HomeMy WebLinkAbout09/04/2012 11A Council General Information BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT 1/
Item No.
For Meeting of: September 4, 2012
ITEM TITLE: Council General Information
SUBMITTED BY:
CONTACT PERSON/TELEPHONE:
SUMMARY EXPLANATION:
1. Weekly Issues Report
2. City Meeting Schedule for week of August September 3 -10, 2012
3. Preliminary Future Activities Calendar as of September 3, 2012
4. Preliminary Council Agenda
5. 2012 Study Session Schedule
6. Newspaper /Magazine /Internet Articles:
* "Small- business customer service tools: Social media, surveys," USAToday corn, August 29,
2012
Resolution Ordinance
Other
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Contract: Mail to:
Contract Term: Amount: Expiration Date:
Insurance Required? No
Funding
Source:
Phone:
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
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C3 9-4 info
•
MEMORANDUM
August 30, 2012
TO: The Honorable Mayor and City Council Members
FROM: Tony O'Rourke, City Manager
SUBJECT: Weekly Issues Report
• CITY OFFICES CLOSED: In observance of Labor Day, City offices will be closed
on Monday, September 3 Refuse will run a day behind with Monday pickups on
Tuesday and Friday pickups on Saturday.
• GFI STEERING COMMITTEE: This Committee (Adkison, Ettl, and Coffey) will be
meeting on Thursday, September 6 at 4:00 p.m. at Central Washington
Comprehensive Mental Health.
• YAKIMA REGIONAL FIRE AUTHORITY: This Committee (Cawley, Adkison, and
Coffey) will be meeting on Thursday, September 6 at 6:00 p.m. at Fire Station 95.
CITY MEETING SCHEDULE
For September 3, 2012 — September 10, 2012
Please note: Meetings are subject to change
Monday, September 3
•
CITY OFFICES CLOSED
Tuesday, September 4
9:00 a.m. City Council Media Briefing — Council Chambers
10:00 a.m. County Commissioners Agenda meeting — Council Chambers
5:30 p.m. City Council Executive Session — Council. Chambers
6:00 p.m. City Council meeting — Council Chambers
Wednesday, September 5
Thursday, September 6
9:00 a.m. Hearing Examiner — Council Chambers
3:00 p.m. Bid Opening — Council Chambers
3:30 p.m. YAKCorps Executive Board meeting — CED Conference Room
4:00 p.m. GFI Steering Committee meeting — CWCMH
6:00 p.m. Yakima Regional Fire Authority — Station 95
Friday, September 7
8:00 a.m. Sister City meeting — CED Conference Room
Monday, September 10
8:30 a.m. Pension Board meetings — HR Conference Room
3:30 p.m. Civil Service Commission meeting — Council Chambers
Office Of Mayor/City Cou
Preliminary Future Activities Calendar
Please Note: Meetings are subject to change
Mon. Sept. 3
HOLIDAY - CITY
FACILITIES CLOSED
Tue. Sept. 4
S:DOa.nn. City Council Media Briefing Scheduled Meeting Ensey Council Chambers
12:00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison TBD
Coffey
5:30 p.m. City Council Executive Scheduled Meeting Council Council Chambers
Session
6:00 ".rn Ci CnunoilMaetin* Scheduled MeeUn" Council Council Chambers
Thur. Sept. 6
8.00 a m. Joint Admin & 911 Scheduled Meeting Lover Fire Station 9 - Toppenish
Operations Meeting
3 YAKCORPS Executive Board Meeting Lover CED Conference Room
Board
4:00 p.m. GFI Steering Committee Scheduled Meeting Cofhey, Adkison, CWCMH
Meeting Ed|
8^.
p.m. Yakima Regional Fire Scheduled Meeting Caw|ey, Cofhey, Station 95
Authorit Adkiyon
_--_-__'-_-___-_______� -__�___ ^ -___-_
Fri. Sept. 7
800 a.nn. SiebarCit Meetin. Schadu|ed��eodin° Adkison CEO��onfenynoaRnonn
Mon. Sept. 10
8:30 o.nn. Pension Board Meetings Board Meeting Coffey Human Resources
Conference Room
Tue. Sept. 11
10:00 a.nn. City Council Study Session Scheduled Meeting Council Council Chambers
12:00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison, TBD
Enoe
������������'���_��������������������'�������_�������� ���''���� �������„��_��_�'�������
Wed. Sept. 12
3:30 p.m. YakirnaP|anning Scheduled Meeting EnSey Council Chambers
Commission
5:30 p.m. Parks Commission Meeting Scheduled Meeting Adkison Council Chambers
Thur. Sept. 13
1 Harman Center Board Board Meeting Adkison Harman Center
Meeting
2 Yakima Regional Clean Air Scheduled Meeting Lover Council Chambers
Meeting
5 YC Adkison New Vision Office
===='
Mon. Sept. 17
10:00 a.m. City Council Media Briefing Scheduled Meeting Coffey Council Chambers
Tue. Sept. 18 II
12:00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison TBD
5.30 p.m. (T) City Council Executive Scheduled Meeting Council Council Chambers
Session
6:00 p.m. City Council Meetin Schedule Meeting Council Council Chambers
Wed. Sept. 19
12.00 p.m. PAL Board Meeting Board Meeting Coffey PAL Center
3:30 p.m. Arts Commission Scheduled Meeting Adkison CED Conference Room
Sat. Sept. 22
1:00 p.m. Kiwanis Park Grand Scheduled Event Open Kiwanis Park
O.enin.
