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08/21/2012 09 Ellensburg-Yakima Commuter Service Contract Amendment; HopeSource; Fare Increase 6 ' )'"- ) r ki. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: August 21, 2012 I ITEM TITLE: Resolution authorizing an amendment to the Ellensburg- Yakima Commuter Service Contract with HopeSource to increase the fare for the service provided between the cities of Yakima and Ellensburg, WA. SUBMITTED BY: Ken Mehin, Transit Manager CONTACT Ken Mehin, Transit Manager, 576 -6415 PERSON /TELEPHONE: SUMMARY EXPLANATION: Yakima Transit obtained grant funding from the Washington State Department of Transportation for a demonstration project to provide commuter transit services between the cities of Yakima and Ellensburg, WA. The program is a partnership between Yakima Transit and HopeSource. HopeSource operates the service with funds from WSDOT, Yakima Transit, and Central Washington University. HopeSource is also the grant recipient, even though Yakima Transit obtained the grant funding. The service started November 28, 2011, and due to rising fuel costs HopeSource is requesting an amendment to the contract to raise the fare from $3 per one -way to $4 per one -way trip and increase the monthly pass from $100 to $125. The fare increase was anticipated between the parties at an unknown date in the future. This amendment merely moves the fare increase to an earlier time than what was anticipated. Resolution X Ordinance Other (specify) Contract: X Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Source: Phone: APPROVED FOR SUBMITTAL: 4: Aborke iv i 4 0,4 0 City Manager STAFF RECOMMENDATION: Adopt the resolution authorizing and directing the City Manager to amend the existing Ellensburg- Yakima Commuter Service Contract to increase the fare price for services provided. BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download 0 resolution hopesource amendment El Contract Amendment RESOLUTION NO. R -2012- A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an amendment to the Ellensburg- Yakima Commuter Service Contract to increase the fare for the service provided by HopeSource between the cities of Yakima and Ellensburg, WA. WHEREAS, the City of Yakima is currently a party to an agreement to participate in funding commuter bus service between Yakima and Ellensburg; and, WHEREAS, HopeSource, a nonprofit organization located in Ellensburg, WA, operates the service with funding from WSDOT, Yakima Transit, and Central Washington University; and, WHEREAS, HopeSource has operated the service for nine months and due to rising fuel and other unanticipated costs is asking Yakima Transit to modify the existing agreement to increase the fare from $3 per one -way trip to $4 per one -way trip and an increase in the monthly pass from $100 to $125. NOW, THEREFORE, be it resolved by the City Council of the City of Yakima, the City Manager is hereby authorized and directed to enter into an agreement amending the Ellensburg- Yakima Commuter Service Contract to increase the fare for the service provided by HopeSource between the cities of Yakima and Ellensburg, WA. ADOPTED BY THE CITY COUNCIL at a regular meeting this 21st day of August, 2012. Micah Cawley, Mayor ATTEST: Sonya Claar Tee, City Clerk EXHIBIT "A" Ellensburg- Yakima Commuter Service Contract AMENDMENT NO. 1 THIS AMENDMENT NO. 1 is entered into by and between the City of Yakima, a municipal corporation, and HopeSource, a nonprofit corporation providing transit services in and for the City of Ellensburg, for the uses and purposes set forth below. I. Recitals A. City of Yakima (hereafter "City ") is a municipal corporation of the State of Washington with City Hall located at 129 North 2n Street, Yakima, Washington. Yakima Transit is a division of the City providing fixed route and commuter transit services, including the commuter transit services authorized pursuant to the Ellensburg- Yakima Commuter Service Contract with HopeSource. B. HopeSource is a nonprofit corporation organized and existing under the laws of the State of Washington, with IRC 501(c)(3) charitable organization status. C. The parties have previously entered into an agreement for mutual provision of passenger commuter service between the Cities of Yakima and Ellensburg, which agreement is the "Ellensburg- Yakima Commuter Service Contract" dated November 28, 2011. D. The parties desire to amend the agreement to increase rates for passenger fares, as authorized pursuant to Section 4 of the agreement. II. Amendment WHEREFORE, in consideration of the mutual conditions, covenants and promises herein, the parties agree as follows: Section 1. Section 4 of the Ellensburg- Yakima Commuter Service Contract is hereby amended to read as follows: 4. Passenger Payments. A. Fares. Fares shall be charged to each individual using the service. The fare to be charged shall be $4 00 for each one -way trip ($8.00 roundtrip). Fare amount may be adjusted /changed upon mutual agreement once service has begun. No fare changes will be made unless expressly agreed to, in writing, by the City and Contractor. B. City -to -City Service. It is mutually agreed between the parties that once the passenger pays the one -way commuter fare between the two cities, that no additional fares shall be charged to the passenger for transfers on fixed -route services within the respective cities. The City 1 may charge $4.00 fares prior to the passenger boarding the commuter route and remit any payments to Contractor. A special transfer slip indicating that the fare was paid to Yakima Transit is needed in order for the Contractor to receive payment. Upon payment to the City, the City shall provide the passenger with a ticket or transfer that shall be acceptable payment for services provided. C. Service in Yakima. Passengers may use the commuter service within the Yakima Area at a reduced fare when not headed to Ellensburg. The cost for that fare is $0.75 for commuter services provided between the Perry Tech location and the Firing Center location. D. Passenger Passes - Monthly. Passengers may purchase a monthly pass, which shall act as payment for services provided. The price of a monthly pass shall initially be set at $125.00 per month. Pass price may change in the future, but not until agreed to, in writing by City and Contractor. Yakima Transit shall design the passes and distribute them to Ellensburg for sale. Monthly commuter passes shall also be valid for intercity transit services. Monthly passes shall only be sold at mutually agreed upon locations and not on the bus /vehicle. Section 2. EFFECTIVE DATE of new passenger fare rates is September 1, 2012. Section 3. Except as amended herein, the provisions of the Ellensburg- Yakima Commuter Service Contract shall remain unchanged. WHEREFORE, this Amendment No. 1 is executed and effective this day of August, 2012. CITY OF YAKIMA HOPESOURCE By By: Tony O'Rourke, City Manager James Pappas, President ATTEST. By: Sonya Claar -Tee, City Clerk 2