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01/05/2021 04G Concessionaire Agreement with DC Vending and DistributionB US INE S S O F T HE C I T Y C O UNC I L YAK I M A, WAS HING T O N AG E ND A S TAT E M E NT I tem No. 4.G. For Meeting of: J anuary 5, 2021 I T E M T IT L E :Resolution awarding R F P 12027P and authorizing a concessionaire agreement with D C Vending and Distribution to provide beverage, food, and goods to be sold at the Yakima A ir Terminal-Mc A llister F ield S UB M IT T E D B Y:Robert P eterson, Airport Director, 509-575-6149 S UM M ARY E X P L ANAT I O N: The airport's main terminal building is home to various tenants that provide specific services to our passengers as they begin or arrive on their respective flights. One service provided within the building is food, beverage, and goods through vending machines strategically placed within the building. T hese specialized services are provided by a contractor, which their agreement is set to expire in J anuary 2021. Through close coordination with the P urchasing D epartment, the airport completed a R equest for P roposal (R F P ) in order to receive the best qualified vendor to provide these critical services. On Monday, November 9th, the Purchasing Department under a competitive bidding process received three sealed bids. A selection committee was formed to further evaluate each bid’s responsiveness as outlined in the R F P and has determined D C Vending and Distribution is the most responsive to provide food, beverages, and goods to customers in the main terminal building. Upon execution of the concessionaire agreement, D C Vending and D istribution will update the airport's vending machines with healthy snacks and beverages while increasing the terminal building's amenities for passengers. I T E M B UD G E T E D:Yes S T RAT E G I C P RI O RI T Y:E conomic Development AP P RO V E D F O R S UB M IT TAL B Y T HE C IT Y M ANAG E R RE C O M M E ND AT I O N: A dopt Resolution AT TAC HM E NT S : 1 Description Upload Date Type Resolution 12/18/2020 Resolution Contract 12/18/2020 Contract 2 RESOLUTION NO. R-2020- A RESOLUTION awarding RFP 12027P and authorizing the City Manager to execute a concessionaire agreement with DC Vending and Distribution to provide beverage, food, and goods be sold at the Yakima Air Terminal-McAllister Field. WHEREAS, the City owns and operates Yakima Air Terminal-McAllister Field in accordance with applicable Federal, State and Local regulations; and WHEREAS, the Yakima Air Terminal-McAllister Field desires to provide beverage, food, and goods from reputable vendors in order to provide airport tenants, passengers, and the public vending options as they visit the airport; and WHEREAS, the City does not have the staffing levels or the specialized expertise necessary to provide said services in the main terminal building; and WHEREAS, the Yakima Air Terminal-McAllister Field is an enterprise fund where a percentage of gross revenues collected from products being sold will be utilized in support of the daily operations and maintenance functions at the airport; and WHEREAS, on Friday, October 23, 2020, the City requested proposals from reputable beverage companies to provide beverage, food, and goods to be sold at the main terminal building located at 2300 West Washington Avenue; and WHEREAS, on Monday, November 9th, the Purchasing Department under a competitive bidding process received three sealed bids and formed a selection committee to further evaluate each bid’s responsiveness as outlined in the Request for Proposals and has determined DC Vending and Distribution is the most responsive to the airport’s criteria to provide food, beverages, and goods to customers in the main terminal building; and WHEREAS, DC Vending and Distribution is willing to provide said concessionaire services in accordance with the terms and conditions of the attached Agreement; and WHEREAS, the City Council has determined that approval of said agreement will promote the purposes of the Yakima Air Terminal-McAllister Field, will encourage increased passenger amenities as well as provide for the general health, safety and welfare of the citizens and is therefore in the best interests of residents of the City of Yakima; Now, Therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized and directed to execute the attached concessionaire agreement with DC Vending and Distribution for the purpose of providing beverage, food, and goods to airport tenants, passengers, and the public as they visit the airport’s main terminal building. ADOPTED BY THE CITY COUNCIL this 5th day of January, 2021. ATTEST: Patricia Byers, Mayor Sonya Claar Tee, City Clerk 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45