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HomeMy WebLinkAbout12/15/1992 Business Meeting 75 CITY OF YAKIMA, WASHINGTON DECEMBER 15, 1992 BUSINESS MEETING 1. ROLL CALL The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Mayor Pat Berndt, presiding, Council Members Clarence Barnett, Henry Beauchamp (present after 2:30 p.m.) , Bill Brado, Lynn Buchanan, Skip Semon (present after 2:07 p:m.) and Bernard Sims present on roll call. City Manager Zais, City Attorney Vanek, City Clerk Roberts, and Deputy City Clerk Skovald also present. • 2. INVOCATION /PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Barnett. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Mayor Berndt stated she was contacted and asked to meet with the Governor's transition team relating to the Growth Management Act. ICMA will put together a position paper for the Clinton team on the postions of local government as it affects environmental mandates. 4. CONSENT AGENDA Mayor Berndt referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from either Council members or citizens present. It was the consensus of the Council that the off - agenda item, Item No. 23A be added to the Consent Agenda and Item No. 14 be removed from the Consent Agenda. The City Clerk then read the Consent Agenda items, including resolutions and ordinances by title. It was MOVED BY SIMS, SECONDED BY BUCHANAN, THAT THE CONSENT AGENDA, AS READ, BE ADOPTED. The motion carried by unanimous roll call vote; Brado absent. (Subsequent paragraphs preceded by an asterisk ( *) indicate items on the Consent Agenda handled under one motion without further discussion.) 1 76 DECEMBER 15, 1992 *5. APPROVAL OF THE MINUTES OF THE DECEMBER 1, 1992 ADJOURNED MEETING The minutes of the December 1, 1992 Business meeting was approved, having been duly certified accurate by two Council Members and no one present wishing to have said minutes read publicly. 6. AUDIENCE PARTICIPATION None. 7. PRESENTATION OF SERVICE AWARDS TO CITY EMPLOYEES WITH 20 OR MORE YEARS OF SERVICE Service awards for twenty years service were presented to Irene Barber (not present), Gregory R. Floyd, Victor M. Kusske (not present), Barbara D. Dodd, Donald W. Keefer, Scott A. Klepach, Kathleen A. Valenzuela, Kenneth C. Gregory, Bill A. Abhold (not present), Herbert L. Still, Thomas M. Carlton, Willard H. Morris (not present), Terry L. Wakefield (not present), Ray Thompson, Thomas R. Bridges (not present), George W. -Justice and Tony Velasquez (not present) . Service awards for twenty -five years service were presented to Pleas Green, Jr. (not present), Nina A. Vereb, Douglas A. Pedersen (not present), and Jack C. Balding. 8. PUBLIC HEARING ON THE UPDATE OF THE 1992 TRANSIT AMERICANS WITH DISABILITIES ACT PLAN This being the time set for public hearing, John Haddix, Transit Planner, reviewed the changes in the 1993 Paratransit Plan Update. He responded to Council Member Barnett's question regarding inclusion in the report of the cost of the transit transfer center and acquisition of the shops by stating they have not seen any increase in costs at this time. Mayor Berndt opened the public hearing. There being no response, the public hearing was closed. Resolution No. D -6225, having been read by title, it was MOVED BY BUCHANAN, SECONDED BY BEAUCHAMP, THAT THE 1/ RESOLUTION BE ADOPTED. The motion carried by unanimous roll call vote. RESOLUTION NO. D - 6225, A RESOLUTION approving and adopting an updated plan to meet Urban Mass Transportation Administration Service requirements for complementary 2 77 DECEMBER 15 1992 paratransit service consistent with, the Americans With Disbilities Act of 1990. 1/ 9. CONSIDERATION OF APPOINTMENT TO THE DOWNTOWN AREA REDEVELOPMENT COMMITTEE It was MOVED BY BEAUCHAMP, SECONDED BY BUCHANAN, THAT MS. LYNN LIIKALA - SEYMORE, BE APPOINTED TO THE DARC COMMITTEE TO FILL THE VACANT TERM OF VAL FINLAYSON. The motion carried by unanimous voice vote. *10. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT FOR PUBLIC DEFENDER SERVICES RESOLUTION NO. D -6226, A RESOLUTION authorizing the execution of a public defender contract for 1993. *11. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT WITH YAKIMA COUNTY FOR COMMUTE TRIP REDUCTION FUND DISTRIBUTION RESOLUTION NO. D -6227, A RESOLUTION authorizing and directing the City Manager and the City Clerk of the City of Yakima to execute a Contractual Agreement with Yakima County for commute trip reduction planning. *12. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF A PERSONAL SERVICES CONTRACT FOR FOOTCARE SERVICES RESOLUTION NO. D -6228, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute an agreement with Judy Lebens, R.N., to provide footcare services at the Yakima Senior Center. *13. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF LEASE, OPERATING, AND INDEMNIFICATION AGREEMENT WITH YAKIMA INTERURBAN LINES ASSOCIATION I/ RESOLUTION NO. D ,6229, A RESOLUTION authorizing and directing the City Manager and City Clerk of the City of Yakima to execute a lease and operating agreement with Yakima Interurban Lines Association, Inc. for electric railway street car operation for 1993. 3 78 DECEMBER 15, 1992 14. CONSIDERATION OF RESOLUTION ADOPTING A 1993 PARKS AND RECREATION PROGRAM FEE SCHEDULE Dave Flaherty, Parks and Recreation Manager, presented Council with a revised fee schedule, which includes the appropriate discounts for City citizens. Resolution No. D 6230, having been read by title only, it was MOVED BY SIMS, SECONDED BY BUCHANAN, THAT THE RESOLUTION BE ADOPTED. The motion carried by unanimous roll call vote. RESOLUTION NO. D A RESOLUTION adopting a schedule of fees for recreational activities of the City of Yakima Department of Public Works, Division of Parks and Recreation. *15. APPROVAL OF FINAL CONTRACT PAYMENT FOR "A" AND "B" STREETS PARKING LOTS AND CHESTERLEY PARK AND RIDE PARKING LOT The report from the City Engineer dated December 3, 1992, with respect to the completion of the work on the "A" Street parking Lot, "B" Street Parking Lot and Chesterley Park & Ride Parking Lot construction project, performed by Superior Paving Company, was approved, *16. APPROVAL OF BUDGET REPORT FOR NOVEMBER 1992 The Budget Report for November 1992 was approved. *17. SET DATE OF PUBLIC HEARING FOR JANUARY 19, 1993 FOR SHORELINES VARIANCE PERMIT IN VICINITY OF 1701 TERRACE HEIGHTS DRIVE, REQUESTED BY CURT BANEY INC. /OXFORD SUITES January 19, 1993 was set as the date of public hearing on the request for a Shorelines Varience Permit in the vicinity of 1701 Terrace Heights Drive, requested by Curt Baney, Inc. /Oxford Suites 18. CONSIDERATION OF ORDINANCE ADOPTING A BUDGET FOR 1993 The changes to the proposed 1993 budget reviewed by DCouncil on December 8th were highlighted by City Manager Zais. There are a number of decisions which will be held over and considered in 1993. Ordinance No. 3501, having been read by title, it was MOVED BY SIMS, SECONDED BY BEAUCHAMP, THAT THE ORDINANCE BE ADOPTED. The motion carried by 4 79 DECEMBER 15, 1992 5 -2 roll call vote; Barnett and Brado voting nay. Council Member Barnett stated he could not vote for a budget that contains the sale of the City Shops Complex to the Transit Division at a depreciated value. Council Member Brado explained his nay vote, stating he has concerns about the $5 million Transit budget. ORDINANCE NO. 3501, AN ORDINANCE adopting a budget for the City of Yakima, Washington, for the year 1993; and making appropriations for estimated expenditures. *19. CONSIDERATION OF ORDINANCE ESTABLISHING HOUSE MOVING REQUIREMENTS ORDINANCE NO. 3502, AN ORDINANCE relating to buildings; modifying requirements of moved building permit applications to include consideration of the moved building's effect of property values of the neighborhood into which it is proposed to be placed; updating the title of the involved official from "Building Inspector" to "Code Administration Manager "; and amending City of Yakima Municipal Code Section 11.50.040. *20. CONSIDERATION OF AN ORDINANCE AMENDING THE COMPENSATION PLAN AND BENEFITS FOR CERTAIN EMPLOYEES: A. AMENDING THE COMPENSATION PLAN FOR CERTAIN CITY EMPLOYEES (AFSCME,YPPA, Fire Deputy Chief and Battalion Chiefs) ORDINANCE NO. 3503, AN ORDINANCE relating to City personnel; adopting a classification and compensation plan for City employees to be effective January 17, 1993; amending Subsections 2.20.100 A, 2.20.110 E, 2.20.110 F, and 2.20.110 I, all of the City of Yakima Municipal Code. B. AUTHORIZING A CITY PARTICIPATED DEFERRED COMPENSATION PROGRAM FOR SUPERVISORY AND CONFIDENTIAL EMPLOYEES ORDINANCE NO. 3504, AN ORDINANCE relating to personnel; authorizing an expanded management group of City employees to participate in the management group tax deferred