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07/02/2012 08 Public Safety Communication Equipment Purchase; 2012 Utility Tax Revenue r u a, � t z BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 9 For Meeting of: July 2, 2012 ITEM TITLE: Resolution authorizing one -time purchase of Public Safety Communications Equipment from 2012 Utility Tax revenue SUBMITTED BY: Michael Morales, Interim City Manager Wayne Wantland, Communications & Technology Manager Cindy Epperson, Finance Director CONTACT Wayne Wantland 575 -6048 PERSON /TELEPHONE: Cindy Epperson 576 -6644 SUMMARY EXPLANATION: In the 2012 budget, the Council authorized a 6% Utility Tax increase to enhance public safety. The revenue increase funded 12 police officers and 1 firefighter. Given the extensive process involved in hiring these officers, not all those positions will be filled during the 2012 budget, resulting in salary savings of approximately $500,000. On June 19, staff recommended and Council directed utilizing these unused funds to make necessary one -time equipment purchases that enhance Public Safety communications. Council agreed with the recommendation and directed staff to prepare appropriate legislation to authorize the expenditures. Because the equipment will be purchased within the existing Yakima Police Department budget, an appropriation ordinance is not necessary. Radio Console- -Cost $350,000: The Motorola radio console in the communications center is the heart of radio communications for public safety. The current system has been in place since 1996 with one upgrade during the intervening years. It is critical that we keep this component of the communications system at a top level performance, ensuring minimal risk of failure and service disruptions. Mobile Data and Video Equipment - -Cost $100,000: The second most critical system for the Police Department is the mobile computer and video camera system. These systems have become a critical asset allowing the officers to be more efficient and safe when working in the field. Both the computers and the camera systems are well beyond their expected life and we are experiencing many catastrophic, irreparable equipment failures. We are proposing to replace an additional nine units (plus spare parts) to ensure we can keep the units on the road functioning. Mobile and Portable Radios - -Cost $50,000: Mobile and portable radios have been on a reasonably good replacement schedule, but because of recent budget concerns this replacement has fallen behind. We are proposing to purchase 5 mobile and 10 portable radios to replace the older, less reliable units. Resolution X Ordinance - Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Public Safety Utility Tax Increase Phone: Source: APPROVED FOR City Manager SUBMITTAL: 9 STAFF RECOMMENDATION: Staff respectfully recommends approval of this purchase. BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download 0 Resolution RESOLUTION NO. R -2012- A RESOLUTION authorizing the one -time purchase of Public Safety Communications equipment out of the Public Safety 6% Utility Tax increase revenue. WHEREAS, the Council authorized a 6% Utility Tax increase to fund twelve new police officer positions; and WHEREAS, the process for hiring these police officers is complex and time consuming resulting in a salary savings by not having all positions being filled during the 2012 budget year; and WHEREAS, staff has identified certain Public Safety communications equipment in need of replacement to ensure continued safe and reliable operations in support of the police department; and WHEREAS, the purchase of such equipment using the Utility Tax increase stays true to the intent of the Council to support and enhance Public Safety, now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City is authorized to expend a portion of the Utility Taxes received as a result of the six percent Utility Tax increase approved by the City Council that will not be expended on police officer salaries during the hiring process that is ongoing, to purchase communication equipment for the Yakima Police Department to ensure the continued safe and reliable police operations within the City. ADOPTED BY THE CITY COUNCIL this 2nd day of July, 2012. Micah Cawley, Mayor ATTEST: City Clerk