HomeMy WebLinkAbout07/19/2011 19A Public Works Trust Fund Cosntruction Loan Application - 20 yr (Funding Resolution) � w / ° (
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. l9 A
For Meeting of July 19, 2011
ITEM TITLE: Resolution Authorizing the City Manager to sign and submit an application for a
Public Works Trust Fund Loan for Design and Construction of the Extension of
the City's Industrial Waste Conveyance System
SUBMITTED BY: Scott Schafer, Wastewater Manager
Dean Smith, Utility Project Manager
Chris Waarvick, Director of Public Works
CONTACT PERSON/TELEPHONE: Dean Smith /575 -6077
SUMMARY EXPLANATION:
The City of Yakima Wastewater Division recently was presented with an opportunity to apply for
a Public Works Trust Fund (PWTF) construction loan, which is designated for non -road, street
and bridge projects. This application would allow an expedited extension of the Industrial waste
conveyance system to serve current and future industrial waste customers in the northern area
of our city between SR12 and Fruitvale Blvd. The amount of the loan application is for
$2,000,000 at a rate of 0.5% interest and a term of 20 years.
This project is a portion of a larger effort that separates high strength fruit processing waste
streams from domestic sewage lines. Separating these waste streams allows the City to more
efficiently and effectively treat wastewater from our community in a special, dedicated bio-
reactor which is currently being designed and scheduled to be constructed by the end of 2012.
Building increased capacity at the treatment plant using current treatment approaches would
cost significantly more. This process will help stabilize our rates and provide development
opportunities and associated economic benefits by attracting industries to locate along this
industrial waste line in areas designated for industrial uses.
Resolution X Ordinance _ Other (Specify) PWTF Application
Contract Mail to (name and address):
Phone:
Funding Source: WW Facilities Proiect (478 Fund) Budgeted
APPROVED FOR SUBMITTAL: City Manager
STAFF RECOMMENDATION: Staff respectfully requests City Council approve the attached
resolution authorizing the Interim City Manager to sign the PWTF Loan Application.
BOARD /COMMISSION RECOMMENDATION: Council Committees have been briefed on the
bio- reactor treatment concept discussed above.
COUNCIL ACTION: ow
Page 1
RESOLUTION NO. R -2011-
A RESOLUTION authorizing the Interim City Manager to make application for a Public
Works Trust Fund Construction Loan (PWTF) in the amount of
$2,000,000 at 0 5% interest for 20 years for the extension of the industrial
waste conveyance system to serve existing -_and- future--industrial
customers between SR12 and Fruitvale Blvd.
WHEREAS, the City of Yakima owns and operates wastewater collection and treatment
facilities in accord with applicable federal, state and local regulations; and
WHEREAS, innovative approaches to environmental compliance are important in
seeking and implementing lower cost solutions, and
WHEREAS, conceptual and pre- design development, detailed design, implementation,
bid and construction - related services along with other engineering assistance will be required to
construct innovative solutions to environmental requirements; and
WHEREAS, the attached PWTF application seeks to expedite the extension of a
dedicated industrial conveyance system to allow strong industrial waste streams to be isolated
from the domestic sewers for more efficient and effective treatment; and
WHEREAS, this conveyance system addition works with the planned bio- reactor project
to increase existing treatment plant capacity off - setting approximately $10,000,000 of capital
expenditures for infrastructure at the treatment plant, and provides economic incentives for
industries to develop in our community, therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The Interim City Manager is hereby authorized to make application for a Public Works
Trust Fund loan in the amount of $2,000,000 at 0.5% interest and term of 20 years to finance
the extension of the industrial waste line to serve industrial customers between SR 12 and
Fruitvale Blvd.
ADOPTED BY THE CITY COUNCIL this 19 day of July, 2011.
ATTEST: Micah Cawley, Mayor
City Clerk
Washington State Public Works Board
Public Works Trust Fund
Construction Loan Application
FUNDS AVAILABLE ONLY UPON GOVERNOR AND
2012 LEGISLATIVE APPROVAL FOR THE 2013
FISCAL YEAR STARTING:
JULY 1,2012
• Counties, Cities, and Towns
Eligible • Water Districts
• Sewer Districts
Jurisdictions • Public Utility Districts
• Other Districts (excluding Ports and School Districts)
• Domestic Water Systems
Eligible • Sanitary Sewer Systems
• Storm Water Systems
Systems • Solid Waste and Recycling Systems
NOT ELIGIBLE: Roads, streets, and bridges
How to Apply • Hardcopy application (this Word file) — submit this form, also found at
www.pwb.wa.gov/
Due Date: Postmarked or Maximum Amount per Hardcopy
Delivered on or before Jurisdiction per Biennium Application
Submittals
JULY 21 2011 Submit one signed
original $ 1 0 000 000 the al an application in
d a CD with
6 P M PST Microsoft applii Word format
Mail /Ship /Hand Deliver to:
Public Works Board
1101 Plum Street South East
PO Box 42525
Olympia WA 98504 -2525
360.725.3150
For more information on the PWTF loan programs and for the PWTF Application Guidelines,
please visit the Public Works Board's website at www.pwb.wa.
APPLICATION REQUIREMENTS /CHECKLIST
Items that will cause the application to be rejected
❑ If the applicant municipality is planning under the Growth Management Act (GMA) RCW 43.155.070,
has compliance, as of July 21, 2011, with GMA been verified?