Mon. Sept. 24
12:00 p m. Capitol Theatre Board Board Meeting Bristol Capitol Theatre ,
Meeting
12:00 p.m Greenway Board Meeting Board Meetin• Ettl Greenwa Visitors Center
Tue. Sept. 25
10:00 a.m. City Council Study Session Scheduled Meeting Council Council Chambers
12:00 p.m. Miscellaneous Issues Scheduled Meeting Cawley, Adkison TBD
Wed. Sept. 26
12 00 p m YVVCB Board Meeting Board Meeting Adkison Holiday Inn
5:30 p m Historic Preservation Scheduled Meeting Bristol Council Chambers
Commission
PRELIMINARY FUTURE COUNCIL AGENDA
September 11
10:00 a.m. City Council Study Session — Council Chambers
• Parking Commission and downtown issues
September 18
(T) 5:00 p.m. Executive Session — Council Chambers
6:00 p.m. . Business Meeting — Council Chambers
• Resolution supporting the Yakima River Basin Integrated Water Resource
Management Plan
• Resolution amending Article III, Section 2 of the Employees' Welfare Benefit
Program; adding a voting member for the AFSCME and management groups;
moving AFSCME Transit from a non - voting to a voting member; removing YPPA to
non - voting member; and creating a provision for alternate members
• Report on changing residency requirements for boards and commissions
• Resolution authorizing sole source purchase of a GO -4 vehicle
7.00 p.m. Public Hearing — Council Chambers
8/29/2012
2:58 PM
2012 STUDY SESSION SCHEDULE
Council Chambers
10:00 a.m.
September 11 Parking Commission Future and downtown plans
• Parking revenue
• Downtown events
• Assessment collection
• 4 Street Plaza
September 25 Mill site
October 9 City /County Joint meeting — jail issues
October 23 Trails and pathways
October 30 North 1 Street and signage issues
November 13 Stormwater
8/29/2012
2:58 PM
Small- business customer service tools: Social media, surveys — USATODAY.com. , - _. Page.1 of•5
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sappy Goat CEO Michael Wnnike mixes a batch person candy concern turned to SurveyMonkey, an online
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http: / /www.usatoday.com/money /smallbusiness /story/ 2012 -08 -26 /efficient - small- business -... 8/29/2012
Small - business customer service tools: Social media, surveys — USATODAY.com Page 2 of 5
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"It's given us access to information that we wouldn't get by other means." says VVinnike.
That data, he says, will help Happy Goat determine which retail chains should carry.its
caramel. "Unless we can get our product to a price point and packaging point that can
service those chains, we'll never get in those places." '
Survey results also showed Winnike that shoppers care more about the flavor and quality
of his confections than his caramel's use of organic and all- natural ingredients. "Play up - -
the premium and the flavor and quality — that's what.it's telling us," he says.
Happy Goat is just one of hundreds of small businesses
a� � �," - �x� using SurveyMonkey to glean valuable customer data.
� t , „ 7 Founded in 1999, SurveyMonkey has 14 million
registered users. Members can create survey questions
ei , to quickly post on blogs, websites, Facebook or Twitter
1401 , a " You ' re creating the data and analyzing it says
e k' f SurveyMonkey CEO Dave Goldberg. Its a really big
t �� � r space helping people make decisions."
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VIDEO Small busineses are using soical media
systems to help boost productivity Men's clothing website Bonobos, like Happy Goat, has
relied on customer input to build its business. Bonobos,
launched in 2007 as a company committed to eliminating "khaki diaper butt" from men's
pants, specializes in using customer feedback to design better - fitting clothes.
In the old world of men's couture, apparel makers hired fitting models to check
measurements. But Bonobos turned to Provo, Utah, start-up Qualtrics to provide online
surveys so that it could ask people about their sizing preferences.
"From the beginning, having a customer dialogue has been a huge part of our growth,"
says Craig Elbert, vice president of performance marketing at Bonobos. "Our core DNA is
we want to have a better fitting for guys."
Bonobos worked with Qualtrics to survey "regular guys" for their feedback on top of using
fitting models for trimmer shirt designs. "We're essentially letting them into the design
process — that's different from the typical apparel industry "
http:// www. usatoday. com /money /smallbusiness /story/2012 -08 -26 /efficient- small- business -... 8/29/2012
Small- business customer service tools: Social media, surveys — USATODAY.com Page 3 of 5
"We would ask things like, 'Do you wear your shirts untucked ?' Or 'How many buttons do
• you leave undone ? "' Elbert says.
