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04/17/2012 15A Council General Information rn.. ' % '44) a V-A BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. I - For Meeting of: April 17, 2012 ITEM TITLE: Council General Information SUBMITTED BY: CONTACT PERSON /TELEPHONE: SUMMARY EXPLANATION: 1. City Meeting Schedule for week of April 16, 2012 2. Preliminary Future Activities Calendar as of April 16, 2012 3.4/12/12 Weekly Issues Report 4. Preliminary Council Agenda 5. 4/4/12 Memo re: alcohol at Fisher Park 6.4/11/12 Notice of CRB meeting cancellation Resolution Ordinance - Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Phone: Source: APPROVED FOR SUBMITTAL: C Manager STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download Ei information packet CITY MEETING SCHEDULE For April 16, 2012 — April 23, 2012 Please note: Meetings are subject to change Monday, April 16 9:30 a.m. Emergency Services Executive Board Meeting — County Courthouse 10:00 a.m. City Council Media Briefing — Council Chambers 1:30 p.m. YVCOG Board Meeting — YVCOG Office Tuesday, April 17 10:00 a.m. Yakima County Commissioners Agenda Meeting — Council Chambers 4:30 p.m. City Council Executive Session — Council Chambers 6:00 p.m. City Council Meeting — Council Chambers Wednesday, April 18 12:00 p.m. PAL Board Meeting — PAL Center Thursday, April 19 9:00 a.m. County Hearing Examiner — Council Chambers 10:00 a.m. SIED Board Meeting — Chamber of Commerce Monday, April 23 12:00 p.m. Greenway Board Meeting — Greenway Visitors Center 12:00 p.m. Capitol Theatre Board Meeting — Capitol Theatre Office Of Mayor /City Council Preliminary Future Activities Calendar Please Note: Meetings are subject to change , Meeting , , Organization w. , Meeting "Purpose '. ;Participants' , s.' Meeting' Location: ,^I Date/Ti : ;" " „tt i Mon. April 16 9:30 a.m Emergency Services Board Meeting Lover County Courthouse Executive Board Meeting 10.00 a.m. City Council Media Briefing Scheduled Meeting Cawley Council Chambers 1 30 p m. YVCOG Board Meeting Board Meeting Ensey YVCOG Office 2 p m Capitol Theatre Strategic Scheduled Meeting Bristol Robertson Room - Capitol Planning Meeting Tue. April 17 12:00 p.m Miscellaneous Issues Scheduled Meeting Cawley, Ettl, TBD Coffey 4:30 p m City Council Executive Scheduled Meeting Council Council Chambers Session 6.00 • m. Cit Council Meetin• Scheduled Meetin• Council Council Chambers Wed. April 18 12:00 p m. PAL Board Meeting Board Meeting Coffey PAL 5.30 p.m. Yakima Herald Republic Scheduled Event Open Yakima Herald Republic O•en House hur. April 19 10.00 a m. SIED Board Meetin• Board Meetin. Coffe Chamber of Commerce Fri. April 20 12 00 ..m. YVCOG Retreat Scheduled Meetin. - Greenwa Office .„ Mon. April 23 12:00 p.m. Capitol Theatre Board Board Meeting Bristol Capitol Theatre Meeting 12 00 p.m. Greenway Board Meeting Board Meeting Ettl Greenway Visitors Center 5:30 •.m Air Stud Session Scheduled Meetin. Adkison Air•ort Conference Room Tue. April 24 .._.�....,.,_,..,�..����„ .�.�..w,_..,.. �....... .,�..�.�..._.�m� „.� .,� 9:00 a m EMS Operations Board Board Meeting Lover EMS Office Conference Room . 1 . 2 .. .00 . 22 .;. _ Miscellaneous Issues Scheduled Meetin• Cawle Adkison TBD Wed. April 25 4:30 p.m Arts Commission Scheduled Meeting Adkison CED Conference Room 5.30 p.m. Historic Preservation Scheduled Meeting Bristol Council Chambers Commission Thur. April 26 7:30 a.m. Airport Board Meeting Board Meeting Adkison Airport Conference Room 10 00 a m. Public Facilities District Board Meeting Bristol Convention Center Board meeting Conference Room 1 Mon. April 30 10:00 a.m. City Council Media Briefing ' Scheduled Meeting Bristol Council Chambers Tue. May 1 12 00 p m Miscellaneous Issues Scheduled Meeting Cawley TBD 4.30 p.m. City Council Executive Scheduled Meeting Council Council Chambers Session m00 l Council Council Chambers 6 00 • m City Council Meeting Scheduled Meeting Counc Thur. May 