08/07/2012 04D WWTP Grease Receiving Station Study and Design Agreement with Kennedy-Jenks .e"6-N
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT ;'�
Item No. J- 0
FF For Meeting of: August 7, 2012
ITEM TITLE: Resolution authorizing a Professional Services Agreement
with Kennedy- Jenks, Consulting Engineers, in an amount
not to exceed $48,060 to provide engineering services for
a feasibility study and two conceptual designs of a new
grease receiving station at the City's Wastewater
Treatment Plant.
SUBMITTED BY: Joan Davenport, Interim Community and Economic
Development Director
Scott Schafer, Wastewater Division Manager
Dean Smith, Utility Project Manager
CONTACT Dean Smith /249 -6814
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
The City of Yakima (City) Wastewater Division's 2004 Facility Plan identified the need for a
"grease receiving station" at the Wastewater Treatment Plant (WWTP). The grease
receiving station will enable the City to dispose of fat, oil, and grease (FOG) in an effective
manner at a centralized station for processing; enhancing the bio -gas production of its
anaerobic digesters. The additional gas will be utilized as fuel for our boilers in heating the
Administrative buildings and fueling the future biosolids dryer that will dry the dewatered
sludge into exceptional Class A biosolids. It is anticipated that efforts should decrease
operational costs.
Using the Municipal Research and Services Center (MRSC) of Washington roster, a
statewide small works and consultants roster system, the City reviewed five qualified
engineering consultants for the proposed project.
Kennedy- Jenks, Consultant Engineers, was selected based on their Statement of
Qualifications, as having the technical knowledge and expertise in identifying and
developing the FOG receiving feasibility study necessary in considering potential sources of
FOG suitable for anaerobic digestion, anticipated volume and frequency of delivery
required, and its impact on the existing anaerobic digestion system. The study will also
develop a site plan and flow schematic of two conceptual grease receiving station designs
for the City's WWTP. The terms of the Agreement would be in an amount not to exceed
Forty Eight Thousand Sixty Dollars ($48,060). (See attached Agreement with Exhibit "A,"
"B," and "C ").
Exhibit "A" of the Agreement describes the Scope of Work in more detail. Exhibit "B" of the
Agreement describes the Fee Estimate. Exhibit "C" of the Agreement describes the
Schedule of Rates.
The detailed design work of the actual grease receiving station selected by the City and bid
assistance is not included within this Agreement.
Resolution X Ordinance Other
(specify)
Contract: Mail to: Ronald Bard, Kennedy /Jenks Consultants, 1191
Second Ave., Suite 630, Seattle, WA. 98101
Contract Term: Amount: $48,060 Expiration Date:
Insurance Required? Yes
Funding Wastewater Facility Fund 478 and State phone:
Source: Revolving Fund (SRF) Loan - Budgeted
APPROVED FOR
SUBMITTAL: 4=1bl 44 City Manager
STAFF RECOMMENDATION:
Staff respectfully requests City Council approve the resolution authorizing the City Manager
to execute the accompanying contract.
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
❑ Kennedy Jenks Grease Receiving Station Resolution 2012
❑ Kennedy Jenks Professional Service Agreement 2012
❑ Exhibit A Kennedy Jenks
❑ Exhibit B Kennedy Jenks
❑ Exhibit C Kennedy Jenks
RESOLUTION NO. R -2012-
A RESOLUTION authorizing the City Manager to execute a Professional Services
Agreement with Kennedy -Jenks in the amount not to exceed $48,060 for
Engineering Services for a feasibility study and two conceptual designs of
a new grease receiving station at the City's Wastewater Treatment Plant.
WHEREAS, the City of Yakima (City) owns and operates wastewater collection and
treatment facilities in accordance with applicable Federal, State and Local regulations, and
WHEREAS, mandatory planning, coordination, and process analysis and
implementation is required to address regulatory requirements; and
WHEREAS, the City's Wastewater Division's 2004 Facility Plan identified the need for a
grease receiving station at the City's WWTP; and
WHEREAS, the grease receiving station will enable the City to dispose of fat, oil, and
grease (FOG) in an effective manner at a centralized station for processing; enhancing the bio-
gas production of its anaerobic digesters and reducing operational costs; and
WHEREAS, the state of Washington requires these services to be performed by a
Professional Engineer; and
WHEREAS, Kennedy- Jenks, Consulting Engineers, has the technical knowledge and
expertise to identify and develop the FOG receiving feasibility study necessary in considering
potential sources of FOG suitable for anaerobic digestion, anticipated volume and frequency of
delivery required, and its impact on the existing anaerobic digestion system; and
WHEREAS, the FOG receiving feasibility study will also develop a site plan and flow
schematic of two conceptual grease receiving station designs for the City's WWTP; and
WHEREAS, the detailed design work of the actual grease receiving station selected by
the City and bid assistance is not included within this Agreement; and
WHEREAS, the City Council has determined that it is in the best interest of the City to enter
into a Professional Services Agreement with Kennedy -Jenks to develop a FOG receiving feasibility
study for the planning of a grease receiving station at the City's WWTP; now, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized and directed to execute the attached
Professional Services Agreement with Kennedy -Jenks in the amount not to exceed Forty Eight
Thousand Sixty Dollars ($48,060) to provide engineering services for design of a new grease
receiving station at the City's Wastewater Treatment Plant; a copy of the Professional Services
Agreement with Exhibit "A," "B," and "C" is attached hereto and by reference made a part
hereof.
ADOPTED BY THE CITY COUNCIL this 7 day of August, 2012.
ATTEST: Micah Cawley, Mayor
Sonya Claar -Tee, City Clerk
AGREEMENT
BETWEEN
CITY OF YAKIMA, WASHINGTON
AND
Kennedy /Jenks Consultants .
FOR PROFESSIONAL SERVICES
THIS AGREEMENT, made and entered into on this 2nd day of July, 2012, by and between the
City of Yakima, Washington, a municipal corporation with its principal office at 129 North Second Street,
Yakima, WA 98901, hereinafter referred to as "CITY ", and Kennedy /Jenks Consultants, a California
corporation with a principal office at 1191 Second Avenue, Suite 630 Seattle WA 98101, hereinafter
referred to as "ENGINEER "; said corporation and its principal engineers are licensed and registered to do
business in the State of Washington, and will provide engineering services under this Agreement for the
WWTP Grease Receiving Station Feasibility Study and Design on behalf of the City of Yakima, Project
No. , herein referred to as the "PROJECT."
WITNESSETH:
RECITALS
WHEREAS, CITY desires to retain the ENGINEER to provide engineering services for design and
construction of the PROJECT, as described in this Agreement and subsequent Amendments thereto; and
WHEREAS, ENGINEER represents that it has available and offers to provide personnel with
knowledge and experience necessary to satisfactorily accomplish the work within the required time and
that it has no conflicts of interest prohibited by law from entering into this Agreement;
NOW, THEREFORE, CITY and ENGINEER agree as follows.
SECTION 1 INCORPORATION OF RECITALS
1.1 The above recitals are incorporated into these operative provisions of the Agreement.
SECTION 2 SCOPE OF SERVICES
2.0 1 ENGINEER agrees to perform those services described hereafter. Unless modified in
writing by both parties, duties of ENGINEER shall not be construed to exceed those
services specifically set forth herein.
