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08/14/2012 02 Gang Free Initiative Presentation and Discussion • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. p� For Meeting of: August 14, 2012 ITEM TITLE: Presentation and Discussion on Gang Free Initiative SUBMITTED BY: CONTACT PERSON /TELEPHONE: SUMMARY EXPLANATION: Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Phone: Source: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ cover memo ❑ GFI presentation ❑ GFI partnership matrix ❑ GFI performance measures ❑ GFI coordination svcs budget August 9, 2012 Tony O'Rourke, City Manager City Manager's Office 129 N. 2 Street RE: City Council Study Session — Gang Free Initiative Dear Mr. O'Rourke: The documents included in this packet are in support of the planned City Council Study Session on the Gang Free Initiative scheduled for August 14, 2012. The documents are for information and city council planning purposes and are intended to facilitate discussions within the study session. 1. GFI Study Session Presentation (23 pages) 2. Proposed GFI Partnership Matrix (1 page) 3. Proposed GFI Performance Measures List (2 pages) 4. Proposed GFI Coordination Services Budget FY12 (3 pages) Sincerely, Steve Magallan, GFI Coordinator 0 11 * r; City of Yakima Gang Free Initiative City Council Study Session August 14, 2012 1 Phase 1: Readiness (1 to 3 months) A Completed December 2010 ■ Acknowledgement of the youth gang problem Council Action ■ Review and analyze accomplishments to date Histography (Community Profile) ■ Develop operational Framework City Council Executive Committee Steering Committee Project Director Process Facilitator OJJDP Gang Model ■ Educate and inform the community 2 Phase 2: Capacity (3 to 6 months) A Ongoing ■ Steering Committee October 2010 — 25 Members February 2011 — 15 Members August 2012 — 14 Members ■ 60% Participation Rate ■ Contributing SME's ESD 105 Yakima School District Ideal Marketing Yakima County Juvenile Court 3 Phase 3: Assessment (3 to 6 months) A Completed March 2011 ■ Data Workbook Law & Justice Local Crime Data Education School District Data Community & Individual Risk Profile OJJDPYouth Survey ■ Community Profile Analysis Interpretation Opinion 4 Phase 4: Planning (1 to 3 months) V Completed February 2012 ■ The City ofYakima Gang Free Initiative Community Action Plan: A Comprehensive Approach to the Prevention, Intervention, & Suppression of Youth Gangs 5 Phase 5: Implementation Ongoing Project Coordinator Youth & Family Development Center Preferred Provider Network Partnership Agreements Outreach — OJJDP Screening & Referral — Yakima Model Individual Needs Assessment — OJJDP Youth Development Team — OJJDP Family Reunification — Yakima Model Truancy Center — Yakima Model Positive Youth Development — OJJDP 6 GFI Community Action Plan Vision Statement: The vision of the GFI is to create a safe, peaceful, gang -free community resulting in a high quality of life for our families. Mission Statement: The City ofYakima Gang Free Initiative will engage the community in developing suppression, prevention and intervention strategies that support and promote positive youth development. 7 City of Yakima Core Issues Assaults, School -based Bullying, School -based Graffiti Gang Association /Affiliation ■ Juvenile Violence ■ Substance Abuse,Youth ■ Truancy (Unexcused Absenteeism) Weapons, Youth Access to 8 GFI Goals ■ Establish the OJJDP Comprehensive Gang Model as the operating system. ■ Reduce youth crime, violence, delinquency and academic failure through the prevention, intervention and suppression of youth gangs. 9 GFI Community Action Plan Objective I: Establish an effective coordinated collaboration process to impact gang activity citywide. Activity: OJJDP Gang Model Description: Operational framework for the Gang Free Initiative. Objective 2: Develop joint partnerships to help address the gang issues within the City ofYakima. Activity: GFI Preferred Provider Network Description: Strategic partnerships designed to increase program effectiveness through targeted application practices. (i.e., targeted outreach, proactive service delivery.) 