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Home My WebLink About12/07/1993 Adjourned Meeting 1 ..; 65 . CITY OF,,YAKIMA, WASHINGTON DECEMBER 7, 1993 ADJOURNED MEETING - BUDGET WRAP -UP The City Council met in session on this date at 9:00 a.m., in the Council Chambers of City Hall, Yakima, Washington. Mayor Pat Berndt, presiding, Council Members Clarence Barnett, Henry Beauchamp, Bill Brado, Skip Semon and Bernard Sims present. Council Member Lynn Buchanan absent on City business - and excused. Staff members present were City Manager Zais, John Hanson, Director of Finance and Budget, City Clerk Roberts, and Deputy City Clerk Skovald. 1. BUDGET WRAP -UP It was MOVED BY BARNETT, SECONDED BY BEAUCHAMP, THAT ALL BUDGETED AND UNBUDGETED PERSONNEL ACTIONS INCLUDED IN THE POLICY ISSUES BE TABLED UNTIL AFTER ALL UNION NEGOTIATIONS HAVE BEEN COMPLETED, EXCLUDING THE POSSIBILITY OF CONTRACTING COMMUTE TRIP REDUCTION WITH YCOG. The motion carried by unanimous voice vote; Buchanan absent. 1994 BUDGET MAJOR POLICY ISSUES - BUDGETED: Human Resources (Reinstate DA II Position to Human Resources -- $24,200 (General Fund) This item was postponed until after Union negotiations are completed. Planning (Trip Reduction Coordinator Position at $35,600 personnel /$2,400 non - personnel or contract with YCOG for $32,000 personnel /$18,774 non - personnel) It was MOVED BY BARNETT, SECONDED BY SIMS, THAT THE CONTRACT WITH YCOG FOR COMMUTE TRIP REDUCTION PLANNING BE APPROVED. The motion carried by unanimous voice vote; Buchanan absent. Planning (Upgrade DA II to DA III - $1,600) This item was postponed until after Union negotiations are completed. Planning (Increase City Commitment to the Washington State Agricultural Showcase -- Cash -- $8,000 budgeted and $17,000 unbudgeted; in -kind services -- $7,000 budgeted and $3,000 unbudgeted) It was MOVED BY SIMS, SECONDED BY BEAUCHAMP TO ACCEPT THE RECOMMENDATION TO INCREASE THIS TO $25,000 CASH 66 DECEMBER 7, 1993 - BUDGET WRAP -UP AND $10,000 FOR IN -KIND SERVICES. The motion carried by 5 -1 voice vote; Barnett voting nay; Buchanan absent. Council Member Barnett explained his vote, stating this should remain at the 1993 funding level. Code Administration (Upgrade DA II position to DA III position -- $1,600) This item was postponed until after Union negotiations are completed. Cable TV (Fund temporary Production Assistant Positions -- $10,000) This item was postponed until after Union negotiations are completed. Fire (Rebuild Y -58 Ladder /Tower Pumper -- $180,000) It was MOVED BY BEAUCHAMP, SECONDED BY SIMS TO APPROVE THIS POLICY ISSUE. The motion carried by unanimous voice vote; Buchanan absent. Public Works Administration (Facilities -- temporary staff -- $6,000) This item was postponed until after Union negotiations are completed. Transit (Professional Services for Park - and -Ride Facility -- $300,000 Grant from State DOT -- $45,000) It was MOVED BY SIMS, SECONDED BY SEMON TO ACCEPT THE $45,000. The Motion failed by 3 -3 voice vote; Barnett, Beauchamp and Brado voting nay; Buchanan absent. Council Member Beauchamp stated he was opposed to the selected location without an environmental impact statement having been done, or a public hearing. Transit \ (Continuation of Trolley Operation -- $364,000) It was MOVED BY SEMON, SECONDED BY SIMS, TO APPROVE THIS POLICY ISSUE. The motion carried by 4 -2 voice vote; Barnett and Brado voting nay; Buchanan absent. 2 6 7 DECEMBER 7, 194,- BUDGET WRAP -UP • I c - Refuse and Recvclinap (Implement Automated Yard Waste Collection Program -- $181,000 - five year amortized costs -- $50,000 in 1994) It was MOVED BY BARNETT, SECONDED BY BRADO, TO DEFER 1/ ACTION ON THIS ITEM UNTIL AFTER THE RESULTS OF THE PILOT PROGRAM HAS BEEN PROVIDED TO COUNCIL. City Manager Zais clarified that this was inadvertently originally identified as an unbudgeted item. The policy was to reallocate dollars that were budgeted for equipment replacement within the existing proposed 1994 budget. The $50,000 would not add to the budget. The money is within the current budget at such time Council should decide to act on it. The question was called for a vote on the motion. The motion carried by unanimous voice vote; Buchanan absent. Parks and Recreation (Maintain additional 1.5% utility in- lieu-of-tax -- maintain $216,000 revenue) It was MOVED BY SIMS, SECONDED BY SEMON, TO APPROVE THIS POLICY ISSUE. The motion carried by 4 -2 voice vote; Barnett and Brado voting nay; Buchanan absent. Parks and Recreation (Gang Prevention Coalition /Youth Programs -- $75,000) It was MOVED BY SIMS, SECONDED BY BARNETT, TO APPROVE THIS POLICY ISSUE. The motion carried by unanimous voice vote; Buchanan absent:` Parks and Recreation (Sunfair Association contribution -- j $3,°°°) Following Council deliberation regarding the 1993 budget discussion to consider reduction of contributions in 1994, it was MOVED BY BARNETT, SECONDED BY. SEMON, TO • APPROVE A $2,000 CONTRIBUTION TO THE SUNFAIR ASSOCIATION. The motion carried by unanimous voice vote; Buchanan absent. Engineering. (Add Engineering Tech I Position -- $$33,400 personnel; $4,600 non - personnel) 1/ This item was postponed until after Union negotiations are completed. 