compensation plan; making minor stylistic changes in the Section 125 Spending Plan ordinance; and amending Section 1.20.130 and Section 2.20.150 both of the City of Yakima Municipal Code. 5 80 DECEMBER 15, 1992 *21. SECOND READING OF ORDINANCE AMENDING THE 1992 BUDGET AND APPROPRIATING FUNDS FOR REPAIRS TO FIRE DEPARTMENT SNORKEL An Ordinance amending the 1992 budget and appropriating funds for repairs to the Fire Department snorkel, having been read by title at the previous meeting, was brought before the Council for a second reading. ORDINANCE NO. 3505, AN ORDINANCE amending the 1992 budget for the City of Yakima; and making an appropriation of $20,574 in the Fire Capital Fund for expenditure during 1992 for unanticipated additional costs relating to rebuilding an aerial fire apparatus (Y -18) *22. FIRST READING OF ORDINANCE AMENDING THE 1992 BUDGET AND APPROPRIATING FUNDS INTO THE HEALTH BENEFIT RESERVE FUND (No formal action require this meeting) An Ordinance amending the 1992 budget and appropriating funds into the Health Benefit Reserve Fund, having been read by title only, was laid on the table for four weeks, until January 12, 1993. 23. OTHER BUSINESS *A. CONSIDERATION OF A JOINT RESOLUTION WITH YAKIMA COUNTY AUTHORIZING, RATIFYING AND ADOPTING AMENDMENT NUMBER 2 TO A GRANT AGREEMENT WITH THE FAA RESOLUTION NO. D -6231, A JOINT RESOLUTION OF THE CITY OF YAKIMA AND YAKIMA COUNTY authorizing, ratifying, and adopting Amendment Number 2 to a Grant Agreement for Federal Assistance, between the Federal Aviation Administration and the Yakima Air Terminal Board for project number 3 -53- 0089 -11. David Russell, Street and Traffic Operations Manager, reported on the snow removal efforts by staff and private contractors. He also distributed a copy of the Winter Operations,Plan for snow and ice control, which includes a listing of the prioritized streets for plowing. - City Manager Zais briefed the Council on his contacts with the newly electe U.S. legislators. 6 8.1 DECEMBER 15, 1992 Information Items: Items of information supplied to Council were: Letter from Yakima Theatres, Inc. requesting relocation of the City buses from street adjacent to Sunfair Park. 12/9/92; Notice of Neighborhood Meeting on Monday, December 14, 1992 to review alternatives plans to address traffic concerns in vicinity of South 24th Avenue and Nob Hill Blvd.; Letter from S.L. Start & Associates regarding proposal submitted to HUD for a Youth Entrepreneur Program. 12/1/92; Memo from Joan Davenport regarding Joint Public Meeting of City Council and County Commissioners to Review UAZO Text Amendments. 12/9/92; Letter from Michele Alexander resigning from the Parks and Recreation Commission. 11/20/92; Letter from KIT, KATS and KHYT Radio expressing appreciation for providing them with a bus for their annual "Stuff A Bus" campaign for the Union Gospel Mission and Salvation Army. 11/25/92; Narcotics Enforcement Third Quarter 1992 Report; Yakima Valley Conference of Governments Newsletter, Volume 18, No. 12, December 1992; Washington State Tourism bulletin, November 1992; and Yakima Interurban lines Association Volunteer Newsletter; December, 1992: #92 -4. Distributed 12/15/92: Memorandum from Craig Robinson regarding Substance Abuse Trainning. Undated; Notice of Public Hearing before the Boundary Review Board re: Incorporation of the. City of West Valley set for January 12, 1993; Letter from Rod Knipper supporting the Greeway Pathway West. 12/10/92; Letter from Mr. & Mrs. Vredenburgh supporting Greenway Pathway West; Letter to DOT from Herbert M. Licht supporting Greenway Pathway West; Monthly Report of the Chief of Police for November 1992; Agenda for 12/17/92 Hearing Examiner meeting; Memorandum from City Attorney regarding Damage Claims Referred to Insurance Company. 12/2/92 19; Letter from Jim Dwinell supporting the Greenway Pathway West. 12/14/92; Letter from Mr. & Mrs. Norris Fariner supporting the Greenway Pathway West. 12/10/92; Legal Department Monthly Report for November 1992; and Agenda for December 16, 1992 Yakima Housing Authority Board meeting and minutes of its October 28, 1992 meeting. 24. EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING AND PENDING LITIGATION It was MOVED BY SEMON, SECONDED BY BUCHANAN, TO MOVE INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING COLLECTIVE BARGAINING AND PENDING LITIGATION. The motion carried by unanimous voice vote. 7 8 3 CITY OF:YAKIMA, WASHINGTON JANUARY 5, 1993 BUSINESS MEETING /STUDY SESSION 1. ROLL CALL The City Council met in session on this date at 2:00 p.m. in the Council Chambers of City Hall, Yakima, Washington. Mayor Pat Berndt, presiding, Council members Clarence Barnett, Bill Brado, Lynn Buchanan (absent after 4:35 p.m.), and Bernard Sims present on roll call. Council Members Henry Beauchamp and Skip Semon absent and excused. City Manager Zais, City Attorney Vanek, City Clerk Roberts, and Deputy City Clerk Skovald also present. 2. INVOCATION /PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Council Member Buchanan. 3. OPEN DISCUSSION FOR THE GOOD OF THE ORDER Bill Schultz, Transit Manager, announced the City of Selah has requested a demonstration transit project from Yakima Transit. Council Member Brado questioned if Selah's request was to utilize the Trolleys. Responding to this question, Mr. Schultz indicated there are no trolleys to spare and a trolley would have to be purchased to provide that service. He suggested utilizing a bus for the route and explained the reason for this request is to mitigate traffic problems between Selah and Yakima during peak hours. Mr. Schultz commented that the details of this request would be reviewed at an upcoming Transit Committee meeting. Council Member Buchanan commented that the Trolley Association has one of the Yakima street cars that.could utilize the rail line and run from the Selah Civic Center to connect with the Yakima city buses. Mr. Schultz reported the Trolley ridership has been high -- over 400,000 boardings. Council Member Barnett asked Dennis Covell, Director of Engineering and Utilities, about an apparent conflict on the surface transporation program allocation meeting scheduled for January 8, 1993. Mr. Covell stated that is a task RTPO meeting. He will attend the other meeting the day before and indicated he would prepare a report after the meeting and submit it to Council. Council Member Sims commented about the cutbacks of state programs, especially Growth Management. He suggested getting in touch with a contact person at the state level in order to discuss the impact of the cutbacks on the City of Yakima. City Manager Zais commented that AWC has been monitoring and evaluating the potential impact statewide. El it January 5, 1993 Mayor Berndt requested from Council members any committee changes they might suggest. Council Member Sims indicated the Parks and Recreation Appointment Committee needs to meet once all applications are in. Mayor Berndt reminded all chairpersons (those whose name is the first on the committee list) they have the responsibility to make the arrangements for the interviewing and seeing the vacant positions get filled. Council Member Barnett commented that the list of boards and commissions needs to be updated. It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO REAPPOINT BO HEPLER AND TOM HURSON TO THE PARKS & RECREATION COMMISSION. The motion carried by unanimous voice vote; Beauchamp and Semon absent. Mayor Berndt mentioned there is one more vacancy on the Parks & Recreation Commission to be filled. 4. APPROVAL OF THE MINUTES OF THE OCTOBER 20, NOVEMBER 24, AND DECEMBER 8 AND 15, 1992 ADJOURNED AND BUSINESS MEETINGS It was MOVED BY BUCHANAN, SECONDED BY BARNETT, THAT THE MINUTES OF THE NOVEMBER 24 AND DECEMBER 15 BUSINESS AND ADJOURNED MEETINGS, BE APPROVED, HAVING • BEEN CERTIFIED ACCURATE BY TWO COUNCIL MEMBERS AND NO ONE PRESENT WISHING TO HAVE SAID MINUTES READ PUBLICLY AND TO TABLE THE OCTOBER 20 BUSINESS MEETING AND DECEMBER 8 ADJOURNED MEETING. The motion carried by unanimous voice vote; Beauchamp and Semon absent. 5. AUDIENCE PARTICIPATION None 6. QUASI - JUDICIAL HEARING ON APPEAL OF REVOCATION OF TAXI DRIVER'S LICENSE REQUESTED BY JAMES SCHELPER (APPLICANT REQUESTS EXECUTIVE SESSION) It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO MOVE INTO EXECUTIVE SESSION FOR THE PURPOSE OF THE QUASI - JUDICIAL HEARING ON APPEAL OF REVOCATION OF TAXI DRIVER'S LICENSE REQUESTED BY JAMES SCHELPER. The motion carried by unanimous voice vote; Beauchamp and Semon absent. The Council went into Executive Session at 2:17 p.m. and reconvened at 2:35 p.m. It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO DENY I/ THE APPEAL OF THE REVOCATION OF THE TAXI DRIVER'S LICENSE REQUESTED BY JAMES SCHELPER. The motion carried by unanimous voice vote; Beauchamp and Semon absent. Council 2 85 January 5,. Member Brado indicated that reconsideration might be possible some time in the future. 