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07/02/2012 04Ai Draft Minutes 06-05-2012 Business MeetingYAKIMA CITY COUNCIL June 5, 2012 Council Chambers -- City Hall 4:30 p.m. Executive Session; 6 p.m. Business Meeting; 7 p.m. Public Hearings i9 w Back IM4 Print EXECUTIVE SESSION 1. Roll Call Present: Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Dave Ettl and Bill Lover Absent: Council Members Coffey and Ensey (excused) 2. Executive Session regarding pending litigation, collective bargaining and to review the performance of a public employee Executive Session was held and adjourned at 5:38 p.m. BUSINESS MEETING 1. Roll Call Present: Council: Mayor Micah Cawley, presiding, Assistant Mayor Maureen Adkison, Council Members Sara Bristol, Dave Ettl and Bill Lover Staff: Acting City Manager and City Attorney Cutter and City Clerk Claar Tee Absent: Council Members Coffey and Ensey (excused) 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. 3. Open Discussions for the Good of the Order A. Proclamations Arts Commission Logo Winner proclamation Assistant Mayor Adkison read the Arts Commission Logo Winner proclamation. Acting Community and Economic Development Director Joan Davenport introduced Shawn Hayden from Perry Technical Institute. Mr. Hayden introduced the winner, Kim Hall, who described the contest requirements ii. Tom Parry Day proclamation Page 1 of 6 Mayor Cawley read the Tom Parry Day proclamation. Mr. Parry accepted the proclamation and thanked Council for the recognition. Spud Edmondson invited Council to attend an event on Friday honoring Mr. Parry. B. Presentations /recognitions /introductions Recognize City Employee Tim Cruz for 30 years of service Captain Copeland introduced Officer Tim Cruz and Council recognized him for his 30 years of service to the City. Officer Cruz thanked Council for the recognition. C. Status reports on prior meeting's citizen service requests Response to John Puccinelli regarding the Grade Separation Project Mayor Cawley noted Mr Puccinelli wasn't in attendance; however, the response to his questions were in the Council packet. D. Appointments to Boards, Commissions and Council Committees 4. Consent Agenda Mayor Cawley noted the June 19, 2012, 7 p.m. Council business meeting conflicts with the Association of Washington Cities Conference, which two council members would be attending. Council Member Bristol questioned if the hearings could be moved to another date instead of another time. City Engineer Mayo noted the STIP hearing needs to occur in June. Cawley moved and Adkison seconded to change the June 19, 2012 Council business meeting from 7 p.m. to 2 p.m. with public hearings at 3 p.m. The motion carried 4 -1; Bristol voting no. Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members or citizens present. The following items were removed from the consent agenda. *Set Date of June 19, 2012 as Open Record Public Hearing to Consider Resolution to Surplus City Owned Property. *Resolution amending Resolution No. R- 2010 -60 adopted May 18, 2010, and Resolution No. R- 2011 -143 adopted September 6, 2011, and authorizing an Interfund Loan from the Equipment Rental Fund to the Parks Capital Fund in an amount not to exceed $600,000 in replacement of the prior authorization to draw such amount from the City's line of credit. *Resolution setting the time, date and location for a Public Hearing to be held at 7 p.m on June 19, 2012 in the City of Yakima Council Chambers to amend the Six -year Transportation Improvement Program (STIP). The City Clerk read the Consent Agenda items, including resolutions and ordinances by title. (Items on the Consent Agenda are handled under one motion without further discussion —see motion directly below.) Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Sara Bristol. Carried 5 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Ettl , Lover Council Members Absent: Coffey, Ensey. . A. Consideration of approval of City Council Meeting Minutes City Council minutes from the April 17, 2012 Adjourned Council Business Meeting, April 24, 2012 Adjourned Council Study Session, April 26 and April 27, 2012 Adjourned Special meetings The minutes of the April 17, 2012 Adjourned Council Business Meeting, April 24, 2012 Adjourned Page 2 of 6 Council Study Session, April 26 and April 27, 2012 Adjourned Special meetings were approved, having been duly certified accurate by two Council members and no one present wishing to have said minutes read publicly. B. Consideration of approval of Council Committee Meeting Minutes None C. 1st Quarter 2012 Treasury Report The report was approved. D. 1st Quarter 2012 Accounts Receivable Status Report The report was approved. E. Resolution authorizing the City Manager to execute a Municipal Stormwater Capacity Grant Amendment Agreement in the amount of $50,000 with the Department of Ecology for the Planning, Implementation, or Management of its Stormwater Program RESOLUTION NO. R- 2012 -691 A RESOLUTION authorizing and directing the City Manager