3 68 DECEMBER 7, 1993 - BUDGET WRAP -UP Water and Irrigation (Add Utility Location Specialist I -- $23,400 in 1994) This item was postponed until after Union negotiations are completed. Water and Irrigation (Add Water Quality Technician Position -- $28,600 in 1994) I/ This item was postponed until after Union negotiations are completed. Water and Irrigation (Reinstate two temporary workers -- $17,800) This item was postponed until after Union negotiations are completed. Sewer (Pretreatment Associate Position -- $27,700) This item was postponed until after Union negotiations are completed. Sewer (Add Seasonal Utility Worker -- Industrial Waste for nine months -- $17,600) This item was postponed until after Union negotiations are completed. Sewer (Direct staff to explore charging Pretreatment Program costs to affected industries - no budget expenditure) City Manager Zais stated this issue developed due to a concern of Council Member Beauchamp that this expense caused by certain businesses was being borne by all rate payers. If this policy issue is accepted, staff would study this issue and prepare a report and an ordinance for Council consideration. It was MOVED BY BARNETT, SECONDED BY SEMON, TO DIRECT STAFF TO EXPLORE CHARGING PRETREATMENT PROGRAM COSTS TO AFFECTED INDUSTRIES AND REPORT BACK TO THE COUNCIL. The motion carried by unanimous voice vote; Buchanan absent. 1994 BUDGET MAJOR POLICY ISSUES -- UNBUDGETED I/ Finance (Cost Reduction Proposal -- 601/602 Impacts -- $450,000 non - personnel) No action required -- defer pending state Legislative action on impacts of 1 -601. 4 }.. • '6 9 DECEMBER 7, 1993- '' BUDGET WRAP -UP Customer Services (Add one , full, -time Parking Enforcement Officer position /fill' Parking Enforcement Officer Lead position -- $34,000) This item was postponed until after Union negotiations are I/ completed. Customer Services (Adjust Parking infraction and penalties -- $75,000 additional revenue) It was MOVED BY SEMON, SECONDED BY SIMS, TO DENY THE INCREASE IN PARKING INFRACTIONS AND PENALTIES. The motion carried by unanimous voice vote; Buchanan absent. Planning (Staff request for additional funding pertaining to Transportation Component -- GMA -- $40,000 non - personnel) Glenn Valenzuela, Director of Community and Economic Development, stated this funding would finance the completion of the Bell - Walker contract. It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THE $40,000 REQUEST.' The motion carried by unanimous voice vote; Buchanan absent. Housing (Proposal to direct staff to review infrastructure policies /standards and make recommendations to Council that will make allowances for "and /or waiver of standards" that will "make low income housing cost feasible" -- CHAS page 63 - no budgeted expenditures) It was MOVED BY BARNETT, SECONDED BY BRADO, TO DIRECT STAFF TO REVIEW THE INFRASTRUCTURE POLICIES /STANDARDS RELATING TO CHAS. The motion failed by 3 -3 voice vote; Berndt, Semon and Sims voting nay. Police (Approve the Police Lieutenant position frozen in the 1993 budget -- $64,400 ) This item was postponed until after Union negotiations are completed. Fire (Fill vacant Fire Investigator Position ($56,665 personnel; $47,635 non - personnel -- 50o General Fund; revenue for 50% funding from Fire Districts at $52,150) This item was postponed until after Union negotiations are completed. Fire (Improve Police Dept. Tactical Channel by converting to a repeater and adding remote receiver sites -- $25,000. non - personnel) 5 70 DECEMBER 7, 1993 - BUDGET WRAP -UP It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THIS POLICY ISSUE. The motion carried by unanimous voice vote; Buchanan absent. Fire (Add additional repeater to the 800 MHz trunked radio system -- $12,000 non - personnel) It was MOVED BY BARNETT, SECONDED BY SEMON, TO ADD THE ADDITIONAL REPEATER TO THE 800 MHz TRUNKED RADIO SYSTEM. The motion carried by unanimous voice vote; Buchanan absent. Streets (Three -Tier Organizational Structure -- Signs & Lines -- $2,300 non - personnel) This item was postponed until after Union negotiations are completed. Streets (Legislative /staff review of options for funding and cost containment