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09/11/2012 09 Council General Information c ,.. \ 6 \ BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 6:- ' For Meeting of: September 11, 2012 ITEM TITLE: Council General Information SUBMITTED BY: CONTACT PERSON /TELEPHONE: SUMMARY EXPLANATION: 1 Weekly Issues Report 2. North America NW Area Day of Service 2012 3. 8/30/12 Letter from Omer Gress regarding Railroad Underpass 4 8/16/12 Yakima Basin Fish & Wildlife Draft Minutes 5 City Meeting Schedule for week of September 10 -17, 2012 6. Preliminary Future Activities Calendar as of September 10, 2012 7. Preliminary Council Agenda 9. 2012 Study Session Schedule Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Phone: Source: APPROVED FOR .� SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download El 9 -11 info packet MEMORANDUM September 6, 2012 TO: The Honorable Mayor and City Council Members FROM: Tony O'Rourke, City Manager SUBJECT: Weekly Issues Report • CITY COUNCIL STUDY SESSION: The City Council will be meeting on Tuesday, September 11 at 10:00 a.m. to discuss the Downtown Yakima Business Improvement District, special events, and the Parking Commission. • CHAMBER LUNCHEON: I will be speaking at the Chamber's Board meeting on Monday, September 10 at the Red Lion at noon. They asked Chief Rizzi and I to come and talk about Yakima and its future. If you want to attend please let Cally know so she can make a reservation for you. The North America Northwest Area Day of Service 2012 Thousands of volunteers will join in service during 2012 throughout the North America Northwest area. The Church of Jesus Christ of Latter Day Saints began a coordinated effort in September of 2011to partner with other community organizations and service minded entities and individuals to provide community service, primarily to the poor and the needy. As part of this Goals of the North America NW Area Day of Service for 2012 include: Providing service to the poor and the needy Uniting our communities • Building bridges of friendship between peoples of all faith, faith -based organizations, civic leaders and community organizations The North America NW Area Day of Service includes a concerted community service effort by members of the Church of Jesus Christ of Latter Day Saints in British Columbia, Washington, Alaska, Oregon and Northern Idaho. The projects are to be scheduled as close as possible to the date of September 11th to commemorate the sense of community that many experienced following the attacks on September 11, 2001. During the Day of Service in September of 2011, 576 members of the Selah and Yakima Stakes (Congregations) of the Church of Jesus Christ of Latter Day Saints and other community partners contributed over 2100 hours of service to various community projects. These numbers do not include the service projects conducted in the Kittitas County. The 2011 Yakima /Selah area projects included: City of Yakima - Waste Water Division This project involved preparing and planting nursery bed of native riparian plants at 2220 East Viola. City of Yakima - Water and Irrigation This project involved cutting and bagging shrubs & weeds along the reservoir on SE Corner 40th and Englewood. City of Yaki a - Southeast Community Center This project involved cutting and bagging weeds and general exterior cleanup. City of Yakima - Refuse Division This was a major street, alley, sidewalk and park beautification project Volunteer Chore Services Projects (Selah Congregations): Volunteers accomplished housecleaning, yard work, & home repairs for the elderly and disabled at different homes in Selah. City of Tieton, Volunteers cleared terrain in preparation for a pedestrian path on acreage purchased by the City of Tieton. It is anticipated that the 2012 Day of Service will engage an even greater number of volunteers and provide an increase in the hours of service rendered. The 2012 Yakima /Selah area projects