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09/11/2012 02 Parking Discussion KA BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. cq For Meeting of: September 11, 2012 ITEM TITLE: Discussion regarding Downtown Parking *Parking Commission *Parking lots *On street parking SUBMITTED BY: CONTACT PERSON /TELEPHONE: SUMMARY EXPLANATION: Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Source: Phone: APPROVED FOR SUBMITTAL: Arvie5E64:44,_ C ity Manager STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ DT issues study session ❑ DT parking map ❑ Parking Commission City Council Study Session Transmittal Memorandum September 11, 2012 To: Honorable Mayor and Members of the City Council City Manager Tony O'Rourke From: Chris Waarvick, Director of Public Works Joan Davenport, Interim Director of Community Development Subject: Downtown Issues 1. Downtown Parking - a. Parking Commission: • At its July 2, 2012 Council meeting, the City Council appointed a number of citizens to various boards and commissions. The City Council deferred making appointments to vacancies on the Parking Commission and requested a study session be held regarding the viability and need of continuing the Parking Commission as structured in the Yakima Municipal Code (YMC 9.49, attached). The Parking Commission was created by the City Council on August 17, 2007, with the purpose of making recommendations to the City Council regarding matters of publically owned and on- street parking in the City's downtown core. Parking Commission Accomplishments The Parking Commission evaluated and recommended amendments to the downtown parking procedures and rules to encourage the availability of patron parking versus employee parking. The Parking Commission evaluated and recommended the change to contract enforcement of the public downtown parking lots. The Parking Commission guided the transition to the automated parking machinery in the public lots. Finally, the Parking Commission was instrumental in leading to the change in parking enforcement technology in which the city contracted a hosted citation vendor that also allows the City to track delinquent citations through the state Department of Motor Vehicles (DMV). Since these major achievements have been made, City Council has had few other issues for the Parking Commission to provide advice on. Future of the Parking Commission The question that City Council raised was whether the Parking Commission should continue. If the decision were to allow the Parking Commission to sunset, would those important functions be moved to another advisory body? The Downtown Yakima Business Improvement District Advisory Board is one potential candidate, as is the City Council. b. Downtown Parking Lots — The following information was provided by the Customer Service Manager, Tammy Regimbal YMC 9 50.220 Long -term parking permits (attached) allows for the number of permits authorized for long term parking. The ordinance was most recently amended in 2009. The current requirement is that the number of permits shall not exceed 30% of the 437 public parking spaces in any respective lot. 1 The number of permits exceeds the new standard in Lot 1 and Lot 4. Compliance with the new limit was to be achieved through attrition, however, that has not yet occurred. The current percentage for permits per lot is as follows: Lot 1 119 spaces 44 permits (37 %) Lot 2 196 spaces 52 permits (26 %) (Lot 3 Sold to GSA in 2010 for use by the federal courthouse) Lot 4 40 spaces 21 permits (52 %) Lot 5 64 spaces 0 permits Lot 6 18 spaces 0 permits — this is a free lot TOTAL 437 117 (27 %) Mercy Theatres has also arranged for the temporary use of 10 spaces in Lot 2 through the end of October 2012 to stage material and equipment for the remodel of the theatre located at South Second Street and East Chestnut Avenue. YMC 9.50.220 allows for long term parking for residents and businesses. However, because of the limits placed on the lots, we are currently limiting long term residential parking permits to on- street parking. At this time we have 9 residential on- street permits. Staff recommends, based on the findings of the citizen survey, making downtown parking free, and moving monthly permit holders to private lots to expand public parking opportunities for business customers. Currently, monthly permit holders pay $40 per month. Monthly rates for private lots range from $40 for uncovered parking to $50 for covered parking. The City would be waiving $21,000 annually in hourly parking fees and $39,000 for monthly permits to permit free parking. We think this is a reasonable strategy to promote public parking accessibility in the downtown. 2. Special Events and Street Closure Issues a. Location of Special Events is usually Yakima Avenue or 3 Street. Front Street Merchant Association has taken responsibility of hosting events in their area. b. Clean -up issues c. Consideration of more formal special event protocol, including: promoter parking fees and clean -up deposit d. Process of permits, insurance, notice, etc e. Banner locations have been a minor issue for some events f. Invest in City tents to create a uniform event appearance and allow more organizations to produce special events 3. Design Standards in the Downtown a. Zoning is Central Business District, a unique area which is also exempt from providing parking for new development b. Intended for a pedestrian based area, but no significant development standards to support this goal. Example, no prohibition on drive - through developments. Allows 100% lot coverage but does not specifically encourage buildings to be constructed at back of sidewalk. 