08/14/2012 02 Gang Free Initiative Presentation and Discussion •
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. p�
For Meeting of: August 14, 2012
ITEM TITLE: Presentation and Discussion on Gang Free Initiative
SUBMITTED BY:
CONTACT
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
Resolution Ordinance Other
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SUBMITTAL: City Manager
STAFF RECOMMENDATION:
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ATTACHMENTS:
Click to download
❑ cover memo
❑ GFI presentation
❑ GFI partnership matrix
❑ GFI performance measures
❑ GFI coordination svcs budget
August 9, 2012
Tony O'Rourke, City Manager
City Manager's Office
129 N. 2 Street
RE: City Council Study Session — Gang Free Initiative
Dear Mr. O'Rourke:
The documents included in this packet are in support of the planned City Council Study Session on the
Gang Free Initiative scheduled for August 14, 2012. The documents are for information and city council
planning purposes and are intended to facilitate discussions within the study session.
1. GFI Study Session Presentation (23 pages)
2. Proposed GFI Partnership Matrix (1 page)
3. Proposed GFI Performance Measures List (2 pages)
4. Proposed GFI Coordination Services Budget FY12 (3 pages)
Sincerely,
Steve Magallan, GFI Coordinator
0 11 * r;
City of Yakima Gang Free Initiative
City Council Study Session
August 14, 2012
1
Phase 1: Readiness (1 to 3 months) A
Completed December 2010
■ Acknowledgement of the youth gang problem
Council Action
■ Review and analyze accomplishments to date
Histography (Community Profile)
■ Develop operational Framework
City Council
Executive Committee
Steering Committee
Project Director
Process Facilitator
OJJDP Gang Model
■ Educate and inform the community
2
Phase 2: Capacity (3 to 6 months) A
Ongoing
■ Steering Committee
October 2010 — 25 Members
February 2011 — 15 Members
August 2012 — 14 Members
■ 60% Participation Rate
■ Contributing SME's
ESD 105
Yakima School District
Ideal Marketing
Yakima County Juvenile Court
3
Phase 3: Assessment (3 to 6 months) A
Completed March 2011
■ Data Workbook
Law & Justice
Local Crime Data
Education
School District Data
Community & Individual
Risk Profile
OJJDPYouth Survey
■ Community Profile
Analysis
Interpretation
Opinion
4
Phase 4: Planning (1 to 3 months)
V
Completed February 2012
■ The City ofYakima Gang Free Initiative Community
Action Plan: A Comprehensive Approach to the
Prevention, Intervention, & Suppression of Youth Gangs
5
Phase 5: Implementation
Ongoing
Project Coordinator
Youth & Family Development Center
Preferred Provider Network
Partnership Agreements
Outreach — OJJDP
Screening & Referral — Yakima Model
Individual Needs Assessment — OJJDP
Youth Development Team — OJJDP
Family Reunification — Yakima Model
Truancy Center — Yakima Model
Positive Youth Development — OJJDP
6
GFI Community Action Plan
Vision Statement:
The vision of the GFI is to create a safe, peaceful, gang -free
community resulting in a high quality of life for our
families.
Mission Statement:
The City ofYakima Gang Free Initiative will engage the
community in developing suppression, prevention and
intervention strategies that support and promote positive
youth development.
7
City of Yakima Core Issues
Assaults, School -based
Bullying, School -based
Graffiti
Gang Association /Affiliation
■ Juvenile Violence
■ Substance Abuse,Youth
■ Truancy (Unexcused Absenteeism)
Weapons, Youth Access to
8
GFI Goals
■ Establish the OJJDP Comprehensive Gang Model as the
operating system.
■ Reduce youth crime, violence, delinquency and academic
failure through the prevention, intervention and
suppression of youth gangs.
9
GFI Community Action Plan
Objective I: Establish an effective coordinated collaboration
process to impact gang activity citywide.
Activity: OJJDP Gang Model
Description: Operational framework for the Gang Free
Initiative.
Objective 2: Develop joint partnerships to help address the
gang issues within the City ofYakima.
Activity: GFI Preferred Provider Network
Description: Strategic partnerships designed to increase
program effectiveness through targeted application practices.
(i.e., targeted outreach, proactive service delivery.)
10
GFI Community Action Plan
Objective 3: Establish a data and research analysis process to keep
the City Council, City Manager and GFI Committee aware of gang
trends and anti -gang research on an ongoing basis.
Activity: GFI Performance Monitoring and Data Management
Description: Systematic collection, analysis and interpretation of key
performance measures and outcome indicators.