3 4 p.m. GFI Steering Committee Scheduled Meeting Adkison, Coffey, CWCMH Meetin. Ettl Fri. May 4 8.00 a m Sister City Meeting Scheduled Meeting Adkison CED Conference Room • MEMORANDUM April 12, 2012 TO: The Honorable Mayor and City Council Members FROM: Michael Morales, Interim City Manager SUBJECT: Weekly Issues Report • LINCOLN AVENUE UNDERPASS UPDATE: The painting of the underpass walls and installation of pigmented sealer was completed They removed the lowest 350 -foot long section of the first lift of asphalt and surfacing materials where water was seeping through the pavement (where the drain system under the asphalt was getting plugged with fine material). The trench surfacing material and underdrain pipes are being removed, with the hope that it will all be removed by the end of the week. Work continues on the fuel station lighting and electrical. Work to be done next week includes surveying of the subgrade to ensure there are no high points that could restrict the flow of water, cutting the subgrade if necessary, reinstalling the underdrain pipes, installing a cleaner, more free flowing gravel and preparing the 350 -foot section for paving. • KIMA STORY ON UNLEASHED DOGS: KIMA recently reported on the City's efforts to reduce dog attacks and bites by immediately issuing citations to owners of dogs that are not on a leash. In the past, animal control would warn the owner; however, due to the number of recent bites and attacks (five in the last two weeks) citations will automatically be issued. There is a fenced in dog park behind the Humane Society for residents to allow their dogs to run free and be with other dogs. • 19 & SWAN AVENUE ANIMAL COMPLAINT: City of Yakima animal control and codes, along with Yakima Police Department, County Animal Control and the Human Society conducted a site visit to take approximately 47 dogs from a property on Swan and 19 Avenue. Upon further evaluation of the incident and with legal consultation, I directed the codes manager to issue criminal citations and infractions. The citations include animal cruelty, 20 pit bulls (10 of which are puppies), an illegal kennel and keeping the animals in a nauseous manner. Code compliance also has a case on this property to be cleaned by May 5, 2012. The criminal citations may allow us to pursue the property owner under the nuisance abatement ordinance, in addition to the code enforcement abatement action already underway. We will use this approach on other properties that exhibit this egregious level of violation. • HOPESOURCE CELEBRATION: Yakima Transit / HopeSource will be celebrating the 100 day of the commuter service on Wednesday, April 18 at the Transit Center in Yakima and at the SURC (at Central Washington University) in Ellensburg at noon. In 4 '/Z months of service there has been close to 13,000 rides. Yakima Transit is averaging about 200 rides per day. • YAKIMA HERALD REPUBLIC TOUR AND OPEN HOUSE: The Yakima Herald • Republic is having an open house and tour on Wednesday, April 18 at 5:30 p.m. for those who are interested in attending. PRELIMINARY FUTURE COUNCIL AGENDA April 24 10.00 a.m. City /County Joint Study Session — Regarding Environmental and Land Issues (Comprehensive Flood Hazard Management Plan, Impact on Utility Capital Facilities and Environmental Permits) April 26 1.00 p.m. City Council — interview City Manager applicants 6:00 p.m. City Manager Applicants reception — Convention Center April 27 4:00 p.m City Council Executive Session — Council Chambers May 1 4:30 p.m. Executive Session — Council Chambers 6.00 p.m. Business Meeting — Council Chambers • Resolution authorizing a Professional Services agreement with Huibregtse, Louman Associates for the extension of the City's industrial wastewater collection system in the vicinity of 23 Avenue and River Road • Ordinance amending Section 7.50.040 of the City of Yakima Municipal Code relating to Utility Services fees; concerning business