The project has two options — one would impact the ball fields a little bit and the other has the potential of damaging some of the trees. It has not been determined which option would be used Park Commissioner Paul Williams suggested choosing the path to go through the ball fields and then redo the turf and add new dirt and amendments because the turf on those ball fields need repair Project dates have not yet been set, although they originally spoke of January and then having it done by the time baseball season begins, but that timeframe is adjustable and it seems like this section of the big project could be adjusted to best fit the needs of the park users and be the least disruptive to the ball player Ken Wilkinson will bring back additional information as the project gets closer Kiwanis Park Update The Kiwanis Park project is coming to an end, with just a few odds and ends to complete. The Service Clubs were notified that the project did go over budget; their assistance along with aid from Parks Capital will be needed, a final report on the unforeseen overruns will be forthcoming The grants manager with RCO reported that the project was substantially completed to meet their deadline, and they are saying that the $50,000 retainer will be returned The ball field lighting system was being tested and was monitored from a remote location to adjust the timing which is why the plaza lights were on during daylight hours over the past several weeks. The manufacturer will provide training on how to operate and maintain the lights. September 22, 2012 is the official grand opening ribbon cutting ceremony scheduled for 2 00 p.m which is the same day the fair opens and the 2 Sunfair parade is that morning There will be various members of the service clubs and possibly city officials speaking and the Yakima Valley Community College Women's Fastpitch Softball team is scheduled to play a few innings that afternoon. Ken Wilkinson also briefed the Park Commission about the following. • Responding to a question from Park Commissioner Sam Karr, Ken Wilkinson reported that we did not receive the grant; however, other resources are being sought for safety netting around the ball fields. • The City Council appointed Jim Williams to the Parks and Recreation Commission. Jo Miles and Alec Regimbal were reappointed to the Parks and Recreation Commission • The first concert in the Franklin Park Sunset Concert Series is this Thursday, July 12, at 6:30 p.m Adjournment. The next meeting will be August 8, 2012 The meeting adjourned at 6.40 p m 3 Yakima Parks and Recreation Commission Meeting Minutes for August 8, 2012 Commissioners Present: Chair Rod Bryant, Tom Hinman, Mike Nixon, and Jo Miles Absent and Excused: Paul Williams, Sam Karr, Alec Regimbal and Tim Pettingill Guest: Council Liaison: Maureen Adkison, Yakima City Council Member Staff present: Ken Wilkinson, Parks 8 1 ecreation Manager; Joseph Calhoun, Planner; and Melynn Skovald, Public Works Office Assistant Call to Order. Welcoming everyone in the audience and viewers watching on YPAC, Chairman Rod Bryant called the August 8, 2012 informational meeting to order without a quorum present at 5:30 p.m. at City Hall in the Council Chambers, 129 North 2nd Street, Yakima, Washington. Metropolitan Park District (MPD) Information Update Formation of a MPD has been introduced as a possible funding source for Parks and Recreation. Ken Wilkinson identified and outlined details about three MPD levy options, all of which would utilize a MPD of $.50 per $1,000 of assessed value, the 3.5% In Lieu Tax allocation, and fees and charges collected for services, facility rentals and recreation programs. Each scenario included an example outlining how each option would impact the property tax amount for property with an assessed value of $150,000. Also included in the presentation was a chart listing past Parks and Recreation Tax Levy Rates from '.008 through 2012, which are down $.06 per $1,000 of assessed value. Parks and Recreation Manager Wilkinson concluded his informational update about forming a Metropolitan Park by scrolling through four Park and Recreation facilities slides as presented to the City Council at July 24, 2012 Study Session. These slides displayed the location and number of community, neighborhood, mini