All the feedback gathered is then provided to their technical designers.
"The other piece we get is marketing language of how to describe that shirt," he says,
because customers often give similar descriptions of a product.
"We've made research quicker and easier to do, and put it in the hands of the small
marketing team," says Qualtrics CEO Ryan Smith. Now small businesses can "interact
with the customer in a way that's not expensive or lethargic."
Online surveys can even be used for broader strategy planning. "If a company was trying
to figure out this Pinterest craze, they could do it on the cheap," says Forrester analyst
Roxana Strohmenger, referring to the social - networking site for images. They could ask:
"Has my audience changed in its reception to Pinterest?"
Social listening
Small businesses are learning from big companies, such as Starbucks, the value of
mining social media, too. In fact, information learned from social media may be more
accurate in some aspects than surveys, which some see as the old method for getting to
know customers.
The coffee behemoth taps into customer ideas with its website My Starbucks Idea,
powered by Salesforce.com, that asks for ideas, then lets people vote on them.
The Java giant has drummed up different flavors of drinks and turned criticism of watered -
down coffee into the launch of a stronger brew by listening to its customers, says
Forrester analyst Zach Hofer - Shall.
Small businesses find tapping into social media particularly attractive because it can take
the place of more expensive and time - consuming forms of research and development.
Broomfield, Colo. -based Webroot is using social elements in its Web- and app -based
security service to understand customers and serve them better
"People can submit ideas for the product. Other people can comment on the idea and
people can vote on it," says Catherine Buzzitta, manager of community and social
programs for Webroot.
These ideas then are submitted to the product team at Webroot, and "quite a few have
been implemented," says Buzzitta.
Monitoring what people are actually saying on social media can provide a more genuine
reading of sentiment, says Hofer - Shall. Often, the questions asked in surveys — and how
they are asked — can shade the respondent's replies. "The value of these unsolicited
comments in social media is you hear what they want — rather than what you want them
to want," he says.
Social ninjas
Some companies are using social - listening tools to ransack rivals' customers.
Aquasana, a home water filtration company with about 60 employees, has researched the
social -media interactions of its competitors' customers, including those of rival Brita.
Aquasana has tapped social - listening tool NetBase to collect what people are saying
across Twitter, Facebook, news sites, blogs, message boards and just about anywhere
there's online conversation.
The company's 'goal: "To find out what people did or didn't like about our competitor," and
create campaigns to steer business to Aquasana, says Courtney Turner, the former social
-media and community manager at the company, which is based in Haltom City, Texas.
"Never before have marketers been able to really know what consumers think about all of
their competitors in real time," says Lisa Joy Rosner, chief marketing officer of NetBase.
http: / /www. usatoday .com /money /smallbusiness /story/ 2012 -08 -26 /efficient - small- business -... 8/29/2012
Small- business customer service tools: Social media, surveys — USATODAY.com Page 4 of 5
Twitter, for example, is seen as an early warning mechanism for companies that might
need to do damage control when their products or services go awry And some small
businesses use social- media- monitoring tools from the likes of Salesforce -owned
Radian6, NetBase, Attensity or Lithium to monitor Twitter as well as Facebook, Yelp or •
other social destinations full time for that purpose.
The goal is to intercept those consumers that kvetch. "They need to know what people are
saying out there and to react and fix problems before they get bigger," says Hofer - Shall.
Lithium's social - listening tool allows customers to monitor interactions on Twitter and other
sites, prioritize problems and set up a response system. If somebody "tweets something
about a bad experience, then an agent will come back via Twitter" to try to address the
problem, with answers, says Lithium CEO Rob Tarkoff.
For smaller companies, price and speed of response are key considerations. It's relatively
inexpensive to monitor social -media communications and respond quickly, compared with
establishing a call center
Some companies, such as GPS maker TomTom, go so far as to turn their social
communities into crowd - sourced customer support, essentially encouraging their online
users to help others with tech problems.
Caramel maker Happy Goat is slowly ramping up its social -media presence. It has a
Twitter feed and a Facebook fan page to promote products. Deals on its caramel get
promoted on Facebook. Overall, the company would like to expand its social -media
efforts.
But founder VVinnike doesn't expect to have to put out public relations fires on Twitter "It
will be for giving stuff away for free and it will be where to get it. Candy, we take it
seriously, but it's fun."
Small businesses are using technology to help them operate more efficiently and cost -
effectively in an increasingly competitive environment. Each Monday, USA TODAY looks
at new ways companies are gaining an innovative edge in a tough economy
t or more information about reprints & permissions, visit our FAO's To report corrections and clarifications, contact Standards
Editor Brent Jones For publication consideration in the newspaper send comments to letters @usatoday corn Include name.
phone number city and state for verification To view our corrections. go to corrections. usatoday corn
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