10 GFI Community Action Plan Objective 3: Establish a data and research analysis process to keep the City Council, City Manager and GFI Committee aware of gang trends and anti -gang research on an ongoing basis. Activity: GFI Performance Monitoring and Data Management Description: Systematic collection, analysis and interpretation of key performance measures and outcome indicators. Objective 4: Based on existing funding, build capacity in existing, effective and promising gang prevention and intervention programs /strategies on a neighborhood basis. Activity. Resource reallocation Description: Coordinated realignment of existing resources to specifically target gang involved youth and their families with evidence -based prevention and intervention strategies. (Includes training and technical assistance support provided by local, state and national sources.) 120 providers identified; 40 responded favorably. 11 GFI Community Action Plan Objective 5: Develop a sustainable funding strategy for the Community Action Plan. Activity: Youth & Family Development Fund Description: Secure long -term commitment to continued support. City general fund support for program expansion and enhancements specifically targeting high risk neighborhoods, youth and families with gang prevention and intervention activities. Current funding level is $140,000 matched by state funding of $65,628 for a total of $205,628. Estimated Partner Contributions = $334,000 (Based on 2 to I match requirement) 12 GFI Community Action Plan ■ Core Components Advisory Group (OJJDP) Formerly the GFI Steering Committee Implementation Marketing & Education Planning & Development Youth Development Team (OJJDP) Youth & Family Development Center Truancy Center Outreach (OJJDP) Screening & Referral Individual Needs Assessment ( OJJDP) Family Reunification Positive Youth Development (OJJDP) Centralized Management & Coordination (OJJDP) 13 GFI Partnership Matrix Suppression Lead Agency Re -Entry Adjudication Policing Yakima Police Dept Gang Unit Yakima Truancy Project Code Enforcement Graffiti Abatement City Administration Youth & Family Development Center Yakima County Gang Court Gang Court Juvenile Court Yakima Truancy Project Behavioral Health Family Reunification Sector Education Sector Yakima Truancy Yakima Truancy Yakima Truancy Project Project Project Media Sector Public Relations, Marketing & Education Other Performance Monitoring, Project Management/Coord, Evaluation 14 GFI Partnership Matrix Intervention Lead Agency In Patient Out Patient Brief Interventio Municipal Courts Yakima Truancy Project Parks & Recreation Truancy Center City Administration Youth & Family Youth & Family Development Center Development Center Yakima County Gang Court Gang Court Outreach Juvenile Court Behavioral Health Family Reunification Outreach Sector Education Sector Yakima Truancy Project Faith Based Sector Outreach Media Sector Public Relations, Marketing & Education Other Performance Monitoring, Project Management/Coord, Evaluation 15 GFI Partnership Matrix Prevention Lead Agency Targeted Universal Environmental Parks & Recreation Truancy Center Positive Youth Dev CTED Policy Code Enforcement Policy City Administration Youth & Family Youth & Family Youth & Family Development Center Development Center Development Center Policy Education Sector Yakima Truancy Yakima Truancy Information Project Protect Dissemination Youth Services Sector Outreach,Yakima Positive Youth Information Truancy Project Development Dissemination Faith Based Sector Outreach Positive Youth Information Development Dissemination Business Sector Policy, Information Dis Media Sector Public Relations, Marketing & Education Other Performance Monitoring, Project Management/Coord, Evaluation 16 Highlights ► GFI Project ManagementTeam Yakima City Council Executive Committee Yakima Police Department LT. Mike Merryman — Project Director Magallan Consultancy, LLC Steve Magallan Tina Wilson Emily Robbins (VISTA Volunteer) ► GFI Project Office Sunfair Professional Building, 103 S. 3rd Street, Suite 110) 17 Highlights ■ Strategic Alliances Yakima School District Outreach Yakima Truancy Project Yakima County Juvenile Court Gang Court Yakima Truancy Project Yakima County Gang Commission Countywide GFI Replication Outreach — Gang Intervention Specialist 18 1 