parks; parkways, pathways, open spaces, and current park and recreation facilities (including what properties we maintain and are responsible for), as well as a column describing the amenities and acreage that would be added to the MPD. Park Commission members briefly compared and evaluated some of the options and asked additional questions about the Utility Tax, particularly how the utility tax was put into effect, how it was established and if it can be changed. Discussion followed about MPD levy options and if an MPD is imposed what impact it would have on citizens. Chair Rod Bryant pointed out that an MPD is being discussed since funding constraints have made it nearly impossible to maintain all of the parks and facilities currently being taken care of and still maintain the quality in place right now. Proposed 2013 Fee Increase Discussion Increases are being proposed for recreational programs, services and facility rentals for 2013. Fees and charges have not been increased since 2008. Adjustments are also necessary to bring some fees in line comparable to what other park systems around the state are charging. Fees and costs have traditionally been kept low to allow people to be able to afford to participate; however, the economy has been tough and operational costs have increased A draft of the proposed itemized fee schedule was provided to the Park Commission for review and comment so they can bring back questions for further discussion during the September 12, 2012 Park Commission meeting. The fee increase request will be scheduled for City Council consideration possibly in late September or early October. Ken Wilkinson asked the Parks Commission to specifically weigh in on whether or not to increase the fee for entry for youth into the swimming pools by $.50 ($2.00 Der youth versus $2.50). Park Commissioner Jo Miles noted his preference to leave the children's fee wit and not increase it, if possible. Park Commissioner Miles also pointed out that lowering the children's swimming pool admission rate could be included as an option to consider if a MPD is formed. 1 Also discussed were tennis court reservations, whether to increase the honored citizen fee by $ 25 and increasing the ballroom fees at the Harman Center. Park Commission members asked for clarification about the senior citizen age, which is 62, noting a typo needing correction referring to seniors who are 65 and over. There was a request for attendance figures for Franklin and Lions Pools. There were additional questions about the proposed fee adjustments, including a new separate service fee that will be charged for specific services for things currently being provided that previously weren't charged a fee. 2013 increases are not proposed for Tahoma Cemetery since fees were adjusted by ordinance in 2011. No fee increases are planned for Fisher Golf Course since existing rates seem to be right in line with the facility and services offered. Other potential fee adjustments mentioned include assigning a special mowing services fee since costs go up for fuel vd potential overtime when special mowing services are provided It was noted that the survey did not i nclude a question about willingness to pay an increased fee for program services. Chair Rod Bryant requested that a Fisher Golf Course fee amount for one adult and two juniors be added to the fee schedule to encourage single parent household participation Online Program and Facility Reservation Program Demonstration After searching for a new user - friendly software program for online program registration and facility rentals, Staff discovered an organization out of Utah, called Sportsites. Ken Wilkinson provided a demonstration utilizing the software where it is being used currently in Mapleton. There is a $3.00 convenience - transaction fee that the user will be charged in addition to the program fee when utilizing the online program to sign up, register or rent a facility. There will be no additional cost to the City and once a certain revenue threshold is met, the convenience transaction fee comes to the City. Advertising on the City's website will be allowed and links to outside sports events sites can be added. The software interfaces well with the Finance Department for auditing purposes, and the software also allows