2 4. Concept of 4 Street Pedestrian Plaza — To provide a permanent venue for many downtown events, the idea of a pedestrian plaza on 4 Street between Yakima Avenue and Chestnut Avenue has been discussed. Attached is a conceptual plan prepared by the Capitol Theater (see attached). 5. DYBID Assessment Issues a. Current Status — The Ordinance which implemented the current DYBID Assessment program (Ordinance 2011 -58, attached) created two zones in order to reflect different locational benefits from the street improvements in the CBD. In addition, a separate fee of $100 annually was attached to any business that operates in the total boundary of the DYBID (as determined from the Business License records). Exemptions and reduced rates were created for non - profit organizations, schools, religious organizations and small residential buildings. Properties within the DYBID are assessed based on the total property value, as reflected in the Yakima County Assessor records. Billings to property owners are sent by the City of Yakima on a quarterly basis. The total revenue (at full payment) for DYBID in 2012 is estimated at $221,307. Zone 1 includes all properties along Yakima Avenue from 7 Avenue to 9 Street, as well as all properties east of the railroad tracks. The rate for properties in Zone 1 is $0.000937 per Dollar of Assessed Value. So, a property within Zone 1 of the DYBID that has a total assessment of $200,000 for land and building would pay $187.40 each year. Revenue from Zone 1 is anticipated for 2012 at $127,870 with an additional revenue of $7,437 from non - profits at the reduced rate. Zone 2 includes all properties located west of the railroad tracks, which does not abut Yakima Avenue (and included in Zone 1). The assessment rate for Zone 2 is $0.000772 per Dollar of Assessed Value. So, a property within Zone 2 of DYBID that has a total assessment of $200,000 for land and building would pay $154.40 each year. Revenue from Zone 2 is anticipated for 2012 at $39,048 with an additional revenue of $1,552 from non - profits at the reduced rate. As noted above, Business fees related to a Business License are charged at $100 annually. There are approximately 454 businesses in the DYBID which contribute $45,400 annually to the DYBID. b. Tiered Concept c. Exempt Properties d. Zones e. Link Business Assessments to Business License 3 ■ i ` - % % / - - - /\ \ \-- \\ \ / po J v �- Pay Downtown [ :ing Lots 10 '. o �� Lot 1 - 119 Spaces • W ". � � 44 Permits * \ � AST /2ND ST 0 - Otk Lot 2 - 196 Spaces - I p 111 \ � " ? ' � 52 P ermits (26 %) git , \ ♦ Chestnut /2nd /3rd St . tilli Lot el s 40 Spaces 1, IS 6 . 11111 0 111 \ 21 Permits (52 %) - SIP" OA :: N �� ' � No Parking Barrel) House r - _ � Lot 6 - 18 Spaces Free Lot (#.;1‘ v' 11116 0 I Stree Parking to Parkin Analysis Focus Area : 04 O. , oig A , 0 , ,`, 7 ° ♦ =— Two Hour 4 ii- 1 I 1 k■ : 0 4 0 .,,, _a. -,....-- . One Hour _ 0 e WII i - ♦ ♦ - -� ____ sr\ XIII ♦ • • t .0 * * .. l ia ♦ I a 0• �• • . S 0\°'4. - - - ■ W■V■ A --'° - `g, 1 \*Iiiik *V . 1 A1 Mr& t\Oj 01 c o Vit ad& TOWW V Wi lrA .W ° _...ilaili illtrAilli II . AIL dail dal 1111As :igilsilikl ORDINANCE NO. 2007- 35 AN ORDINANCE relating to Traffic Regulation, creating a Downtown Yakima Parking Commission to serve as an advisory committee to the Yakima City Council regarding downtown parking issues; and enacting a new chapter 9.49 of the City of Yakima Municipal Code. BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Chapter 9.49 of the City of Yakima Municipal Code is hereby enacted as a new chapter to read as follows: Chapter 9.49 DOWNTOWN YAKIMA PARKING COMMISSION Sections: 9.49.010 Purpose 9 49.020 Definitions 9.49.030 Downtown Yakima Parking Commission 9.49.040 Terms 9.49 050 Organization 9.49.060 Composition of the Commission 9.49 070 Powers and Duties 9.49.010 Purpose. The Downtown Yakima Parking Commission shall serve in an advisory capacity to the Yakima City Council and City Manager concerning formulation of policy and plans for development, management and operation of the Yakima downtown parking district. 9.49.020 Definitions. The following words and terms when used in this chapter shall mean as follows: "Annual Parking Management Plan" means a yearly plan describing the annual budget and the daily management and operations of the parking system. "Downtown Parking District Boundaries" includes the parking areas as follows 9 Street to the East, both sides of the street; 7 Avenue to the West, both sides of the street; Lincoln Avenue to the North, both sides of the street; and Walnut Street to the South, both sides of the street. "Parking" includes on- street and off - street parking. cimi/Parking Commission/ page 1 of 3 9.49.030 Downtown Yakima Parking Commission. There is hereby established a Downtown Yakima Parking Commission consisting of 8 members, 7 voting and 1 nonvoting position, as provided in section 9 49 060 of this chapter. Members of the Downtown Yakima Parking Commission shall be appointed by the Yakima City Council. 