HomeMy WebLinkAbout05/15/2012 08 Report on Service Reductions in the 2012 Budget BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: May 15, 2012
ITEM TITLE: Report on Service Reductions in the 2012 Budget
SUBMITTED BY: Michael Morales, Interim City Manager
CONTACT Michael Morales, Interim City Manager
PERSON/TELEPHONE:
SUMMARY EXPLANATION:
The adopted 2012 City budget included elimination of two specific services, as well as the
staff positions that conducted Fire Inspections and Engineering Construction Inspections. In
addition, budget reductions in the Parks Division have necessitated changes in some
programs and services. In recent weeks, the City Council has heard citizen and industry
concerns about the elimination of the inspection service reductions, and requested that staff
report with options for the City Council to consider.
Resolution Ordinance Other
(specify)
Contract: Mail to:
Contract Term: Amount: Expiration Date:
Insurance Required? No
Funding
Source: Phone:
APPROVED FOR Cit Mana er
SUBMITTAL: y g
STAFF RECOMMENDATION:
Review service options and direction any adjustments as deemed appropriate.
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
❑ Memo to council service reductions
M EM ORANDUM
TO: Honorable Mayor Cawley and Members of the City Council
FROM: Michael Morales, Interim City Manager
Chris Waarvick, Director of Public Works
Joan Davenport, Planning Manager & Acting CED Director
DATE: May 15, 2012
SUBJECT: Service Reductions in 2012 Budget
Summary
City Council adoption of the 2012 budget on December 13, 2011 included
elimination of two specific services as well as the staff reductions for the personnel
responsible for Fire and Engineering Construction Inspection. In
addition, budget reductions in the Parks Division have necessitated selected service
changes in several park programs. Representatives from the fire suppression
industry and the construction industry have recently expressed concerns about the
reduction of services. Staff would like to inform the Council of park programs that
are planned to be reduced this year in order to meet budgetary constraints. City
Council is requested to review these service reductions and direct any adjustments
as deemed appropriate.
Background
One of the directives for the 2011 budget was to focus on "core government
functions" and consider reducing functions which are "commercial" in nature
(Budget Hearing, November 29, 2011). Conforming to this intent, Department
budgets were submitted that identified general fund services that may be considered
commercial in nature. The Supplemental Reduction Memo of November 29, 2011
included the following options which were ultimately implemented:
1 (filled) Fire Code Inspector $67,600
1 (filled) Construction Inspector $74,000
Reduce Various Parks Expenditures $50,000
Concerns have been expressed to the City Council regarding the public safety issues
related to elimination of a City sponsored fire inspection program, most notably at
the March 6, 2012 Council Study session on Departmental Services. In addition,
representatives from the Central Washington Homebuilders Association have
expressed concerns about the cost and reliability of privately funded inspections of
public infrastructure. On both of these topics, the City Council indicated they would
like additional information and options.
Reductions in the Parks Division are also presented in this memo. The reduction of
$50,000 in the Parks budget has created some service choices.
Page 1 of 14
Recommendations
Staff has prepared options for Council consideration for these inspection services
which are as close to "no- cost" as possible for the remainder of 2012. Industry
representatives have commented that the construction and fire inspection services
are important to the community and public safety. The council has been urged by
citizens to provide support for these inspection services as they are part of the role
of government.
Park services which are targeted to be reduced due to budget constraints are also
outlined in the attached memo.
Attached to this memorandum are four items:
1. Excerpts from the 2012 Preliminary Budget Executive Summary Report which
describe the reductions, as subsequently adopted.
2. Report from Joe Caruso, Code Manager and Fire Marshal that describes the
impact of the elimination of Fire Inspection services and options for Council
consideration including a fee in 2013 to support the inspection service.
3. Report from Doug Mayo, City Engineer that describes the impact of the
reduction of the Construction Inspector for public infrastructure and presents
options to continue the program.
4. Report from Ken Wilkinson, Parks Manager that outlines the activities in the
Parks Division resulting from the 2012 Budget containment measures.
Page 2 of 14
-�/ Attachment 3, cont.
