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05/01/2012 06 2012 Byrne Justice Assistance Grant Program Award [JAG] - Public Hearing I C ' X 4 't -yam - BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. For Meeting of: May 1, 2012 1 I 1 ITEM TITLE: Public Hearing regarding 2012 JAG Grant. SUBMITTED BY: Interim Chief Greg Copeland CONTACT Capt. Jeff Schneider, 575 -6151 PERSON /TELEPHONE: SUMMARY EXPLANATION: The City of Yakima has been notified by the Department of Justice that it is eligible to apply for a 2012 JAG Grant in the amount of $55,017. Further it is required to share $13,381 with Yakima County. The grant will be used by the Yakima Police Department and the Yakima County Sheriffs Office to purchase radios, computers and other police emergency equipment. The grant requires approval of an interlocal agreement and a public hearing. Resolution X Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Source: Phone: APPROVED FOR C Manager SUBMITTAL: STAFF RECOMMENDATION: Staff recommend approval of the interlocal agreement and adoption of the resolution. BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download El 2012 JAG Resolution ❑ Inter Local Agreement RESOLUTION NO. R-2012-_ A RESOLUTION ratifying an application for a grant in the total amount of $55,017 from the United States Department of Justice, Bureau of Justice Administration, Edward Byrne Memorial Justice Assistance Grant Program, and designating and authorizing the City Manager to act as the official representative of the City of Yakima and to take such additional steps, including but not limited to execution of all documents and contracts necessary to complete said grant transaction. WHEREAS, the U.S. Department of Justice, Bureau of Justice Administration, Edward Byrne Memorial Justice Assistance Grant Program, has grant funds available to local governments to support efforts to reduce crime and improve public safety; and WHEREAS, the Yakima Police Department has been notified that $55,017 in grant funds have been allocated to the City of Yakima and Yakima County and are available upon submission of a completed grant application and satisfaction of certain conditions; and WHEREAS, one of the grant approval conditions is that the City and County execute an Interlocal Agreement whereby the City shall transfer $13,381 of the grant monies to the County to support law enforcement activities of the Yakima County Sheriff's Department; and WHEREAS, the City Council of the City of Yakima considered this matter at an open public meeting in which citizens were provided an opportunity to comment and deems it to be in the best interest of the City to authorize submission of an application to the Justice Assistance Grant Program for said available funds and execution of all necessary documents and contracts to complete said grant transaction, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: 1. The City Manager or his designee is hereby authorized to submit a completed grant application to the United States Department of Justice, Bureau of Justice Administration, Edward Byrne Memorial Justice Assistance Grant Program, to obtain a grant to fund local efforts to reduce crime and improve public safety. 2. The City Manager or his designee is further authorized and directed to accept the grant on behalf of the City of Yakima, and to take all steps and execute all documents and contracts necessary to complete this grant transaction, including but not limited to execution of the attached Interlocal Agreement with Yakima County whereby Yakima County shall receive a portion of the grant proceeds for local law enforcement efforts. ADOPTED BY THE CITY COUNCIL April 17, 2012. Micah Cawley, Mayor ATTEST: City Clerk GMS APPLICATION NUMBER 2012- H1198 -WA -DJ MOU Number THE STATE OF WASHINGTON KNOW ALL BY THESE PRESENTCOUNTY OF YAKIMA INTERLOCAL AGREEMENT BETWEEN CITY OF YAKIMA AND YAKIMA COUNTY 2012 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This agreement is made and entered into this 10 Day of April, 2012, by and between CITY of YAKIMA, acting by and through its governing body, the City Council, hereinafter referred to as the CITY, and YAKIMA COUNTY acting by and through its governing body, the Board of Commissioners, hereinafter referred to as the COUNTY, both of Yakima County, State of Washington, witnesseth: WHEREAS, this Agreement Is made under the authority of the Interlocal Cooperation Act, as amended, and codified in chapter 39.34 of the Revised Code of Washington provided for interlocal cooperation between governmental agencies; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreements is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement; and WHEREAS, the U.S Department of Justice, Bureau of Justice Administration, Edward Byrne Memorial Justice Assistance Grant Program, has grant funds available to local governments to support efforts to reduce crime and improve public safety, and WHEREAS, the Yakima Police Department has been notified that $55,017 in grant funds have been allocated to the city of Yakima and Yakima County and are available upon submission of a completed grant application and satisfaction of certain conditions, and WHEREAS, one of the grant approval conditions is that the City and County execute an Interlocal Agreement whereby the City shall transfer $13,381 of the grant monies to the County to support law enforcement activities of the Yakima County Sheriffs Department; NOW THEREFORE, the CITY and the COUNTY agree as follows: Section 1. Expressly conditioned upon award to the CITY of the above referenced grant funds in the amount of $55,017, the CITY agrees to pay the COUNTY a total of $13,381 of JAG funds. These funds will be used by the Yakima County Sheriff's Office to purchase mobile and portable radios that are narrow band capable, as well as additional emergency equipment for vehicles. Section 2. The COUNTY agrees to accept and use $13,381 to be used by the Yakima County Sheriff's Office to purchase mobile and portable radios that are narrow band capable, and additional emergency equipment for vehicles. 1 GMS APPLICATION NUMBER 2012- H1198 -WA -DJ Section 3. Each party to this Agreement will be responsible for its own actions in providing services under this Agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 4. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Section 5. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this agreement shall not create any rights in any party not a signatory hereto. Section 6. A copy of this Agreement shall be filed with the Yakima County Auditor's Office. CITY OF YAKIMA BOARD OF COUNTY COMMISSIONERS Michael Morales, Interim City Manager J. Rand Elliott, Chairman Kevin J. Bouchey, Commissioner Attest: Michael D. Leita, Commissioner Approved as to Form: Sonya Claar -Tee, City Clerk Deputy Prosecuting Attorney CONTRACT AUTHORIZATION Attest: Tiera Girard , Clerk of the Board Date 2