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08/21/2012 04Ai Draft Minutes 06-19-2012 Business MeetingYAKIMA CITY COUNCIL June 19, 2012 Council Chambers -- City Hall 1:30 p.m. Executive Session; 2 p.m. Business Meeting; 3 p.m. Public Hearings MINUTES -� :,. .' ...MKX 1. z a a t .. .6 ., ..;:'. .a EXECUTIVE SESSION 1. Roll Call Present: Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl (arrived at 1:40) Absent: Bill Lover 2. Executive Session regarding prospective litigation and collective bargaining Executive Session was held and adjourned at 1.56 p.m. BUSINESS MEETING 1. Roll Call Present: Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover (arrived at 2:23 p.m.) Staff: Interim City Manager Morales, City Attorney Cutter and Acting City Clerk Kloster 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. 3. Open Discussions for the Good of the Order A. Proclamations None B. Presentations /recognitions /introductions Yakima.Firefighters Receive County EMS Awards Fire Chief Dave Willson introduced Candace Hamilton from Yakima County Office of Emergency Management. She briefed council on the details of the competition, sponsored by AMR Ambulance, Yakima Regional Medical Center and Yakima Memorial Hospital, in which several Page 1 of 7 City of Yakima firefighters were involved. Winners of the event were firefighters Jeremiah Stilley, Travis Hellewell and Beau Watson. Other Yakima firefighters were recognized for cardiac arrest saves in the field in 2011. ii. Proclamation of appreciation and recognition of Interim City Manager Michael Morales. Mayor Cawley read a proclamation of appreciation for Interim City Manager Michael Morales who will be resigning at the end of June. He received a City watch and his 15 -year Service Award. He thanked the City Council, community members, co- workers and friends for their support. C. Status reports on prior meeting's citizen service requests None D. Appointments to Boards, Commissions and Council Committees None 4. Consent Agenda Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below ) Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Rick Ensey Approved 6 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey, Ensey, , Ettl . Council Members Absent: Lover. A. Consideration of approval of City Council Meeting Minutes None B. Consideration of approval of Council Committee Meeting Minutes None C. 1 st Quarter 2012 Revenue and Expenditure Report The report was accepted. D. Set Date of July 17, 2012 for an open record public hearing to consider the Hearing Examiner's Recommendation on a petition from Yakima Valley Community College to vacate a portion of S 15th Ave between Prasch Ave & Nob Hill Blvd. July 17, 2012 was set as the date of an open record public hearing to consider the Hearing Examiner's Recommendation on a petition from Yakima Valley Community College to vacate a portion of S 15th Ave between Prasch Ave & Nob Hill Blvd. E. Set date of July 17, 2012 for an open record public hearing on three partial street vacations near Davis High School submitted by the Yakima School District. July 17, 2012 was set as the date of an open record public hearing on three partial street vacations near Davis High School. F. Ordinance relating to Licenses and Business Regulations; adopting the Revised Code of Washington Statutes regulating Secondhand Precious Metal Dealers; allowing for local prosecution of violations; and adding a new Chapter to Title 5 of the City of Yakima Municipal Code entitled, "Secondhand Precious Metal Dealers." ORDINANCE NO. 2012 -19, AN ORDINANCE relating to Licenses and Business Regulations; Page 2 of 7 adopting the Revised Code of Washington Statutes regulating Secondhand Precious Metal Dealers; allowing for local prosecution of violations; and adding a new Chapter to Title 5 of the City of Yakima Municipal Code entitled, "Secondhand Precious Metal Dealers." G. Ordinance Amending the 2012 Budget and making Appropriations in General Fund (first reading - -no action required at this meeting; second reading scheduled for July 2, 2012) An Ordinance amending the 2011 budget and appropriating funds of $171,750 in Fund 000 - General Fund expenditure during 2012 to provide for additional costs for various purposes, was read by title only, and laid on the table until July 2, 2012 for a second reading. H. Resolution authorizing contract with HDR, Consulting Engineers, in the amount not to exceed $175,000 for the development and implementation of an Asset Management Software Program for the Water /Irrigation and Wastewater Divisions RESOLUTION NO. R- 2012-75, A RESOLUTION authorizing the City Manager to execute a contract with HDR, Consulting