include: City of Tieton Improvements to the walking train park in the City. Also to place additional park benches. Also work on BMX trail. Yakima Salvation Army Thrift Store Sort and organize donations, cleanup the premises and discard unusable items. Additionally, build two separate items for the store: 1) an enclosure with three fitting rooms to replace the one currently available, and two 4x8 sorting tables each with an overhead bar for clothes hangers. Yakima Salvation Army Church Remove and discard all shrubbery and all rotten landscaping timbers and beauty bark on the east side (16th Avenue) of the church building and on a contiguous small portion of the south side of the building. Rake - smooth- prepare (for more beauty bark). Remove (from the east side) and replant (on the south side) four (4) small ornamental trees, if possible. WA State Parks - Yakima Sportsman Stake Park Staining and painting structures (materials provided) Brush removal from island and pond trails City of Yakima Parks & Recreation Clean Perimeter Fairgrounds (city property) Volunteer Chore Services (Yakima) Thirty - Forty Projects in the Yakima area. - , Gross (111mLr G. Gr CITY OF YAKIMA 10 1 North 48th Ave.#15A Yakima,Wa.USA 98908 AUG 3 0 2012 Ph .(509) _ --.0..,1■ u _ /Cell 949- 4i1 CE OF CITY cOUNCIL ' Y atLAZ ) \ 2A,CAL aem-w- .-- 61--e- (A)-..-je. 6r 6 2 " - - 1 - 626-1"4'40-e c.....4.A13, i , . , 0-)A_p_t...„- 0 ,......, C'. - g '1---'7 / ,., P)'■ e(x.-i Ap a . _ 4 t _, _ „,,, . , (IL ,7 I _to • , . i,:;,,,14,,,,,„0,.•,,,;;:•.•.,,,i,:,..0::, ,t, ‘,4,.„,,,, Ret : underp .:::.:i,,.. ....„...:,:.„,,,,,,,,. ::::,•,;c..,..,,,,A„.,1.:,.:, .' t..s:tyie.eciitof-4w:ddtffiA6'd iiiii4iie::iVi, ancitheroVelly,:c0013fr underpass. We have PO4i) oi 1.::::iatieithOZWYVhotwaste,The 'tilonekgothr:3.,:n , wcyo#oftk.iNfieol:00:ajoydrtiorio.,!: . xogOiboi*iiect,,4014tfaiVkP.1:' *4)0._,4'1 44PI901j*atO*.0);,ittii:40 ' 00:00 oittio i ,vvN 0,, ..;., vg .., ,, ,, , * , .. ,, le-,;,:vv.,,,. , ,,;: , ,;.... , , nIA-Tlkpout■,!IliTNI-,,,; . '.i7::4, .H"' " .'•', ',;.,Ci'4. 'V'' 4 , "' 7 !-1: ''•,'V "•t' ;, i204 C -;X. ' •:.,;,:r " , . ';:, ' Z• , '• ;' ; '. • :'•,;,'.•-'-:-:;.' $-',. ';':".;'" ;' • " ''',:,"' , .;, ; .•' ,Y . ;::::','; •:: r ... •,. ,, , - j , , „, , ., .. , , ',,',:;' 1;;'.', , , -. ',C ' • ' • .'",'"" , . '',.L; ." -,'"'''' '•' ' r, ''1'', ';' ,'f' •,•;‘' , @ YAKIMA F. A5IN r15h AND W1LDLIrL KI COVEVKY bOAKD Draft Minutes of the 8/16/2012 Board of Directors Meeting Members Present: Dave Brown (City of Yakima), Leo Bowman (Benton County), Dave Fast (Yakama Nation), Scott Hamilton (City of Prosser), Mike Leita & Terry Keenhan (Yakima County), Nancy Lillquist (City of Ellensburg), Jay McGowan (City of Cle Elum), Staff Present: Alex Conley (Executive Director), Darcy Batura (Lead Entity Coordinator), Heather Hadsel (Operations Manager) Guests Present: Jeff Tayer (WDFW), David Child (YB Joint Board), Colleda Monick (S. Central WA RC &D and Salmon Safe) 1) Welcome, Introductions & Approval of Minutes Nancy called the business meeting to order at 1:00 p.m. After introductions, the Board, reviewed the agenda, minutes from the May 30 Board meeting, and the notes of the July 11 Executive Committee meeting. Leo Bowman made a motion to approve the minutes as submitted and Dave Brown seconded the motion. The minutes were approved with the support of all present. Jeff Tayer's retirement from the Department of Fish and Wildlife was acknowledged 2) Board Correspondence and Announcements The Board briefly reviewed official correspondence received and sent by the YBFWRB since the last meeting. A letter was received by the Yakima Basin Joint Board regarding the Yakima Bull Trout Action Plan. A draft response letter was included in the meeting packets for board approval for Nancy Lillquist's signature Dave Fast made a.motion to approve the letter for chairperson's signature, and Leo Bowman seconded the motion. The motion carried. 