report generation. Parks Commissioner Tom Hinman suggested an on -line apparel store be added to the site. Different points of sale locations are preliminarily being discussed, including utilizing Kiosks at separate locations, such as at Public Works or at the Harman Center, where users can register themselves online, sign waivers and agreements for recreational programs, rent a facility for a social event or reserve a picnic shelter. The proposed contract is scheduled to go to City Council for discussion and consideration in September 2012, and if approved, training and an interim use period will take place with full implementation expected January 2013. Parks and Recreation Manager's Report Franklin Park Sunset Concert Series. The next Franklin Park Sunset Concert Series is August 9, 2012 at 7.00 p.m and the Community Band will play on Wednesday, August 8, 2012, at Randall Park. Council Member Maureen Adkison requested that the attendance numbers for the popular free Concert in the Park events be submitted to the City Council. RCO Acquisition Grant Application- Presentation. Ken Wilkinson and Joseph Calhoun will travel to Olympia in mid August to make the RCO Acquisition grant application presentation and answer questions about the Mill Site soccer complex proposal. Harman Center Events. Lois Cruikshank, President of Seniors, Inc. announced the following upcoming events at the Harman Center: • The new trips and tours book will be out the first of the year and will be included in the newsletter that comes out quarterly for $12 a year. • Seniors Inc holds their monthly meeting on the second Thursday of the month, the next meeting is Thursday, August 9th • The next fund raising event is a tri -tip dinner at 5:30 — 6:30 p.m. on Tuesday, August 14, 2012. The cost is $12.00 for adults and $6.00 for 12 and under. Tickets can be purchased in advance or they will be available at the door. 2 \ppointments to the Park Commission. Jim Williams has been appointed to the Park Commission. A Jew Youth Commissioner needs to be appointed since Tim Pettingill will no longer be on the Park Commission since he is going away to college. Forms are available to download online at the City's website. Adjournment The next Park Commission meeting will be Wednesday, September 12, 2012. The meeting adjourned at 6:30 p.m. 3 .. August 23, 2012 CITY OF YAK MA SEP102012 Yakima City Council 129 North 2nd ST OFFICE OF CITY COUNCIL Yakima, WA 98901 To Whom It May Concern: I believe it is important to recognize the outstanding contributions that some of our Yakima City employees make. Too often, citizens complain about petty issues but forget to credit those who do an outstanding job. In general, services the Harmon Center provide to seniors and their families are excellent. However, I wish to bring to your attention, the outstanding job done by two employees of the Harmon Center— Ron Anderson and Irene Raptcheff. Ron is a kind and gentle man. He works closely with all seniors attending events or trips provided by the • center. He provides a wealth of knowledge about services for seniors and their families at the center, as well as in the community. He spends personal time at special events or on trips where he is needed. Irene spends far more time than her contracted hours. Her knowledge and skills are amazing. She plans outstanding trips at a reasonable price for seniors and those who need to accompany them. She truly cares about providing meaningful experiences for all of the seniors. She is always alert to our needs and strives to provide a positive experience for all. She does excellent follow -up on all trips, taking suggestions for improvement and future travel. As a senior herself, she has phenomenal energy and devotion to a job well done. I am writing this letter as I think it is important to point out the "good" in our community. Thank you for your attention. Sincerely, au,/ , _. t r If Carol Roos 408 South 35 Ave Yakima, WA 98902 1 CITY MEETING SCHEDULE For September 17, 2012 — September 24, 2012 Please note: Meetings are subject to change Monday, September 17 10:00 a.m. City Council Media Briefing — Council Chambers - Tuesday, September 18 10:00 a.m. County Commissioners Agenda meeting — Council Chambers 5:45 p.m. City Council Executive Committee meeting — Council