Engineers, in the amount not to exceed $175,000 for the development and implementation of an Asset Management Software Program for the Water /Irrigation and Wastewater Divisions. I. Resolution authorizing collaboration with the Yakima County Drug Court Program by allowing Drug Court Program participant volunteers to perform community service hours as organized by the Office of Neighborhood Development Services. RESOLUTION NO. R- 2012 -76, A RESOLUTION authorizing the Office of Neighborhood Development Services to collaborate with the Yakima County Drug Court Program by allowing Drug Court Program participant volunteers to perform community service hours as organized by the City of Yakima Office of Neighborhood Development Services. J. Resolution authorizing a Professional Services Agreement with PLSA Engineering and Surveying, in an amount not to exceed $5,000 for engineering services required to prepare an existing right -of -way base map and mark the existing right -of -way lines along River Road between 6th Avenue and 16th Avenue and authorize the City Manager to execute other contracts and agreements required for this project. RESOLUTION NO. R- 2012 -77, A RESOLUTION authorizing the City Manager to execute a Professional Services Agreement with PLSA Engineering and Surveying, in an amount not to exceed $5,000, for engineering services required to prepare an existing right of way base map and mark the existing right of way lines along River Road between 6th Avenue and 16th Avenue This resolution also authorizes the City Manager to execute other contracts and agreements required for this project. K. Resolution declaring oversized Yakima Valley Trolley (YVT) rail switch points as surplus and authorizing donation of the switch points to the Inland NW Rail Museum in Spokane RESOLUTION NO. R- 2012 -78, A RESOLUTION declaring oversized Yakima Valley Trolley (YVT) rail switch points as surplus and authorizing donation of the switch points to the Inland NW Rail Museum in Spokane 5. Audience Participation Jack McEntire , 240 Frosty Lane, Selah, gave a presentation on his art. He is known for his monumental stone sculptures specializing in northwest themes and expressed his desire to create something for Yakima to benefit tourism and to enhance the quality of life in this area. Mayor Cawley suggested that he contact the Arts Commission. Robert Owen, 614 N. 3rd St., Yakima, offered best wishes to Michael Morales. He stated he will cut his utility usage by 6% to offset the recently approved utility tax increase. He stated complaints with refuse collection and other dissatisfaction with City services. Page 3 of 7 Bill Duerr, 3206 Yakima Avenue, Yakima, requested a 6 -month report from the Fire Department regarding brown -outs and response times. He emphasized more funding is needed for fire protection. He also suggested the Council revisit the Code of Ethics and questioned whether all Council members have signed it; Interim City Manager Morales responded all of them have done so. He encouraged the Council to create an independent commission to address concerns and report to the full council for legislative decisions. PUBLIC HEARINGS Public Hearing and Resolution declaring surplus a 5.72 -acre parcel owned by the City of Yakima, located in Terrace Heights Yakima, Washington, and authorizing disposal of said surplus property Water and Irrigation Manager Dave Brown summarized the resolution. Mayor Cawley opened and closed the public hearing as no one came forward to speak. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -79, A RESOLUTION declaring surplus a 5.72 -acre parcel owned by the City of Yakima, located in Terrace Heights Yakima, Washington, and authorizing disposal of said surplus property. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Rick Ensey. Approved 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey, Ensey , Ettl , Lover . 7: Public Hearing and consideration of a Resolution to amend the City of Yakima 2012 Annual Action Plan regarding the reduction of CDBG & HOME program funding. Archie Mathews reviewed the resolution and clarified that at the time the estimated expenditure draft was done, they did not have an official community -based development certification by OIC of Washington. We now have that certification so automatically the amount reverts back to the $75,000 contract that the City currently has with OIC. Mayor Cawley opened and closed the public hearing as no one came forward to speak. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -80, A RESOLUTION to amend the City of Yakima 2012 Annual Action plan regarding the reduction of CDBG and HOME program funding Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Council Member Rick Ensey. Approved 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey , Ensey, Ettl , Lover . 