HomeMy WebLinkAbout07/02/2012 04F Industrial Waste Collection System; Huibregtse, Louman Associates Agreement 2012-42 Addendum }
I
r i N [
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: July 2, 2012
ITEM TITLE: Resolution authorizing an Addendum to existing
Agreement 2012 -42 with Huibregtse, Louman Associates,
Inc. (HLA) in the amount not to exceed $60,000 to provide
Engineering Services during construction of the City's
Industrial Waste Collection System through Burlington
Northern Santa Fe (BNSF) Railway Company Right -of-
Way.
SUBMITTED BY: Joan Davenport: Interim Community and Economic
Development Director
Scott Schafer: Wastewater Division Manager
Shelley Willson: Utility Engineer
CONTACT Shelley Willson /575 -6077
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
Work was completed on the extension of the City of Yakima's Industrial Waste (IW) Line to
the area previously occupied by Boise Cascade, except for a 300 -foot segment that is
owned by BNSF Railway Company within "H" St.. On June 11, 2012 the City received a
signed pipeline license agreement from BNSF to allow for the installation of the two
forcemain IW pipelines.
Previous work involving the IW line installation was completed during the Irrigation Project
that covered the Fruitvale Canal. The Irrigation Project did not include work through the
BNSF Railway Company property, requiring the Wastewater Division to complete this
portion as a separate project. HLA originally provided the engineering services for this
project with Water /Irrigation through Contract No. 2008 -15. Wastewater recently entered
into Contract No.2012 -42 with HLA for Professional Services related to extending the IW
line to the vicinity of 23rd Avenue and River Road.
The Addendum to the Professional Services Agreement with HLA (Addendum No. 1) is to
develop the Plans, Specifications, and Estimate (PS &E), surveying and construction
administration and inspection for the IW system improvements that reside within the BNSF
Railway property. The terms of Addendum No. 1 would be in an amount not to exceed sixty
thousand dollars ($60,000). (See attached Agreement with Exhibit "A" and "B "). Exhibit "A"
of the Agreement describes the Scope of Work in more detail. Exhibit "B" of the Agreement
describes the Schedule of Rates.
Resolution X Ordinance Other Addendum No. 1
(specify)
Contract: X Mail to: HLA, Attn. Jeffrey T. Louman, PE, 801 N 39th
Avenue Yakima, WA 98902
Contract Term: Thru Amount: Not to Exceed
December 2013 $60,000 Expiration Date:
Insurance Required? Yes
Funding Wastewater Capital Fund 476 and PWTF Phone: 509 - 966 -7000
Source:
APPROVED FOR
SUBMITTAL: ,9 City Manager
STAFF RECOMMENDATION:
•
Staff respectfully requests City Council approve the resolution authorizing the City Manager
to execute the accompanying contract.
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
❑ IW Through BNSF Property Resolution
IW Addendum No. 1
RESOLUTION NO. R -2012-
A RESOLUTION authorizing the City Manager to execute an Addendum to
existing Professional Services Agreement 2012 -42 with
Huibregtse, Louman Associates, Inc. (HLA), in the amount not to
exceed $60,000 for Engineering Services for the construction of the
City's Industrial Waste Collection System through Burlington
Northern Santa Fe (BNSF) Railway Company Right -of -Way.
WHEREAS, City owns and operates wastewater collection and treatment,facilities
in accordance with applicable Federal, State and Local regulations; and
WHEREAS, the City maintains a roster of consultants whose statements of
qualifications represent that they have the expertise necessary to perform the services
required by the City; and
WHEREAS, the state of Washington requires these services to be performed by a
Professional Licensed Engineer; and
WHEREAS, the City already has an Agreement 2012 -42 with HLA Inc. for
Engineering Services related to the design and construction services on recent Industrial
Waste (IW) Line improvements for the City's wastewater system, previously identified to
meet regulatory requirements, community growth, replacement needs, and operational
efficiencies; and
WHEREAS, the City desires to retain HLA Inc., through an Addendum of the
existing Agreement, to provide engineering services for the design and construction of the
extension of the City's IW line necessary to cross BNSF Railroad Property within "H" St.;
and
WHEREAS, this section of piping was not included with the original HLA Contract,
due to delays in the City obtaining a signed lease agreement from BNSF Railway; and
WHEREAS, upon completion, the installation of the IW line allows industries with
high strength discharge characteristics the opportunity to locate within the vicinity of the
former Boise Cascade Mill site; and
WHEREAS, the City Council has determined that it is in the best interest of the
City to enter into an Addendum of the existing Professional Services Agreement 2012 -42
with HLA to complete the IW project within "H" St.; now , therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the attached and incorporated
Addendum to existing Professional Services Agreement 2012 -42 with HLA in the amount
not to exceed Sixty Thousand Dollars ($60,000), to provide Engineering Services required
to design an extension of the City's Industrial Waste Line within BNSF Railway property
and to oversee the construction and inspection thereof.
