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08/21/2012 04Ai Draft Minutes 07-02-2012 Business MeetingYAKIMA CITY COUNCIL July 2, 2012 Council Chambers -- City Hall 10:00 a.m. Business Meeting MINUTES ® + Back LS Print BUSINESS MEETING 1. Roll Call Present -- Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover Staff: City Manager O'Rourke, City Attorney Cutter and City Clerk Claar Tee 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. 3. Open Discussions for the Good of the Order A. Proclamations None B. Presentations /recognitions /introductions Oath of Office for City Manager Tony O'Rourke City Clerk Claar Tee gave the oath of office to City Manager O'Rourke. C. Status reports on prior- meeting's citizen service requests None D. Appointments to Boards, Commissions and Council Committees i. Recommendations for Boards /Committee appointments from Council Nominating Committee Council Member Bristol noted the recommendations for appointments to Boards /Committees. Council discussed the merits of disbanding the Downtown Parking Commission and decided to discuss it further at a future study session. Motion: Approve, Moved by Council Member Kathy Coffey, Seconded by Assistant Mayor Maureen Adkison. Carried 7-0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey, Ensey, , Ettl , Lover. 4. Consent Agenda Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there Page 1 of 6 were any additions or deletions from Council members or citizens present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor Maureen Adkison. Carried 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey, Ensey, Ettl , Lover. A. Consideration of approval of City Council Meeting Minutes i. City Council minutes from the May 1, May 15, June 5, 2012 Adjourned Council Business Meetings and May 8 and June 1, 2012 Special Council Meetings and May 22, 2012 Adjourned Council Study Session. The minutes of the May 1, May 15, June 5, 2012 Adjourned Council Business Meetings and May 8 and June 1, 2012 Special Council Meetings and May 22, 2012 Adjourned Council Study Session were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor Maureen Adkison. Carried 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey , Ensey , Ettl , Lover. B. Consideration of approval of Council Committee Meeting Minutes i. Council Nominating Committee minutes from 6 -26 -12 The Committee meeting minutes were approved. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor Maureen Adkison. Carried 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey , Ensey, Ettl , Lover. C. Final Contract Payment for KRCI LLC - General 308 PH 4/ Stage 2 Irrigation Improvements (Standard Motion V -B - Accept the project and approve the final payment) The report: from the City Engineer, dated May 31, 2012, with respect to the completion of the work on the 308 Irrigation System, performed by KRCI, LLC was approved, the work accepted and payment of the final estimates as therein set forth was authorized. D. Resolution to set July 17, 2012 as the date for a public meeting before City Council to consider the final plat approval of Wellington Estates, Phase 2, located in the vicinity of S. 58th Avenue and W. Whitman Street. RESOLUTION NO. 2012 -88, A RESOLUTION setting July 17, 2012, as the date for a public meeting to consider a resolution granting final approval to the Plat of Wellington Estates, Phase 2. E. Resolution authorizing a letter of engagement agreement with Korn's Appraisal Service for professional appraisal services, not to exceed $6,000, in support of an acquisition grant application for proposed Central Washington Regional Soccer Complex. RESOLUTION NO. R- 2012 -89, A RESOLUTION authorizing the City Manager to execute a letter of engagement agreement with Korn's Appraisal Service for professional appraisal services in support of an acquisition grant application for proposed Central Washington Regional Soccer Complex F. Resolution authorizing an Addendum to existing Agreement 2012 -42 with Huibregtse, Louman Associates, Inc. (HLA) in the amount not to exceed $60,000 to provide Engineering Services during construction of the City's Industrial Waste Collection System through Burlington Northern Santa Fe (BNSF) Railway Company Right -of -Way. Page 2 of 6 RESOLUTION NO. R -2012 -90, A RESOLUTION authorizing the City Manager to execute an Addendum to existing Professional Services Agreement 2012 -42 with Huibregtse, Louman Associates, Inc. (HLA), in the amount not to exceed $60,000 for Engineering Services for the construction of the City's Industrial Waste Collection System through Burlington Northern Santa Fe (BNSF) Railway Company Right -of- Way. 5. Audience Participation CITY MANAGER'S REPORTS Report from Chief Willson regarding Yakima Fire Department Brown Out Update Chief Willson briefed Council on the brown -out situation. Report from Chief Willson regarding the Washington State Ratings Bureau Re- Rating the City of Yakima Chief Willson briefed Council on the rating process currently underway on the City of Yakima by the Washington State Ratings Bureau. 