X Yes ❑ No n Don't Know Verify with your Planning Department
❑ Has the Applicant Certification form been read and signed by the appropriate authority?
Attach original signed document.
This must be signed in order for the application to be accepted for review.
❑ Has the Preparer Certification form been read and signed by the appropriate authority?
Attach original signed document.
This must be signed in order for the application to be accepted for review.
❑ Has the applicant adopted a policy to reduce greenhouse gas emissions?
X Yes No SEE GUIDELINES FOR DETAILS
TITLE OF POLICY:
DATE OF ADOPTION:
ATTACH THE POLICY: X Yes F I No
IF NO, FORWARD BY NO LATER THAN 6PM AUGUST 4, 2011
Items /Actions to ensure a complete application
LI Have you read the PWTF Application Guidelines?
This document contains all the necessary information to assist you in applying for a PWTF loan.
To download the current PWTF Application Guidelines go to www.pwb.wa.qov.
❑ Have all questions applicable to your type of system been answered?
Unanswered questions receive no points.
Submitted information will be verified by Public Works Board staff.
❑ Have you verified the accuracy of the Project Cost sum and the Project Funding sum?
These figures must match and accurately reflect the sum of the costs and the sum of the funding.
❑ Is all relevant documentation (i.e., proof of other funding sources, regulatory orders, moratoriums, etc)
attached?
❑ Has the application been reviewed by someone other than the person who completed the application?
❑ Have you made a copy, including all attachments, of the final, signed application package for your
records?
❑ Applications and modifications (additions, removals, and substitutions) are allowed until:
6PM PST, July 21, 2011
After that time, no further changes will be accepted.
TABLE OF CONTENTS
SECTION 1: GENERAL APPLICANT INFORMATION 1
PRIMARY SYSTEM AFFECTED BY THIS PROJECT (check only one) 1
GENERAL APPLICANT INFORMATION 1
LEGISLATIVELY REQUIRED INFORMATION 2
MEASURES OF FISCAL CAPACITY 2
RATE BASED SYSTEMS ONLY 3
SECTION 2: PROJECT INFORMATION 4
PROJECT DESCRIPTION 4
PROJECT'S SCOPE OF WORK 4
REQUIRED PERMITS (LOCAL, STATE, AND FEDERAL) 4
PROJECT SCHEDULE 6
PROJECT COSTS 6
PROJECT FUNDING 8
SECTION 3: PROJECT NEED AND SOLUTION 10
PROJECT CATEGORY 11
GENERAL PROJECT NEED QUESTIONS 12
SYSTEM - SPECIFIC QUESTIONS 13
NEED AND SOLUTION NARRATIVE STATEMENT 16
SECTION 4: LOCAL MANAGEMENT EFFORT 18
LOCAL MANAGEMENT EFFORT (In the last 5 years) 18
STEWARDSHIP OF WASHINGTON'S NATURAL RESOURCES (RCW 70.235.070) (In last 12 months)19
APPLICANT CERTIFICATION 20
CERTIFICATION BY PREPARER OF APPLICATION 21
SECTION 1: GENERAL APPLICANT INFORMATION
Public Works Trust Fund Construction Loan Application
PRIMARY SYSTEM AFFECTED BY THIS PROJECT (check only one)
Domestic X Sanitary Sewer Storm Solid Waste/
Water Water Recycling
GENERAL APPLICANT INFORMATION
1.1 Applicant City of Yakima Wastewater Division
(Legal Name)
Municipal
1.2 Corporation 0 8 5 7 http: / /www.pwb.wa.gov /macg listinq.asp
Agency # (MCAG)
1.3 Federal Tax ID # 9 1- 6 0 0 1 2 9 3
1.4 Statewide Vendor S W V 0 0 j 7 1 2 2 - 0 3
Number and Suffix http : / /ofm.wa.gov /isd /vendors.asp
Administrative office — 129 North 2 Street, Yakima, WA 98901
Street Address
Mailing Address — 129 North 2 Street
1.5 Of different from street)
City j Yakima
State WA Zip 9 8 9 0 1-
1.6 County
1 .7 Legislative District 14th Congressional District 4th
http: / /apps.leq.wa. qov /DistrictFinder /Default.aspx http: / /apps.leq.wa. qov /DistrictFinder /Default:asox
Client's Contact Dean Smith
j Person
Title Utility Project Manager
Mailing Address — 2220 E Viola
11.8 City Yakima
State WA Zip 9 8 9 0 1-
Telephone 509 249 - 6814
Email dsmith @ci.yakima.wa.us
1.9 Project Title Industrial Sewer Main am Extensions
1.10 PWTF Loan Request $2,000,000
1.11 Total Project Cost $3,300,000
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 1
LEGISLATIVELY REQUIRED INFORMATION:
1.12 Does applicant jurisdiction (cities and counties only) have guidelines to process
development permit requests? AND Does applicant jurisdiction abide by the
guidelines set for processing permits?
The guidelines should include:
x ❑ ❑
•The length of time between permit application submission and permit decision Yes No N/A
•The information necessary to make a complete permit application
•A written explanation for denying a permit application, if applicable
Review section 1(2), Chapter 231, 2007 Laws of 2007:
http: / /www.leg.wa.gov /pub /billinfo/ 2007 08 /Pdf /Bills/ Session %20Law %202007 /5508. SL. pdf
(Not a scored question, but the Board may take this into consideration during deliberation of the construction loan
list as a balancing factor.)
MEASURES OF FISCAL CAPACITY
The next series of questions is intended to establish the level of the applicant's fiscal capacity to incur debt.