ADOPTED BY THE CITY COUNCIL this 2nd day of July, 2012.
ATTEST: Micah Cawley, Mayor
Sonya Claar -Tee, City Clerk
AGREEMENT FOR PROFESSIONAL SERVICES
City of Yakima Contract No. 2012 -42
Resolution R- 2012 -60
Project No. WW2327
ADDENDUM NO. 1
This Addendum, hereinafter identified as Addendum No. 1, is hereby entered into and made a part of the
Agreement between City of Yakima, Washington, and Huibregtse, Louman Associates, Inc., for Professional
Services first entered into on the 2nd day of May, 2012, by the CITY OF YAKIMA, hereinafter called the
"CITY," and HUIBREGTSE, LOUMAN ASSOCIATES, INC., hereinafter called the "ENGINEER."
WITNESSETH. That in consideration of the mutual covenants and agreements herein contained, the parties
hereto do mutually agree to amend, revise, and /or add the following to the referenced Agreement:
SECTION 2 - SCOPE OF SERVICES
2.1 Basic Services: ENGINEER agrees to perform additional work tasks described in the
attached Addendum No. 1 Exhibit A: Industrial Waste Line Improvements.
Design and Final Plans and Specifications
Services During Construction
SECTION 5 - COMPENSATION
5.1 COMPENSATION ON A LUMP SUM BASIS: For the services described in the attached
Addendum No. 1 Exhibit A for Design and Final Plans and Specifications, compensation
shall be for a lump sum fee of $20,200.00.
COMPENSATION ON A TIME SPENT BASIS: For the services described in the attached
Addendum No. 1 Exhibit A for Services During Construction, compensation shall be on a
time spent plus expenses basis with estimated fee 01 530,200 00, at the ENGINEER's normal
hourly billing rates shown on Exhibit B.
All other provisions, terms and conditions set forth in the underlying City Contract No. 2012 -42 and all
approved amendments thereto shall remain in full force and effect unless otherwise amended in writing per
the conditions of said underlying contract.
IN WITNESS WHEREOF the parties hereto duly enter into and execute this Addendum No 1, as of this
day of , 2012.
G' \PROJECTS12012\12076WPS- Addendum Not - IW Foreman RR Crossing.doc - 1 -
CITY OF YAKIMA HUIBREGTSE, LOUMAN ASSOCIATES, INC.
w
e .1116 ti
Signature Si ature 7
Printed Name: Tony O'Rourke Printed Name: Jeffrey T. Louman, PE
Title: City Manager Title: President
Date: Date: `/2 542
Attest
City Clerk
City Contract No. 2012 -42
Resolution No. R- 2012 -60
G:\PROJECTS120121120761APS-Addendum Not - IW Forcomain RR Crossing.doc - 2 -
ADDENDUM NO. 1
EXHIBIT A
CITY OF YAKIMA — INDUSTRIAL WASTE LINE IMPROVEMENTS
SCOPE OF WORK
During the term of this AGREEMENT, the ENGINEER shall perform professional services in connection with
the following project:
City of Yakima — "H" Street Industrial Waste Forcemain BNSF Crossing
This scope of work shall include the furnishing of all services, labor, materials, equipment, supplies and
incidentals necessary to conduct and complete the work as indicated hereinafter. The work to be performed
involves project management, field investigations, design and final plans and specifications, and services
during construction.
5. DESIGN AND FINAL PLANS AND SPECIFICATIONS
A. The project manager will coordinate ENGINEER'S design team to ensure that the work is
•
completed on schedule, is technically competent, and meets the CITY'S needs. The project
manager will provide overall project management for ENGINEER'S work element, including
coordination with subconsultants, progress reports, and ihvoicing.
B. Attend up to two (2) project meetings in Yakima with CITY Wastewater Department staff to
coordinate the design aspects of the project with the CITY.
C. Perform the final design and prepare complete Plans and Specifications for bid call on the
proposed work, as authorized by the City.
D. Work with BNSF Railroad representatives to include necessary railroad requirements in
specifications.
E. Furnish the CITY thirty (30) copies of the final Plans and Specifications for bidding and
construction. It is anticipated that the ENGINEER will prepare one (1) complete set of plans
and specifications for one bid call for this Addendum only, separate from the INDUSTRIAL
WASTE LINE IMPROVEMENTS project. The INDUSTRIAL WASTE LINE
IMPROVEMENTS project will bid at a separate time.