CITY OF ` LML!•
2012 BUDGET REDUCTION OPTIONS
2012 BUDGET OPTIONS - SUPPLEMENTAL REDUCTIONS
- Supplementary Reductions -
Priority of Government Personnel FTE's Non -Pers Total
Public Health & Safety
Community & Economic Development
1 (filled) Fire Code Inspector $67,600 1.00 F $0 $67,600
City Manager / Legal
1 (filled) Legal Assistant (split allocation) 31,500 1.00 F 0 31,500
Temp. Legal Assistant (split allocation) 8,500 0 8,500
107,600 2.00 0 107,600
Resource Management
Finance
1 (filled) Financial Services Specialist 62,000 1.00 F 0 62,000.
City Management
Asst. City Mgr /Reinstate CED Director (vacant) 118,500 1.00 V 0 118;500
1 ( filled) Executive Assistant - City Manager 84,300 1.00 F 0 84,300
1( vacant )Specialist -Human Resources 58,200 1.00 V 0 58,200
Legal Assistant (split allocation) 31,500 0 31,500
Temp. Legal Assistant (split allocation) 8,500 0 8,500
Community & Economic Development
1 (filled) Construction Inspector 74,400 1.00 F 0 74,400
437,400 5.00 0 437,400
Economic Development
Community & Economic Development - Planning
1 (vacant) Comm. Development Specialist 28,400 1.00 V 0 28,400
Modify Sup. Planner - Sr Planner 33,600 0 33,600
Street Sr Traffic Operations
Reduce Vehicle Replacement 0 100,000 100,000
62,000 1.00 100,000 162,000
Quality of Life
Parks
Reduce Tree Maintenance 0 7,500 7,500
Reduce Small Tools Replacement 0 1,000 1,000
Reduce Maintenance Temporaries 8,000 0 8,000
Reduce Fertilization 0 3,000 3,000
Reduce Overtime for Maintenance 2,000 0 2,000
Reduce Afterschool Program 6,000 1,000 7,000
Reduce Parks Movies 500 1,000 1,500
Reduce Summer Playground Program 5,000 1,000 6,000
Reduce Overtime for FPGC 2,000 0 2,000
Reduce Franklin Pool Temporaries 5,500 0 5,500
Reduce Ball Field Maintenance 6,500 0 6,500
35,500 0.00 14,500 50,000
Grand Total $642,500 8.00 $114,500 $757,000
Page 3 of 14
CITY OF ` /1di
2012 BUDGET REDUCTION OPTIONS - EXPLANATORY MEMORANDUM
COMMUNITY & ECONOMIC DEVELOPMENT
Date: October 17, 2011
To: Honorable Mayor and Members of Yakima City Council
Don Cooper, City Manager
From: Joan Davenport, Planning Manager
RE: 2012 Priorities of Government Reductions for Community & Economic Development
Code Administration
1. Eliminate Permit Technician (vacant)
• Due to reorganization - filled by temp in 2011.
Impact: The Permit Center operates with three permit technicians, plus the center supervisor. This
situation has existed for most of 2011, and the impact to customers is longer wait times at the
counter for those without an appointment. The situation has been offset by making a planner
available at the counter, but that will end due to the reduction in the number of planners in 2011
and 2012.
Comprehensive Planning
2. Transfer 40% of Assistant Planner to Parks & Recreation
• Parks & Recreation Administrative Associate eliminated - share Assistant Planner -
continuation of 2011 arrangement
Supplementary Budget Reductions - impacts of reduced staffing levels
Code Administration
6. Eliminate Fire Code Inspector Position (filled)
• Impact: Eliminates annual fire inspection program. This service is not required by state
or federal law, but its elimination could potentially affect fire bureau ratings and lead to
unsafe conditions in commercial operations. The fire code for construction will be
enforced by the fire marshal and building plans examiners. The municipal code will
need to be revised to reflect the elimination of this service. Option to continue service -
The service is provided free of charge to the business community. A $20 fee would
cover the full cost of service.
Balanced Budget Options • Section IV —
Page 4 of 14
Engineering
7. Eliminate Construction Inspector Position (filled)
• Impact: Engineering would have one Construction Inspector for all projects, so private
development would be required to hire private contractors (civil engineer) to provide
inspection and certification services. The city will accept design plans and inspection
records that have been certified to meet city standards by the private contractor.