hours • 2011 year end budget report • Resolution authorizing agreement with Charter Communications, Inc. for pole attachment • Set May 15 as the date for a public hearing to appeal the hearing examiners decision • 2012 1 Quarter Capital Improvement Projects report 7:00 p.m. Public Hearings 4/12/2012 10:27 AM 1 Memorandum April 4, 2012 To: Honorable Mayor and Members of the City Council City Manager, Michael Morales From: Chris Waarvick, Director of Public Works Ken Wilkinson, Parks and Recreation Manager Joseph Calhoun, Parks Planner Subject: Alcohol at Fisher Park Golf Course On February 21, 2012, Council modified YMC 13.16.070 (Ord No. 2012 -09) to add Fisher Park Golf Course to the list of parks where liquor can be served during private events, with the appropriate permit from the Washington State. Liquor Control Board. In response to concern raised during the meeting by Council, the application form has been modified to include language provided by Yakima School District Deputy Superintendent, Dr. Jack Irion. The attached packet will be provided to persons who may wish to reserve Fisher Park Golf Course and serve alcohol. No alcohol will be allowed on- premises without a valid permit from the WA State Liquor Control Board. Applicants will also be required to provide security. Contact Information: Ken Wilkinson - office 576 -6416 cell 910 -0850 kwilkins@ci.yakima.wa.us Joseph Calhoun - office 575 -6162 jcalhoun @ci.yakima.wa.us Golf Tournament /Outing Rent Fisher Park Golf Course for a great employee so- cial event, customer appreciation outing, or family reun- ion. A golf outing is a wonderful way for clients, co- GOLF C o R s E .• ; gx - workers or family members to mingle and have fun." This is a great way to relieve stress, strengthen commu- nications and create lasting friendships.} Win ,rt if you wish to provide, serve, or otherwise use alcoholic . beverages at Fisher Golf Course during a permitted Golf Tournament/Outing you must comply with all applicable state state laws. A Banquet Permit or other applicable ' Tou ' ' ,, ent/Cfu in permit must be obtained from the Washington State � „a � Liquor Control Board by the user of the facility, and a ' copy given to staff prior to the event. Regulation of al- cohol consumption at the event and compliance with the requirements of the liquor permit are the sole responsi- bility of the renter, and shall be in accordance with all Rental �' ee: �576,Qp applicable state and federal regulations. Deposit: $220.00 at time of reservation Security is required. Documentation of security must Balance due one week prior to event be presented at least two weeks before the event. Rental Fee Includes: \„ a 4)01 1.11.1 €r. , t- e1,vtLaz sin, prig oft' event . llieh .,rr 4d °r'i:x • , f 'rte ;. , azl;� ; fta,; i �.l.st rtttt iat the ® Green fees for 72 golfers (2 flights of 36) _ ..�,...._w` , Exclusive use of Fisher Park Golf Course for ,4 - 1 .a¢(st.•: s. This exclusion does not apply to events which take place after normal school hours, on week- 3 sours ends, or during summer months. ® Fisher Park Goody Bag RESERVATIONS .. _ v Group Name Contact Name y ., ,,' A Address _ �.+ fi Phone .u... - i ., * ma y,, Preferred Dates/ limes ,, , l #1 #3 . Will alcohol be served? Yes No if Yes, please provide the necessary state permit and documentation of Return reservation form ar fee to security. Yakima Parks and Recreation 2301 Fruitvale Boulevard Yakima, WA 98902 „,I 'Y=-t, City of Yakima ., ”` �t0,,i Public Works Department OFFICE USE ONLY �� t � " � =�, Parks and Recreation Division Date Received 'Oa ____ '"1' 2301 Fruitvale Blvd., Yakima, WA 98902 4 ' ` - (509) 575 -6020 . ...__ .. - ..... . ITO 4 APPLICATION FOR PARK. PERMIT ORGANIZATION OR APPLICANTS NAME: Address City State T Zip Code Phone: Horne . Work .. Cell .. . What Activity will be held? .. Approximate attendance? Total Adults Youth What kind of supervision will be provided? . ....