F. Furnish to the CITY engineering data for and assist in the preparation of the required
documents so that the CITY may secure approval of such governmental authorities as have
jurisdiction over design criteria applicable to the Project.
G. Send advertisement for bids to the Paper of Record. ENGINEER shall pay advertisement
fee
H. Answer and supply such information as is requested by prospective bidders.
Prepare and issue addenda, if necessary.
J. Prepare the Engineer's Estimate of construction cost.
K. Attend bid opening and participate in the bid opening and evaluation process.
L. Prepare tabulation of all bids received by the CITY and review bidder's qualifications.
M. Make recommendation of construction contract award to the lowest responsible bidder.
G1PROJECTS120 1 211 2 07 6\APS- Addendum Not - IW Forcemain RR Crossing.doc - 3 -
6. SERVICES DURING CONSTRUCTION
A. Furnish the field survey crew necessary to set horizontal and vertical control for the
improvements authorized for construction.
B. Furnish a qualified resident engineer who shall make construction observations and be on the
job at all times that significant work is in progress, whose duty shall be to provide surveillance
of project construction for substantial compliance with Plans and Specifications.
C. Prepare progress reports on the PROJECT for the days during which a resident engineer is
present and file same with the CITY.
D. Consult and advise the CITY during construction and make a final report of the completed
work.
E. The City of Yakima is required to monitor the contractors payment of prevailing wage rates.
As part of construction services, HLA will monitor General Contractor and Subcontractor
compliance with State labor standards during the construction phase of this project. This
work includes checking monthly certified payrolls, conducting employee interviews in the field,
and issuing letters of non - compliance and /or letters of missing documents. HLA will perform
this task until the PROJECT has been accepted by the City of Yakima. At that time, HLA will
turn over all files kept by HLA during the performance of this task to the City of Yakima. It will
then be the City of Yakima's responsibility to pursue any outstanding labor issues.
F. Review Contractor's submission of samples and shop drawings, where applicable.
G. Recommend progress payments for the construction contractor to the CITY.
H. Prepare and submit proposed contract change orders when applicable.
(. Prepare and furnish reproducible record drawings from as -built drawings furnished by the
resident engineer and Contractor. If as -built drawings from the Contractor are not received
by HLA within thirty (30) calendar days from the date of the letter of recommendation of
project acceptance, HLA will submit reproducible record drawings to the City of Yakima with a
note stating that no as -built information was received by HLA from the Contractor. In this
case, the as -built drawings will be completed and submitted to the City of Yakima based
solely on the resident engineer's field notes.
G 1PROJECTS12012N2076V \PS- Addendum Not - IW Forcomain RR Crossing . doc - 4 -
EXHIBIT B
SCHEDULE OF RATES
FOR
HUIBREGTSE, LOUMAN ASSOCIATES, INC.
(January 1, 2012, Through December 31, 2012)
Licensed Principal Engineer $165.00 per hour
Licensed Principal Land Surveyor $151.00 per hour
Licensed Professional Engineer $136.00 per hour
Licensed Professional Land Surveyor $124.00 per hour
Project Engineer $112.00 per hour
CAD Technician $98.00 per hour
Resident Engineer /Inspector $93.00 per hour
Surveyor $93.00 per hour
Senior Engineering Technician $93.00 per hour
Engineering Technician $65.00 per hour
Word Processing Technician $65 00 per hour
Surveyor on Two Man Crew $89.00 per hour
Surveyor on Three Man Crew $77.67 per hour
Vehicle Mileage $0.50 per mile
Global Positioning Survey System Fee $85 00 per hour
G:IPROJECTS12012\120760,PS- Addendum Not - IW Forcemain RR Crossing doc - 5
EXHIBIT B
SCHEDULE OF RATES
FOR
HUIBREGTSE, LOUMAN ASSOCIATES, INC.
(January 1, 2013, Through December 31, 2013)
Licensed Principal Engineer $170.00 per hour
Licensed Principal Land Surveyor $156 00 per hour
Licensed Professional Engineer $140.00 per hour
Licensed Professional Land Surveyor $128.00 per hour
Project Engineer $115 00 per hour
CAD Technician $101.00 per hour
Resident Engineer /Inspector $96.00 per hour
Surveyor $96 00 per hour
Senior Engineering Technician $96 00 per hour
Engineering Technician $67.00 per hour
Word Processing Technician $67 00 per hour
Surveyor on Two Man Crew $92.00 per hour
Surveyor on Three Man Crew $80.00 per hour
Vehicle Mileage $0.52 per mile
Global Positioning Survey System Fee $88.00 per hour
G' \PROJECTS\2012\12076WPS- Addendum Nol - IW Forcemain RR Crossing.doc - 6 -