7. SET DATE OF PUBIC MEETING FOR JANUARY 19, 1993 ON APPEAL OF HEARING EXAMINER'S DECISION TO APPROVE OPERATION OF A RETIREMENT HOME AT 213 SOUTH 40TH AVENUE It was MOVED BY BUCHANAN, SECONDED BY BRADO, TO SET JANUARY 19, 1993, AS DATE OF PUBLIC MEETING TO CONSIDER AN APPEAL OF HEARING EXAMINER'S DECISION TO APPROVE OPERATION OF A RETIREMENT HOME AT 213 SOUTH 40TH AVENUE. The motion carried by unanimous voice vote; Beauchamp and Semon absent. 8. SECOND READING OF ORDINANCE AMENDING THE 1992 BUDGET AND APPROPRIATING FUNDS INTO THE HEALTH BENEFIT FUND Ordinance No. 3506 having been read by title, it was MOVED BY BUCHANAN, SECONDED BY SIMS, TO ADOPT THE ORDINANCE. Council Member Sims expressed concern about the reserve being a high reserve. The unanticipated cannot be anticipated, and this year was a bad year. The rates should be set for the current- year to absorb not only past histories, but current expectations. City Manager Zais explained this will allow the City to end the year with approximately $900,000 in this fund. After further discussion of this issue, the question was called for a vote on the motion. The motion carried by unanimous voice vote; Beauchamp and Semon absent. ORDINANCE NO. 3506, AN ORDINANCE amending the 1992 budget for the City of Yakima; and making an appropriation of $500,000 in the Employee Health Benefit Reserve Fund for expenditure during 1992 for unanticipated medical claim costs. 9. RECONSIDERATION OF RECOMMENDATIONS TO COMPLY WITH WASHINGTON SURVEY & RATING BUREAU REQUIREMENTS (CONTINUED FROM 12/8/92) Gerald Beeson, Fire Chief, referred to his December 8th presentation where he recommended suggestions to improve the fire protection delivery system for the City of Yakima based on the survey of inspection that was done by the Washington Surveying and Rating Bureau. Three of the eight recommendations were decided by Council, and, after a 30 -day extension, Chief Beeson requested opportunity to discuss the remaining recommendations one at a time. He explained there were two phases in the recommendations, and he emphasized the 3 86 January 5, 1993 last issue in Phase I -- Fire Code Enforcement. Chief Beeson recommended two additional fire inspectors and one clerical support person be hired for an annual cost of approximately $135,000. The first year would cost less than $135,000, but some capital expenditures for equipment is needed. He suggested four ways to fund these positions. (1) To assess an annual fire inspection fee for all affected businesses. (2) To increase business license fees 34 percent. (3) To increase the City Utility In- Lieu -of Tax by 1 percent. (4) To utilize the amount of funds that would come from the deletion of unfilled positions along with the amount from the denied management pay raise proposal. Bob Shampine, Code Administration Manager, explained the cost for the first year would be about $133,500, but in subsequent years because of cost saving measures, the amount would be about $120,000. There was further discussion about the proposed funding options among Council members and staff. Council Member Sims questioned the importance of the Rating Bureau. He explained that it is his understanding that mutual companies don't use a rating bureau, and perhaps mutual companies should be used to provide insurance coverage for commercial and industrial properties. Because Council Member Sims did not feel comfortable approving any rate structure increase and cost for manpower for something that may be a moot point, not only for for Yakima, but for every city in Washington, he requested more time be allowed for this issue in order to determine whether the mutual companies can provide coverage with less cost. Council Member Brado questioned whether or not there is any assurance the fire rating will improve if the positions are implemented and whether or not more money will need to be spent. Chief Beeson indicated the rating would improve based on the Rating Bureau's report and their response to his statements about the proposed improvements. Chief Beeson emphasized the importance of a good quality fire inspection program for the safety of the community. Mayor Berndt agreed