8. Public Hearing and consideration of Resolution to amend the 2012 - 2017 Six -year Transportation Improvement Program (TIP). Senior Engineer Bob Desgrosellier reviewed the project amendments. Mayor Cawley opened and closed the public hearing as no one came forward to speak. The City Clerk read the resolution by title. RESOLUTION NO. 2012 -81, A RESOLUTION to amend the Six -year Transportation Improvement Program (TIP) for the period of 2012 through 2017 to include projects affecting the City's Transportation Plan. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant Mayor Maureen Adkison. Approved 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey, Ensey , Ettl , Lover. Page 4 of 7 9. Public Hearing and consideration of Resolution for: A) Adoption of the Six -year Transportation Improvement Program (TIP) for the years 2013 to 2018, and to amend the Metropolitan Transportation Plan; and B) Amend the Yakima Urban Area Comprehensive Plan Capital Facilities Element. Senior Engineer Bob Desgrosellier reviewed the five projects that have been added to the six - year TIP. Council Member Ettl asked what is included in a safety improvement corridor. Mr. Desgrosellier responded it could address signal changes, ADA ramps, sidewalk deficiencies etc. Council Member Lover asked if there was any advantage to Transit submitting their projects on their own. Mr. Desgrosellier stated they currently submit their projects on their own through COG and then they are submitted to the state DOT. Mayor Cawley opened and closed the public hearing as no one came forward to speak The City Clerk read the resolutions by title. A.) RESOLUTION NO. R- 2012 -82, A RESOLUTION adopting the Six -Year Transportation Improvement Program for the period of 2013 through 2018 for the construction of streets and arterials streets in the City of Yakima and amending the Metropolitan Transportation Plan. B.) RESOLUTION NO. R- 2012 -83, A RESOLUTION to amend the Yakima Urban Area Comprehensive Plan Capital Facilities Element to incorporate the Six -year Transportation Improvement Program (TIP) for the period of 2013 through 2018. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Council Member Kathy Coffey. Approved 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Coffey , Ensey , Ettl , Lover . CITY MANAGER'S REPORTS 10. Report regarding 2012 Police Officer Hiring Update Chief Rizzi briefed Council on the hiring status of police officers. He stated that of the twelve officers authorized by Council, five entry-level candidates are at the academy and one lateral candidate is currently working. The remaining six candidates are still in the hiring process. Council Member Ettl asked whether it would be possible to have ten officers through the academy by the end of the year. Chief Rizzi said it would be possible, but he wants to make sure we get the highest quality of candidates through the hiring process which tends to take time. 11. Gang Free Initiative Report Police Lt. Mike Merryman and Steve Magallan,Magallan Consultancy, LLC, briefed Council on the Gang Free Initiative report. Mr. Magallan stated the focus has shifted from comprehensive strategic planning to organizational development and plan implementation. He outlined the four core components of the Community Action Plan. Lt. Merryman introduced Tina Wilson, the project manager for the third component. Council Members Ettl and Coffey and Assistant Mayor Adkison commented favorably on the direction the GFI is heading. 12. Resolution authorizing 2013 Yakima County Jail Contract Interim City Manager Morales briefed Council on the jail contract and stated the City has been able to obtain a contract with no rate increase. A jail analysis will be conducted that will provide comprehensive information. The City Clerk read the resolution by title RESOLUTION NO. R- 2012 -84, A RESOLUTION authorizing the City Manager of the City of Yakima to execute an Interlocal Jail Agreement with Yakima County, Washington for the provision of jail services. Motion: Approve, Moved by Council Member Rick Ensey, Seconded by Assistant -Mayor Page 5 of 7 Maureen Adkison. Approved 7 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey, Ensey, , Ettl , Lover. 