Ii l�li lets GFI Signature Events Provider Orientation (August 1, 2012) I20 Identified 40 Attended Youth & Family Development Symposium (TBD) Knowledge Exchange & Dissemination Local, Regional & Statewide Appeal 2 to 3 Day Event 19 Highlights ■ Development Activities Anti -Gang Strategies Program — DISCONTINUED Community Based Violence Prevention — PENDING $1,500,000 over 3 years $500,000 to City of Yakima Title V Disproportionate Minority Contact — FUNDED $70,000 $1 0,500 to City ofYakima Criminal Street Gangs — FUNDED $105,000 annually, renewable $55,128 to City ofYakima Gang Intervention Specialist Yakima Truancy Project Bill & Melinda Gates Foundation estimated at 1.5 million annually. 20 GFI Administration Budget ■ Year 1: October, 2010 — September 2011 Process Facilitation: $74,970 Data Workbook Community Profile Community Action Plan Year 2: October, 2011 — September 2012 Development: $30,240 Coordination Services: $32,947 Cost Savings: $42,053 (based on $75,000 Project Coordinator contract and $30,240 Development contract) ■ Year 3: October, 2012 — September 2013 Management & Coordination: $86,717 Development: $30,240 21 GFI Youth & Family Development Funding ■ City ofYakima Authorization $140,000 Renewable Annually ■ State of Washington $10,500 (Title V) Renewable Annually $55,128 (CSG) Renewable Annually ■ Local Match Partnership Agreements - $334,000 ► TOTALYEAR I IMPLEMENTATION: $539,628 22 What's Next... ■ Secure Partnership Agreements Contract Management ■ Yakima Truancy Project Gates Funding ■ Truancy Center(s) Develop Operational Framework Identify Partner ► Youth & Family Development Centers in each high risk neighborhood Northeast Southeast North Central 23 City of Yakima Gang Free Initiative Community Action Plan Implementation Project Partnership Matrix Suppression Intervention Prevention Lead Agency Re -Entry Adjudication Policing In Patient Out Patient Brief Inter Targeted Universal Environ. City of Yakima Parks & Recreation TC TC PYD City of Yakima CTED Policy City of Yakima Police Department GU, YTP City of Yakima Municipal Courts YTP City of Yakima Code Enforcement GA Policy City of Yakima Administration YFDC YFDC YFDC YFDC YFDC Policy, YFDF Yakima CountyJuvenile Court GC GC, YTP GC GC OUT Behavioral Health Sector (TBD) FR FR OUT Education Sector (TBD) YTP YTP YTP YTP YTP YTP Info Youth Services Sector (TBD) OUT, YTP PYD Info Faith Based Sector (TBD) OUT OUT PYD Info Business Sector (TBD) Policy, Info Media Sector (TBD) Public Relations, Marketing and Education Public Relations, Marketing and Public Relations, Info Education Marketing and Education Civic /Volunteer Sector (TBD) I PYD Other (TBD) Performance Monitoring, Project Performance Monitoring, Project Performance Monitoring, Project Management /Coordination, Evaluation Management /Coordination, Evaluation Management /Coordination, Evaluation KEY PYD = Positive Youth Development (Community -based youth programming) GU = YPD Gang Unit GA = Graffiti Abatement YTP = Yakima Truancy Project GC = Yakima County Gang Court FR = Family Reunification OUT = Outreach Policy = Organizational change and development activities Info = Information dissemination, knowledge exchange TC = Truancy Center YFDF = Youth & Family Development Fund YFDC = Youth & Family Development Center City of Yakima Gang Free Initiative Performance Monitoring and Data Management Objective 1: Establish an effective coordinated collaboration process to impact gang activity citywide. Activity: OJJDP Gang Model Description: Operational framework for the Gang Free Initiative. Status: COMPLETED Objective 2: Develop joint partnerships to help address the gang issues within the City of Yakima. Activity: GFI Preferred Provider Network Description: Strategic partnerships designed to increase program effectiveness through targeted application practices. (i.e., targeted outreach, proactive service delivery.) Status: IN PROGRESS Objective 3: Establish a data and research analysis process to keep the City Council, City Manager and GFI Committee aware of gang trends and anti -gang research on an ongoing basis. Activity: GFI Performance Monitoring and Data Management Description: Systematic collection, analysis and interpretation of key performance measures and outcome indicators. Status: PENDING Objective 4: Based on existing funding, build capacity in existing, effective and promising gang prevention and intervention programs /strategies on a neighborhood basis. Activity: Resource reallocation Description: Coordinated realignment of existing resources to specifically target gang involved youth and their families with evidence -based prevention and intervention strategies. (Includes training and technical assistance support provided by local, state and national sources.) 