Comprehensive Planning
8. Eliminate combined Community Development Specialist / Associate Planner position
(filled)
• After June 30 retirement
9. Modify Supervising Planner to Senior Planner
• The Planning Manager will assume all administrative and supervisory duties for the
Division.
• A total of 3.3 planners have been eliminated from the Planning Division between 2009
and 2012. The reduction of 3.3 planners (a 47% reduction in 4 years) has had multiple
impacts. Legal requirements for timely processing of applications has been a concern in
some cases. Assistance to the public' and other divisions has been limited, and long
range planning tasks outlined in the Comprehensive Plan have been tabled.
• At the same time, in an effort to reduce the contract costs with the Hearing Examiner, we
have streamlined review processes to eliminate public hearings when possible and
shifted some hearing responsibilities to the Planning Commission. This has increased
the staff processing time as they now provide the support the Hearing Examiner once
did for certain applications.
16 — Section IV • Balanced Budget Options
Page 5 of 14
CITY OF `afthu
2012 BUDGET REDUCTION OPTIONS — EXPLANATORY MEMORANDUM
PARKS & RECREATION
Date: October 20, 2011
To: Honorable Mayor and Members of Yakima City Council
Don Cooper, City Manager
From: Ken Wilkinson, Parks & Recreation Manager
RE: 2012 Priorities of Government Reductions for Parks
Administration
1. Eliminate 1 position - reallocate Planning Net Reduction - The sharing of the Parks
Administrative Associate FTE with Planning would simply continue the current reduced
capacity of the position
Supplementary Budget Reductions
Park Maintenance
1. Reduce Park Tree Maintenance - Regular trimming and removal of trees will be reduced
2. Small Tools - The small tools will not be replaced as often
3. Reduce Park Maintenance Temporary Workers - The number of park maintenance
temporaries will be reduced and the number of staff available to clean rest rooms, paint
over graffiti, repair vandalism and clean rest rooms will be reduced
4. Fertilizer - Reduce the amount of fertilizer applied to the parks
5. Overtime - Park Maintenance - Park Maintenance will not be able to work overtime for
the limited number of times when they are needed to repair irrigation line breaks,
respond to call outs, snow removal, etc.
Community Recreation
1. Salaries - After School Program and Supplies - Reduce staffing levels and decrease the
number of children in the program or increase student to staff ratio
2. Salaries - Community Recreation and Movie Fees - Decrease the total number of movies
show for free in the parks
3. Salaries - Summer Playground Program and Supplies - Reduce staffing levels and
decrease the number of children in the program or increase student to staff ratio
18 — Section IV • Balanced Budget Options
Page 6 of 14
Golf Course
1. Overtime - Fisher Park Golf Course - Reduce the amount of overtime available to golf
course staff to complete work on the weekends and during golf tournaments
Aquatics - 424
1. Reduce Franklin Pool Temporaries - Targeted reduction in operating hours at Franklin
Pool
Sports - 426
1. Salaries - Ball Field Maintenance - Quality of ball field maintenance will be reduced
Balanced Budget Options • Section N - 19
March 27, 2012
Page 7of14
INTEROFFICE MEMO
TO: Honorable Mayor & City Council
FROM: Joe Caruso, Code Administration Manager/
Fire Marshal
SUBJECT: Council Study Session - Discontinued Annual Fire Inspection Program
At the March 6, 2012 City Council meeting, public testimony was presented about
discontinuing the annual fire inspection program. A report on "options" was requested from
staff. This report outlines the minimum requirements for fire inspections and presents three
options for council.
Fire safety inspections are conducted to promote fire safety and reduce the level of needless
destruction caused by fire. The continued existence of fire hazards may result in a fire that
could cause the loss of life and property.
A trend analysis reveals that the frequency of fires remains steady and constant. The means
by which the fire frequency, fire loses, and fire fatalities can be diminished in the future is by
conducting annual fire code inspections. Fire inspections are critical to the overall safety of
the firefighters and citizens. Cities that do not conduct annual inspections have 33% to 50%
more fire occurrences than cities that do conduct fire inspections.