2.0.2 ENGINEER shall use its best efforts to maintain continuity in personnel and shall assign,
Ronald Bard as Principal -in- Charge throughout the term of this Agreement unless other
personnel are approved by the CITY.
2.1 Basic Services ENGINEER agrees to perform those tasks described in Exhibit A, entitled
"WWTP Grease Receiving Station Feasibility Study and Design Scope of Work" (WORK) which is
attached hereto and made a part of this Agreement as if fully set forth herein.
2.2 Additional Services: CITY and ENGINEER agree that not all WORK to be performed by
ENGINEER can be defined in detail at the time this Agreement is executed, and that additional
WORK related to the Project and not covered in Exhibit A may be needed during performance of
this Agreement. CITY may, at any time, by written order, direct the ENGINEER to revise portions
of the PROJECT WORK previously completed in a satisfactory manner, delete portions of the
PROJECT, or request that the ENGINEER perform additional WORK beyond the scope of the
PROJECT WORK. Such changes hereinafter shall be referred to as "Additional Services."
2.2.1 If such Additional Services cause an increase or decrease in the ENGINEER'S cost of, or
time required for, performance of any services under this Agreement, a contract price
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and /or completion time adjustment pursuant to this Agreement shall be made and this
Agreement shall be modified in writing accordingly
2 2.2 Compensation for each such request for Additional Services shall be negotiated by the
CITY and the ENGINEER according to the provisions set forth in Exhibit B, attached
hereto and incorporated herein by this reference, and if so authorized, shall be
considered part of the PROJECT WORK. The ENGINEER shall not perform any
Additional Services until so authorized by CITY and agreed to by the ENGINEER in
writing
2 3 The ENGINEER must assert any claim for adjustment in writing within thirty (30) days from the
date of the ENGINEER's receipt of the written notification of change.
SECTION 3 CITY'S RESPONSIBILITIES
3,1 CITY- FURNISHED DATA: The CITY will provide to the ENGINEER all technical data in the
CITY'S possession relating to the ENGINEER'S services on the PROJECT including information
on any pre - existing conditions known to the CITY that constitute hazardous waste contamination
on the PROJECT site as determined by an authorized regulatory agency
3.2 ACCESS TO FACILITIES AND PROPERTY The CITY will make its facilities reasonably
accessible to ENGINEER as required for ENGINEER'S performance of its services and will
provide labor and safety equipment as reasonably required by ENGINEER for such access.
3 3 TIMELY REVIEW The CITY will examine the ENGINEER'S studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney, insurance
counselor, accountant, auditor, bond and financial advisors, and other consultants as CITY
deems appropriate; and render in writing decisions required of CITY in a timely manner. Such
examinations and decisions, however, shall not relieve the ENGINEER of any contractual
obligations nor of its duty to render professional services meeting the standards of care for its
profession.
3 4 CITY shall appoint a CITY'S Representative with respect to WORK to be performed under this
Agreement. CITY'S Representative shall have complete authority to transmit instructions and
receive information ENGINEER shall be entitled to reasonably rely on such instructions made by
the CITY'S Representative unless otherwise directed in writing by the CITY, but ENGINEER shall
be responsible for bringing to the attention of the CITY'S Representative any instructions which
the ENGINEER believes are inadequate, incomplete, or inaccurate based upon the ENGINEER'S
knowledge.
3.5 Any documents, services, and reports provided by the CITY to the ENGINEER are available
solely as additional information to the ENGINEER and will not relieve the ENGINEER of its duties
and obligations under this Agreement or at law The ENGINEER shall be entitled to reasonably
rely upon the accuracy and the completeness of such documents, services and reports, but shall
be responsible for exercising customary professional care in using and reviewing such
documents, services, and reports and drawing conclusions there from.
SECTION 4 AUTHORIZATION, PROGRESS, AND COMPLETION
4 1 In signing this Agreement, CITY grants ENGINEER specific authorization to proceed with WORK
described in Exhibit A. The time for completion is defined in Exhibit A, or as amended.
SECTION 5 COMPENSATION
5 1 COMP.ENSATION ON A TIME SPENT BASIS AT SPECIFIC HOURLY RATES' For the services
described in Exhibit A, compensation shall be according to Exhibit C - Schedule of Specific
Hourly Rates, attached hereto and incorporated herein by this reference, on a time spent basis
plus reimbursement for direct non - salary expenses.
51 1 DIRECT NON - SALARY EXPENSES. Direct Non - Salary Expenses are those costs
incurred on or directly for the PROJECT including, but not limited to, necessary
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transportation costs, including current rates for ENGINEER'S vehicles, meals and
lodging; laboratory tests and analyses, printing, binding and reproduction charges; all
costs associated with other outside nonprofessional services and facilities; special CITY -
requested and PROJECT - related insurance and performance warranty costs, and other
similar costs. Reimbursement for Direct Non - Salary Expenses will be on the basis of
actual charges plus ten percent (10 %) and on the basis of current rates when furnished
by ENGINEER. Estimated Direct Non - Salary Expenses are shown in Exhibit B.
51.1.1 Travel costs, including transportation, lodging, subsistence, and incidental
expenses incurred by employees of the ENGINEER and each of the
Subconsultants in connection with PROJECT WORK, provided, as follows:
• That a maximum of U.S INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance, and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for PROJECT WORK. ENGINEER, whenever possible,
will use the least expensive form of ground transportation
• That reimbursement for meals inclusive of tips shall not exceed a
maximum of forty dollars ($40) per day per person. This rate may be
adjusted on a yearly basis.
• That accommodation shall be at a reasonably priced hotel /motel
• That air travel shall be by coach class, and shall be used only when
absolutely necessary.
5.1.2 Telephone charges, computer charges, in -house reproduction charges, first class
postage, and FAX charges are not included in the direct expense costs, but are
considered included in the Schedule of Specific Hourly Billing Rates
5.13 Professional Subconsultants Professional Subconsultants are those costs for
engineering, architecture, geotechnical services and similar professional services
approved by the CITY. Reimbursement for Professional Subconsultants will be on the
basis of 1 10 times the actual costs billed by the Professional Subconsultant for services
provided to the CITY through this Agreement. Estimated Subconsultant costs are shown
in Exhibit B.
5.2 Unless specifically authorized in writing by the CITY, the total budgetary amount for this
PROJECT shall not exceed forty eight thousand and sixty Dollars ($48,060.00) The ENGINEER
will make reasonable efforts to complete the WORK within the budget and will keep CITY
informed of progress toward that end so that the budget or WORK effort can be adjusted if found
necessary The ENGINEER is not obligated to incur costs beyond the indicated budget, as may
be adjusted, nor is the CITY obligated to pay the ENGINEER beyond these limits When any
budget has been increased, the ENGINEER'S excess costs expended prior to such increase will
be allowable to the same extent as if such costs had been incurred after the approved increase,
and provided that the City was informed in writing at the time such costs were incurred.