with Chief Beeson and suggested the funding come from the management compensation dollars, a new source of revenue, and possibly some reserves. Requesting another rate increase from the business community was out of the question. Council Member Barnett endorsed adequate code inspection and enforcement. It is essential that these positions be funded regardless of the influence on the rating. Mr. Shampine encouraged Council members to approve 4 87 January 5, .:1993 the positions. He explained inspections were assigned to his division in 1980 when Council abolished the Bureau of Fire Prevention, which had seven or eight employees doing fire prevention inspections. There was no added personnel to do that task providing for an awesome burden. Council Member Sims questioned government stepping in and doing what business should do for themselves. Council Member Barnett submitted another funding concept for review by City Manager Zais. It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO DEFER THIS ISSUE FOR TWO WEEKS. The motion carried by unnanimous voice vote; Beauchamp and Semon absent. Council Members Sims and Buchanan requested clarification of the proposed inspection rate schedule for multi- buildings. Mr. Shampine defined the rate is "per building" not "per site." City Manager Zais indicated this concept needs to be refined and more facts and information are needed. Allen Schmid, President, Greater Yakima Chamber of Commerce, commented on various issues. He requested clarification of the definition of "one building" when it is occupied by more than one business. Mr. Schmid expressed the Chamber's view that public safety should be paid for by all citizens, not just the business community. The necessity of fire inspections in .order to maintain a safe community was recognized by Mr. Schmid. He suggested the position be funded internally. Another area of comment from Mr. Schmid included the fire facilities. plan. He stated the meeting that took place two weeks ago with Chief Beeson went very well. He supports staff recommendations and urged Council members to study the issue thoroughly. Mr. Schmid emphasized the importance of prioritizing and reviewing all projects coming up over the next two to three years. Businesses would like to work very closely with the City in order to make this a better community. Chief Beeson commented on the segment of his report regarding the city -wide paging system. He explained this was a recommendation by the Surveying and Rating Bureau and would be an enhancement for the City of Yakima. Chief Beeson suggested funding this system out of the General Fund Reserves. Council Member Barnett described the pagers as a good form of communication and would save time. Council Member Sims commented about cellular phones being both convenient and mobile. However, there was consensus among Council members to vote on this issue at a later date. The next issue that Chief Beeson commented about was computer monitors, printers and software development for each fire station. This was also a recommendation by the Surveying and 5 88 January 5, 1993 Rating Bureau and is something needed to complete the communication system. Chief Beeson reported the computer aided dispatch system went on line yesterday, and 911 is planned to be operational in the spring of this year. Chief Beeson announced a change in the figures contained in his report. Now the need is $10,000 for the equipment and I/ $10,000 for the software development; this one time cost to be funded out of the EMS Levy Fund. Mayor Berndt stated it is the consensus of Council members to wait to vote on this issue also, but to hear the briefing. The last item Fire Chief Beeson commented on was Fire Flow Requirements Appeal. He explained there is no cost associated with this item, and this is something that needs to , be pursued. It was MOVED BY BRADO, SECONDED BY BUCHANAN, TO DIRECT STAFF TO BEGIN APPEAL OF FIRE FLOW REQUIREMENTS. The motion carried by unanimous voice vote; Beauchamp and Semon absent. 