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HomeMy WebLinkAbout06/26/2012 03 Council Information Packet C BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: June 26, 2012 ITEM TITLE: Council Information Packet SUBMITTED BY: CONTACT PERSON /TELEPHONE: SUMMARY EXPLANATION: 1. 6/25/12 Weekly Issues Report 2. 6/14/12 Letter from Patricia Osborn re Senior Rehabilitation Program 3. 6/18/12 Article "Polls: Poeple trust local government," American City and County.com 4. Article "Blurring Boundaries," Special Report, 2012 Issue 2 5. Invitation for "Save Our Colonel," June 27, 2012 at 6:00 p.m., Seasons Performance Hall 6. City Meeting Schedule for week of June 25, 2012 through July 2, 2012 7. Preliminary Future Activities Calendar as of June 25, 2012 8. Preliminary Council Agenda Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Source: Phone: APPROVED FOR City Manager SUBMITTAL: ` , STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download ❑ Council Information Packet MEMORANDUM June 21, 2012 TO: The Honorable Mayor and City Council Members FROM: Jeff Cutter, Acting City Manager SUBJECT: Weekly Issues Report • STUDY SESSION: The City Council has a study session scheduled on Tuesday, June 26 at 10:00 a.m. in Council Chambers to review the Regional Fire Authority proposal that was presented to the Committee. • NOMINATING COMMITTEE: The Council Nominating Committee (Adkison, Ensey, and Bristol) will be meeting on Wednesday, June 27 at 10:00 a.m. in the Mayor's Office. • MAY SALES TAX DISTRIBUTION: The May sales tax distribution numbers have been posted. We received $1,061,738, which is $43,505 more than May 2011. Year to date we are $148,050 ahead of 2011. • MORALES' FAREWELL RECEPTION: There will be a farewell reception for Michael on Thursday, June 28 at 3:30 p.m. in Council Chambers for those who would like to attend. CITY OF YAK MA JUN 18 2012 June 14, 2012 OFFICE OF CITY COUNCIL City of Yakima Council Members C/O City Manager's Office 129 North 2nd Street Yakima, Wa 98901 Dear Sir or Madam, This letter is in response to the recent roofing and painting of my home in Yakima. I am a retired citizen here in Yakima. I now have a limited budget and times are very tough for me some months as I am sure it is for most retired citizens. I make it monthly, but have no finances for major things like exterior paint or a roof without saving for a extended length of time, not to mention the severe hardship it causes. ' I was recently faced with that very decision; a roof that was twenty years old and no funds for the repairs. I, however; was put in touch with the program and told of the assistance I could receive, and what a blessing it truely was. I was able to keep my home repaired and presentable as I am sure every neighborhood loves, but it took a severe burden off my shoulders and the results were wonderful. This program needs to be made available to Senior citizens like myself because it helps them finacially avoid a hardship, and the pride you have for your home after the results of the service, are very satisfying and rewarding, and leave you with a peaceful sense. I can never thank you for what this program has done for me. Thank You! Eternally Grateful, Patricia Osborn 1 1 Patricia M. Osborne f 1903 Roosevelt Ave. Yakima, WA 98902 Polls: People trust local government Page 1 of 1 MERICAN )11'illt I close Polls: People trust local government Teachers, police rate higher than clergy, bankers, member of Congress Mon, 2012 -06 -18 15.14 American City and County Larry Conley There has been a lot of bad news in recent years for state and local government employees, particularly on continuing layoffs and voters approving reductions in pensions and union rights. Government employees could get the idea that people don't, well, like them or trust them. But that is not the case, in fact, it is exactly the opposite, according to an analysis of polling data by The Washington Post. In opinion polls, state and local governments fare well compared to other major institutions. A March 2011 Gallup poll asked respondents to say whether they thought various institutions have "too much power, about the right amount of power, or not enough power." Only 34 percent of respondents said state government has too much power, while 49 percent said it has the right amount of power and 15 percent said it did not have enough power. Local government fared even better: Only 22 percent of respondents wanted local government to have less power. Fifty-three percent said local government has the right amount of power, and 21 percent wanted it to have more power. Those