The City of Yakima has grown to a large city which promotes tourism and economic growth.
Safety to visitors, convention attendants, sporting events, vacationers, residents and
employers is an obligation of the authority having jurisdiction (AHJ), which is the City of
Yakima. Compliance is intended to provide a certain minimum level of safety.
These minimum safety requirements are enforced through the 2009 International Codes and
mandated by the State of Washington. Many of these codes have been adopted because
incidents that have occurred jeopardized and resulted in the loss of life and property.
Fire and Life Safety in Yakima including nursing homes, day cares, schools, churches, places
of assembly, sporting events, restaurants, bars, commercial businesses, hospitals, Yakima
airport and hotels are all enforced under the 2009 International Fire Code for new
construction, renovations and every day in the operations at these locations.
Annual fire inspections consist of:
• Utility Clearances: Clearance of not less than 30 inches shall be provided between all
electrical service equipment and storage materials
• General Housekeeping: Storage shall be kept to a minimum so as to not create a fire
hazard or obstruct means of egress and /or building exits
Page 8 of 14
• Clearance: A minimum of 18 inches of clear space shall be maintained below all
sprinkler heads. Non - sprinkled areas or buildings shall maintain a minimum of 24
inches of clear space below the ceiling
• Fire Extinguisher: Fire extinguishers should be of the proper type /size and must be
serviced once each year
• Exit Lights: All "Exit" signs shall be maintained in a clean and legible condition and
shall be clearly illuminated at all times the building is occupied
• Exit Aisles: Aisle space width shall be 36 inches when serving up to 50 persons and
44 inches when serving 50 persons or more
• Exit Corridors: Space width shall be 44 inches
• Exit Doors: Exit doors shall be maintained in operable condition at all times. It shall be
unlawful to block open any interior egress or fire door which is required to be self -
closing.
• Means of Egress and Emergency Lighting: means of egress and emergency lighting
shall be provided and maintained in operable condition
• Occupancy certificate: Meeting rooms and other places of assembly shall post and •
occupancy limit sign approved by the Fire Marshal
• Extension Cords: Extension cords shall not be used as a substitute for permanent
electrical wiring. The use of a multi -plug adaptor, such as power strip that has a fused
circuit, un -fused plug strips or other similar devices shall be prohibited.
All of the components above that consist of an annual one time fire inspection conducted
have had incidents in fires and emergencies that have had loss of life and property and were
placed in the fire code to be enforced to protect the public. Also, the fire inspector responded
to complaints and other additional inspections throughout the year.
The annual fire inspection program obligated, under the 2009 International Fire Code, the
commercial business owners who had sprinklers, fire alarm systems, hood suppression
systems and extinguishers to have a certified contractor conduct these annual inspections
and repairs. A copy of that report was supplied to the City of Yakima for the inspector to
follow -up with the businesses to have the necessary repairs completed within a minimum
time.
2009 International Fire Code
Chapter 9 Fire Protection Systems - Sprinklers
• 901.5 Installation acceptance testing
Fire detection and alarm systems, fire extinguishing systems, fire hydrant systems,
fire standpipe systems, fire pump systems, private service mains and all other fire
protection systems and appurtenances thereto shall be subject to acceptance tests
as contained in the installation standards as approved by the fire code official
• 903.5 Testing and Maintenance
Sprinkler systems shall be tested and maintained in accordance with section 901 -
Fire Protection Systems
City of Yakima Actions regarding New Construction- Not affected
Any new system due to new construction or improvements will be reviewed by a Plans
Examiner to insure that all fire and life safety requirements are met. An inspection and final
test will be conducted by the City of Yakima building inspector to approve occupancy.
Page 9 of 14
• 901.6 Inspection, testing and maintenance
Fire detection, alarm and extinguishing systems shall be maintained in an operative
condition at all times, and shall be repaired or replaced where defective. Non - required
fire protection systems and equipment shall be tested and maintained or removed.
• 901.6.2 Records
Records of all inspections, tests and maintenance required by the referenced
standards shall be maintained on the premises for a minimum of three years and shall
be copied to the fire code official upon request.