5.3 The ENGINEER shall submit to the City's Representative an invoice each month for payment for
PROJECT services completed through the accounting cut -off day of the previous month. Such
invoices shall be for PROJECT services and WORK performed and costs incurred prior to the
date of the invoice and not covered by previously submitted invoices. The ENGINEER shall
submit with each invoice a summary of time expended on the PROJECT for the current billing
period, copies of subconsultant invoices, and any other supporting materials determined by the
City necessary to substantiate the costs incurred. CITY will use its best efforts to pay such
invoices within thirty (30) days of receipt and upon approval of the WORK done and amount
billed. CITY will notify the ENGINEER promptly if any problems are noted with the invoice. CITY
may question any item in an invoice, noting to ENGINEER the questionable item(s) and
withholding payment for such item(s) The ENGINEER may resubmit such item(s) in a
subsequent invoice together with additional supporting information required.
5.4 If payment is not made within sixty (60) days following receipt of approved invoices, interest on
the unpaid balance shall accrue beginning with the sixty -first (61) day at the rate of 1 0% per
Page 3
month or the maximum interest rate permitted by law, whichever is less, provided, however, that
no interest shall accrue pursuant to Chapter 39.76 RCW when before the date of timely payment
a notice of dispute is issued in good faith by the CITY to the ENGINEER pursuant to the terms of
RCW 39 76 020(4).
5 5 Final payment of any balance due the ENGINEER for PROJECT services will be made within
forty -five (45) days after satisfactory completion of the services required by this Agreement as
evidenced by written acceptance by CITY and after such audit or verification as CITY may deem
necessary and execution and delivery by the ENGINEER of a release of all known payment
claims against CITY arising under or by virtue of this Agreement, other than such payment
claims, if any, as may be specifically exempted by the ENGINEER from the operation of the
release in stated amounts to be set forth therein.
5 6 Payment for any PROJECT services and WORK shall not constitute a waiver or release by CITY
of any claims, right, or remedy it may have against the ENGINEER under this Agreement or by
law, nor shall such payment constitute a waiver, remission, or discharge by CITY of any failure or
fault of the ENGINEER to satisfactorily perform the PROJECT WORK as required under this
Agreement.
SECTION 6 RESPONSIBILITY OF ENGINEER
6.1 The ENGINEER shall be responsible for the professional quality, technical adequacy and
accuracy, timely completion, and the coordination of all plans, design, drawings, specifications,
reports, and other services furnished by the ENGINEER under this Agreement. The ENGINEER
shall, without additional compensation, correct or review any errors, omissions, or other
deficiencies in its plans, designs, drawings, specifications, reports, and other services. The
ENGINEER shall perform its WORK according to generally accepted civil engineering standards
of care and consistent with achieving the PROJECT WORK within budget, on time, and in
compliance with applicable laws, regulations, and permits.
6 2 CITY'S review or approval of, or payment for, any plans, drawings, designs, specifications,
reports, and incidental WORK or services furnished hereunder shall not in any way relieve the
ENGINEER of responsibility for the technical adequacy, completeness, or accuracy of its WORK
and the PROJECT WORK. CITY'S review, approval, or payment for any of the services shall not
be construed to operate as a waiver of any rights under this Agreement or at law or any cause of
action arising out of the performance of this Agreement.
6.3 In performing WORK and services hereunder, the ENGINEER and its subcontractors,
subconsultants, employees, agents, and representatives shall be acting as independent
contractors and shall not be deemed or construed to be employees or agents of CITY in any
manner whatsoever. The ENGINEER shall not hold itself out as, nor claim to be, an officer or
employee of CITY by reason hereof and will not make any claim, demand, or application to or for
any right or privilege applicable to an officer or employee of CITY The ENGINEER shall be
solely responsible for any claims for wages or compensation by ENGINEER employees, agents,
and representatives, including subconsultants and subcontractors, and shall save and hold CITY
harmless therefrom
6.4 INDEMNIFICATION:
(a) ENGINEER agrees to defend, indemnify, and hold harmless the CITY, its elected
officials, agents, officers, employees, agents and volunteers (hereinafter "parties
protected ") from (1) claims, demands, liens, lawsuits, administrative and other
proceedings, and (2) judgments, awards, losses, liabilities, damages, penalties,
fines, costs and expenses (including legal fees, costs, and disbursements) of any
kind claimed by third parties arising out of, or related to any death, injury, damage or
destruction to any person or any property to the extent caused by any negligent act,
action, default, error or omission or willful misconduct arising out of the Engineer's
performance under this Agreement. In the event that any lien is placed upon the
City's property or any of the City's officers, employees or agents as a result of the
negligence or willful misconduct of the Engineer, the Engineer shall at once cause
the same to be dissolved and discharged by giving bond or otherwise
Page 4
(b) CITY agrees to indemnify, defend, and hold the ENGINEER harmless from loss, cost, or
expense, including legal fees, of any kind claimed by third parties, including without
limitation such loss, cost, or expense resulting from injuries to persons or damages to
property, caused solely by the negligence or willful misconduct of the CITY, its
employees, or agents in connection with the PROJECT
(c) If the negligence or willful misconduct of both the ENGINEER and the CITY (or a person
identified above for whom each is liable) is a cause of such third party claim, the toss,
cost, or expense shall be shared between the ENGINEER and the CITY in proportion to
their relative degrees of negligence or willful misconduct and the right of indemnity will
apply for such proportion.
(d) Nothing contained in this Section or this Agreement shall be construed to create a liability
or a right of indemnification in any third party
6 5 In any and all claims by an employee of the ENGINEER, any subcontractor, anyone directly or
indirectly employed by any of them, or anyone for whose acts any of them may be liable, the
indemnification obligations under this Agreement shall not be limited in any way by any limitation
on the amount or types of damages, compensation, or benefits payable by or for the ENGINEER
or a subcontractor under workers' or workmens' compensation acts, disability benefit acts, or
other employee benefit acts. The ENGINEER specifically and expressly waives its immunity
under the Industrial Insurance Act, Title 51, RCW. Such waiver has been mutually negotiated by
the ENGINEER and the CITY as evidenced by their specific and express initialing of this
paragraph.
ENGINEER'S INITIALS CITY'S INITIALS
6.6 It is understood that any resident engineering or inspection provided by ENGINEER is for the
purpose of determining compliance with the technical provisions of PROJECT specifications and
does not constitute any form of guarantee or insurance with respect to the performance of a
contractor. ENGINEER does not assume responsibility for methods or appliances used by a
contractor, for a contractor's safety programs or methods, or for compliance by contractors with
laws and regulations. CITY shall use its best efforts to ensure that the construction contract
requires that the contractor(s) indemnify and name CITY, the CITY'S and the ENGINEER'S
officers, principals, employees, agents, representatives, and engineers as additional insureds on
contractor's insurance policies covering PROJECT, exclusive of insurance for ENGINEER
professional liability
6 7 SUBSURFACE INVESTIGATIONS: In soils, foundation, groundwater, and other subsurface
investigations, the actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observation, exploration, and
investigations have been made. Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that could affect total PROJECT
cost and/or execution. These conditions and cost/execution effects are not the responsibility of
the ENGINEER, to the extent that ENGINEER has exercised the applicable standard of
professional care and judgment in such investigations.