results for state and local government beat out other major institutions. For banks and corporations, for example, 67 percent of respondents said those groups have too much power. Likewise, 58 percent of respondents said the federal government has too much power. Local government even outpolled churches: 25 percent of respondents said organized religion has too much power. More data: a December 2011 Gallup poll showed that two of the largest groups of local government employees, grade school teachers and police officers, are "among the most trusted professions in the country," according to the Post. The poll asked respondents to "rate the honesty and ethical standards" of people in various fields. Sixty-seven percent of respondents rated grade school teachers as "very high" in ethical standards, fourth on the list behind nurses, military officers and pharmacists. Police officers, at sixth on the list, polled a "very high" ethical rating from 57 percent of respondents. Both teachers and police officers rated higher in people's perceptions of their ethics than other professions, including clergy, bankers, newspaper reporters and members of Congress. Source URL: h'ttp://aniericancitva health -amp= welfa /polls = people- trust- local government http: // americancityandcounty .com /print/health -amp- welfare /polls- people - trust local gover... 6/1 8/20 1 2 Bi . B d . How Collaboration and Shared Services Might Save Government 0 ne of the reasons that consolidated regional community cloud hubs, the infrastructure is important is "host" gains revenue by selling IT because it drives shared services services to other government agencies, among multiple agencies and regions. Why which help the host offset its own IT share? Because as government belts tight- costs. The purchasers save money en, sharing enterprise IT services helps because services from the host are reduce and consolidate redundant systems priced lower due to economies of scale. r and processes across multiple agencies and Oakland County, Mich., has taken jurisdictions, dramatically lowering costs the state's cloud model to heart. In and even enabling new business models. partnership with the Like the state of Michigan or Sussex National Association Find related County, N.J., governments can develop of Counties (NACo), story on their own clouds, selling services to the county recently Govtech.com: other agencies — in essence becoming announced plans to ww.vgwtechccm/ e govemmenVOaWand County Mich [along managed service providers that use the nationally expand shred Semces- NationaLtaM cloud to cut computing costs and even its shared services generate additional revenue. In fact, a and hosted applications — including study of shared services among New online payments, a health and human York state's local governments found services communication portal, Web that between 2002 and 2007, the revenue publishing suite, services registration, generated from inter -local government food inspection and animal licensing collaboration increased by 30.7 percent 1 applications — to other govern - In the shared services business model, ments at a cost that is significantly also called IT -as -a- Service (ITaaS) or lower than most other options. w O a o PUBLIC CIO SPECIAL REPORT 15 a 0 a•�. ti Portland, Ore. i` 1 �!o. ' - Or egon developed the first statewid e pcirnntingsystern � ..__ far construction permrts ' ;.. ° r rte— —,�. 1 OREGON Viu- - - R E-PERMITTING , . _ • was a winner in the Center for Digital Government's e � . . . .. . Digital �� Government Achievement DGAA y Ii6W Gm mnmrn. A.lunnn.n Anar,1 2 Awards. Oakland County is already data security standard. Contract- the system is voluntary for the state's providing services to local govern- ing the service from Oakland 134 building departments, which ments. The town of Auburn Hills is County solved that problem. each had unique forms and processes an early user of the online payments Shared services is more than for administering building permits. application, which it uses to collect offering or buying cloud -based man- The "one- stop" website allows build - taxes, utility fees and parking fines. aged services — it's inter - jurisdiction ers from 34 jurisdictions (covering Before using Oakland County's collaboration to improve services 60 percent of the state's population) application, the town wasn't and reduce expenses. For example, to apply for, pay and receive building able to allow credit or debit card Oregon developed the first statewide permits, and complete other services transactions because it didn't meet e- permitting system for