11. B. GATEWAY ORGANIZATION APPEAL /UNION GOSPEL MISSION John Vanek, City Attorney, requested an off - agenda item be considered by Council. It was the general consensus of the Council to consider this item out of sequence of the agenda. Council Member Brado excused himself due to conflict of interest. (Council Member Brado temporarily absent at 3 :20 p.m.) James Carmody, representing the Union Gospel Mission and also having the authorization from the Yakima Gateway Organizataion, requested a one week continuance of the public meeting on the appeal filed by Yakima Gateway Organization. Mr. Carmody explained the reason for the request was to allow the parties an opportunity to continue trying to reach an agreement. After a brief comment from City Manager Zais regarding the request, it was MOVED BY BUCHANAN, SECONDED BY BARNETT, TO MOVE INTO EXECUTIVE SESSION FOR QUASI- JUDICIAL PURPOSES AND PROSPECTIVE LITIGATION. The motion carried by unanimous voice vote; Beauchamp, Brado and Semon absent. The Council went into Executive Session from 3:20 p.m. until 3:35 p.m. 6 89 . January 5, - 1993 After deliberation in Executive Session, it was MOVED BY BUCHANAN, SECONDED BY SIMS, TO APPROVE THE CONTINUANCE OF THE UNION GOSPEL MISSION HEARING FOR ONE WEEK, TO JANUARY 19TH, 1993. The motion carried by unanimous voice vote; Beauchamp, Brado and Semon absent. 1 0. PRESENTATION OF FIRE FACILITIES PLAN CAPITAL REPORT (Council Member Brado present at 3:37 p.m.) Fire Chief Beeson suggested the proposed facility recommendations, which have been recently modified and adjusted, be studied and then considered so that a final policy decision can be made to submit this issue late in 1993 to the voters David Bachmann, Battalion Chief, summarized the Yakima Fire Department's capital needs analysis. During this presentation, he explained capital needs continually grow as facilities and equipment reach their expected life spans and additional demands are placed on the department. Mr. Bachmann briefly reviewed the background information and using drawings presented the proposal. He answered questions from Council members concerning the items presented for consideration that included: (1) Fire Station No. 1 -- Additions and Alterations, (2) Fire Station No. 3 Relocation, (3) Training Center Complex -- comprised of four components: Alteration to Station #5, Training Classroom, Drill Tower /Drafting Pit and Site acquisition and development, (4) Aerial Truck, and (5) Maintenance /Electronic Shop Facility. City Manager Zais explained the concept of the bond issue as it would be affected by the potential sale of the two properties. He outlined a suggested "financial packaging" strategy for this project. Addressing Council Member Sims' suggestion to utilize current, low interest rates, City Manager Zais recommended a time frame be determined for a final policy decision, after Council members further study and consider the proposals. Because Council determined the number one priority to be the police facility, the next direction would be the "priority" of this in relationship to other capital needs. Business people and others in the community believe there needs to be some ultimate determination of priorities. One concept that could be considered is whether these priorities are to be staged in multiple bond issues over a two or three year period. Another concept, Mr. Zais suggested, in order to build the community support necessary to attract voter approval, a "public facilities bond issue" that would stretch for five 7 90 January 5, 1993 years and include all the priorities. Mr. Zais further explained this type of bond issue has been successful in a number of communities because there is no need to go back to the polls so frequently. In order to help move these I/ projects forward and to garner the support needed for any multiple bond issue -- either a common bond issue or an individual bond issue -- an issue to consider is the need for citizen participation and citizen support from broad based constituencies. Mr. Zais suggested a citizen's capital improvement committee be developed to make recommendations. Mayor Berndt explained her idea to meet with Department Heads to look at capital needs; and perhaps not just capital needs, but manpower needs. There is an important need to hear from everyone, and now is the time to schedule it. It should have Council input, not just staff. City Manager Zais explained he was in favor of meeting with the Department Directors, but there are other outside parties that want to have some say and involvement in these issues. Addressing concerns of the Yakima Fire Fighters Association was its President, Ron Johnson. After review of the plan, the membership agreed