in Street /Traffic Operations for 1995 budget and beyond -- no budgeted expenditures) City Manager Zais stated the 1994 Streets budget has below minimum operating reserve at 3%. The operating reserve should be at least 5 to 8%. There was a brief discussion regarding the loss and potential loss of revenue in the Street Division. Dave Hussell, Street and Traffic Operations Manager, stated the committee would be comprised of staff, Council representatives and interested citizens. It was MOVED BY BARNETT, SECONDED BY BEAUCHAMP, THAT STAFF COME BACK WITH A SUGGESTED PROGRAM AND SUGGESTIONS ON THE COMMITTEE COMPOSITION FOR COUNCIL CONSIDERATION AT THAT TIME. The motion carried by unanimous voice vote; Buchanan absent. Transit (Add 4 Transit Operator FTEs to cover leave usage on existing routes -- $171,100) This item was postponed until after Union negotiations Transit (Increase Dial -A -Ride for 1994 to comply with the Americans with Disabilities Act -- $110,000) It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THIS POLICY ISSUE. The motion carried by unanimous voice vote; Buchanan absent. Parks and Recreation (Senior Nutrition Activity Program -- $10,000 non - personnel) Mayor Berndt expressed concern that if the City funds the program for the amount decreased by State funding, then in the future, the State will continue to decrease funding to 6 DECEMBER 7, 199;3' : -. BUDGET WRAP -UP the point where the program will become the responsibility of local government It' ''was MOVED BY BEAUCHAMP, SECONDED BY SEMON, TO DENY THIS REQUEST. The motion carried by 5 -1 voice vote; Sims voting nay; Buchanan absent. I/ Parks and Recreation (Retired Senior Volunteer Program (RSVP) -- $8,000 non - personnel) It was MOVED BY BARNETT, SECONDED BY SIMS, TO DENY THIS REQUEST. The motion carried by unanimous voice vote; Buchanan absent. Parks and Recreation (1994 Parks Fees and Charges -- $3,000 revenue) The fees for golfing at Fisher Park and swimming lessons would be increased. Following a brief discussion regarding fee comparison for Westwood West course (approximately $8.00) versus Fisher Park ($6.00), it was MOVED BY BARNETT, SECONDED BY SIMS, THAT THE 1994 PROPOSED PARKS FEES AND CHARGES BE APPROVED. The motion carried by 5 -1 voice vote; Brado voting nay; Buchanan absent. Water and Irrigation (Asphalt Grinding Machine -- $40,000 non - personnel -- net first year annual cost after removal of material disposal costs is $15,000 with pay back within three years) It was MOVED BY BARNETT, SECONDED BY SEMON, TO APPROVE THIS POLICY - ISSUE' The motion carried by unanimous voice vote; Buchanan absent. Water and Irrigation (Addition of one backhoe /loader -- trade -in value of old backhoe /loader) It was MOVED BY BARNETT, SECONDED BY SIMS, TO APPROVE THIS POLICY ISSUE. The motion carried by unanimous voice vote; Buchanan absent. Water and Irrigation (Automatic Water rate adjustment based on ENR Construction Cost Index) It was MOVED BY BARNETT, SECONDED BY BRADO, TO DENY I/ THIS POLICY ISSUE. The motion carried by unanimous voice vote; Buchanan absent. The decisions on the policy issues having been concluded, City Manager Zais clarified that when there is a tie vote on a budgeted issue, the funding remains in the budget; however, there is no authorization to spend the money, until the issue is re- visited. Referring to the proposed park - and -ride facility, Council Member Barnett stated he would like to see that money be used on a site that is closer to .7 • 72 DECEMBER 7, 1993 - BUDGET WRAP -UP downtown. City Manager Zais stated staff would come back with additional information on that issue. It was MOVED BY BEAUCHAMP, SECONDED BY SIMS, TO DIRECT THE FINAL BUDGET ORDINANCE BE PREPARED, INCORPORATING ALL THE CHANGES, FOR NEXT WEEK'S COUNCIL MEETING. The motion carried by unanimous voice vote; Buchanan absent. For the benefit of citizens watching this meeting on YCTV, I/ City Manager Zais announced that the SEPA appeal on the Greenway Pathway West scheduled for public hearing at the 2:00 p.m. meeting, has been removed from the agenda. The applicant has elected to withdraw its application and file an application with a mitigated determination of significance by the end of next week. 2. ADJOURNMENT TO 12:00 NOON AT ST. ELIZABETH MEDICAL CENTER The meeting adjourned at 9:50 a.m., to then meet again at 12:00 noon at the St. Elizabeth Medical Center for the annual legislative priority presentation with Yakima Valley public service organizations 0 1111 READ AND CERTIFIED ACCURATE BY: COUNCIL EMB g DATE 446or s-e-etr COUNCIL MEMB(R DATE ATTEST: (;,t CITY CLERK MAYOR An audio and video tape of this meeting are available in the City Clerk's Office J 8