Objective 4: Based on existing funding, build capacity in existing,
effective and promising gang prevention and intervention
programs /strategies on a neighborhood basis.
Activity. Resource reallocation
Description: Coordinated realignment of existing resources to
specifically target gang involved youth and their families with
evidence -based prevention and intervention strategies. (Includes
training and technical assistance support provided by local, state and
national sources.) 120 providers identified; 40 responded favorably.
11
GFI Community Action Plan
Objective 5: Develop a sustainable funding strategy for the
Community Action Plan.
Activity: Youth & Family Development Fund
Description: Secure long -term commitment to continued
support. City general fund support for program expansion and
enhancements specifically targeting high risk neighborhoods,
youth and families with gang prevention and intervention
activities. Current funding level is $140,000 matched by state
funding of $65,628 for a total of $205,628.
Estimated Partner Contributions = $334,000
(Based on 2 to I match requirement)
12
GFI Community Action Plan
■ Core Components
Advisory Group (OJJDP)
Formerly the GFI Steering Committee
Implementation
Marketing & Education
Planning & Development
Youth Development Team (OJJDP)
Youth & Family Development Center
Truancy Center
Outreach (OJJDP)
Screening & Referral
Individual Needs Assessment ( OJJDP)
Family Reunification
Positive Youth Development (OJJDP)
Centralized Management & Coordination (OJJDP)
13
GFI Partnership Matrix
Suppression
Lead Agency Re -Entry Adjudication Policing
Yakima Police Dept Gang Unit
Yakima Truancy
Project
Code Enforcement Graffiti Abatement
City Administration Youth & Family
Development Center
Yakima County Gang Court Gang Court
Juvenile Court Yakima Truancy
Project
Behavioral Health Family Reunification
Sector
Education Sector Yakima Truancy Yakima Truancy Yakima Truancy
Project Project Project
Media Sector Public Relations, Marketing & Education
Other Performance Monitoring, Project Management/Coord, Evaluation
14
GFI Partnership Matrix
Intervention
Lead Agency In Patient Out Patient Brief Interventio
Municipal Courts Yakima Truancy
Project
Parks & Recreation Truancy Center
City Administration Youth & Family Youth & Family
Development Center Development Center
Yakima County Gang Court Gang Court Outreach
Juvenile Court
Behavioral Health Family Reunification Outreach
Sector
Education Sector Yakima Truancy
Project
Faith Based Sector Outreach
Media Sector Public Relations, Marketing & Education
Other Performance Monitoring, Project Management/Coord, Evaluation
15
GFI Partnership Matrix
Prevention
Lead Agency Targeted Universal Environmental
Parks & Recreation Truancy Center Positive Youth Dev
CTED Policy
Code Enforcement Policy
City Administration Youth & Family Youth & Family Youth & Family
Development Center Development Center Development Center
Policy
Education Sector Yakima Truancy Yakima Truancy Information
Project Protect Dissemination
Youth Services Sector Outreach,Yakima Positive Youth Information
Truancy Project Development Dissemination
Faith Based Sector Outreach Positive Youth Information
Development Dissemination
Business Sector Policy, Information Dis
Media Sector Public Relations, Marketing & Education
Other Performance Monitoring, Project Management/Coord, Evaluation
16
Highlights
► GFI Project ManagementTeam
Yakima City Council
Executive Committee
Yakima Police Department
LT. Mike Merryman — Project Director
Magallan Consultancy, LLC
Steve Magallan
Tina Wilson
Emily Robbins (VISTA Volunteer)
► GFI Project Office
Sunfair Professional Building, 103 S. 3rd Street, Suite 110)
17
Highlights
■ Strategic Alliances
Yakima School District
Outreach
Yakima Truancy Project
Yakima County Juvenile Court
Gang Court
Yakima Truancy Project
Yakima County Gang Commission
Countywide GFI Replication
Outreach — Gang Intervention Specialist
18
1 Ii l�li lets
GFI Signature Events
Provider Orientation (August 1, 2012)
I20 Identified
40 Attended
Youth & Family Development Symposium (TBD)
Knowledge Exchange & Dissemination
Local, Regional & Statewide Appeal
2 to 3 Day Event
19
Highlights
■ Development Activities
Anti -Gang Strategies Program — DISCONTINUED
Community Based Violence Prevention — PENDING
$1,500,000 over 3 years
$500,000 to City of Yakima
Title V Disproportionate Minority Contact — FUNDED
$70,000
$1 0,500 to City ofYakima
Criminal Street Gangs — FUNDED
$105,000 annually, renewable
$55,128 to City ofYakima
Gang Intervention Specialist
Yakima Truancy Project
Bill & Melinda Gates Foundation estimated at 1.5 million annually.