1.13 Has the applicant experienced severe fiscal distress resulting from a natural
disaster (e.g., Governor declared emergency) or emergency public works
need in the past 12 months? If Yes, describe below. ❑ Yes X No
(Not a scored question, but the Board may take this into consideration during
deliberation of the construction loan list as a balancing factor.)
The event(s) ; NA
When occurred
Fiscal distress caused
'1.14 Describe short- and long -term fiscal management strategies, which the applicant jurisdiction uses to maximize its
ability to finance the system described in this application.
The response must address the primary system identified at the top of this application. (Max 1 point)
Rate based. Sewer rates are set by ordinance and are regularly adjusted by City Council to support
the Capital Improvement Program for the Wastewater Department. Connection fees and annual rates
of future and existing Industrial customers will collected to cover operations and maintenance costs.
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 2
RATE BASED SYSTEMS ONLY
THE RESPONSE MUST ADDRESS THE PRIMARY SYSTEM IDENTIFIED AT THE TOP OF THE APPLICATION. This
information will assist the Board in evaluating the applicant system's financial capacity to incur debt. Please use system
specific financial data to complete this section. This information may be found in the applicant's balance sheet as
submitted to the State Auditor's Office (www.sao.wa.gov)
The data will be used to calculate the ratio of debt, cash, and capital per capita
1.15
Number of people in Number of people served by the Percentage of people in the system
jurisdiction: 98,000 system in 2010. 118,000 affected by this project 100%
Total operating revenue for the system in 2010. $16,441,799
I
Total operating expenses for the system in 2010. $14,262,083
Total outstanding debt for the, system in 2010. $22,443,590
Cash and cash equivalents (deposits and all cash investments including
restricted assets) for the system in 2010. $12,957,888
Land and capital assets, net of depreciation (construction in progress,
building, machinery and equipment, infrastructure, and other $73,553,388
improvements) for the system in 2010. (For those using Asset
Management, not depreciation, enter annual value.)
THE RESPONSE MUST ADDRESS THE PRIMARY SYSTEM IDENTIFIED AT THE TOP OF THE APPLICATION. This
information will assist the Board in evaluating the applicant system's source of revenue
The data will be used to calculate the percent of monthly household income dedicated to utility services.
1.16 Year Rate
List the average monthly rate per Equivalent 2010 $38.38
Residential Unit (ERU) 2009 $37.54
2008 $36.42
2007 $36.32
2006 $35.92
If rates have not changed over the last five years, why NA
not?
1 .171 What will be the estimated average residential customer's monthly rate $40.34
upon project completion?
(Not a scored question. Response is used to aid in the determination of Affordability Index (Al). See guidelines for
more information about the Al.) j
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 3
•
SECTION 2: PROJECT INFORMATION
PROJECT DESCRIPTION
2.1 In 150 words or less, please describe the project to be completed. (Not scored)
Isolate existing and future industrial discharges for more efficient and effective treatment which will
result in keeping rates down and higher level of treatment to protect the environment, specifically the
Yakima River. This project will also enable the City to increase the usage of the Industrial Waste
Bioreactor to a year round operation, which will enhance biogas production for beneficial use to
provide heat for process needs, including a biosolids dryer which will produce a Class A biosolid
from the sludge collected in the wastewater treatment plant. The Class A sludge is a recognized
fertilizer product which will be marketed commercially.
PROJECT'S SCOPE OF WORK
2.2 Describe in detail all the activities required to complete this project.
This should include only the contract deliverables, e.g., number of feet and size of pipe to be laid, etc.
The activities listed here will be incorporated into the loan contract should this project be selected for funding.
Do not use this section to explain the problem.
The activities listed here must correspond with the 1) project schedule, 2) project costs, and 3) project
funding. (Maximum of 4,000 characters including letters, spaces, and punctuation -
1 page with 1 inch margins and 61 lines is approximately 4,000 characters. SEE GUIDELINES)
(Not scored. Used as reference material in conjunction with schedule, costs, funding, and _permitting.)
Project includes 3 portions of the Industrial Sewer Main to be extended as follows:
• Madison Avenue Industrial Sewer Main — 4 Ave to Fruitvale Blvd.: This portion includes
extending the existing Industrial Sewer Main with 9,800 LF of 12" pipe, 500 LF of 8" pipe, 500
LF of 6" pipe, associated manholes, boring for railroad crossing, and affected road
restoration. Total estimated cost: $550,000.
• H Street Industrial Sewer Force - main — 3 Avenue to 7 Street: This portion includes extending
the existing Industrial Sewer Main with 4,600 LF of 10" force -mail, associated cleanouts and
manhole, boring for railroad crossing, and affected road restoration. Total estimated cost:
$2,400,000.
• Noel Canning Industrial Sewer Main — Nob Hill Blvd. to Arlington St.: This portion includes
extending the existing Industrial Sewer Main with 1,350 LF of 12" pipe, associated manholes,
and affected road restoration. Total estimated cost: $350,000.
Refer to the attached map identifying end of existing IW line in proximity to vacant land which can
potentially be developed for industrial purposes.
REQUIRED PERMITS (LOCAL, STATE, AND FEDERAL)
1 2.3 List permits required for the proposed project and indicate status of each permit (e.g., applied for, pending, issued,
etc.) If no permits are required, explain why not. Needs to correspond with Question 4.1 Readiness -to- Proceed.