SECTION 7 PROJECT SCHEDULE AND BUDGET
7.1 The general PROJECT schedule and the budget for both the entire PROJECT and its component
tasks shall be as set forth in this Agreement and attachments The project schedule and
performance dates for the individual tasks shall be mutually agreed to by the CITY and the
ENGINEER within fifteen (15) days after execution of this Agreement. The performance dates
and budgets for tasks may be modified only upon written agreement of the parties hereto. The
performance date for tasks and the completion date for the entire PROJECT shall not be
extended, nor the budget increased because of any unwarranted delays attributable to the
ENGINEER, but may be extended or increased by the CITY in the event of a delay caused by
special services requested by the CITY or because of unavoidable delay caused by any
governmental action or other conditions beyond the control of the ENGINEER which could not be
reasonably anticipated
Page 5
7 2 Not later than the tenth (10) day of each calendar month during the performance of the
PROJECT, the ENGINEER shall submit to the CITY'S Representative a copy of the current
schedule and a written narrative description of the WORK accomplished by the ENGINEER and
subconsultants on each task, indicating a good faith estimate of the percentage completion
thereof on the last day of the previous month Additional oral or written reports shall be prepared
at the request of the CITY for presentation to other governmental agencies and /or to the public.
SECTION 8 REUSE OF DOCUMENTS
8.1 All internal WORK products of the ENGINEER are instruments or service of this PROJECT.
There shall be no reuse, change, or alteration by the CITY or others acting through or on behalf
of the CITY without written permission of the ENGINEER, which shall not be unreasonably
withheld and will be at the CITY's sole risk. The CITY agrees to indemnify the ENGINEER and its
officers, employees, subcontractors, and affiliated corporations from all claims, damages, losses,
and costs including, but not limited to, litigation expenses and attorney's fees arising out of or
related to such unauthorized reuse, change, or alteration; provided, however, that the ENGINEER
will not be indemnified for such claims, damages, losses, and costs including, without limitation,
litigation expenses and attorney fees were caused by the ENGINEER's own negligent acts or
omissions.
8.2 The ENGINEER agrees that ownership of any plans, drawings, designs, specifications, computer
programs, technical reports, operating manuals, calculations, notes, and other WORK submitted
or which are specified to be delivered under this Agreement or which are developed or produced
and paid for under this Agreement, whether or not complete, shall be vested in the CITY.
8 3 All rights to patents, trademarks, copyrights, and trade secrets owned by ENGINEER (hereinafter
"Intellectual Property ") as well as any modifications, updates or enhancements to said intellectual
Property during the performance of the WORK remain the property of ENGINEER, and ENGINEER
does not grant CITY any right or license to such Intellectual Property.
SECTION 9 AUDIT AND ACCESS TO RECORDS
91 The ENGINEER, including its subconsultants, shall maintain books, records, documents and
other evidence directly pertinent to - performance of the WORK under this Agreement in
accordance with generally accepted accounting principles and practices consistently applied.
The CITY, or the CITY'S duly authorized representative, shall have access to such books,
records, documents, and other evidence for inspection, audit, and copying for a period of three
years after completion of the PROJECT The CITY shall also have access to such books,
records, and documents during the performance of the PROJECT WORK, if deemed necessary
by the CITY, to verify the ENGINEERS WORK and invoices.
9.2 Audits conducted pursuant to this section shall be in accordance with generally accepted auditing
standards and established procedures and guidelines of the reviewing or auditing agency
9.3 The ENGINEER agrees to the disclosure of all information and reports resulting from access to
records pursuant to this section provided that the ENGINEER is afforded the opportunity for an
audit exit conference and an opportunity to comment and submit any supporting documentation
on the pertinent portions of the draft audit report and that the final audit report will include written
comments, if any, of the ENGINEER.
9.4 The ENGINEER shall ensure that the foregoing paragraphs are included in each subcontract for
WORK on the Project.
9.5 Any charges of the ENGINEER paid by the CITY which are found by an audit to be inadequately
substantiated shall be reimbursed to the CITY.
SECTION 10 INSURANCE
10.1 At all times during performance of the Services, ENGINEER shall secure and maintain in effect
insurance to protect the City and the ENGINEER from and against all claims, damages, losses,
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and expenses arising out of or resulting from the performance of this Contract. ENGINEER shall
provide and maintain in force insurance in limits no less than that stated below, as applicable.
The City reserves the rights to require higher limits should it deem it necessary in the best interest
of the public.
10.1.1 Commercial General Liability Insurance. Before this Contract is fully executed by
the parties, ENGINEER shall provide the City with a certificate of insurance as proof of
commercial liability insurance and commercial umbrella liability insurance with a total
minimum liability limit of Two Million Dollars ($2,000,000 00) per occurrence combined
single limit bodily injury and property damage, and Two Million Dollars ($2,000,000.00)
general aggregate The certificate shall clearly state who the provider is, the coverage
amount, the policy number, and when the policy and provisions provided are in effect.
Said policy shall be in effect for the duration of this Contract. The policy shall name the
City, its elected officials, officers, agents, employees, and volunteers as additional
insureds, and - shall contain a clause that the insurer will not cancel or change the
insurance without first giving the City thirty (30) calendar days prior written notice (any
language in the clause to the effect of but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and initialed
by the insurance agent). The insurance shall be with an insurance company or
companies rated A -VII or higher in Best's Guide and admitted in the State of
Washington
10.1.2 Commercial Automobile Liability Insurance.
a. If ENGINEER owns any vehicles, before this Contract is fully executed by the
parties, OIC shall provide the City with a certificate of insurance as proof of commercial
automobile liability insurance and commercial umbrella liability insurance with a total
minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence combined
single limit bodily injury and property damage. Automobile liability will apply to "Any
Auto" and be shown on the certificate
b. If ENGINEER does not own any vehicles, only "Non -owned and Hired
Automobile Liability" will be required and may be added to the commercial liability
coverage at the same limits as required in that section of this Contract, which is
Section 12.2 entitled "Commercial Liability Insurance ".
c. Under either situation described above in Section 3.a and Section 13 b, the
required certificate of insurance shall clearly state who the provider is, the coverage
amount, the policy number, and when the policy and provisions provided are in effect.
Said policy shall be in effect for the duration of this Contract. The policy shall name the
City, its elected officials, officers, agents, employees, and volunteers as additional
insureds, and shall contain a clause that the insurer will not cancel or change the
insurance without first giving the City thirty (30) calendar days prior written notice (any
language in the clause to the effect of but failure to mail such notice shall impose no
obligation or liability of any kind upon the company" shall be crossed out and initialed
by the insurance agent). The insurance shall be with an insurance company or
companies rated A -VII or higher in Best's Guide and admitted in the State of
Washington
10.1 3. Statutory workers'compensation and employer's liability insurance as required by state
law,
10.1.4. Professional Liability Coverage. Before this Contract is fully executed by the parties,
ENGINEER shall provide the City with a certificate of insurance as proof of professional
liability coverage with a total minimum liability limit of Two Million Dollars
($2,000,000 00) per claim combined single limit bodily injury and property damage, and
Two Million Dollars ($2,000,000.00) aggregate. The certificate shall clearly state who
the provider is, the coverage amount, the policy number, and when the policy and
provisions provided are in effect. Said policy shall be in effect for the duration, of this
Contract. The policy shall contain a clause that the insurer will not cancel or change
the insurance without first giving the City thirty (30) calendar days prior written notice
Page 7
(any language in the clause to the effect of but failure to mail such notice shall impose
no obligation or liability of any kind upon the company" shall be crossed out and
initialed by the insurance agent). The insurance shall be with an insurance company or
companies rated A -VII or higher in Best's Guide If the policy is written on a claims
made basis the coverage will continue in force for an additional two years after the
completion of this contract.