Chambers 6:00 p.m. City Council meeting — Council Chambers Wednesday, September 19 12:00 p.m. PAL Board meeting — PAL Center 2:00 p.m. TRANS- Action Committee meeting — WSDOT 3:30 p.m. Arts Commission meeting — CED Conference Room 5:30 p.m. Community Review Board — Council Chambers Thursday, September 20 9:00 a.m. Hearing Examiner — Council Chambers 10:00 a.m. SIED Board meeting — New Vision 3:00 p.m. Bid opening — Council Chambers 5:00 p.m. Stanton Academy opening — Stanton Academy Friday, September 21 2:00 p.m. Bid opening — Council Chambers Monday, September 24 12:00 p.m. Capitol Theatre Board meeting — Capitol Theatre 12:00 p.m. Greenway Board meeting — Greenway Visitors Center 1:30 p.m. City Council Legislative Committee meeting — Mayor's office Office Of Mayor /City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to change Or anization: Meeting Pur ose Partici ants' Meeting Locationh= -'� a Mon. Sept. 17 10:00 a.m. City Council Media Briefing Scheduled Meeting Coffey Council Chambers Tue. Sept. 18 12:00 p.m Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Lover 5 p m. (T) City Council Executive Scheduled Meeting Council Council Chambers Session 6.00 •.m. Ci Council Meetin• Scheduled Meetin• Council Council Chambers Wed. Sept. 19 µ�,w.�.... n... „ . �_,.w...__.,..� _....�.,�.......� ,m. 12 00 p m. PAL Board Meeting Board Meeting Coffey PAL Center 2:00 p.m TRANS - Action Committee Scheduled Meeting Ettl WSDOT Conference Room Meeting 3:30 •.m. Arts Commission Scheduled Meetin• Adkison CED Conference Room Thur. Sept. 20 �.�.� �.�.....� ._ ..�M 10:00 a.m SIED Board Meeting Board Meeting Coffey New Vision Office 5 p m. Stanton Academy Opening Scheduled Event Open Stanton Academy .ept. 22 1 p m. Kiwanis Park Grand Scheduled Event Open Kiwanis Park O.enin• Mon. Sept. 24 12 00 p.m. Capitol Theatre Board Board Meeting Bristol Capitol Theatre Meeting 12.00 p.m. Greenway Board Meeting Board Meeting Ettl Greenway Visitors Center 1:30 p.m. Council Legislative Scheduled Meeting Cawley, Ettl, Mayor's Office Committee Meetin. Adkison Tue. Sept. 25 10 00 a m City Council Study Session Scheduled Meeting Council Council Chambers 1200 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Ettl Wed. Sept. 26 1200 p.m. YVVCB Board Meeting Board Meeting Adkison Holiday Inn 5 p m Historic Preservation Scheduled Meeting Bristol Council Chambers Commission Thur. Sept. 27 10:00 a m Yakima Regional Public Scheduled Meeting Bristol Howard Johnson Facilities District p.m. Yakima County EMS & Scheduled Meeting Lover Memorial Hospital Classroom Trauma Meetin• C Mon. Oct. 1 10:00 a m. City Council Media Briefing Scheduled Meeting Lover Council Chambers Tue. Oct. 2 12 00 p m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Coffey 5 00 p m. City Council Special Meeting Scheduled Meeting Council Council Chambers 6.00 p.m City Council Meetin• Scheduled Meetin• Council Council Chambers Wed. Oct. 3 8 30 a.m Welcome WAMOA Scheduled Event Cawle Red Lion Thur. Oct 4 9 00 a m. Joint Admin & 911 Scheduled Meeting Lover Toppenish Operations Meeting 4 00 p m GFI Steering Committee Scheduled Meeting Ettl, Coffey, TBD Meeting Adkison 6 00 p m. Valley Mayor's Meeting Scheduled Meeting Cawley Toppenish 6 00 p m. Regional Fire Authority Scheduled Meeting Cawley, Coffey, Station 95 Adkison Fri. Oct. 5 8.00 a.m. Sister Cit Meetin• Scheduled Meetin• Adkison CED Conference Room Mon. Oct. 8 8 30 a m Pension Board Meetings Board Meeting Coffey Human Resources Conference Room Tue. Oct. 9 10 00 a m City /County Joint Study Scheduled Meeting Council Council Chambers Session 12.00 p m Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Coffe Wed. Oct. 10 11 a m Sports Commission Scheduled Meeting Ettl TBD 3 30 p.m Yakima Planning Scheduled Meeting Ensey Council Chambers Commission 5 30 p m Parks & Recreation Scheduled Meeting Adkison Council Chambers Commission Thur. Oct. 11 1 00 p m Harman Center Board Board Meeting Adkison Harman Center Meeting 1 p m. Yakima Regional Clean Air Scheduled Meeting Lover Council Chambers Meeting 2 00 p.m Yakima Basin Fish & Scheduled Meeting Ettl YBFWRB Office Wildlife Committee Meeting 5 • m. YCDA Board Meetin• Board Meetin• Adkison New Vision Office PRELIMINARY FUTURE COUNCIL AGENDA September 25 10:00 a.m. City Council Study Session — Council Chambers • Mill site o Environmental assessment o Appraisal o Critical path October 2 5:00 p.m. Special Meeting — Council Chambers • Strategic priorities 6:00 p.m. Business Meeting — Council Chambers • Resolution authorizing the City Manager to execute a Technical Assistance Agreement with the National Development Council (NDC) for economic development activities • Report on changing residency requirements for boards and commissions • Resolution supporting the Yakima River Basin Integrated Water Resource Management Plan 7 p.m. Public Hearing — Council Chambers • 2012 Comprehensive Plan Amendment Hearings • Closed record public hearing and ordinance considering the City of Yakima Planning Commission's recommendation on amendments to the City of Yakima's Urban Area Zoning Ordinance Title 15 9/12/2012 2:30 PM 2012 STUDY SESSION SCHEDULE Council Chambers 10:00 a.m. September 25 Mill site • Environmental assessment • Appraisal • Critical path October 9 City /County Joint meeting — jail issues October 23 Trails and pathways October 30 North 1 Street and signage issues November 13 Stormwater 9/12/2012 2:29 PM Wearing Uniforms in- Political Advertisements MRSC Insight Page 1 of 2 Wearing Uniforms in Political Advertisements Posted a:i September 4, 2012by Paul S:iliivan This fall's election is only a couple of months away, and candidates for office or proponents /opponents of ballot measures maybe wondering if their advertisements may make use of photographs showing police officers, deputy sheriffs, firefighters, or other uniformed employees dressed in their agency uniforms. State law, specifically RCPT 42.17A.555, prohibits the use of public facilities for the support or opposition of candidates or ballot propositions; does this prohibition include the use of official uniforms? The state Public Disclosure Commission, which enforces state political campaign regulations, recently issued revised election campaign guidelines that, among other things, specifically address the use of uniforms in political campaigns. (The revisions also provide guidance relating generally to the use of government facilities in campaigns; it is an excellent source of information.) Here is a summary of some of the guidelines that apply to the use of uniforms in campaigns: 1. Employees may use uniforms they own during non -work hours to assist a campaign; they may not use agency - purchased, agency - owned, or agency - replaced uniforms to assist a campaign. 2. "Former" uniforms, those that are no longer used by an agency, may be used in a campaign, provided that they have exceeded their life expectancy or have been "retired," they have been sold to an employee or other person following agency procedures, and there is no expectation the uniform will be returned to or used by the agency in the future. The fact that the uniform is no longer used should be documented. 3. Photos and videos showing uniformed employees may be used in a campaign if they were made in the ordinary course of business, were not staged for campaign purposes, and are made available to a campaign under the same terms as they would be made available to the public. It is suggested that any advertisement using a photo or video that includes a uniformed employee make it clear through a disclaimer that the public agency is not supporting or endorsing a candidate or ballot measure. 4. Uniforms that are not property of the agency, that have been rented or purchased with non- public funds, may be used in a campaign. The guidelines for uniforms also apply to parts of uniforms, such as shirts and pants, and to related items, such as badges, firearms, handcuffs, logos, emblems, radios, etc. Questions regarding the guidelines can be posed to the Public Disclosure Commission, at (360)753 -1111. Share this: Twitter Facebook Email Like this: Like Be the first to like this. f ;,r ; ,., About Paul Sullivan Sr �. a t,„ Paul has worked with local governments since 1974 and has authored MRSC publications on local elections, ordinances, and general local government operation. He also provides training on the Open Public Meetings Act, View all ports br Paul Sullivan .. This entry was posted in Elsciions, Leeai. Bookmark the permalink. Follow http: / /insight.mrsc.org /2012 /09/04/ wearing- uniforms -in- political= advertisements/ 9/7/2012