Attach additional pages if more than five (5) permits are needed for the project. For assistance with permitting
requirements, contact the Office of Regulatory Assistance or go to http: / /www.ora.wa.gov.
(Required Permits is not scored, but will be cross - referenced with Readiness -to- Proceed and may impact '
scoring associated with Readiness -to- Proceed.)
Permit Expected Date Submitted Expected Date Issued or Status
Received
1. Railroad 1 Half 2012 1 Half 2012 Not Started
2. Stormwater 2nd Half 2011 2 " Half 2011 Not Started
3. Building Half 2011 2nd Half 2011 Not Started
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 4
4.
5.
If no permits are required,
please explain why not.
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 5
PROJECT SCHEDULE
2.4 Indicate the month and year when the activities were or will be completed. Schedule should clearly correspond to
Question 4.1 Readiness -to- Proceed in the Local Management Effort section.
(Project Schedule is not scored, but will be cross- referenced with Readiness -to- Proceed and may impact
scorin • associated with Readiness -to- Proceed.)
Activity Current Status % Complete Completion Date
(Mo /Yr)
Engineering Report In Progress 10% 3/2012
Cultural and Historical Resources Review N/A
(Section 106 or Executive Order 05-05)
Environmental Review Not Started 0% 3/2012
Land /Right - of - Way Acquisition Not Started 0% 7/2012
Permits Not Started 0% 7/2012
Public Involvement/Information Not Started 0% 10/2012
Bid Documents Not Started 0% 10/2012
Award Construction Contract Not Started 0% 11/2012
Construction Start Not Started 0% 11/2012
Construction Complete Not Started 0% 12/2013
Project in Use Not Started 0% 12/2013
Investment Grade Efficiency Audit (if applicable): N/A
Other:
Other:
PROJECT COSTS
2.5 1 The Total Estimated Project Cost must equal the Total Project Funding in Question 2.6.
; The Project Costs table will become a part of the loan contract, should this project be approved for funding.
(Project Costs is not scored, but will be cross - referenced with Readiness -to- Proceed and may impact
scoring associated with Readiness -to- Proceed.)
Cost Category Amount
Engineering Report $100,000
Cultural and Historical Resources Review (Section 106 or Executive Order 05 -05) $0
Environmental Review $0
Land /Right -of -Way Acquisition $0
Permits $100,000
Public Involvement/Information $0
Bid Documents $500,000
Construction $2,250,000
Other Fees (Sales or Use Taxes) $0
Contingency (15 %) $350,000
Investment Grade Efficiency Audit (if applicable): $0
The EO 05 -05 requires recipients of state funds to consult with interested parties (i.e., Department of Archaeology and Historic
Preservation, and Indian Tribes) prior to starting project construction. For PWTF construction loans, this consultation should take place
as early as possible, in order to avoid delays in starting the project construction. If you have questions regarding this process, please
contact Stephen Dunk at (360) 725 -3157 or email him at Stephen.Dunk @commerce.wa.gov.
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 6
Other: $
Other: $
TOTAL ESTIMATED PROJECT COST $3,300,000
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 7
. PROJECT FUNDING
2.6 The Total Project Funding must equal the Total Estimated Project Cost in Question 2.5. Construction
applicants must have local matching funds unless applicants have an Affordability Index of greater than 2.01%
(see guidelines). The minimum local match for those with an Affordability Index of 2% or less is 5% of the total
project funding. Refer to the PWTF Application Guidelines for more information on Affordability Index criteria.
List the local matching funds in the Loans and Local Revenue sections below.
Please state the status of the project's funding sources as follows:
• Funds are Planned for if they are found in a formally adopted Capital Facilities Plan.
• Funds are Applied for if a formal application has been submitted to a funding source, and the funding
source considers that application or funding request as having been submitted (attach notification from
funder that application has been received).
• Funds are considered Awarded if a formal notice of approval for the funds is in place from the funding
source (attach letter from funder or contract number). Local revenue must be in an approved budget to
be considered in -hand.
The Project Funding table will become a part of the loan contract, should this project be approved for
funding. (Project Funding is not scored but will be checked for accuracy and cross - referenced with
Readiness-to-Proceed.
Status (Planned, Contract/
Applied for, Reference
Type of Funding Identify Source Amount Awarded, etc.) Number
Grants (State /Federal Agency or Organization) - Non Match
Grant #1 - - -- - - - -_-
Grant #2 $
Grant #3 $
Total Grants $
Prior PWTF PreConstruction Loans - Non Match
Non -Match Loan #1 $
Non -Match Loan #2 $
Total Prior PWTF PreConstruction Loans $
Loans (State, Federal, Private Agency or Organization) - Local Match
This PWTF Request Public Works Board $2,000,000 Proposed
Other Loan #1 $
Other Loan #2 $
Total Loans $
Local Revenue (Rates, General Fund, Levies, Reserves, Assessments, ULID, LID, etc.) - Local Match
Local Revenue #1 Wastewater Fund $1,300,000
Local Revenue #2 $
Local Revenue #3 _ $
Total Local Revenue $
Other Funds
Other Funds #1 $
Total Other Funds $
TOTAL PROJECT
FUNDING $3,300,000
2 If federal funds are included in the project- funding package, the project is subject to the federal Section 106 Cultural Historic
Requirements. If you have questions regarding this process, please contact Stephen Dunk at (360) 725 -3157 or email him at
Stephen.Dunk@commerce.wa.gov.