• 904.6.1 System Test
Alternative Automatic Fire Extinguishing Systems shall be inspected and tested for
proper operation at 6 month intervals
• 107.2 Testing and Operation
' Equipment requiring periodic testing or operation to ensure maintenance shall be
tested and operated as specified in this code
• 107.2.1 Test and Inspection Records
Required tests and inspection records shall be available to the fire code official at all
times or such records as the designates shall be filed with the fire code official
• 107.2.2 Re- inspection and Testing
Where any work or installation does not pass an initial test or inspection, the
necessary corrections shall be made so as to achieve compliance with this code. The
work or installation shall then be resubmitted to the fire code official for inspection and
testing
City of Yakima Actions Regarding Deficiencies without Annual Inspections
If the City of Yakima receives a report of a deficiency from a contractor's inspection, the Fire
Marshal will initiate the following process:
1. Contact the business by telephone and notify them to have the deficiency corrected as
stated in the fire code,
2. A City of Yakima Notice will be sent to the business operator by certified mail at the
location which states the deficiency and required correction,
3. The notice will allow ten business days to have the deficiency corrected.
• If the deficiency was corrected by the ten day notice timeline, a report from a
contractor will be submitted to the city stating that the correction has been made and
the system is back in service.
• If the city does not receive a notice from the contractor that the deficiency was
corrected within the ten day notice, the business will receive telephone contact from
the Fire Marshal that the correction still needs to be completed.
If the violation still has not been corrected, the Fire Marshal has several legal options for
compliance.
1. A Stop Work Order through the Fire Code can be issued closing the business until
there is compliance.
2. Fire Watch. In examples of deficiencies or out of service units on sprinkler
systems, alarm systems and hood suppression systems, the Fire Marshal through
the fire code mandates a physical fire watch until the necessary system is repaired
and back in service and notification is made to the Fire Marshal.
3. Temporarily rescinding the Business License. This has a citation fine of $250 a
day with each day serving as a new violation if the business still operates.
4. Going to court to attain an order from a judge to close the business.
Page 10 of 14
Cities /Counties that assess a fire inspection fee:
Kittitas County based on SF ($50.00 - $570.00)
Redmond based on SF ($100.00 — $1,000.00)
Richland annual fee starts at $88
Spokane based on valuation ($60.00 - $625.00)
Union Gap based on SF ($30.00 - $300.00) plus an operational permit fee
($17.00 - $1,000.00)
Yakima County based on SF ($49.00 - $1,200.00)
OPTIONS FOR IMPLEMENTING FIRE INSPECTIONS:
OPTION # 1 Continue current status, no annual inspection program. Follow
procedures outlined above.
OPTION # 2 Implement an annual $25.00 fee to fund the fire inspection program.
This could be done as part of the 2013 Business License renewal
process but would not be easily accomplished in 2012.
With 3,638 commercial locations that have had annual fire inspections,
an assessed annual fire inspection fee of $25.00 would generate
approximately $90,000 to support 100% of the fire inspector's
salary/benefits along with fuel and vehicle maintenance.
Page 11 of 14
May 3, 2012
INTEROFFICE MEMO
TO: Honorable Mayor & City Council
FROM: Douglas Mayo /City Engineer
SUBJECT: Council Budget Directive - Discontinued Construction Inspection
At the April 10th, 2012 City Council meeting, public testimony was presented over concern of
the current City budget policy that eliminated the day -to -day inspection of private construction
of public infrastructure. A report on options to restore this service was requested from staff.
This report presents three options for council's consideration.
History:
During preparation of the 2012 budget, the need to reduce expenses from the General Fund
was a Council directive. As requested, staff searched for services that could be eliminated or
transferred to the Private Sector. One opportunity found was to modify the role the
Engineering Division has toward inspection of Private Development of Public Infrastructure.
We proposed to amend the City's policy to more closely reflect the current policy of several
counties and cities across the state, by which the developer is provided the opportunity and
obligation of primary inspection of their projects. By accepting this change, we were able to
reduce our staff by one inspector. Review of the revenue /expenses of this task, revealed that
the General Fund currently subsidizes this activity well over $100,000 per year (over 50 %).