Failure of either or all of the additional insureds to report a claim under such insurance
shall not prejudice the rights of the CITY, its officers, employees, agents, and
representatives there under The CITY and the CITY'S elected "officials, officers,
principals, employees, representatives, and agents shall have no obligation for
payment of premiums because of being named as additional insureds under such
insurance None of the policies issued pursuant to the requirements contained herein
shall be canceled, allowed to expire, or changed in any manner that affects the rights of
the City until thirty (30) days after written notice to the CITY of such intended
cancellation, expiration or change.
SECTION 11 SUBCONTRACTS
11 1 ENGINEER shall be entitled, to the extent determined appropriate by ENGINEER, to subcontract
any portion of the WORK to be performed under this Agreement.
11.2 Any subconsultants or subcontractors to the ENGINEER utilized on this PROJECT, including any
substitutions thereof, will be subject to prior approval by CITY, which approval shall not be
unreasonably withheld Each subcontract shall be subject to review by the CITY'S
Representative, if requested, prior to the subconsultant or subcontractor proceeding with the
WORK. Such review shall not constitute an approval as to the legal form or content of such
subcontract. The ENGINEER shall be responsible for the architectural and engineering
performance, acts, and omissions of all persons and firms performing subcontract WORK.
11 3 CITY does not anticipate ENGINEER subcontracting with any additional persons or firms for the
purpose of completing this Agreement.
11.4 The ENGINEER shall submit, along with its monthly invoices, a description of all WORK
completed by subconsultants and subcontractors during the preceding month and copies of all
invoices thereto
SECTION 12 ASSIGNMENT
12 1 This Agreement is binding on the heirs, successors and assigns of the parties hereto This
Agreement may not be assigned by CITY or ENGINEER without prior written consent of the
other, which consent will not be unreasonably withheld. It is expressly intended and agreed that
no third party beneficiaries are created by this Agreement, and that the rights and remedies
provided herein shall inure only to the benefit of the parties to this Agreement.
SECTION 13 INTEGRATION
13 1 This Agreement represents the entire understanding of CITY and ENGINEER as to those matters
contained herein. No prior oral or written understanding shall be of any force or effect with
respect to those matters covered herein. This Agreement may not be modified or altered except
in writing signed by both parties
SECTION 14 JURISDICTION AND VENUE
14 1 This Agreement shall be administered and interpreted under the laws of the State of Washington.
Jurisdiction of litigation arising from this Agreement shall be in Washington State. If any part of
this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and
void insofar as it conflicts with said laws, but the remainder of this Agreement shall be in full force
and effect. Venue of all disputes arising under this Agreement shall be Yakima County, State of
Washington.
Page 8
SECTION 15 EQUAL EMPLOYMENT and NONDISCRIMINATION
15 1 During the performance of this Agreement, ENGINEER and ENGINEER's subconsultants and
subcontractors shall not discriminate in violation of any applicable federal, state and /or local law
or regulation on the basis of age, sex, race, creed, religion, color, national origin, marital status,
disability, honorably discharged veteran or military status, pregnancy, sexual orientation, and any
other classification protected under federal, state, or local law. This provision shall include but
not be limited to the following: employment, upgrading, demotion, transfer, recruitment,
advertising, layoff or termination, rates of pay or other forms of compensation, selection for
training, and the provision of services under this Agreement. ENGINEER agrees to comply with
the applicable provisions of State and Federal Equal Employment Opportunity and
Nondiscrimination statutes and regulations
SECTION 16 SUSPENSION OF WORK
16 1 CITY may suspend, in writing by certified mail, all or a portion of the WORK under this Agreement
if unforeseen circumstances beyond CITY'S control are interfering with normal progress of the
WORK ENGINEER may suspend, in writing by certified mail, all or a portion of the WORK under
this Agreement if unforeseen circumstances beyond ENGINEER's control are interfering with
normal progress of the WORK. ENGINEER may suspend WORK on PROJECT in the event
CITY does not pay invoices when due, except where otherwise provided by this Agreement. The
time for completion of the WORK shall be extended by the number of days WORK is suspended.
If the period of suspension exceeds ninety (90) days, the terms of this Agreement are subject to
renegotiation, and both parties are granted the option to terminate WORK on the suspended
portion of Project in accordance with SECTION 17.
SECTION 17 TERMINATION OF WORK
17.1 Either party may terminate this Agreement, in whole or in part, if the other party materially
breaches its obligations under this Agreement and is in default through no fault of the terminating
party. However, no such termination may be effected unless the other party is given (1) not less
than fifteen (15) calendar days written notice delivered by certified mail, return receipt requested,
of intent to terminate; and (2) an opportunity for consultation and for cure with the terminating
party before termination. Notice shall be considered issued within seventy -two (72) hours of
mailing by certified mail to the place of business of either party as set forth in this Agreement.
17.2 In addition to termination under subsection 17 1 of this Section, CITY may terminate this
Agreement for its convenience, in whole or in part, provided the ENGINEER is given (1) not less
than fifteen (15) calendar days written notice delivered by certified mail, return receipt requested,
of intent to terminate, and (2) an opportunity for consultation with CITY before termination.
17 3 If CITY terminates for default on the part of the ENGINEER, an adjustment in the contract price
pursuant to the Agreement shall be made, but (1) no amount shall be allowed for anticipated
profit on unperformed services or other WORK, and (2) any payment due to the ENGINEER at
the time of termination may be adjusted to the extent of any additional costs or damages CITY
has incurred, or is likely to incur, because of the ENGINEER'S breach. In such event, CITY shall
consider the amount of WORK originally required which was satisfactorily completed to date of
termination, whether that WORK is in a form or of a type which is usable and suitable to CITY at
the date of termination and the cost to CITY of completing the WORK itself or of employing
another firm to complete it. Under no circumstances shall payments made under this provision
exceed the contract price. In the event of default, the ENGINEER agrees to pay CITY for any
and all damages, costs, and expenses whether directly, indirectly, or consequentially caused by
said default. This provision shall not preclude CITY from filing claims and /or commencing
litigation to secure compensation for damages incurred beyond that covered by contract
retainage or other withheld payments.
17.4 If the ENGINEER terminates for default on the part of CITY or if CITY terminates for convenience
the adjustment pursuant to the Agreement shall include payment for services satisfactorily
performed to the date of termination, in addition to termination settlement costs the ENGINEER
reasonably incurs relating to commitments which had become firm before the termination, unless
CITY determines to assume said commitments.