120 providers identified; 40 responded favorably. Status: IN PROGRESS Objective 5: Develop a sustainable funding strategy for the Community Action Plan Activity: Youth & Family Development Fund Description: Secure long -term commitment to continued support. City general fund support for program expansion and enhancements specifically targeting high risk neighborhoods, youth and families with gang prevention and intervention activities. Current funding level is $140,000 matched by state funding of $60,600 for a total of $200,600. Status: IN PROGRESS Key Indicators Police Incident Data Adult Arrests (Gang Related) Juvenile Arrests (Gang Related) Juvenile Arrests (Non Gang Related) Graffiti [Tagging] Known Gang Members & Affiliates Homicides (Gang Related) Homicides (Non Gang Related) Aggravated Assault Robbery Weapons Offenses Shots Fired (Drive -bys) School Data Completion Truancy Disciplinary Incidents (Gang Related) Disciplinary Incidents (Non Gang Related) Suspensions (Gang Related) Suspensions (Non Gang Related) Expulsions (Gang Related) Expulsions (Non Gang Related) Drop Out Rate Individual Data Academic Achievement Gang Involvement Behavioral Incidents Program Outcomes (National Outcome Measures) Collective EBP Capacity Number of Individual Practitioners qualified in EBP Number of Technical Assistance Requests Number of Technical Assistance Delivered Number of Training Events Hosted Number of People Trained Program Participation Rate Program Utilization Rate Program Completion Rate Number of Evidence -Based Practices Recidivation Rate Participant Behavior Change Number of Policy Modifications Percentage of Organizations served by Training & TA Yakima Gang Free Initiative Proposed Coordination Services Budget A. Personnel. Position Name Annual Level of Effort Cost Executive Assistant /Project Manager Tina Wilson $ 37,003.20 100% $ 37,003.20 TOTAL $ 37,003.20 JUSTIFICATION Total Personnel $ 37,003.20 B. Fringe Benefits Component Rate Computation Cost FICA 7.65% $ 37,003.20 $ 2,830 74 FUTA ($7,000 limit) 0.60% $ 7,000 00 $ 42.00 Medical, Dental, Life $400 /month 12 months $ 4,800 00 State Unemployment ($38,200 limit) 1.55% $ 37,003.20 $ 573.55 Paid Time Off $17 79 /hour 216 hours $ 3,842 64 TOTAL $ 12,088.93 JUSTIFICATION Total Benefits $ 12,088.93 C. Travel Purpose of Travel Location Item Rate Cost TOTAL $ - JUSTIFICATION Total Travel $ - D. Equipment Item(s) Rate Cost NA $ - TOTAL $ - JUSTIFICATION Total Equipment $ - E. Supplies Item(s) Rate Cost General Office Supplies - Printer ink, paper, etc $150 /month $ 1,800.00 TOTAL $ 1,800.00 JUSTIFICATION Total Supplies $ 1,800.00 F. Contract Consultants Name Service Cost Steve Magellan Project Development, Coordination & Contract $ 53,640 00 Management (596 hours) TOTAL $ 53,640 00 JUSTIFICATION Contracts Name Service Cost Sunfair Professional Associates Office Lease @ 80% $ 7,200 00 TOTAL $ 7,200 00 JUSTIFICATION Total Contractual $ 60,840.00 G. Construction: NONE H. Other Item Rate Cost General Liability $500 x 45% $ 225.00 Umbrella Insurance $164 x 45% $ 73.80 Cellphone $120 /month $ 1,152.00 Professional Liability $1,454 x 45% $ 654.30 Cable Internet, Telephone, Fax $260 /month $ 3,120.00 TOTAL $ 5,22510 JUSTIFICATION Total Other $ 5,225.10 BUDGET SUMMARY. Category FY2012 FY2013 FY2014 Personnel $ 37,003.20 $ 38,483.33 $ 40,022.66 Fringe $ 12,088.93 $ 12,330 71 $ 12,577.33 Travel $ - $ - $ - Equipment $ - $ - $ - Supplies $ 1,800.00 $ 1,80000 $ 1,80000 Contractual $ 60,840.00 $ 60,840 00 $ 60,840 00 Other $ 5,225.10 $ 5,225.10 $ 5,225.10 Total Direct Costs* $ 116,957.23 $ 118,679 14 $ 120,465 09 Mark -up $ - $ - $ - Total Project Costs $ 116,957.23 $ 118,679 14 $ 120,465 09