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 8
2.7 Are there any constraints on the identified funding sources in
Question 2.6 Project Funding'? If yes, please explain. (Not ❑ Yes X No
scored)
2,8 Please describe what attempts have been made to secure resources for funding this project other than applying
for this PWTF loan (e.g., applied for other grants and loans, issued bonds, etc.). Please be specific. (Not
scored)
•
Attempt Description Date Outcome
None
project
no attempts have been N p
made, please explain why not
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 9
SECTION 3: PROJECT NEED AND SOLUTION
This section includes a series of questions related to the need for the project and the proposed solution to the problem.
Have thorough and complete responses.
Attach any verifying information if necessary to clarify the degree of the problem (i.e., regulatory orders, negotiated letters
of agreement, etc.).
This is the applicant's opportunity to state the problem and its impact on the community.
The information below states the Program's priorities, which are used to recommend projects for funding.
• The program priority in which they fall,
• Need assessment,
• How well the situation is documented, and
• How well the proposed solution addresses the problem.
1. Public health and safety
2. Environmental health
Program 3. System performance
Priorities: (Repair /Replacement
4. Growth / Economic
Development
SEVERE • Project is to fix systems that have failed, are in imminent
SITUATION danger of failing, and /or are currently out of regulatory
—or —
compliance (under an active regulatory order);
• An economic opportunity has presented itself provided that
CHANCE the local government improves infrastructure to enable the
OPPORTUNITY opportunity.
• The project is being done to meet emerging regulatory
Assessing requirements and /or the project is being done to bring a non -
Need: MODERATE compliant (but not under regulatory order) system up to
existing standards;
• Local government is improving the local business climate for
future business expansion
• Project is necessary for the repair or replacement (end of
POTENTIAL/ lifecycle)
PREVENTATIVE • Project is being done to enable potential opportunities for
growth and /or economic development
SEVERE • Court orders
SITUATION Official regulatory orders
• — — • Negotiated agreement with an external agency
OPPORTUNITY CHANCE • A letter of commitment/intent from a business
Supporting External agency is driving the project/timeline
• Documentation: • Project specific formal studies and /or reports (either from an
MODERATE internal or external source)
• A letter of interest from a business _
POTENTIAL/ • Internal monitoring
PREVENTATIVE • Awareness of a problem
SEVERE
SITUATION
• Solution clearly solves the problem
— — • Solution clearly meets the need
Proposed
CHANCE
p OPPORTUNITY
Solution • Solution does not solve the entire problem or fully address
MODERATE the need
POTENTIAL/ • Solution does not meet the problem or the need
PREVENTATIVE
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 10
PROJECT CATEGORY •
3.1 For the applicant's primary system, as selected at the top of this application, identify the sub - category that is most
affected by the proposed project. Check only one.
(Max 8 points; the Board may take this into consideration during deliberation of the construction loan list as a
balancing factor.)
8 points 6 points 4 points 2 points 1 point 1 point 1 point 1 point
Domestic
Water. Treatment Primary Secondary Storage or Transmission Distribution Telemetry or Conservation
Supply or Supply or Reservoir Equipment or Other
Source Source
8 points 6 points 4 points 2 points 1 point 1 point
Sanitary ❑ X ❑ ❑ ❑ ❑
Sewer Treatment/ Interceptor or Pump Collector Telemetry or Conservation
Reclamation Trunk Line Lift Station Equipment or Other
23 points 6 points 4 points 2 points 1 point
Storm I 1 ❑ Ti ❑ ❑
Water Treatment Storage or Interceptor or Collector Other
Detention Trunk Line
8 points 6 points 4 points 2 points 1 point
Solid ❑ 1 n ❑ ❑ ❑
Waste/ Remedial Final Transfer Waste Other
Recycling Action Disposal Station Reduction or
Recycling
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 11
. GENERAL PROJECT NEED QUESTIONS
The answers to Questions 3.2 through 3.7 must relate to the primary system as identified at the top of the application
Be thorough and complete when responding
3. Howold ° a fi r e the components What are the comp p onent ' What is the condition of the system
being corrected by the project? materials and what are the y components, which are being corrected by
made of? the project?
Example: 40 years old Example: asbestos cement Example: Deteriorating: they crumble when
pipes flushed for routine maintenance.
NA
3,3 What are the impacts the existing situation has, or will have, on the system's operation and expenses, if this
project is not completed?
NA
3,4 What are the impacts the existing situation has, or will have, on the environment and /or endangered species, if
this project is not completed?
NA
3.5 j Is this project being done in partnership with any other organizations /agencies?
If Yes, please identify the partner(s) and describe the roles of each partner.
See Guidelines for details. www.pwb.wa.gov /FORMS.HTM ❑ Yes X No
(The Board may take this into consideration during deliberation of the
construction loan list as a balancing factor.)
PARTNER ROLE
3.6 Is this project being done to comply with emerging /maintaining /anticipating X Yes ❑ No
re•ulator re•uirements or economic o••ortunities? If es, 'lease describe.
By separating the industrial waste flows from the domestic sewer, the wastewater treatment
plant will gain capacity and save -$10,000,000 in future capital improvement projects since
treating industrial waste with other domestic wastewater is not as efficient or effective.
Increasing capacity will extend regulatory requirements to expand the WWTP to treat these
wastes.
This project will provide economic opportunities for growth and jobs by attracting new
businesses to locate along the City's industrial waste line.