20
GFI Administration Budget
■ Year 1: October, 2010 — September 2011
Process Facilitation: $74,970
Data Workbook
Community Profile
Community Action Plan
Year 2: October, 2011 — September 2012
Development: $30,240
Coordination Services: $32,947
Cost Savings: $42,053 (based on $75,000 Project Coordinator
contract and $30,240 Development contract)
■ Year 3: October, 2012 — September 2013
Management & Coordination: $86,717
Development: $30,240
21
GFI Youth & Family Development Funding
■ City ofYakima Authorization
$140,000 Renewable Annually
■ State of Washington
$10,500 (Title V) Renewable Annually
$55,128 (CSG) Renewable Annually
■ Local Match
Partnership Agreements - $334,000
► TOTALYEAR I IMPLEMENTATION: $539,628
22
What's Next...
■ Secure Partnership Agreements
Contract Management
■ Yakima Truancy Project
Gates Funding
■ Truancy Center(s)
Develop Operational Framework
Identify Partner
► Youth & Family Development Centers in each high risk
neighborhood
Northeast
Southeast
North Central
23
City of Yakima Gang Free Initiative
Community Action Plan Implementation Project
Partnership Matrix
Suppression Intervention Prevention
Lead Agency Re -Entry Adjudication Policing In Patient Out Patient Brief Inter Targeted Universal Environ.
City of Yakima Parks & Recreation TC TC PYD
City of Yakima CTED Policy
City of Yakima Police Department GU, YTP
City of Yakima Municipal Courts YTP
City of Yakima Code Enforcement GA Policy
City of Yakima Administration YFDC YFDC YFDC YFDC YFDC Policy, YFDF
Yakima CountyJuvenile Court GC GC, YTP GC GC OUT
Behavioral Health Sector (TBD) FR FR OUT
Education Sector (TBD) YTP YTP YTP YTP YTP YTP Info
Youth Services Sector (TBD) OUT, YTP PYD Info
Faith Based Sector (TBD) OUT OUT PYD Info
Business Sector (TBD) Policy, Info
Media Sector (TBD) Public Relations, Marketing and Education Public Relations, Marketing and Public Relations, Info
Education Marketing and Education
Civic /Volunteer Sector (TBD) I PYD
Other (TBD) Performance Monitoring, Project Performance Monitoring, Project Performance Monitoring, Project
Management /Coordination, Evaluation Management /Coordination, Evaluation Management /Coordination, Evaluation
KEY
PYD = Positive Youth Development (Community -based youth programming)
GU = YPD Gang Unit
GA = Graffiti Abatement
YTP = Yakima Truancy Project
GC = Yakima County Gang Court
FR = Family Reunification
OUT = Outreach
Policy = Organizational change and development activities
Info = Information dissemination, knowledge exchange
TC = Truancy Center
YFDF = Youth & Family Development Fund
YFDC = Youth & Family Development Center
City of Yakima Gang Free Initiative
Performance Monitoring and Data Management
Objective 1: Establish an effective coordinated collaboration process to impact gang activity citywide.
Activity: OJJDP Gang Model
Description: Operational framework for the Gang Free Initiative.
Status: COMPLETED
Objective 2: Develop joint partnerships to help address the gang issues within the City of Yakima.
Activity: GFI Preferred Provider Network
Description: Strategic partnerships designed to increase program effectiveness through targeted
application practices. (i.e., targeted outreach, proactive service delivery.)
Status: IN PROGRESS
Objective 3: Establish a data and research analysis process to keep the City Council, City Manager and
GFI Committee aware of gang trends and anti -gang research on an ongoing basis.
Activity: GFI Performance Monitoring and Data Management
Description: Systematic collection, analysis and interpretation of key performance measures and
outcome indicators.
Status: PENDING
Objective 4: Based on existing funding, build capacity in existing, effective and promising gang
prevention and intervention programs /strategies on a neighborhood basis.
Activity: Resource reallocation
Description: Coordinated realignment of existing resources to specifically target gang involved youth
and their families with evidence -based prevention and intervention strategies. (Includes training and
technical assistance support provided by local, state and national sources.) 120 providers identified; 40
responded favorably.