9.49.040 Terms. The initial appointments to the commission shall be staggered. Three voting members shall be appointed for three years. Four voting members and the non- voting member shall be appointed for four years Thereafter, the terms shall be made for four years. Membership on the commission shall be limited to two full consecutive four -year terms. Reappointment after two full consecutive terms may be made after at least a two -year absence. The Yakima City Council shall fill vacancies for a new or unexpired term in the same manner as the original appointment. Removal of commission members shall be controlled by YMC 1 30.010. 9.49.050 Organization. During January of each year, the commission shall elect from the membership, a chairman, vice- chairman and such other officers as the commission members deem necessary to organize and carry on the functions and duties of the commission. The commission shall adopt a time for holding regular monthly meetings, and the commission shall hold regular monthly meetings unless cancelled with notice by the chairman. Special meetings may be called by the chairman to be held at any time pursuant to notice of such meeting given as required by law 9.49.060 Composition of the Commission. A. The commission shall always include the following seven voting members: 1. A business owner representing businesses between 7 Avenue and 1s Avenue. 2. A business owner representing the businesses on Front Street. 3. Two business owners representing businesses between 1 and 9 street. 4. Two property owners within the district boundaries 5. A resident from within the district boundary B. The commission shall also include one non - voting position to be filled by a member of the Yakima City Council. C. Recommendations for membership on the Downtown Yakima Parking Commission shall come from the Committee for Downtown Yakima (CDY). The Yakima City Council will appoint the members of the commission. 9.49.070 Powers and Duties. The Downtown Yakima Parking Commission is tasked with the oversight of a downtown parking system that will meet the ever-changing needs of the downtown business property owners, residents and users The commission cimiParking Commission/ page 2 of 3 • would address downtown parking issues and make recommendations to Council to be approved by resolution. In carrying out these responsibilities, the commission shall review the following (1) On- street parking regulations, including, but not limited to, time restrictions, loading zones, no parking zones. (2) Location and type of parking (i.e. parallel, diagonal, etc.) (3) Use of parking technology (4) Parking fees. (5) Cost of parking infractions. (6) Enforcement of parking regulations. (7) Annual Parking Management Plan (8) All other issues that might affect the operation of parking within the downtown parking district boundaries. Section 2. This ordinance shall be in full force and effect 30 days after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 17th day of July, 2007. /s/ Neil McClure Neil McClure, Mayor Pro Tern ATTEST: /s/ Deborah Moore City Clerk Publication Date July 20, 2007 Effective Date. August 19, 2007 cim/Parking Commission/ page 3 of 3 BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. # b For Meeting Of July 17, 2007 ITEM TITLE: An ordinance relating to traffic regulation. Creating a Downtown Yakima Parking Commission to serve as an advisory committee to the Yakima City Council regarding downtown parking issues; and enacting a new chapter 9.49 of the City of Yakima Municipal Code. SUBMITTED BY: Chief Sam Granato, Yakima Police Department Cynthia Martinez, Senior Assistant City Attorney CONTACT PERSON/TELEPHONE: Cynthia Martinez, 575 -6033 SUMMARY EXPLANATION: As downtown Yakima experiences revitalization, there is a need to update our downtown parking system to meet the changing needs of business owners, property owners, residents, and users of the downtown area. This ordinance creates an 8 member Downtown Yakima Parking Commission tasked with advising the Yakima City Council regarding downtown parking issues. Downtown business owners, property owners and residents will hold the 7 voting positions on the commission and will be appointed by the Yakima City Council. Resolution Ordinance Contract Other(Specify) Contract Mail to (name and address). Phone: Funding Source APPROVED FOR SUBMITTAL Q — ;��f� City Manager STAFF RECOMMENDATION: Pass Ordinance. BOARD /COMMISSION RECOMMENDATION: The Yakima City Council Public Safety Committee is forwarding the attached ordinance to the full council for consideration. The committee was unanimously in favor of the proposed ordinance. COUNCIL ACTION: Ordinance passed. ORDINANCE NO. 2007-35 427 JULY 17, 2007 take action on all of it. Council Member Cawley feels we have to act now; we know what the problem is. Richard Hardesty, 304 N. 28 Avenue, gave ideas of what he was involved with in Northern California to deal with graffiti. With regard to the ordinance, taking out the juvenile component will cause gangs to use their soldiers who are under 18. He said in - California they never got challenged and had zero tolerance of gangs. He offered to