most of the proposal is needed. Station No. 3 has been needed for a long time. Twenty years ago, the membership campaigned very _,hard. for then bond issue and would like to see the training facility built. Mr. Johnson requested more attention be directed toward the living quarters of the fire fighters. Mr. Johnson explained the roof at Station No. 1 is leaking, and since Station No. 5 was built at the same time as Station No. 1, there is a good possibility its roof will start having problems as well. At Station No. 1, a women's restroom is needed, along with the one planned at Station No. 5. Mr. Johnson urged consideration be given to remodeling dorm rooms in order to provide privacy for the men and women on duty. He stated the membership has concerns about the dorm rooms in Station No. 1, Station No. 4 and Station No. 5. Another area of concern is lack of money for maintenance of existing facilities. Because Station No. 3 is old, there has been problems with the furnace not working properly and being told there is no money available due to budget constraints. Mr. Johnson suggested a maintenance levy be proposed, or at least money be put aside for future needs such as these. The next I/ suggestion Mr. Johnson proposed was planning for the future- - allowing for change -- and he gave examples. Twenty years ago there were no women working at the fire department, so there was no need for women's restrooms and privacy provisions. When Station No. 2 was built, it was not built for 24 hour occupancy; it does not meet today's code. City 8 91 . January 5, 1993 Manager Zais explained a bond issued for capital improvements is just what the name implies. Basically, the law narrowly I/ defines capital improvements and facility additions. Maintenance and operation would require the expenditure of separate funds. Mr. Zais suggested the EMS Levy or perhaps a special operating levy could be used for the improvements Mr. Johnson described, but it could not be something fit into this bond issue as proposed. Chief Beeson stated Mr. Johnson made some very valid points. He commented about the changes in the Fire Department, accommodating those changes and addressing the needs of the fire fighters. 11. OTHER BUSINESS Mayor Berndt asked all Council members if they would like to participate in a joint workshop with Yakima County and, possibly, other local jurisdictions. There was a consensus among Council members to participate. A. CONSIDERATION OF RESOLUTION AUTHORIZING EXECUTION OF A SETTLEMENT AGREEMENT WITH TONY SLOAN AND THE I.A.F.F. Resolution No. -D -6232, having been read by title, it was MOVED BY BUCHANAN, SECONDED BY BRADO, TO ADOPT THE RESOLUTION. The motion carried by unanimous roll call vote; Beauchamp and Semon absent. RESOLUTION NO. D - 6232, A RESOLUTION directing and authorizing the City Manager and City Clerk to execute a settlement agreement with Tony Sloan and the Yakima Fire Fighters Association, I.A.F.F. Local No. 469. " Information Items: Items of information supplied to Council were: Letter from State Department of Community Development regarding amendment to original budget proposal. 12/23/92; Metropolitan Yakima Comprehensive Plan Status Report as of December 30, 1992; EPA Superfund.Fact Sheet - Woods Industries Superfund Site. 12/28/92; Yakima County Substance Abuse Coalition Community Council By Laws; Minutes of the December 3, 1992 Downtown I/ Area Redevelopment Committee meeting; and Newsletter of the Northwest Policy Center, Volume 4, Issue 4, November 1992, The Changing Northwest. • 9 92 January 5, 1993 12. EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING, PENDING AND PROSPECTIVE LITIGATION. It was MOVED BY SIMS, SECONDED BY BUCHANAN, TO ADJOURN TO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING COLLECTIVE BARGAINING, AND PENDING AND PROSPECTIVE LITIGATION WITH IMMEDIATE ADJOURNMENT THEREAFTER TO 7:00 AM, JANUARY 12, 1993, AT THE YAKIMA CENTER. The motion carried by unanimous voice vote; Beauchamp and Semon absent. 13. ADJOURNMENT TO JANUARY 12, 1993 AT 7:00 A.M. AT THE YAKIMA CENTER FOR INFORMAL DISCUSSION Following completion of the Executive Session, the meeting was adjourned at 4:50 p.m. READ AND CERTIFIED ACCURATE BY: C!i % _ � CO■ CIL MEMBER DATE ' 2 1 g At1�/ /� fir' 3 COUNCIL MEM: R DATE ATTEST: „ „4',/„--,d," CITY CLERK MAYOR MINUTES PREPARED BY DEPUTY CITY CLERK SKOVALD. 10