to execute a Municipal Stormwater Capacity Grant Amendment Agreement with the Department of Ecology. F. Resolution authorizing an Agreement with Multiform Harvest Incorporated (MHI) for the Operation and Product disposition of Struvite Production from the City's Wastewater Treatment Plant (WWTP) RESOLUTION NO. R- 2012 -70, A RESOLUTION authorizing the City Manager to enter into an Agreement between the City of Yakima and Multiform Harvest Incorporated (MHI) for the operation and product disposition of a Struvite Production from the City's Wastewater Treatment Plant (WWTP). G. Resolution authorizing agreement modification No. 01 to the 2012 City of Yakima Foot Care Agreement with Yakima County, through the Southeast Washington Office of Aging and Long Term Care (ALTC) for the 2012 Geriatric Foot Care Services Program at the Harman Center RESOLUTION NO. R- 2012 -71, A RESOLUTION authorizing and directing the City Manager to execute Modification No. 1 to the 2012 City of Yakima Foot Care Agreement with Yakima County, through the Southeast Washington Office of Aging and Long Term Care (ALTC) including Basic Agreement No 2012COY for the delivery of Geriatric Preventative Foot Care Services Program at the Harman Center. 5. Audience Participation Lynne Kittelson, 305 N. 9th Street, distributed an article titled "Now the budget is balanced what about the employees ?" which was in the council packet and she urged Council members to read the article. PUBLIC HEARINGS 6. Public Hearing regarding 2012 CDBG and HOME Funds Budget Amendment Neighborhood Development Services Manager Archie Matthews briefed Council on the hearing. He noted last fall the City estimated they would receive $965,854 in Block Grant funds but only received $887,581 and estimated receiving $537,347 in HOME investment funds but only received $393,000. Mr. Matthews recommends eliminating the Down Payment Assistance Program as the administrative costs to run the program are expensive. Mayor Cawley opened the public hearing. Page 3 of 6 Adrian Garner, 4606 Bristol Way, Yakima, Manager of the SE Community Center (SECC), spoke on behalf of OIC. She requested Council to increase the management fees to $150,000 in order for OIC to operate the SECC She reported OIC has obtained a federal Community Based Development Organization (CBDO) designation, which allows the Council a higher cap on the amount of funding they can provide for the SECC. She listed a variety of programs they offer and spoke about the various partnerships and grants they have obtained, as well as renting the facilities to tenants in order to increase their funding. Lynne Kittelson, 305 N 9th Street, spoke in support of OIC's management of the SECC and their request. Mayor Cawley closed the public hearing. Council Member Bristol questioned where the OIC /SECC issue comes into play on this topic. Mr. Matthews reported they have approximately $200,000 in "carry forward CDBG funds," which could be used, and would need to be included in the budget amendment in order to meet the time line for HUD. It was Council consensus to move the public hearing on this item from 7 p.m. to 3 p.m. on the June 19 Council business meeting agenda. 7. Public Hearing to consider: A) Adoption of the Six -year Transportation Improvement Program (TIP) for the years 2013 to 2018, and to amend the Metropolitan Transportation Plan; and B) Amend the Yakima Urban Area Comprehensive Plan Capital Facilities Element City Engineer Doug Mayo briefed Council on the item Mayor Cawley opened the public hearing. Lynne Kittelson, 305 N. 9th Street, questioned whether the City is in partnership with the County on this issue. Mayor Cawley closed the public hearing City Engineer Doug Mayo noted the City is in partnership with the County on several projects, one of which is the Shaw Creek relocation. Council Member Bristol questioned how items are prioritized on the list. Mr. Mayo stated they are prioritized by citizen and Council input; however, the items on the list do not have to be processed in the order they appear. They only need to be on the list. Mr. Mayo requested the public hearing on this issue scheduled for June 19, 2012 at 7 p.m be moved to 3 p.m. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Mayor Micah Cawley. Carried 4 -1. Council Members voting Aye: Adkison , Cawley, Ettl , Lover. Council Members voting Nay: Bristol . Council Members Absent: Coffey, Ensey . CITY MANAGER'S REPORTS 8. Set Date of June 19, 2012 for Open Record Public Hearing to Consider Resolution to Surplus City Owned Property Cawley moved and Adkison seconded to change the time of the public hearing on June 19, 2012 from 7 p.m. to 3 p.m. The motion carried 4 -1; Bristol voting no. Motion: Approve, Moved by Mayor Micah Cawley, Seconded by Assistant Mayor Maureen Adkison. Carried 4 -1. Council Members voting Aye: Adkison, Cawley, Ettl , Lover. Council Members voting Nay: Bristol . Council Members Absent: Coffey, Ensey . Resolution amending Resolution No. R- 2010 -60 adopted May 18, 2010, and