8. Resolution authorizing one - -time purchase of Public Safety Communications Equipment from 2012 Utility Tax revenue Communications and Technology Director Wayne Wantland briefed Council on the issue. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012: -91, A RESOLUTION authorizing the one -time purchase of Public Safety Communications equipment out of the Public Safety 6% Utility Tax increase revenue. Motion, Approve, Moved by Council Member Dave Ettl, Seconded by Assistant Mayor Maureen Adkison. Adopted 7 -0 Council Members voting Aye: Adkison , Bristol , Cawley, Coffey, Ensey, , Ettl , Lover . 9. Resolution authorizing up to One Thousand Two Hundred Dollars from the non - federal funds provided to the Office of Neighborhood Development Services to reimburse the cost of six swimming pool rentals of Franklin Pool for the youth program at Southeast Community Center. ONDS Manager Archie Matthews briefed Council on the resolution. Council Member Lover explained he brought this forward after visiting the Southeast Community Center regarding their needs. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -92, A RESOLUTION authorizing the expenditure of up to One Thousand Two Hundred Dollars from the non - federal funds provided to the Office of Neighborhood Development Services to reimburse the cost of six swimming pool rentals of Franklin Pool for the youth program at Southeast Community Center. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Bill Lover. Adopted 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey, Ensey, , Ettl , Lover . 10. Resolution authorizing the execution of the 2012 -2013 Collective Bargaining Agreement for IAFF Firefighters Unit. Human Resources Manager Colleen Chapin briefed Council on the contract. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -93, A RESOLUTION authorizing the City Manager to execute a Page 3 of 6 collective bargaining agreement between the City of Yakima and the International Association of Firefighters (IAFF) Local 469 Firefighters Unit (Firefighter through Captain) for wages, hours, and working conditions for 2012 -2013; and authorizing the City Manager to execute amendments to the collective bargaining agreement to clarify contract language, maintain compliance with the law, and make other minor adjustments. Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Council Member Kathy Coffey. Adopted 5 -2. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey, Ettl . Council Members voting Nay: Ensey , Lover. 11. Resolution authorizing the execution of the 2012 -2013 Collective Bargaining Agreement for IAFF Battalion Chiefs Unit. Human Resources Manager Colleen Chapin briefed Council on the contract. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -94, A RESOLUTION authorizing the City Manager to execute a collective bargaining agreement between the City of Yakima and the International Association of Firefighters (IAFF) Local 469 Battalion Chiefs Unit for wages, hours, and working conditions for 2012 -2013; and authorizing the City Manager to execute amendments to the collective bargaining agreement to clarifycontract language, maintain compliance with the law, and make other minor adjustments. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Kathy Coffey Adopted 5 -2. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey , Ettl . Council Members voting Nay: Ensey, , Lover. 12. Resolution authorizing the execution of the 2012 -2013 Collective Bargaining Agreement for IAFF PERS /911 & Dispatchers /Dispatcher Supervisors Units. Human Resources Manager Colleen Chapin briefed Council on the contract. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -95, A RESOLUTION authorizing the City Manager to execute a collective bargaining agreement between the City of Yakima and the International Association of Firefighters (IAFF) Local 469 PERS /911 Calltakers & Dispatchers /Dispatcher Supervisors Units for wages, hours, and workingconditions for 2012 -2013; and authorizing the City Manager to execute amendments to the collective bargaining agreement to clarify contract language, maintain compliance with the law, and make other minor adjustments. Motion: Approve, Moved by Council Member Kathy Coffey, Seconded by Council Member Sara Bristol. Adopted 5 -2 Council Members voting Aye: Adkison , Bristol , Cawley, Coffey, Ettl . Council Members voting Nay: Ensey, , Lover. ORDINANCES 13. Ordinance repealing Yakima Municipal Code section 2.40.110 Shared leave- Management employees and section 2 40.120 Shared leave - AFSCME employees; and enacting a new section 2.40.110 -Sick Leave Transfer (SLT) which will replace the former shared leave policies for eligible Management, AFSCME and unrepresented employees. Assistant City Attorney Jim Mitchell briefed Council on the ordinance The City Clerk read the ordinance by title. ORDINANCE NO. 2012 -20, AN ORDINANCE repealing Yakima Municipal Code section 2.40.110 Shared leave- Management employees and section 2 40.120 Shared leave - AFSCME employees; and enacting a new section2.40.110 — Sick Leave Transfer (SLT) which will replace Page 4 of 6 the former shared leave policies for eligible Management, AFSCME and unrepresented employees. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Sara Bristol. Passed 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey , Ensey , Ettl , Lover. 14. Ordinance Amending the 2012 Budget and making Appropriations in General Fund (second reading). Director of Finance and Budget Cindy Epperson briefed Council on the ordinance, which is basically a housekeeping measure. The City Clerk read the ordinance by title. ORDINANCE NO. 2012 -21, AN ORDINANCE amending the 2012 budget for the City of Yakima; and making appropriations of $171,750 in Fund 000 - General Fund expenditure during 2012 to provide for additional costs for various purposes listed on the attached schedule. Motion: Approve,. Moved by Council Member Dave Ettl, Seconded by Assistant Mayor Maureen Adkison. Passed 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey , Ensey, Ettl , Lover . 15. Resolution authorizing an Agreement with LCA Architects for the provision of a Jail Expansion Feasibility Study Captain Copeland briefed Council on the contract. Council Member Lover expressed concern about spending $50,000 on a consultant and suggested it be completed in phases. City Manager O'Rourke recommended the City undertake the first two tasks, which would be less expensive. Ettl moved and Ensey seconded to amend the resolution and contract to authorize up to $15,000 for the study. The motion carried by a unanimous voice vote. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -96, A RESOLUTION authorizing the City Manager of the City of Yakima to execute an Agreement with LCA Architects for the provision of a Jail Expansion Feasibility Study. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Dave Ettl. Adopted 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey, Ensey , Ettl , Lover 16. Ordinance Amending the Classification and Compensation Plan for Certain City Employees specifically Subsection 2.20.110A, 2.20.110B, 2.20 110E, 2.20.110F, all of the City of Yakima Municipal Code Human Resources Manager Colleen Chapin briefed Council on the ordinance, which is the formal action for the collective bargaining contracts. The City Clerk read the ordinance by title. ORDINANCE NO. 2012 -22, AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective August 5, 2012; amending Subsections 2.20.110A, 2.20.1 10B,2.20.1 10E, 2.20.110F, all of the City of Yakima Municipal Code. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Mayor Micah Cawley. Passed 7 -0. Council Members voting Aye: Adkison , Bristol, Cawley, Coffey, Ensey, Page 5 of 6 Ettl , Lover. 17. Appropriation Ordinance amending the 2012 budget in various funds to provide for negotiated Labor Settlements (first reading - -no action required at this meeting, second reading scheduled July 17, 2012) An Ordinance amending the 2012 budget and appropriating funds, was read by title only, and laid on the table until July 17, 2012 for a second reading. AN ORDINANCE amending the 2012 budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within the General, Emergency Services, and Public Safety Communications Funds for expenditure during 2012 to provide for increased costs resulting from negotiated labor settlements with YPPA and IAFF bargaining units. 18. Other Business A. Motion to fund $2,500 towards 4th of July Celebration Mayor Cawley stated, as Chair of the 4th of July Committee, the Committee is respectuflly requesting $2,500 in funding assistance for the 4th of July celebration. Motion: Approve, Moved by Council Member Kathy Coffey, Seconded by Assistant Mayor Maureen Adkison. Carried 6 -0. Council Members voting Aye: Adkison , Bristol , Coffey, Ensey, , Ettl , Lover. Council Members voting Abstain: Cawley . 19. Adjournment The meeting adjourned at 11:04 a m. to a Council Study Session on July 10, 2012 at 10 a.m. Motion: Adjourn, Moved by Council Member Kathy Coffey, Seconded by Mayor Micah Cawley Carried 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey, Ensey, , Ettl , Lover . CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST CITY CLERK COUNCIL MEMBER DATE COUNCIL MEMBER DATE MAYOR Page 6 of 6