13. Resolutions authorizing agreements with Block by Block (A) for the DYBID Safety Ambassador, Cleaning, and Landscape Maintenance Services, and (B) to Manage and Enforce parking in the downtown public lots. Public Works Director Chris Waarvick briefed Council on the agreements. A highly qualified group of individuals reviewed the request for proposals and made recommendations to the City Manager. In response to Council Member Lover's question as to whether the contractor would be on site, Public Works Director Waarvick advised that Mr. Hawkins would be in Yakima periodically throughout the year. The City Clerk read the resolutions by title A.) RESOLUTION NO. R- 2012 -85, A RESOLUTION authorizing the City Manager of the City of Yakima to execute all applicable contracts to engage Block by Block as the Safety Ambassador, Cleaning, and Landscape Maintenance Services Contractor. Bristol moved and Adkison seconded to adopt the resolution. Motion carried by 6 -1 vote; Lover voting no B.) RESOLUTION NO. R- 2012 -86, A RESOLUTION authorizing the City Manager of the City of Yakima to execute all applicable contracts to engage Block by Block for Parking Management and Enforcement Services. Adkison moved Bristol seconded to adopt the resolution. Motion carries by unanimous roll call vote Motion: Approve, Moved by Council Member Sara Bristol, Seconded by Assistant Mayor Maureen Adkison. Approved 6 -1. Council Members voting Aye: Adkison , Bristol, Cawley, Coffey, Ensey, , Ettl . Council Members voting Nay: Lover. 14. Resolution authorizing the execution of the 2012 -2013 collective bargaining agreement with the Yakima Police Patrolman's Association (YPPA). Interim City Manager Michael Morales briefed Council on the YPPA contract renegotiations. He detailed the reductions that were made and the elimination of special pay provisions. Council thanked Mr. Morales for his efforts in renegotiations that resulted in an equitable outcome. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -87, A RESOLUTION authorizing and directing the City Manager to execute a collective bargaining agreement for January 1, 2012 — December 31, 2013 with the Yakima Police Patrolmans Association (YPPA) representing the Yakima Police Officers and Sergeants bargaining unit. Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Assistant Mayor Maureen Adkison Approved 5 -2. Council Members voting Aye: Adkison , Bristol , Cawley, Coffey , Ettl Council Members voting Nay: Ensey, , Lover. 15. Other Business Carol Skolrud, 7 N. 91 st Avenue, Yakima, addressed Council on the need for a sidewalk on 88th and Summitview for the safety of pedestrians in this area. Council agreed this is a priority but due to a lack of funds from the West Valley School District and the City, they would need to obtain a grant or the neighbors could enter into an LID (Local Improvement District) to fix the problem. Chief Engineer Brett Sheffield advised that he understands the West Valley School District anticipates including funding in their 2013 budget. He advised Council that a sidewalk grant has been submitted. Engineering will review possible solutions to temporarily address the concerns. A. Consideration of changing time of August 7, 2012 Council meeting from 6 p.m to 2 p.m. due to conflict with National Night Out Activities. Page 6 of 7 Adkison moved and Ensey seconded to move the August 7 meeting from 6 p.m. to 2 p.m. to accommodate National Night Out Activities. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Rick Ensey. Approved 7 -0. Council Members voting Aye: Adkison , Bristol, Cawley, Coffey, Ensey , Ettl , Lover . B. Communications and Technology Manager Wayne Wantland memorandum regarding Public Safety Communication Needs. Interim City Manager Morales explained the memo distributed at the meeting from Communications and Technology Manager Wayne Wantland regarding public safety communication equipment needs. He anticipated there may be funds from the 6% utility tax increase implemented to fund additional police officers, due to the hiring process delay, that could be used for replacing outdated equipment. Ettl moved and Ensey seconded to allocate the savings from the officers that will not be hired by the end of the year for replacing /upgrading equipment for consideration at the July 2, 2012 meeting. Motion carried by unanimous roll call vote. Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Council Member Rick Ensey. Carried 7 -0. Council Members voting Aye: Adkison, Bristol, Cawley, Coffey, Ensey, Ettl , Lover. 16. Adjournment The meeting adjourned at 3:20 to the next meeting, a Council Study Session on June 26, 2012 at 10 a.m. in the Council Chambers. Motion: Adjourn, Moved by Council Member Rick Ensey, Seconded by.Assistant Mayor Maureen Adkison. Approved 7 -0. Council Members voting Aye: Adkison , Bristol, Cawley, Coffey, Ensey , Ettl , Lover . CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: CITY CLERK: COUNCIL MEMBER DATE COUNCIL MEMBER DATE MAYOR Page 7 of 7