Additionally, the City will enhance gas production and production of a Class A Biosolid which
both provide a beneficial use. A reduction in power consumption, hauling costs and associated
greenhouse gasses will also be a resulting benefit to the City and the environment.
3,7 Have any other measures /activities been undertaken to address the
problem /situation /opportunity?
Ell Yes X No
If Yes, please describe. If No, explain why not?
Presently only one industry is hooked up to the Industrial Waste Line which has only seasonal
flows. A project is currently in design to install an industrial waste bioreactor to treat this waste
separately. This new bioreactor will open up opportunities to hood additional industrial
customers up to this new treatment process which is scheduled to be installed in 2012.
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 12
SYSTEM - SPECIFIC QUESTIONS •
Please answer only those questions that relate to the primary system as selected at the top of the application
Domestic Water Projects ONLY (in the last five years)
3.8 What is the current status of the Red Yellow Blue Green
applicant's operating permit?
http:// www.doh.wa.gov /ehp /dw /sentry.ht n ❑ ❑ ❑
in
3,9 Does the applicant have sufficient water
rights for the project? If no, explain the ,-
status of the situation including a time Yes ❑ No
when the water rights will be acquired.
3.10 Is the applicant taking over a failing
water system? ❑ Yes ❑ No
(The Board may take this into Identify system: Date taken over: ❑ N/A
consideration during deliberation of the
construction loan list as a balancing
factor.)
3.11 Has the system had any boil water ❑
orders? If yes, indicate when, for how El Yes No
long, and how (or if) the issue was Date(s): Duration(s):
corrected.
3.12 Have there been any connection
moratoriums? If yes, indicate when, for El Yes ❑ No
how long, and how (or if) the moratorium Date(s): Duration(s):
was lifted.
more there been m than °
3.13 oet an10 /o
unaccounted for water loss? If yes,
please describe the current situation ❑ Yes ❑ No
including whether or not the water loss
has been stopped or decreased.
Does the system have a bilateral
3.14 j compliance order from Dept of ❑ Yes ❑ No
Health? ATTACH A COPY
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 13
Sanitary Sewer /Storm Water Projects (in the last five years)
3.15 Is the applicant currently meeting
National Pollutant Discharge Elimination X Yes ❑ No
System (NPDES) permit and /or State
Waste Discharge Permit (SWDP) limits?
3.16 Has the applicant had violation(s) of
Li Yes X No
NPDES and /or SWDP permit(s)? If yes,
.
indicate the type of violation, when it Violation(s): Date(s):
occurred, and how (or if) it was resolved.
3.17 Has the applicant had any Combined
Sewer Overflows (CSO)? If yes, indicate El Yes X No
the type of violation, when it occurred, Violation(s): Date(s): Volume(s):
the volume of the violation, and how (or
if) it was resolved. _
3.18 Has the applicant's system caused any
environmental degradation (i.e., shellfish
bed closures, water temperature
increase, 303(d) list water body, etc.)? If ❑ Yes X No
yes, indicate the type of degradation,
when it occurred, and how (or if) it was
resolved.
3.19 Has the applicant's system had hookup ❑ Yes X No
moratoriums'? If yes, indicate when for
how long, and how (or if) the moratorium Date(s): Duration(s):
was lifted.
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 14
Solid Waste /Recycling Projects ONLY (in the last five years)
3.20 Has the applicant's system caused negative impacts on ground water? If
yes, please explain the impact and, if resolved, what was done to solve ❑ Yes ❑ No
the problem.
3.21 Is the applicant's system currently under a consent decree or any other
order'? If yes, please identify the consent decree(s) and /or order(s) and if ❑ Yes ❑ No
lifted, what was done to lift the decree(s)/order(s).
3,22 Has the applicant's system caused any environmental degradation (i.e.,
shellfish bed closures, water temperature increase, 303(d) list water Yes
body, ground water, etc.)? If yes, indicate the type of degradation, when El No
it occurred, and how or if) it was resolved.
3.23 Is the solid waste or recycling facility consistent with, and necessary for,
the implementation of local government's adopted comprehensive solid ❑ Yes ❑ No
waste management plan? If no, please clarify.
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 15
NEED AND SOLUTION NARRATIVE STATEMENT
13,24 Please include a Problem- Solution - Result narrative about the problem being solved.
This is the applicant's opportunity to state the problem or possibility, its impact on the community, and the benefits
to be achieved through this project.
Attach relevant documents (i.e., regulatory orders, negotiated letter of agreements, resolutions, moratoriums, etc.)
to clarify the degree of the problem or opportunity.
The project need will be evaluated on:
• Clarity of the need, including whether it is substantiated by data and documentation
• A comparison of the relative hardship or possibility and the frequency of the identified need
• The level of urgency required to address the need.
Please use a maximum of 4,000 characters in each response box: Problem, Solution, and Result (including letters,
spaces, and punctuation). 1 page with 1 -inch margins and 61 lines is approximately 4,000 characters.
SEE GUIDELINES
Problem /Opportunity: Please describe the problem, or opportunity, facing the community.
Currently, industrial wastewater flows from Del Monte Foods are processed along with the domestic
wastewater. These flows have a high sugar content and require a high amount of aeration and
digester capacity, taking up the capacity of the wastewater treatment plant to treat the domestic
wastewater. Additionally, Del Monte is only in operation a few months out of the year, requiring the
City to reserve plant capacity for these flows.
Even though this existing Industrial wastewater main currently only serves Del Monte, it extends
significantly farther to the North, near some existing industrial customers with similar waste streams
and areas of vacant land designated by the City for industrial uses.