Page 9
17 5 Upon receipt of a termination notice under subsections 17.1 or 17.2 above, the ENGINEER shall
(1) promptly discontinue all services affected (unless the notice directs otherwise), and (2) deliver
or otherwise make available to CITY all originals of data, drawings, specifications, calculations,
reports, estimates, summaries, and such other information, documents, and materials as the
ENGINEER or its subconsultants may have accumulated or prepared in performing this
Agreement, whether completed or in progress, with the ENGINEER retaining copies of the same.
17.6 Upon termination under any subparagraph above, CITY reserves the right to prosecute the
WORK to completion utilizing other qualified firms or individuals; provided, the ENGINEER shall
have no responsibility to prosecute further WORK thereon.
17 7 If, after termination for failure of the ENGINEER to fulfill contractual obligations, it is determined
that the ENGINEER has not so failed, the termination shall be deemed to have been effected for
the convenience of CITY In such event, the adjustment pursuant to the Agreement shall be
determined as set forth in subparagraph 17.4 of this Section.
17 8 If, because of death, unavailability or any other occurrence, it becomes impossible for any key
personnel employed by the ENGINEER in PROJECT WORK or for any corporate officer of the
ENGINEER to render his services to the PROJECT, the ENGINEER shall not be relieved of its
obligations to complete performance under this Agreement without the concurrence and written
approval of CITY If CITY agrees to termination of this Agreement under this provision, payment
shall be made as set forth in subparagraph 17 3 of this Section
SECTION 18 DISPUTE RESOLUTION
18 1 In the event that any dispute shall arise as to the interpretation of this agreement, or in the event
of a notice of default as to whether such default does constitute a breach of the contract, and if
the parties hereto cannot mutually settle such differences, then the parties shall first pursue
mediation as a means to resolve the dispute If the afore mentioned methods are either not
successful then any dispute relating to this Agreement shall be decided in the courts of Yakima
County, in accordance with the laws of Washington If both parties consent in writing, other
available means of dispute resolution may be implemented
SECTION 19 NOTICE
19 1 Any notice required to be given under the terms of this Agreement shall be directed to the party at
the address set forth below. Notice shall be considered issued and effective upon receipt thereof
by the addressee - party, or seventy -two (72) hours after mailing by certified mail to the place of
business set forth below, whichever is earlier
CITY City of Yakima
2220 E Viola
Yakima, WA 98901
Attn Dean Smith
ENGINEER. Kennedy /Jenks Consultants
1191 Second Avenue, Suite 630
Seattle, WA 98101
Attn: Ron Bard
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their
respective authorized officers or representatives as of the day and year first above written
Page 10
CITY OF YAKIMA KENNEDY /JENKS CONSULTANTS
Signature Signature
Printed Name' Tony O'Rourke Printed Name' Ronald Bard
Title: City Manager Title: Principal
Date' Date: June 27 2012
Attest
City Clerk
City Contract No 2012 -
Resolution No. R -2012-
Page 11
STATE OF WASHINGTON
COUNTY OF YAKIMA
1 certify that I know or have satisfactory evidence that is the person who appeared
before me, and said person acknowledged that he signed this instrument, on oath stated that he was
authorized to execute the instrument, and acknowledged it as the CITY MANAGER of the CITY OF
YAKIMA, to be the free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
Dated.
Seal or Stamp
(Signature)
Title
Printed Name
My commission expires:
Page 12
STATE OF WASHINGTON
COUNTY OF PIERCE
I certify that I know or have satisfactory evidence that Ronald Bard is the person who appeared before
me, and said person acknowledged that he /she signed this instrument, on oath stated that he /she was
authorized to execute the instrument, and acknowledged it as a Principal of Kennedy /Jenks Consultants
to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument.
Dated:
Seal or Stamp
(Signature)
Title
Printed Name
My commission expires:
Page 13
Exhibit A
WWTP GREASE RECEIVING STATION FEASIBILITY STUDY AND DESIGN PROJECT
SCOPE OF WORK
SUMMARY
This Scope of Work covers the consultant services for the City of Yakima (City) feasibility study,
and future design and bid assistance services, for a new grease receiving station at the City
Wastewater Treatment Plant (WWTP). The WWTP Grease Receiving Station Study (Study) is
scoped in Tasks 200 to 700. The Study will consider potential sources of grease and /or fats, oil,
and grease (FOG) suitable for anaerobic digestion at the WWTP; anticipated volume and
frequency of delivery of grease /FOG; grease /FOG handling requirements and subsequent
necessary features of a grease /FOG receiving station; and grease /FOG impact on the existing
anaerobic digestion system. The study will determine a preferred conceptual design; a life -cycle
cost model will be developed for the preferred design.
Task 800, detailed design, will include preparation of general, civil, structural, mechanical, and
electrical drawings and specifications. Task 900 is for assistance to the City during bid
advertisement. Task 800 and 900 are optional tasks and will not be undertaken unless specifically
authorized by the City.
The following provides a detailed description of the tasks included in the scope of work.
TASK 100 PROJECT MANAGEMENT
Objective. To provide management, direction, coordination and control of all work
associated with project schedule, budget, subconsultants (if any), technical
quality, and monthly progress reports and invoices for the Study.
Approach. This task includes the following activities:
1. Prepare a Project Memorandum that documents consultant staff roles
and responsibilities, presents the project communications plan, describes
document control procedures, describes contract deliverables and their
scheduled completion dates, describes quality control procedures, and
describes cost control management and reporting procedures. (Available
to City upon request)
Page 1 of 9
2. Manage staff and provide ongoing coordination for efficient utilization of
resources for the entire project.
3. Prepare input to monthly invoices, including backup materials, progress
reports, and updated project schedules. Monthly invoices are to be
submitted to the City by the 15 of every month for work done before
the end of the prior month.
4. Monitor scope and progress and identify scope changes that impact the
project budget and schedule. Notify the City's Project Manager of
changes and assist the City Project Manager in managing these changes.
5. Progress reports will be furnished in the form of a letter with each
invoice. Progress reports shall include a task by task summary of 1) the
work done to date including tabular depiction of percent of task budget
expended for each task, 2) any out -of -scope items required or requested,
and 3) any potential issues of importance. Also, the progress reports
shall include a section discussing the overall composite project schedule
and budget status.
6. Manage subconsultants for efficient utilization of resources as follows:
a. Develop scopes of services, level of efforts and subagreements for
subconsultants, in addition to any amendments required by the
work.
b. Process subconsultant monthly invoices.
c. Close out subconsultant contracts.
d. Periodically review subconsultant's work products as appropriate
to verify that the products conform to project standards, are
technically sound, are coordinated with the work of other team
members, and are performed in accordance with the project
schedule.
7. Identify potential impact on project costs associated with project changes
resulting from City comments and reviews.
8. Attend up to 3 meetings as required with the City to review project status
for the duration of the project. At these project management meetings,
Page 2 of 9
discuss current activities, track progress, and identify issues. Make
decisions required to maintain progress, coordinate the work, and obtain
information from all team members (City and Consultant). As needed a
summary memorandum of key issues discussed, decisions made, action
items and required responses shall be prepared and distributed.
