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08/21/2012 10 "Beyond the Bell" After-School Program; User Fee Implementation f , -. r r 1 iq y x t _..." BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT r Item No. / For Meeting of: August 21, 2012 ITEM TITLE: Resolution authorizing the implementation of a user fee for the "Beyond the Bell" after school program. SUBMITTED BY: Chris Waarvick, Director of Public Works Ken Wilkinson, Parks and Recreation Manager CONTACT Ken Wilkinson, Parks and Recreation Manager, 575 -6020 PERSON /TELEPHONE: SUMMARY EXPLANATION: Staff requests Council consideration of a Resolution authorizing implementation of a user fee for children to attend the Beyond the Bell program. The Beyond the Bell program serves children in kindergarten through fifth grade and provides recreational fitness activities, healthy snack, homework help time and special events during the school year. This request is due to unsupported operational costs and budget constraints. On average, 80 -100 children participate in the program per day. The program is held at Roosevelt Elementary School. The program cost is $5 to $6 dollars per day per child. The proposed fee is $3 per child per day. This will not entirely fund the program, but will provide participant support. The program currently costs the Parks Department about $60,000 per year and the proposed $3.00 fee would recoup about half of this cost factoring in dropouts. The remainder of the program cost would continue to come out of Park and Recreation funds. While Parks has not discovered grant funding for the Beyond the Bell program, there is an opportunity to indirectly access grant dollars to further offset the program costs from a third party, but that will not be known until August 31st at the earliest. Staff provided Council information on this matter on May 15, 2012 in relation to Parks 2011 expenses and potential solutions or offsets. Council directed staff to plan for the program and come back to Council with a solution. Resolution X Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Source: Phone: APPROVED FOR SUBMITTAL: a t City Manager STAFF RECOMMENDATION: Staff respectfully requests the City Council to adopt the resolution authorizing the implementation of a user fee for the Beyond the Bell after school program. BOARD /CONIMISSION RECOMMENDATION: The Park Commission was briefed at its July 17, and August 8, 2012 meetings about the need to increase fees and charges for recreation programs due to increased operational costs and budget constraints. ATTACHMENTS: Click to download (] Resolution RESOLUTION NO. R -2012- A RESOLUTION approving and establishing user fee for the "Beyond the Bell" afterschool program administered by the Parks and Recreation Division, and authorizing and directing the City Manager to incorporate the user fee for such program into the Parks and Recreation Fee Schedule. WHEREAS, parks and public spaces within the City of Yakima are available for afterschool that provide recreational sports, fitness activities and special events for children in kindergarten through fifth grade; and WHEREAS, the City Council recognizes that having afterschool programs in place, such ' as the "Beyond the Bell" program, helps address the critical need for services, supervised activities and competitive events for children; and WHEREAS, while the City Council recognizes the benefits to the community resulting from such programs, the costs of administering such services are not defrayed by revenues generated from such programs or any other available source; and WHEREAS, the City Council finds and determines that establishment and imposition of a $3.00 user fee, per day, for each participant in the Beyond the Bell afterschool program, will help defray the costs of providing and administering such program, and will promote the general health, safety and welfare; now therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. There is hereby established and approved a $3.00 per day user fee for each participant in the "Beyond the Bell" afterschool program, with revenues therefrom deposited in the parks and recreation fund established in Chapter 3.84 YMC or other appropriate fund. 2. The City Manager, or his designee, is hereby authorized and directed to implement such user fee and incorporate such user fee for the "Beyond the Bell" afterschool program into the Parks and Recreation Fee Schedule. ADOPTED BY THE CITY COUNCIL this 21s day of August, 2012. Micah Cawley, Mayor ATTEST: Sonya Claar -Tee, City Clerk