A project has already been initiated to install a bioreactor to treat this industrial waste stream
separately from the domestic flows. This will open up more capacity for both domestic and
additional industrial flows.
Extending the existing industrial wastewater main to serve other customers will enhance growth and
provide a more efficient and effective treatment of this industrial waste. Additional industries will
lengthen the period of operation of the bioreactor, increasing the operational efficiencies further.
Solution: Please describe the solution proposed to address the Problem or develop the Opportunity.
Several areas have been identified to extend the industrial wastewater line in order to serve existing
and /or potential industrial customers. The end of the existing industrial wastewater main is located
near an area of town with over 150 acres of vacant land and an empty 513,000 square foot building
(refer to attached map which identifies these areas). This area is primarily zoned for industrial uses.
Extending the existing industrial wastewater line opens up industrial development opportunities for
the City of Yakima, brings in jobs, and improves the economy coupled with allowing the City to
capture and treat existing industrial users separate from the domestic sewer.
Result: Please describe the results or benefits anticipated with the proposed Solution.
Extending this line allows the industrial wastewater to be treated in a more economical manner and
in a more effective way since it will not be diluted with domestic sewage. It also eliminates some of
the potential operational and odor problems which commonly occur when a high strength waste is
combined with a domestic sewage.
Additionally, this development will not use the domestic wastewater treatment capacity of Yakima's
treatment plant. Therefore, the domestic growth potential of the City will also be increased.
Therefore, this project provides both an environmental and economic benefit. Treatment will be
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 16
improved through improving the quality of the Yakima river. The carbon footprint will be reduced
through lower power consumption and beneficial use of the biogas and biosolids in a more
sustainable manner. Economically it will help keep rates down, provide opportunities for industry
and jobs in the Yakima area.
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 17
SECTION 4: LOCAL MANAGEMENT EFFORT
Local Management Effort responses are system specific and should be based on the primary system identified at the top
of the application.
READINESS - TO - PROCEED
4.1 All responses are based on "at the time of application." If the applicant is not required to do a % completed
particular task, list N/A in "% completed at time of application" box and explain why the task is not at time of
required. In order to receive points for a task marked "N /A," an explanation must be included in application
the box below. (or N /A)
Applicant certifies that the status of engineering and design is complete. (Max 5 points)
Name and license number of certified engineer assigned to the project: 5%
Name: HLA License #:
Applicant certifies that all applicable permits are in hand (Max 4 points) 0 %
Applicant certifies that bid documents are ready (Max 4 points) 0 %
Applicant certifies that right -of- way /easement for project is acquired (Max 3 points) 0%
Applicant certifies that cultural and historic and environmental reviews are complete. Please
attach verification that consultation with both Department of Archeological and Historic 0%
Preservation (DAHP) and concerned tribe(s) has been completed. SEE GUIDELINES
(Max 3 points)
If "N /A" is listed for any of the
above tasks explain why the
activity is not required.
* These items must match the project's Scope of Work as identified in Question 2.2 in this application, as well as the
Project Schedule (Question 2.4).
LOCAL MANAGEMENT EFFORT (In the last 5 years)
4.2 • What is the applicant's process for establishing the project system's maintenance schedule?
• How frequently is the system's maintenance schedule reviewed and updated?
Give two specific examples of maintenance or operations activities performed on this system.
If unable to • ive two exam • les from the • rior five ears, 'lease ex •lain wh not. Max 1 • oint
The City employs an 18 person collection system crew who routinely clean, inspect, and
maintain all the sewer lines within the city. The cleaning frequency is based upon time,
condition assessment and historical performance. Problem area lines area given higher priority
and put on a more frequent cleaning and inspection schedule.
Maintenance/
Operations Activity
Example 1:
Maintenance/
Operations Activity
Example 2:
4.3 List two distinct and separate capital improvements, other than this project, made to the system.
If unable to give two examples from the prior five years, please explain why not. (Max 1 point)
Capital Improvements Industrial Bioreactor project which is currently in design
Example 1:
Capital Improvements Installation of new blowers and UV disinfection system
Example 2:
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 18
4.4 • Describe the planning and public involvement activities performed that identify and /or prioritize local public
works maintenance and capital needs for the applicant system.
• Give two specific examples of planning activities performed on this system in the last five years. If unable to do
so, please explain why not. (Max 1 point)
The City uses and updates their planning documents regularly and includes public hearings and
council approval of the wastewater capital improvement budget.
Planning Activity Yakima Urban Area Comprehensive Plan which includes the wastewater
Example 1: division was completed in July 2010.
The facility plan we are currently working off was originally developed in
Planning Activity 2004 and has been updated or amended for specific projects in 2005 and
Example 2: 2011. A comprehensive sewer plan is currently in process and scheduled to
be completed in 2012.
STEWARDSHIP OF WASHINGTON'S NATURAL RESOURCES (RCW 70.235.070) (In last 12 months)
14.5 During the last 12 month period, what activities have been done on the:
1. Jurisdiction level to conserve Washington state's natural resources'?
2. System level to conserve Washington state's natural resources?
If nothing has been done, please explain why not. SEE GUIDELINES FOR EXAMPLES (Max 3 points)
What aspect of this project will result in the conservation of Washington state's natural resources?
(e.g., metering the system; reusing methane gas for energy creation; planting trees to offset carbon emissions,
etc.)
This may be a contractually obligated item. See below.