Work Products.
1. Meeting minutes.
2. Subconsultant agreements.
3. Invoices to the subtask level, invoice back -up material, and
documentation required by City for processing Consultant and
subconsultant pay requests.
4. Status reports shall be submitted with each monthly invoice.
5. Bulleted general Project Schedule
City Responsibilities.
1. Collect and document comments from City staff on materials submitted
to the City for review and comment.
2. Provide the Consultant with copies of all written comments logged by
City staff.
3. Assign reviewers to the Study.
4. Resolve conflicting review comments prior to submitting to the
Consultant.
Assumptions.
1. Project Management compensation for this task is based on 6 -month
project duration.
2. Microsoft Word, Microsoft Excel, and Microsoft Project will be used for
all project management reports and submitted documents.
Page 3 of 9
TASK 200 QUANTIFY FATS, OILS, AND GREASE (FOG) POTENTIAL
Background Our experience indicates that the projection of FOG quantities in any given area
can be estimated by comparing the results of three different approaches; the potential for FOG
generation primarily from identified food preparation facilities, the potential for FOG generation
based on demographics and average FOG generation potential, and the actual records for grease
haulers in the area. The comparison of the results of these three approaches leads to an estimate
that is reasonable and defendable. The 1998 study of FOG generation in 30 metropolitan areas by
the National Renewable Energy Laboratory has proved to contain valuable information for
estimating brown grease potential.
Objective. Identify and quantify potential volume of FOG in the targeted service area for
the City.
Approach. Provide the following basic services:
1. Identify stakeholders and conduct a Stakeholder Workshop meeting to
brainstorm issues, opportunities, concerns, and identify potential FOG sources
and haulers
2. Conduct at least a limited study to identify the quantity of FOG currently being
picked up (and optionally, other available feedstock sources in the community)
3. Review current City regulations and determine the potential to collect more FOG
if regulations were made more stringent
4. Characterize the haulers with respect to volume, frequency, type of grease, and
haul vehicle type. Provide estimates, based on industry standards and past
experience, of; energy (BTUs), percent solids, ability to pump, and grease
impurities /homogeneity,
Work Products.
1. Draft Feasibility Study chapter on FOG Potential.
City Responsibilities.
1. Provide records and documents as needed to support FOG potential
analysis and quantification including source and hauler records and
contact information.
Page 4 of 9
2. Provide copies of current FOG regulations /ordinances.
Assumption.
1. Brown grease collected at food preparation facilities is the main FOG
material under consideration. Yellow grease or other higher quality FOG
materials are not available in quantity to the WWTP
TASK 300 EVALUATE THE EXISTING WWTP AND FACILITY NEEDS FOR RECEIVING AND
DIGESTING FOG
Background: We strongly recommend against introducing FOG waste anywhere into the liquid
processes of the WWTP. This has been attempted by some large wastewater
agencies in California and elsewhere with unfavorable results.
We recommend that FOG from haulers be handled by direct introduction to
anaerobic digesters or cached in a temporary storage /mixing facility. Experience
shows digesters that accept WWTP and FOG inputs should have the following
features:
o Energetic and thorough mixing with at least 8 turnovers per day
o Hydraulic shearing with at least 13 feet per second velocity at the
mixing nozzles
o Hydraulic disturbance of the liquid surface in the digester
o Hydraulic draw - off for the mixing pumps at the liquid. surface
Kennedy /Jenks has designed the renovation of many existing digesters to provide
effective FOG digestion. The cornerstone of any good FOG program is a well -
mixed and evenly - heated anaerobic digester. FOG and water do not readily mix;
typical old gas -mixed digesters, with a significant FOG component, exhibit a
floating mat of undigested grease and oil that displaces /reduces digester capacity.
With well - designed, pump -mixed or hydraulic draft tube -mixed digesters, with the
features listed above, substantial FOG can be readily digested without any need
for additional detention time. A well -mixed digester can fully digest a 3,000 gallon
load of FOG in 3 -4 hours.
Objective. Systematically evaluate: (1) the WWTP facility needs to support a FOG/g' rease
receiving station, (2) the digester needs to accommodate stable FOG /grease.
Page 5 of 9
Approach. The following actions comprise the work of this task
1. Determine the excess capacity available for processing FOG in the existing anaerobic
digestion system.
2. Evaluate the existing mixing and heating systems for the anaerobic digestion system and
determine what, if any, modifications would need to be made in order to process FOG.
3. Determine the amount of additional capacity for gas handling within the existing gas
conveyance and utilization system.
4. Identify potential FOG receiving station characteristics matched to the sources /haulers:
a. Access roads and alignment, security strategy, fencing, gates, access cards or
codes
b. Method of logging, ticketing, data management, payment
c. Site safety, spill control features, containment, clean -up utilities (hot water,
steam, receiving sump)
d. Odor control
e. Weather protection for instrumentation
f. FOG storage /receiving tank, including gas handling requirements
g. FOG conveyance: pumped to storage tank by hauler or pumped withdrawal from
hauler's truck by receiving station pump
h. Pumping from storage tank to digesters
i. Instrumentation to indicate digester condition/ health: feedback loop alert for
pumping pressure, digester tank level, foaming in digester. Interlock so there is
no grease pumping if digester problems are indicated or if storage tank level is
too high.
Work Product.
1. Draft Feasibility Study chapter on Existing Facility and New Grease Receiving
Station Needs.
City Responsibilities.
1. Provide any pertinent supporting or ancillary documentation required for
developing receiving station configuration and requirements.
2. Provide historical operating data for the digesters (minimum 5 years).
3. Provide record drawings of the digesters and a site plan of the overall facility.
Page 6 of 9
TASK 400 CONCEPTUAL DESIGN OF A GREASE RECEIVING STATION
Background: We have recently completed the design of two modern FOG receiving stations,
one at the City of Millbrae and the other for West Lafayette, Indiana. Both provide
for FOG storage, convenient cleanup and odor control. They also provide for card -
read licensing of haulers and recording of loads and around - the -clock operation.
The Millbrae facility uses flow to measure Toad size while West Lafayette utilizes
truck weight. Provide up to two different alternative conceptual designs of a
receiving station that will include a site plan and a flow schematic that shows the
features and controls recommended at the facility.
Objective, Develop a preferred conceptual design of a grease /FOG receiving station.
Approach.
1. Prepare two alternative configurations of functions and features,
including:
a. Discuss "pros" and "cons" of each alternative. Cost analysis
will be accomplished in the next Task (500). •
b. Consideration for future receipt of food waste or other
feedstock since Yakima has ample local sources
c. Regulatory requirements and impacts
2. Summarize and finalize the description /predesign of the selected
alternative, including cost estimation, hauler agreement strategy, and
regulatory requirements assumptions.
Work Products.
1. Site plan and flow schematic for two conceptual designs.
2. Draft Feasibility Study chapter on Conceptual Design of a Grease
Receiving Station.
City Responsibilities.
1. Participate in conceptual design review and provide comments.
2. Provide comments on the Draft Feasibility Study chapter on Conceptual
Design of a Grease Receiving Station.