Resolution No. R- 2011 -143 adopted September 6, 2011, and authorizing an Interfund Loan from the Equipment Rental Fund to the Parks Capital Fund in an amount not to exceed $600,000 in replacement of the prior authorization to draw such amount from the City's line of credit Finance Director Cindy Epperson briefed Council on the item. Page 4 of 6 Lover moved and Bristol seconded to amend the last two sentences on the resolution to read: The Director of Finance and Budget and other appropriate officers of the City are authorized to take any actions and to execute the documents which, in their judgment, may be necessary or desirable in order to carry out the terms and complete the transactions contemplated by this resolution. The term of the loan shall not exceed 5 years. The motion to amend the resolution carried by a unanimous roll call vote 5 -0. The City Clerk-read the resolution by title. RESOLUTION NO. R- 2012 -72, A RESOLUTION amending Resolution No. R- 2010 -60 adopted May 18, 2010, and amending Resolution No. R- 2011 -143 adopted September 6, 2011, and authorizing an Interfund Loan from the Equipment Rental Fund to the Parks Capital Fund in an amount not to exceed $600,000 in replacement of the prior authorization to draw such amount from the City's line of credit. Motion: Approve, Moved by Council Member Dave Ettl, Seconded by Assistant Mayor Maureen Adkison. Passed 5 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Ettl , Lover. Council Members Absent: Coffey, Ensey. . 10. Resolution setting the time, date and location for a Public Hearing to be held at 7:00 pm on June 19, 2012 in the City of Yakima Council Chambers to amend the six -year Transportation Improvement Program (TIP). Cawley moved and Adkison seconded to change the time of the public hearing on June 19, 2012 from 7 p.m. to 3 p.m. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -73, A RESOLUTION fixing the time and place of a hearing for June 19, 2012 at 3 p m. in the Council Chambers at City Hall to amend the 2012 through 2017 Six - Year Transportation Improvement Program (STIP). Motion: Approve, Moved by Mayor Micah Cawley, Seconded by Assistant Mayor Maureen Adkison Adopted 4 -1. Council Members voting Aye: Adkison , Cawley, Ettl , Lover Council Members voting Nay: Bristol . Council Members Absent: Coffey, Ensey . 11. Resolution authorizing execution of nonexclusive license agreement between the City of Yakima and the Speakeasy, a for - profit organization to host an annual Smoke -out Choke -out event Acting Community and Economic Development Director Joan Davenport briefed Council on the issue. Council Member Ettl complimented The Speakeasy on working well with neighbors for the event. The City Clerk read the resolution by title. RESOLUTION NO. R- 2012 -74, A RESOLUTION authorizing and directing the City Manager of the City of Yakima to execute an nonexclusive license agreement with The Speakeasy, a for - profit corporation, and authorization to close certain streets segments, to facilitate hosting of its annual Smoke -Out, Choke -Out motorcycle event as a downtown area event within the City of Yakima. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Dave Ettl. Adopted 5 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Ettl , Lover. Council Members Absent: Coffey, Ensey. . ORDINANCES 12. An Ordinance amending Chapter 1.18 YMC pertaining to designation of administrative Page 5 of 6 departments and functions of the City of Yakima. Senior Assistant City Attorney Mark Kunkler briefed Council on the Ordinance and noted it is a housekeeping measure. The City Clerk read the ordinance by title. ORDINANCE NO. 2012 -18, AN ORDINANCE relating to administrative departments of the City of Yakima; amending Chapter 1.18 of the Yakima Municipal Code, incorporating reorganization of administrative departments in conformity with existing budgeted positions. Motion: Approve, Moved by Assistant Mayor Maureen Adkison, Seconded by Council Member Sara Bristol. Passed 5 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Ettl , Lover Council Members Absent: Coffey, Ensey. . 13. Other Business A. Consideration of changing date and /or time of July 3, 2012 Council meeting Bristol moved and Adkison seconded to move the July 3, 2012 Council business meeting to July 2, 2012 at 10 a.m. Motion: Approve, Moved by Council Member Sara Bristol, Seconded by Assistant Mayor Maureen Adkison. Carried 5 -0. Council Members voting Aye: Adkison , Bristol , Cawley, Ettl , Lover. Council Members Absent: Coffey, Ensey. . 14. Adjournment The meeting adjourned at 7:42 p.m. to the next Council business meeting on June 19, 2012 at 2 p.m. in the Council Chambers. Motion- Adjourn, Moved by Council Member Bill Lover, Seconded by Assistant Mayor Maureen Adkison. Carried 5 -0. Council Members voting Aye: Adkison , Bristol , Cawley , Ettl , Lover . Council Members Absent: Coffey, Ensey. . CERTIFICATION READ AND CERTIFIED ACCURATE BY ATTEST: CITY CLERK COUNCIL MEMBER DATE COUNCIL MEMBER DATE MAYOR Page 6 of 6