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Home My WebLink About01/19/2021 07 Remote Public Comment 1 to\'4\lyy tbxk ik 1 • 1-,V, P p P 1 PPi ittYlltYlt.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 7. For Meeting of: January 19, 2021 ITEM TITLE: Remote public comment SUBMITTED BY: Sonya Claar Tee, City Clerk Robert Harrison, City Manager SUMMARY EXPLANATION: At the January 5, 2021 City Council meeting, staff was directed to add remote public comment at the next business meeting for Council's consideration. We recommend the same process that many cities in Washington State are following: • Require community members to sign up to comment by 3 p.m. the day of the meeting. • Limit comments to 3 minutes, or Council could reduce the time to 2 minutes. • Limit total comment time to 30 minutes, the same as pre-Covid guidelines. If Council adopts these recommendations, staff is prepared to have this process ready beginning at the February 2 Council meeting. The requested information is the same as our pre-COVI D audience comment sign up slip (request for appearance before the City Council), with the exception of an email address and earlier deadline to manage the process. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt staff recommendation. ATTACHMENTS: Description Upload Date Type corn est slip 1/11/ 0 1 r Me o 2 1.00 REQUEST FOR APPEARANCE BEFORE CITY COUNCIL SOLICITUD PARA COMPARECER ANTE EL CONCEJO MUNICIPAL REQUIRED (OBLIGATORIO) NAME (Nombre): AGENDA ITEM NUMBER(S) OR CITY TOPIC YOU WISH TO SPEAK TO (Numero(s) del tema de la agenda o asunto de la ciudad que desea hablar sobre): CITY OF RESIDENCE (Ciudad de residencia): OPTIONAL (OPCIONAL) HOW WOULD YOU PREFER THE CITY CONTACT YOU IF NEEDED (Como prefiere que la ciudad se ponga en contacto con usted si es necesario?): - PHONE (Numero de telefono) ( ) - ADDRESS (Domicilio) - E-MAIL ADDRESS (DirecciOn de correo electrOnico) Please complete this form prior to the start of discussion about the agenda item(s) you wish to speak to and submit it to the City Clerk (who sits on the left end of the Council table). Por favor complete este formulario para el registro y entreguelo a la Secretaria Municipal (que se sienta a la orilla del lado izquierdo de la mesa) antes de dirigirse al Concejo Municipal. When addressing the City Council, state your name and whether you live inside or outside City of Yakima limits. Al dirigirse al Concejal, diga su nombre e indique si vive dentro o fuera de los limites de la Ciudad de Yakima. Additional guidelines for addressing the City Council are on the reverse side of this form. Directrices adicionales para dirigirse al Concejal se encuentran al reverso de este formulario. Please note that the Council meeting is being televised on Y-PAC, cable channel 194. Tenga en cuenta que la reunion del Concejo Municipal esta siendo televisada por Y-PAC, canal de cable 194. 3 GUIDELINES FOR ADDRESSING THE CITY COUNCIL If you wish to address the Council during this meeting, you must: 1. Fill out this "Request for Appearance" form (see opposite side); 2. Indicate which agenda item you wish to speak to; and, 3. Submit this"Request for Appearance" form to the City Clerk. • Comments are to be no longer than 3 minutes. (If you are part of a group, please select a "spokesperson"to represent your group. An identified"spokesperson"will be allowed up to five minutes to represent your group. Other members of the group can then simply come forward, state their name, and say that they support what was said by the "spokesperson.'). • Up to 30 minutes will be provided for"Public Comment" near the start of each City Council meeting. Public Comment provides the opportunity for anyone to address the Council on subjects listed on the regular agenda or within the City's purview. If additional time is needed for"Public Comment," it may be provided after the City Council has finished all of its regular agenda items. Council members will listen to your comments and may ask staff to research and report back on the issue, but are unlikely to respond during the meeting. • Those speaking to the Council during a meeting are strongly encouraged to aid the Council in maintaining the decorum and orderly progression of the Council agenda. Engaging in personal attacks, use of profanity, disruptive noise, or comments that are off-topic and detract from the ability of the Council to conduct business and are not allowed. • The City Council is a policy making body. Therefore, members cannot take action or investigate employee issues. Employee matters are the sole responsibility of the City Manager. If you have a complaint about City staff, please contact the City Manager prior to a Council meeting. *Note: You are also encouraged to submit comments to the City Council by mail, e-mail or in ways other than addressing the Council in person at a Council meeting. DIRIGIRSE AL CONCEJO MUNICIPAL Si desea dirigirse al Concejo Municipal durante esta reunion, debe de: 1. Completar este formulario "Solicitud Para Comparecer" (ver el lado opuesto); 2. Indicar cual tema de la agenda desea hablar de; y, 3. Entregar este formulario "Solicitud Para Comparecer". • Los comentarios no deberan superar tres (3) minutos de largo. (Si usted es parte de un grupo, por favor seleccione un "portavoz" que represente al grupo. El/la "portavoz" indicado se le permitira hasta cinco (5) minutos para representar al grupo. Los delves miembros del grupo pueden acercarse y simplemente, decir su nombre y declarar que apoyan lo que fue dicho por el/la "portavoz.') • Se proporcionaran hasta 30 minutos para "Comentarios Publicos" cerca del inicio de cada reunion del Concejo Municipal. Los"Comentarios Publicos" brindan la oportunidad a cualquier persona de dirigirse al Concejo Municipal sobre los temas en la agenda regular o dentro del ambito de la ciudad. Si se necesita tiempo adicional para comentarios del publico, se puede proporcionar despues de que el Concejo Municipal haya terminado todos los temas de su agenda regular. Los miembros del Concejo escucharan sus comentarios y podran pedirle al personal que investigue e informe sobre el tema en una proxima reunion, pero es poco probable que respondan durante esta reunion. • A quienes hablan ante el Concejo Municipal durante esta reunion se le recomienda encarecidamente que ayuden a mantener el decoro y la progresion ordenada de la agenda del Concejo. Participar en ataques personales, usar lenguaje profano, ruidos perturbadores o comentarios fuera del tema detraen la habilidad del Concejo de Ilevar a cabo los asuntos y no son permitidos. • El Concejo Municipal es el organo decisorio encargado de formular politicas. Por lo tanto, los miembros no pueden tomar medidas ni investigar asuntos de empleados. Los asuntos relacionados a los empleados son responsabilidad exclusiva del administrador de la ciudad. Si usted tiene una queja sobre un empleado de la ciudad, por favor contacte al Administrador de la Ciudad antes de una reunion del Concejo Municipal. *Aviso: Tambien le recomendamos que envie sus comentarios al Concejo por correo, correo electronico o de otra manera que no sea en persona durante una reunion del Concejo.