Page 7 of 9
TASK 500 PREPARE GREASE RECEIVING PROGRAM FINANCIALS
Background: Prepare a life -cycle cost model that will be used to evaluate the conceptual design
developed in preceding tasks. We have recent experience with the construction
cost for receiving stations, digester rehabilitation, gas scrubbing, and cogeneration
facilities. We also have experience with grease haulers and sustainable charges for
tipping fees, which make up the major part of the revenue stream. We also have
good data on the typical volatile solids content of grease loads and the amount of
digester gas that can be expected per gallon of grease received and digested.
Objective. Develop financial characterization (life -cycle cost model) of the conceptual
design for use in further development of project delivery alternatives.
Approach.
1. Estimate costs for modifications necessary to accommodate FOG in the
anaerobic digestion system.
2. Apply operation and maintenance costs to the alternatives from the
above task.
3. Estimate tipping fees based on hauler feedback and industry trends.
4. Conduct a simple payback analysis on the improvements.
Work Products.
1. Draft Feasibility Study chapter on Program Financials
City Responsibilities. Review and provide comments on the Draft Feasibility Study chapter on
Program Financials
1. Provide utility rate information and operational labor rates for cost
evaluation.
Page 8 of 9
TASK 600 ASSESS FUNDING AND PARTNERING OPPORTUNITIES (NOT IN SCOPE)
TASK 700 FEASIBILITY REPORT
Background: The work completed under Tasks 100 through 500 will be captured in a draft FOG
Receiving Feasibility Report. We will submit the draft report to the City for review.
We will conduct a review meeting with the City. We will produce a final FOG
Receiving Feasibility Study.
Objective. Document work and provide recommendations to develop future phases of the
project.
Approach The work completed under Tasks 100 through 500 will be captured in a draft
FOG Receiving Feasibility Report. We will submit the draft report to the City for
review. We will conduct a review meeting with the City. We will produce a final
FOG Receiving Feasibility Study.
Work Products.
1. Draft and final reports on the FOG Receiving Feasibility Study. Included in
these reports will be the selected conceptual design of the grease /FOG
receiving station, a general layout of the receiving station at the WWTP
site and schematics for basic facility rehabilitation work that may be
required.
City Responsibilities.
1. Review and provide comments on the Draft and Final Feasibility Study
documents.
TASK 800 — FINAL DESIGN AND TASK 900 — ASSISTANCE DURING BIDDING
To be added through future contract amendment.
Page 9 of 9
Proposal Fee Estimate - Exhibit B Kennedy /Jenks Consultants
CLIENT Name: CIW of Yakima
PROJECT Description: Grease Receiving Station Study end Design _ y
Proposal /Job Number. I Date: 5/21____1/20.1
' 1 I KJ I KJ KJ KJ SUB I SUB cr y
i ' 3 'Y i r? 1 = 9 m s ` s 2
W W W I l W 1 w W G U Q - 8 ( E a o pe C 0
C1aes11ieallan: �%% W
1 Total F - 5 0 0 { 0 f of U W
Mowry Pato: 5200 $200 ! ¢00 1 0165 8155 1 5185 1 6110 1105 1 1110 1100 1 $75 e 9 Mou Fees 0% I Fees F440 I Fees
Tesk100 Project Management 1 1 _I C7 ( - _. !'3� .
Pro) Mgrr11 and Invoicing 21 4 1 4 ID 51.5001 SO _ 00 50 11.500
QOIQC (Tasks 100 to 700) . _ 61 i ! I _ a 11.2001 so 00 I 50 56.200
Meetings (3) el 241 8: I 4 44 87.9401 50 51.200 51200 1 SO 59.140
Task f0p Subtotal 0 181 28 0 el 0� 0 O1 0 D' 8 80 510.6401 SO f1.20oi $1,2x0 f0 511.840 Quantify Fog and Claracladze HHaulersse [FOCI Potential 4 41 41 121 52.060 SO So 50 02460
Review Regulations 4 41 1 41 41_ I 16 52.830 50 SO _ 50 52.380
Stakeholder Workshop 81 ! 1 2 10 01,7501 SO $400 5400 50 02.15D,
Task 200 - Subtotal 0 4 16 0 31 8 0 0 01 0 2 38 58.710 SO 1400 $400 S0 87.110
Task 300 Evaluate the Existing W✓YTP'and Fadlity Needs for
1 I -
Receiving and Digesting FOG i
w W -
Evaluate roasting I 2 6{ _ _ _ 41 4i - 1 16 52.880 So So 10 52.660
Evaluate FOG facilities required . 1 61 1 41 41 1 14 82.480 Sol SO 1 50 82.480
Task 300. Subtotal 0 21 121 01 31 31 0 D 0 of 0 30 15.360 $ol So 50 i 50 55.360
Task 400 Conceptual Design of a Grease Receiving Station 1 1
Layout Receiving Facilities 10 81 16 30 64 $8,800 00 SO 30 83,800
Task 400- Subtotal oI 0 tot 8 is! Oi of o 0! 301 0 64 $8,900 So s0 50 ! 00 58,800
Task 500 Prepare Grease Receiving Prograrll Financials 1 ". I . , 1 1 _ -
Set up oust model l L 41 4 6 1 14 52,410 501 50 SO 52.410
POputale and run 1 4 1 6 1 10 51.790 $0 $0 SO 01.790
Task 500 Subtotal oI 01 8 0 4 121 01 0 01 01 0 24 $4200 sou SO 50 1 50 04.200
Task 600 Assess Funding and Partnering Opportunities (Not In I I I 1 1 -
Scope)
1 l 1 1 1 I o Sol Sol so _ W So
Task 500- Subtotal 0 01 01 0 0! 0r o xl -.. o1 of 0 0 sou 00! s0, f0 so 00
Task 700 Feasibility Report 1 1 1 kr 1 1 1 ..
R lion 41 241 12 16 1 5o 510.750
�tert Ptepara I 1 I i { fi �62 510,550 801 S i r 1200
1 1 0 So 501 So I 1 So So
Task 700 - Subtotal 01 41 241 0 12 18 0 01 0 0 6 62 510.550 . 10 1200 0200 1 SO 510.750
1 • 1
1 D�
Phases 100 - 700 Total 2001 2261 298 1731 2111 200 1101 1051 110 130! 91', 273 546,2601 Sol 51,000,1 519001 ' SO fo 508.060
ay.mi.m12012vawmraGeaeneravia, am Soa9m15mpea,r,erkra o.FC roo W e1me4.44n40,.a.ur44.4...
EXHIBIT "C"
SCHEDULE OF RATES
PERSONNEL COMPENSATION
Classification Hourly Rate
CAD - Technician . $100
Designer- Senior Technician $110
Engineer- Scientist - Specialist 2 $110
Engineer- Scientist - Specialist 3 $145
Engineer- Scientist - Specialist 4 $150
Engineer- Scientist - Specialist 5 $155
Engineer- Scientist - Specialist 6 $165
Engineer- Scientist - Specialist 7 ... $200
Engineer- Scientist - Specialist 8 .......... $200
Engineer - Scientist- Specialist 9 $200
Project Administrator $75
Administrative Assistant $75
Aide $60
Page 14