construction such as reviewing electronic plans the Payment Card Industry (PCI) permits and services. Participation in and scheduling online inspections. STATE AND LOCAL EXPECTATIONS FOR COLLABORATION AND SHARED SERVICES PERCENTAGE OF CITIES PERCENTAGE OF COUNTIES PERCENTAGE OF STATES SURVEYED THAT: SURVEYED THAT: SURVEYED THAT: ...view cross - agency /jurisdiction ...view cross - agency /jurisdiction ...view cross - agency /jurisdiction collaboration as high or very high in collaboration as high or very high in collaboration as high or very high in importance: importance: importance: 72.5% 83.5% 89.5% ...view shared services as high or ...view shared services as high or ...view shared services as high or very high in importance: very high in importance: very high in importance: 58.8% 61.3% 86.8% SOURCE 2O1OSURVEYS " Ar c11 A4 , C1p1 COOP ES SJ FS 15 PUBLIC CIO SPECIAL REPORT ' Watch GTtv n'. ," • i �; t to hear; ?;ivi l 11elicn (.41 It �" i{ s „� 'w 11V-- M1ich,g, n ti 5n, -,s mut gaps . i -- cnllahn un with oth, -r • 1 M cIwc:,t stmra in rIPVe - The cloud -based permitting sr,arrrl >tlluonn fn• rT101,11 h1 system, hosted by a third -party telec a�,, GI`, vendor, allows Oregon to pass low ' i q rates to participating jurisdictions i — the costs are much lower than A • if each community developed its ± �, I ' own application. If only half of the 1 t jurisdictions sign on to the program, their savings are projected to be t - more than $60 million over the 11 years of the project lifecycle. As of 2010, more than 90,000 applica- I BEST PRACTICES tions have been processed since SUCCESS WITH SHARED SERVICES the launch of the e- permitting pilot program in 2005, with total revenue McMlfy services with commonalities. for the state nearing $10 million. I Search for similar services across agencies or jurisdictions Oregon also sets up rules and — those with common delivery mechanisms and infrastructure. standardization for features and These could run the gamut from IT -as -a- Service to applications functionality, but to provide maxi- for unemployment benefits, Medicaid management, e- permitting mum flexibility, the state offers three or other systems. The tasks, staff and resources required to levels of participation based on maintain and manage these systems are similar, which means community requirements. Jurisdic- that a shared infrastructure will create cost savings. tions with minimal infrastructure that require central hosting can MiiiIIIIMIIMIum take full advantage of the solu- Planning to share technology and services with other agen- tion; options are also available for cies or jurisdictions? Expect governance issues to play a star - governments that already have some ring role. The 'if we build it, they will come' attitude just won't infrastructure to host e- permitting work with shared services, nor will it be successful to let the solutions but want to connect to largest agency call all the shots. The better strategy is to give the state's portal and for those all potential participating agencies a seat at the table to discuss jurisdictions that want to integrate their requirements, concerns and priorities. Then begin to ham- an already existing e- permitting mer out the details of technology, vendor selection, chargeback solution with the state's. costs, workflow, training, standards and any other operational In the near future, shared ser- rules. Once the rules have been determined, stick to them. Don't vices carries much potential to help make exceptions or anarchy will reign. states meet federal mandates for information systems such as Medic- $ 's s utility, so It better work. aid management and unemployment Shared services are best viewed as a utility service — insurance. The states of Illinois, always available and always secure. In some ways, this is true Minnesota, Oregon, Utah and West for all public sector IT services, but in a shared services environ- Virginia are working together to con- ment, failed service results in a failed model. To ensure success nett Medicaid systems across their and continued growth of the shared model, guarantee network states, and several southern states access, application function and provisioning by building proac- have the same strategy for their un- tive monitoring of the network, applications, support systems employment insurance systems. IOW and connectivity layers into the architecture. PUBLIC CIO SPECIAI REPORT 17 SAYE OUR COLONEL PRESENTS o C t k witai t/ e t010.n e 1 09 1 " 1 % It JUNE 27 A 1 r 6:oo p.M. AT SEASONS PERFORMANCE HALL Ivor '`"711 $ 1 Food, Bar (no -host) Silent Auction Entertainment