The savings to the general fund, from this proposal, are about $74,000 per year. Therefore,
GF will continue to subsidize this activity at a reduced amount. The City will still be
performing oversight inspection of all projects, and inspect the most critical activities. We do
not propose any reduction of review /inspection fees with this proposal.
Existing program after elimination of City Inspector: Developers have opportunity and
obligation of primary inspection of their projects
We have now been tasked to explore options to reinstate this service. The options explored
include:
1) Increasing fees to cover the costs of the previous program.
2) Leave fees and staffing level at their current level and adjust availability of service as
necessary depending on demand.
Option (1) Increasing fees to cover the costs of the previous program:
The option of increasing fee, doubling has been mentioned, has been suggested by
members of the building community. Under this option, fees would be increased, and
the City would re- instate the construction inspector position. This would provide a
staffing level equal to that of 2011 and prior. This staffing level has historically
Page 12 of 14
provided adequate coverage to allow timely inspection of private construction of public
infrastructure. Under this option, the negative impact on the GF would be minimized.
Option (2) Leave fees and staffing level at their current level and adjust availability of service
as necessary depending on demand:
This option would NOT increase fees. The impact would be on the availability of the
remaining inspectors to adequately and timely cover all projects at any one time.
Depending on the level of activity, the thoroughness of inspections may be
compromised and the availability may be delayed. Some projects may have to wait to
proceed. This could present some increased public exposure to hazardous conditions
as the backfill of pipe trenches and placement of concrete may be delayed.
Recommendation:
If Council chooses to restore this service, for the remainder of 2012, leave staffing levels as
they are (Option 2), stretching the workload of existing staff to cover as well as possible.
Look closely at increasing fees and reinstating the lost position starting in 2013 (Option 1).
Page 13 of 14
Parks and Recreation Division
2012 Cost Containment Proposal
In the closing moments of 2012 budget preparation, the Parks and Recreation Division was directed to
reduce its bottom line expenditure level by $50,000. The Parks and Recreation Division budget has
been reduced from a high of $4,377,593 in 2009 to $4,000,697 in 2012, with few significant reductions
in services offered. Detailed analysis of the 2011 budget reveals that nearly $100,000 is necessary to
trim from the 2012 Parks expenditures to securely stay within budget. The Parks and Recreation
Division is not desirous of repeating the 2011 budget overage situation, so in order to stay within the
available resources for 2012, the following cost containment measures are proposed:
Lions Pool
• Reorganization and reduction of staffing — completed
• Eliminate Saturday public swimming — 11 a.m. to 3 p.m. and 5:00 p.m. to 8:30 p.m.
• Eliminate Sunday private pool rentals
Estimated savings - $15,000
Franklin Pool
• Eliminate swim lessons session 1 — low attendance due to cool mornings in June
• Eliminate Tuesday and Thursday evening rental time slots [9 p.m. to 11 p.m.]
[Opportunities for rentals are available on Saturdays and Sundays from 5 p.m. to 7 p.m.]
• Reorganization and reduction of pool staffing — schedule completed
Estimated savings $15,000
Summer Playground Program — Monday — Friday from 9 a.m. to 4 p.m.
• Reduce program from 10 weeks to 5 weeks
• Charge $65 per week per child [$13 per day]
• Continue free lunch program — paid for by a grant through the State of Washington
Estimated savings $30,000
Beyond the Bell — After School Program — held at Roosevelt Elementary School
Options:
• Eliminate program — estimated cost savings in 2012 - $30,000
• Charge a fee for program participation — expected revenue - $20,000
• Program operated by another organization - estimated cost savings - $30,000
Open restrooms later in the spring — Restrooms are now open for the year
Close restrooms two weeks earlier in the fall — Estimated savings - $3,000
Miller Park spray park utilities cost reduction project — construction cost estimated at $20,000
• In design process — estimated savings of $8,000 per year
Summer Outdoor Movie Series
• Reduce number of free movies offered from 10 to 5
• Solicit sponsorships of movies from local businesses — 3 sponsors to date
Estimated savings - $3,000
We believe that these cost containment measures are needed to meet the 2012 budget.