Status: IN PROGRESS
Objective 5: Develop a sustainable funding strategy for the Community Action Plan
Activity: Youth & Family Development Fund
Description: Secure long -term commitment to continued support. City general fund support for
program expansion and enhancements specifically targeting high risk neighborhoods, youth and families
with gang prevention and intervention activities. Current funding level is $140,000 matched by state
funding of $60,600 for a total of $200,600.
Status: IN PROGRESS
Key Indicators
Police Incident Data
Adult Arrests (Gang Related)
Juvenile Arrests (Gang Related)
Juvenile Arrests (Non Gang Related)
Graffiti [Tagging]
Known Gang Members & Affiliates
Homicides (Gang Related)
Homicides (Non Gang Related)
Aggravated Assault
Robbery
Weapons Offenses
Shots Fired (Drive -bys)
School Data
Completion
Truancy
Disciplinary Incidents (Gang Related)
Disciplinary Incidents (Non Gang Related)
Suspensions (Gang Related)
Suspensions (Non Gang Related)
Expulsions (Gang Related)
Expulsions (Non Gang Related)
Drop Out Rate
Individual Data
Academic Achievement
Gang Involvement
Behavioral Incidents
Program Outcomes (National Outcome Measures)
Collective EBP Capacity
Number of Individual Practitioners qualified in EBP
Number of Technical Assistance Requests
Number of Technical Assistance Delivered
Number of Training Events Hosted
Number of People Trained
Program Participation Rate
Program Utilization Rate
Program Completion Rate
Number of Evidence -Based Practices
Recidivation Rate
Participant Behavior Change
Number of Policy Modifications
Percentage of Organizations served by Training & TA
Yakima Gang Free Initiative
Proposed Coordination Services Budget
A. Personnel.
Position Name Annual Level of Effort Cost
Executive Assistant /Project
Manager Tina Wilson $ 37,003.20 100% $ 37,003.20
TOTAL $ 37,003.20
JUSTIFICATION
Total Personnel $ 37,003.20
B. Fringe Benefits
Component Rate Computation Cost
FICA 7.65% $ 37,003.20 $ 2,830 74
FUTA ($7,000 limit) 0.60% $ 7,000 00 $ 42.00
Medical, Dental, Life $400 /month 12 months $ 4,800 00
State Unemployment ($38,200 limit) 1.55% $ 37,003.20 $ 573.55
Paid Time Off $17 79 /hour 216 hours $ 3,842 64
TOTAL $ 12,088.93
JUSTIFICATION
Total Benefits $ 12,088.93
C. Travel
Purpose of Travel Location Item Rate Cost
TOTAL $ -
JUSTIFICATION
Total Travel $ -
D. Equipment
Item(s) Rate Cost
NA $ -
TOTAL $ -
JUSTIFICATION
Total Equipment $ -
E. Supplies
Item(s) Rate Cost
General Office Supplies - Printer ink, paper, etc $150 /month $ 1,800.00
TOTAL $ 1,800.00
JUSTIFICATION
Total Supplies $ 1,800.00
F. Contract
Consultants
Name Service Cost
Steve Magellan Project Development, Coordination & Contract $ 53,640 00
Management (596 hours)
TOTAL $ 53,640 00
JUSTIFICATION
Contracts
Name Service Cost
Sunfair Professional Associates Office Lease @ 80% $ 7,200 00
TOTAL $ 7,200 00
JUSTIFICATION
Total Contractual $ 60,840.00
G. Construction: NONE
H. Other
Item Rate Cost
General Liability $500 x 45% $ 225.00
Umbrella Insurance $164 x 45% $ 73.80
Cellphone $120 /month $ 1,152.00
Professional Liability $1,454 x 45% $ 654.30
Cable Internet, Telephone, Fax $260 /month $ 3,120.00
TOTAL $ 5,22510
JUSTIFICATION
Total Other $ 5,225.10
BUDGET SUMMARY.
Category FY2012 FY2013 FY2014
Personnel $ 37,003.20 $ 38,483.33 $ 40,022.66
Fringe $ 12,088.93 $ 12,330 71 $ 12,577.33
Travel $ - $ - $ -
Equipment $ - $ - $ -
Supplies $ 1,800.00 $ 1,80000 $ 1,80000
Contractual $ 60,840.00 $ 60,840 00 $ 60,840 00
Other $ 5,225.10 $ 5,225.10 $ 5,225.10
Total Direct Costs* $ 116,957.23 $ 118,679 14 $ 120,465 09
Mark -up $ - $ - $ -
Total Project Costs $ 116,957.23 $ 118,679 14 $ 120,465 09