Music, Fun! Have your picture taken with the Colonel before he moves to the Yakima Valley Museum! For more info: `Like' us on Facebook @ Save Our Colonel or email us at mijm10813@gmail.com All proceeds go to the `Save Our Colonel' project CITY MEETING SCHEDULE For June 25, 2012 — July 2, 2012 Please note: Meetings are subject to change Monday, June 25 12:00 p.m. Greenway Board Meeting — Greenway Visitors Center 12:00 p.m. Capital Theatre Board Meeting — Capital Theatre 3:00 p.m. Bid Opening — Council Chambers Tuesday, June 26 10:00 a.m. City Council Study Session — Council Chambers 1:30 p.m. County Commissioners Agenda Meeting — Council Chambers Wednesday, June 27 10:00 a.m. Council Nominating Committee Meeting — Mayor's Office 3:30 p.m. Yakima Planning Commission — Council Chambers 5:30 p.m. Historic Preservation Commission — Council Chambers Thursday, June 28 7:30 a.m. Airport Board Meeting — Airport Conference Room 9:00 a.m. Hearing Examiner — Council Chambers 10:00 a.m. Public Facilities District Meeting — Convention Center Monday, July 2 9:00 a.m. City Council Media Briefing — Council Chambers 10:00 a.m. City Council Meeting — Council Chambers Office Of Mayor /City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to change 'Meeting ` ;Organiiatiorii r , [-- , , 'Meetin °Pu ' 4 s Meeting; Location; Date rime`? ± 9, .. ' Mon. June 25 ._ , _... 12:00 p.m. Greenway Board Meeting Board Meeting Ettl Greenway Visitors Center 12:00 p m. Capitol Theatre Board Board Meeting Bristol Capitol Theatre Meeting 1:45 p.m. Welcome Eastern Star Scheduled Event Adkison Sundome Convention 5 30 .:m. Airport Stud Session Scheduled Meetin• Adkison Air•ort Conference Room Tue. June 26 10:00 a m. City Council Study Session - Scheduled Meeting Council Council Chambers regional fire authority 1200 •.m. Miscellaneous Issues Scheduled Meetin• Cawle , Adkison TBD Wed. June 27 10.00 a.m. Nominating Committee Scheduled Meeting Adkison, Ensey, Mayor's Office Meeting Bristol 5 30 p.m. Historic Preservation Scheduled Meeting Bristol Council Chambers Commission Thur. June 28 7:30 a.m. Airport Board Meeting Board Meeting Adkison Airport Conference Room 1000 a.m. Public Facilities District Board Meeting Bristol Convention Center Board meetin • Conference Room 1 Mon. July 2 9:00 a.m. City Council Media Briefing Scheduled Meeting Lover Council Chambers 10.00 a m. Cit Council Meetin• Scheduled Meetin• Council Council Chambers Tue. July 3 12.00 • •.m. Miscellaneous Issues Scheduled Meetin• Cawle. , Adkison TBD Wed. July 4 HOLIDAY - CITY OFFICES CLOSED Thur. July 5 9 00 a.m. 911 Joint Board Meeting Board Meeting Lover Toppenish 4:0 p.m. GFI Steering Committee Scheduled Meeting Adkison, Coffey, TBD Meetin • Ettl Fri. July 6 8:00 a.m 1111MEM Scheduled Meetin • Adkison CED Conference Room Mon. July 9 8:30 a.m. Pension Board Meetin.s Board Meetin• Coffe HR Conference a Room Tue. July 10 10:00 a m. Council Study Session - Scheduled Meeting Council Council Chambers Airport Master Plan 12:00 .mom. Miscellaneous Issues Scheduled Meetin• Cawle Adkison TBD Wed. July 11 11:30 a.m Sports Commission Scheduled Meeting EttI Clarion Hotel 1 p.m EMS Board Meeting Board Meeting Lover Yakima Regional 3 p.m. Yakima Planning Scheduled Meeting Ensey Council Chambers Commission 5:30 p.m. Parks Commission Meeting Scheduled Meeting Adkison Council Chambers Thur. July 12 1:00 p m. Harman Center Board Board Meeting Cawley, Adkison Harman Center Meeting 1:30 p.m. Yakima Regional Clean Air Scheduled Meeting Lover Council Chambers Meeting 5:30 p.m. YCDA Board Meeting Board Meeting Adkison New Vision Offices 6:00 p.m. Regional Fire Authority Scheduled Meeting Cawley, Adkison, Station 86 Coffe • PRELIMINARY FUTURE COUNCIL AGENDA July 2 10:00 a.m. Busin M eeting — Council Chambers • Oath of office for new City Manager • Resolution authorizing the execution of the 2012 -2013 collective bargaining agreement with the International Association of Fire Fighters (IAFF) Union; IAFF Battalion Chiefs Union; and, 9 -1 -1 Dispatchers and Call Takers Union • Accept and approve the Final Contract Payment for KRCI LLC - General 308 PH 4/ Stage 2 Irrigation Improvements • Resolution authorizing an agreement with LCA Architects for the provision of a jail expansion feasibility study • Resolution authorizing contract with Korn Appraisals for RCO Grant not to exceed $6,000 • Resolution authorizing $500,000 from the utility tax funds to upgrade emergency services radios • Ordinance Amending the 2012 Budget and making Appropriations in General Fund (second reading) 11:00 a.m. Public Hearings — Council Chambers 6/20/2012 442 PM 1