3) Lead Entity Program Darcy Batura gave a presentation on the 2012 Lead Entoty project review and the ranked project list proposed for submission to the Washingotn Salmon Recovery Fudning Board. Of the 20 pre - applications received, 12 projects were submitted and reviewed on the final list for SRFB funding . Seven projects were recommended for full or partial funding. This, combined with the request from the Klickitat Recovery Board, is "$70k greater than the available Middle Columbia allocation of $1.776 million. Potential ways to address this shortfall include asking the other lead entities in the state if they have 1110 W. Lincoln Ave, Yakima, WA 98902 Phone (509) 453 -4104 Email: info @ybfwrb.or.g Web: www.ybfwrb.org extra money, further reducing the cusp projects, or reducing the budgets of other projects on the Klickitat and Yakima lead entity lists. The CCWUA Pump Station and Barrier Removal project was reserved as a substitute in case the CCWUA Barrier Removal and Trust Water project is not able to go through for some reason. After discussion of the process and the ranked list, Leo Bowman made a motion to approve the ranked list as submitted to the Board by the Citizens Committee, knowing that the staff will work with sponsors and the Klickitat Lead Entity to adjust budgets are required to match the available funding. Jay McGowan seconded the motion, and the motion passed with the consent of all present. - 4) Bull Trout Action Plan Status Some comments were received from the comment period for the review draft of the Bull Trout Action Plan. See item #2, Board Correspondence and Announcements. Final edits to the plan should be done in September. 5) Outreach Update The Outreach Reports for June and July were included in packets. An appointment with the Tri -City Herald Editorial Board will be scheduled soon and will include Leo Bowman, Alex Conley, Nancy Lillquist, Adam Fyall, and Heather Hadsel. 6) Policy & Budget Updates Alex Conley presented a written report on the status of state and federal funding and legislation. He noted that state agencies were in the process of submitting budget proposals to the governor's office, but that the final governor's budget would not be completed until 2013, when a new governor is seated. Alex also updated the board on issues related to the planned NPCC /BPA habitat project solicitation, and the Board authorized Alex to work with partners in the basin to identify how best to work together to secure funding for habitat projects in the Yakima Basin. 7) Board Logistics The Committee asked that all board meetings be moved to 1:00 — 3:00 p.m. Heather will send a message to the full board to gauge consensus and will reschedule accordingly. 8) Financial Reports The Board approved the financials as presented with the support of all present. 9) Public Comment No public comment was received. The meeting was adjourned at 3:05 p.m. CITY MEETING SCHEDULE For September 10, 2012 — September 17, 2012 Please note: Meetings are subject to change Monday, September 10 8:30 a.m. Pension Board meetings — HR Conference Room 3:30 p.m. Civil Service Commission meeting — Council Chambers Tuesday, September 11 10:00 a.m. City Council Study Session — Council Chambers 1:30 p.m. County Commissioners Agenda meeting — Council Chambers Wednesday, September 12 11:00 a.m. Boundary Review Board — Council Chambers 3:30 p.m. Yakima Planning Commission — Council Chambers 5:30 p.m. Parks & Recreation Commission — Council Chambers Thursday, September 13 9:00 a.m. Hearing Examiner — Council Chambers 1:00 p.m. Harman Center Board Meeting — Harman Center 2:00 p.m. Yakima Regional Clean Air Board Meeting — Council Chambers 5:30 p.m. YCDA Board Meeting — New Vision Office Monday, September 17 10:00 a.m. City Council Media Briefing — Council Chambers Office Of Mayor /City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to change leeting , Organization: Meeting Purpose =Participants- Meeting. Location - •,;,,•; ate/Time N p 9 Mon. Sept. 10 8:30 a m. Pension Board Meetings Board Meeting Coffey Human Resources Conference Room Tue. Sept. 11 1000 a.m. City Council Study Session Scheduled Meeting Council Council Chambers 12:00 p m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD Ensey Wed. Sept. 12 3:30 p.m. Yakima Planning Scheduled Meeting Ensey Council Chambers Commission 5:30 p.m. Parks Commission Meeting Scheduled Meeting Adkison Council Chambers Thur. Sept. 13 1:00 p.m Harman Center Board Board Meeting Adkison Harman Center Meeting 2 p.m. Yakima Regional Clean Air Scheduled Meeting Lover Council Chambers Meeting 529 Board Meetin Board Meetin • Adkison New Vision Office . Sept. 17 10:00 a m. City Council Media Briefing Scheduled Meeting Coffey Council Chambers Tue. Sept. 18 12 00 p m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison TBD 5 30 p.m. (T) City Council Executive Scheduled Meeting Council Council Chambers Session 6 • m Cit Council Meeting Scheduled Meetin• Council Council Chambers Wed. Sept. 19 12.00 p m. PAL Board Meeting Board Meeting Coffey PAL Center 3.30 •.m. Arts Commission Scheduled Meetin• Adkison CED Conference Room Sat. Sept. 22 ..�..,. ..�...�. �......��.�.�� W .W_ ��. � . 1 00 p.m. Kiwanis Park Grand Scheduled Event Open Kiwanis Park O•enin• Mon. Sept. 24 12.00 p.m. Capitol Theatre Board Board Meeting Bristol Capitol Theatre Meeting 1200 •.m. Greenwa Board Meetin• Board Meetin• Ettl Greenwa Visitors Center Tue. Sept. 25 ,�..� ....�_�..xA. ,...�,.�...,.,., • 10.00 a.m. City Council Study Session Scheduled Meeting Council Council Chambers 12.00 •.m. Miscellaneous Issues Scheduled Meetin• Cawle , Adkison TBD Wed Sept. 26 ��. �.�.�m�. ....�._,�•..�.. .__ru ...._ .�v� . ... �.:._ � �.� n. , ���� .�.. .� , � _.�•�.. .�, 12.00 p.m. YVVCB Board Meeting Board Meeting Adkison Holiday Inn 5:30 p m Historic Preservation Scheduled Meeting Bristol Council Chambers Commission .181.1, Mr.SINIMIV MU Thur. Sept. 27 U... 1:30 p m Yakima County EMS & Scheduled Meeting Lover Memorial Hospital Classroom Trauma M eeting C R AM'. ...,,..- . _ . ..y.�.....w.. ,,. ...,.. ..,...«... n ..mP..w. -±R a Mon. Oct. 1 10 00 a.m. City Council Media Briefing Scheduled Meeting Lover Council Chambers Tue. Oct. 2 1200 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison TBD 5:00 p.m. (T) City Council Executive Scheduled Meeting Council Council Chambers Session 6:00 ..m. Cit Council Meetin• Scheduled Meeting Council Council Chambers Wed. Oct. 3 8:30 a.m. Welcome WAMOA Scheduled Event Cawle Red Lion Thur. Oct. � _.,.�.�. 9.00 a m Joint Admin & 911 Scheduled Meeting Lover Toppenish Operations Meeting 4:00 p.m GFI Steering Committee Scheduled Meeting Ettl, Coffey, TBD Meeting Adkison 6:00 p m Regional Fire Authority Scheduled Meeting Cawley, Coffey, Station 95 Adkison Fri. Oct. 5 8 a.m Sister City Me Ar2 Scheduled Meetin• Adkison CED Conference Room PRELIMINARY FUTURE COUNCIL AGENDA September 11 10:00 a.m. City Council Study Session — Council Chambers September 18 (T) 5:00 p.m. Executive Session — Council Chambers 6:00 p.m. Business Meeting — Council Chambers • Resolution amending Article Ill, Section 2 of the Employees' Welfare Benefit Program; adding a voting member for the AFSCME and management groups; moving AFSCME Transit from a non - voting to a voting member; removing YPPA to non - voting member; and creating a provision for alternate members • Report on changing residency requirements for boards and commissions • Resolution authorizing sole source purchase of a GO -4 vehicle • Recognize City Employees for their years of service 7:00 p.m. Public Hearing — Council Chambers 9/5/2012 5.29 PM 2012 STUDY SESSION SCHEDULE Council Chambers 10:00 a.m. September 25 Mill site • Environmental assessment • Appraisal • Critical path October 9 City /County Joint meeting — jail issues. October 23 Trails and pathways October 30 North 1 Street and signage issues November 13 Stormwater 9/6/2012 2:38 PM