Page 14 of 14
1114
Yakima Parks & Recreation Division
Beyond the Bell — After School Program
Program Description:
The Beyond the Bell — After School Program is directed by the Parks and Recreation Division and
hosted at Roosevelt Elementary School, located at 120 N. 16 Avenue, Yakima, Washington. The
school has approximately 520 students and 90% are on free or reduced lunch. Many of the
students are from the east side of Yakima. The Beyond the Bell — After School Program is a free,
drop -in supervised after school program. The goal of the program is to enrich the lives of
Yakima's youth by providing a safe place to participate in fun, educational, recreational and
cultural activities after school. Yakima Parks and Recreation staff plan and supervise active
games, craft time, snack time and homework assistance time. Staff also serve as positive role
models for the children. They are a creative, experienced and energetic group of people that are
excited to engage in positive, healthy activities with children. A clear set of rules and expectations
have been established and all children are expected to follow all rules. A discipline procedure has
been established for children that do not follow the rules.
The Beyond the Bell Program is held Monday through Friday during the school calendar year from
3:00 p.m. to 6:00 p.m. and serves an average of 85 children per day.
Staffing:
The program is managed by Kim Lopez, Recreation Coordinator, in addition to her other job duties
for the Parks and Recreation Division. A site supervisor and an assistant site supervisor are in
charge during the time the children are in the program. Three additional staff are on site to assist
with all of the activities.
Funding:
The program is funded by the Parks and Recreation Division — Community Recreation budget,
which is a portion of the City of Yakima General Fund budget. A grant has been secured for the
snacks that are provided to the children each afternoon, but this grant is from year to year and may
not be available in the future.
Current Program Costs:
Program supplies - estimated $14,000
Facility rental $
Snack — currently no charge $7,000
1 Site supervisor x $14.50 per hour x 4 hours per day x 180 days $10,440
1 Assistant Site supervisor x $11.50 per hour x 4 hours per day x 180 days $8,280
3 staff x $ 10.60 per hour x 4 hours per day x 180 days $22,917
Total Cost of program $62,837
Proposed Fees:
$5 per day per child
$20 per week
80 kids average per day x $20 per week x 40 weeks = $64,000
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2012 Summer Day Camp Program
Franklin Park
Parks and Recreation staff will provide children with a safe place to play,
while promoting opportunities for children to grow, learn new skills and
foster relationships with caring adults. Trained staff provide engaging
curriculum, quality care and an active daily schedule including swimming,
recreational games and amazing arts and crafts. Each participant will
receive a Yakima Parks and Recreation Summer Day Camp t- shirt.
Program information:
Camp will be held at Franklin Park
Monday — Friday: 9 am — 4 pm
June 18 — July 27 (There will be no Day Camp offered the week of July 4)
Staff:
Recreation Coordinator
1 Playground Lead
3 Playground Assistants
Proposed Fees:
Registration Fee: $10 per child
Weekly Fees:
First Child - $65 per week
Two Children - $120 per week
Three Children - $175 per week
Four Children - $230 per week
Each additional child beyond the 4 child - $55 per week
Recreation Department
2012 Summer Day Camp at Franklin Park
CATEGORY PROJ EXPENSES _ .„. . •., . , . .
Playground Lead $2,900 00 1 x $14.50 per hour x 40 hours x 5 weeks
Playground Assistants (3) $5,601.75 3 x $10 67 per hour x 35 hours x 5 weeks
Swimming (youth) $650 00 65 kids x.$2 each x 5 weeks
Swimming (adult) $56.25 3 staff x $3 75 each x 5 weeks
Camper T-shirts $451 75 65 shirts x $6 95 per shirt
Misc. Supplies $750.00 $150 per week x 5 weeks
tennis balls, softballs/baseballs, basketballs, footballs, first aid
supplies, sunscreen, cups, hand sanitizer, etc
Total Expenses $10,409 75
CAT PROJ REVENUES COMMENTS
.:;
Registration Fees $350 00 35 x $10 each
Weekly Fees $11,375 00 35 participants x.$65 x 5 weeks
Total Revenue $11.725 00