Jurisdiction level Participation with Yakima County on levee set back project to increase flood
conservation activity plain and fish habitat.
Example 1:
System level Phosphorus reduction through the installation of a struvite system which
conservation activity incorporated into commercial fertilizers. Project also identified as power
Example 2: saving project through Pacific Power (Design is complete. Bidding
scheduled for August 2011.)
Project level Aeration basin mixer installation for power reduction due to reduced
conservation activity aeration needs. Project will also reduce nutrients discharged to the Yakima
Example 3: River.
NOTE! In order to receive the point for the Project level conservation activity, applicant must be willing
to have that response included in the 2013 Construction Loan Contract as a contractually obligated
requirement.
Do you agree to this requirement: XYes ❑ No
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 19
APPLICANT CERTIFICATION
WHEREAS, City of Yakima (name of local government) is applying to the Washington State Public Works Trust Fund program for a
low- interest loan for an eligible project; and
WHEREAS, RCW 43.155.070 requires that applicants planning under RCW 36.70A.040 must have adopted comprehensive plans in
conformance with the requirements of chapter 36.70A RCW, and must have adopted development regulations in conformance with the
requirements of chapter 36.70A ROW; and
WHEREAS, RCW 70.95 requires a comprehensive Solid Waste Management plan be adopted by the city or county; and
WHEREAS, RCW 43.155.070(10) requires that solid waste or recycling facility is consistent with and necessary to implement the
comprehensive solid waste management plan adopted by the city or county under chapter 70.95 RCW.
WHEREAS, the applicant certifies that it has a currently adopted plan for each and every one of the systems it owns and operates and
that these plans fully conform to the specifics within this application; and
WHEREAS, RCW 43.155.070 requires that county and city applicants must have adopted the local optional one - quarter of one percent
Real Estate Excise Tax, as described in Chapter 82.46 ROW; and
WHEREAS, the applicant states that their Capital Facility Plan is consistent with the Comprehensive Land Use Plan of the jurisdiction in
which they provide service; and
WHEREAS, the local governing body has approved submission of this application for a Public Works Trust Fund loan; and
WHEREAS the applicant certifies that if they have permitting authority (Counties and Cities) that they have developed and are adhering
to guidelines regarding their permitting process for those applying for development permits consistent with section 1(2) of Chapter 31,
2007 laws.
WHEREAS the applicant certifies that it has adopted, or will adopt by August 4, 2011, and that this project adheres to policies to reduce
greenhouse gas emissions in accordance with RCW 70.235.070. POLICY TITLE: Yakima Urban Area Comprehensive Plan 2025
DATE ADOPTED: 7/20/2010
WHEREAS the applicant certifies that, there is currently no litigation in existence seeking to enjoin the commencement or completion of
the above - described public facilities project or to enjoin the applicant from repaying the Public Works Trust Fund loan extended by the
Public Works Board with respect to such project. The applicant is not a party to litigation, which will materially affect its ability to repay
such loan on the terms contained in the loan agreement.
WHEREAS, the applicant recognizes and acknowledges that the information in the application forms is the only information, which will
be considered in the evaluation and /or rating process. Incomplete responses will result in a reduced chance of funding. In order to
ensure fairness to all, the Public Works Board does not accept any additional written materials or permit applicants to make
presentations before the Board; and
WHEREAS, it is necessary that certain conditions be met as part of the application process; and
WHEREAS, RCW 43.155.060 requires that the project will be advertised for competitive bids and administered according to standard
local procedure; and
WHEREAS, the loan will not exceed the maximum amount allowed by the Board of eligible costs incurred for the project; and
WHEREAS, the applicant certifies that the improvement has a minimum life expectancy of at least the number of years of the loan term
for which they are applying; and
WHEREAS, any loan arising from this application constitutes a debt to be repaid, and Scott Schafer/ Wastewater Division Manager
(person /title) has reviewed and concluded it has the necessary capacity to repay such a loan; and
WHEREAS, the information provided in this application is true and correct to the best of the government's belief and knowledge and it is
understood that the state may verify information, and that untruthful or misleading information may be cause for rejection of this
application or termination of any subsequent loan agreement(s); and
NOW THEREFORE, City of Yakima (name of local government) certifies that it meets these requirements, and further that it
intends to enter into a loan agreement with the Public Works Board, provided that the terms and conditions for a Public Works Trust
Fund loan are satisfactory to both parties.
Signed:
Name: Michael Morales
Title: Acting City Manager
Phone Number: (509) 575 -6040
Date:
Attest:
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 20
CERTIFICATION BY PREPARER OF APPLICATION
0
To Be Completed by Staff Member or Consultant
WHEREAS, Dean Smith has prepared this application for a Washington State Public Works Trust Fund loan; and
WHEREAS, the preparer recognizes and acknowledges that the information in this application is the only information
that will be considered in the evaluation and /or rating process. Incomplete responses will result in a reduced chance of
funding, and that in order to ensure fairness for all, the Public Works Board does not accept any additional written
materials or permit applicants to make presentations before the Board; and
WHEREAS, the information provided in this application is true and correct to the best of the preparer's belief and
knowledge; and
NOW THEREFORE, Dean Smith recognizes and acknowledges the above declarations and certifies that this
application meets the above requirements.
Signed:
Name: Dean P. Smith
Title: Utility Project Manager
Phone Number: (509) 249 -6814
Date:
Attest:
Fiscal Year 2013 Public Works Trust Fund Loan Application Page 21 Preparer Certification
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