get involved and give input on this issue. Lynne Kittelson, 305 N 9 Street, was disappointed that the ordinance had no teeth in it: She suggested Council read the three pieces of legislation that California passed. The question was called for a vote on the motion. Council Member Lover again read something he had written regarding having confidence in our police to do this right. Council Member McClure reinforced that this ordinance also does not address juvenile crime because it cannot. Council Member Whitman would like to send it back to staff to work on, have it reviewed by the Public Safety Committee on August 1 and then have it ' ready for the next Council meeting. The motion carried by a 4 -2 roll call vote; Edler absent, McClure, and Whitman voting nay. NOTE: Due to a procedural issue of not having the ordinance read prior to voting, the ( vote on the ordinance was retaken at a July 20, 2007 special meeting. 16. Consideration of Ordinance amending the Yakima Municipal Code to create a Downtown Yakima Parking Commission to serve as an advisory committee to the Yakima City Council regarding downtown parking issues Assistant City Manager Zabell pointed out that we have three different ordinances on downtown parking that are not coordinated. The proposed ordinance would create a commission to evaluate those ordinances and come back with a parking plan in a defined district. There was discussion on the Committee for Downtown Yakima doing the recommendations for appointment to the Commission. Council Member Whitman recommended taking out the phrase "by resolution" with regard to appointments as no other committee requires it be done by resolution. JOHNSON MOVED AND CAWLEY SECONDED TO ADOPT THE RESOLUTION. Brenda Batali commented on downtown parking, specifically that we should not charge for parking in the downtown area. CAWLEY MOVED AND LOVER SECONDED TO AMEND THE ORDINANCE UNDER 9.49.060C TO READ "RECOMMENDATIONS FOR MEMBERSHIP ON DOWNTOWN YAKIMA PARKING COMMISSION SHALL COME BEFORE A COUNCIL APPOINTING COMMITTEE TO INTERVIEW AND RECOMMEND FOR APPOINTMENT TO THE FULL COUNCIL ". Bonlender spoke against the motion. The motion failed by a 4 -2 roll call vote; Bonlender, Johnson, McClure and Whitman voting nay, Edler absent. LOVER MOVED AND CAWLEY SECONDED TO AMEND THE ORDINANCE UNDER PURPOSE, 9.49.010, TO REMOVE THE WORDS "AND CITY MANAGER". The motion failed by a 5 -1 roll call vote; Cawley, Johnson, McClure, Whitman and Bonlender voting no; Edler absent. It was agreed to make a clerical correction to eliminate under 9.49.060C the words "by resolution." The question was called for a vote on the original motion. The motion carried by a 5 -1 roll call vote: Lover voting nay, Edler absent. 7 428 JULY 17, 2007 ORDINANCE NO. 2007-35, AN ORDINANCE relating to Traffic Regulation; creating a Downtown Yakima Parking Commission to serve as an advisory committee to the Yakima City Council regarding downtown parking issues; and enacting a new chapter 9.49 of the City of Yakima Municipal Code. 17. Other Business *A. Consideration of Resolution authorizing the sole source purchase of personal protective equipment (bunker gear) for the Fire Department RESOLUTION NO, R -2007 -106, A RESOLUTION authorizing the City Manager to purchase Firefighter Personal Protective Equipment from Sea Western for an amount not to exceed $40,000 plus sales tax per year for the next five years as a sole source without calling for bids and further authorizing the City Manager to execute all appropriate and necessary documents to complete the purchase transactions. { *B. Consideration of Resolution granting a public fireworks display permit to Eagle Fireworks at the July 28, 2007 Yakima Bears baseball game RESOLUTION NO. R- 2007.107, A RESOLUTION granting a public fireworks display permit to Eagle Fireworks on behalf of the Yakima County Stadium, Yakima Bears Baseball. *C. Second reading of an Ordinance amending the 2007 Budget and appropriating funds to provide for negotiated wages and benefits for the Yakima Police Patrolman's Association An Ordinance amending the 2007 budget and appropriating funds to provide for negotiated wages and benefits for the Police Patrolman's Association, previously having been read by title only, was brought before the Council for a second reading. ORDINANCE NO. 2007 -36, AN ORDINANCE amending the 2007 budget for the City of Yakima; and making an appropriation of $185,000 in the 000 — General Fund for expenditure during 2007 to provide for negotiated wages and benefits for Yakima Police Patrolman's Association (YPPA). Kiwanis Park Council Member Lover raised an issue of a memo received from Parks about Kiwanis Park and the incinerator. He spoke "straight to the comprehensive plan," which is what guides the Parks Department. He then read something he had written regarding the objective in Chapter 6. After a long dissertation, Mayor Pro Tem McClure asked if he was recommending a study session. Following a lengthy discussion, it was determined they would split the study session scheduled for August 14'" and add Kiwanis Park. City Manager Zais complimented Connie Little with respect to a letter on this subject, and thanked her for sending a check in the amount of $505 to benefit the graffiti eradication effort. 8