- . Date Needed Weekday Starting Time Ending Time Facility Requested Agreement • The undersigned hereby makes application to the City of Yakima Department of Public Works for the use of the facility and /or property described above and certifies the information given is correct and complete. • The undersigned agrees to exercise the utmost care in the use of City facilities and property and to save the City of Yakima harmless from all liability resulting from the use of said facilities and /or property by the undersigned pursuant to this application. • The undersigned further agrees to adhere to all rules and regulations of the City of Yakima (a summary of rules is enclosed.) • The undersigned further agrees to pay and all fees, at the time of approval, associated with this request. • The undersigned further agrees that all reservations are taken on a first come /first serve basis and the completed and approved paperwork is required to secure area requested. Applicant's Signature Date Applicant's Name (please print) Phone: Hoene Work Cell` • OFFICE USE ONLY Approved I Denied By . -. . Date . Comments, YPD Notification Date Fee Museum Notification Date Misc Revenue Code_._ Aquatics /Harman Center Notification Date Receipt Number Schedule Entry Date Number. Work Order Number _ _Date Paid _ _ _ PrmLshop Pwmwersr_r /w Distribution White -Master File Yellow- Supervisor Pink - Applicant (after approval) PARK PERMIT USE POLICIES THE CITY OF YAKIMA PARKS AND RECREATION: • Reserves the right to schedule more than one group in the same Park at the same time, provided the events do not conflict. • Reserves the right to refuse the use of any Park property to any individual or group. • Reserves all concession rights in City -owned Parks. • Will not be responsible for providing audio- visual equipment, sound systems, electrical hookups, extension cords, tables, chairs, benches or bleachers. • Restricts the commercial use of Park facilities. • Will accept reservations for facilities on a first -come, first - served basis, with the exception of contracted user groups. • Requires that Park participants shall not ride, drive or operate any motorized vehicles on Park properties. Animals are not allowed in City Parks. Dogs must be contained on a leash. • Requires that all uses of canopies /tents used in City Parks be approved by the Code Administration Division (telephone 509 - 575 -6121) at least ten working days before the specific event. • If using an inflatable jumper, a waiver must be signed prior to reservation. • Will not allow activities in the Parks after curfew of 10 p.m.. • Requires that a copy of the approved permit is at the Park event requested. THE APPLICANT: • Indicates that all regulations and policies for the use of and /or rental of property have been read and that the applicant understands and agrees to adhere to them. • Signing the Application for the Park Permit Form personally and on behalf of the group accepts any and all responsibility for liability for: 1. the care and use of City property used by the group; 2. the conduct of the event; and 3. the conduct of the participants and spectators of the event at the Park. • When the event is over, will ensure the Park is left in a clean, orderly condition. ABSOLUTELY NO CLEAN UP BY PARKS STAFF SHOULD BE REQUIRED, or an additional clean -up fee will be billed to the person signing this form. ALL LITTER MUST BE PICKED UP AND DEPOSITED IN APPROPRIATE REFUSE CONTAINERS. • Agrees that the commercial use of any Park facility is restricted. • Applying for use of City of Yakima Parks and Recreation facilities and /or property agrees to protect and save the City of yakima, its elected and appointed officials and employees harmless from and against all claims, damages, and causes of action of any kind or character, including the cost of defense thereof, arising out of the group's or individual's use and /or actions I'nntshop PWluldci 5/36/11) MEMORANDUM TO: All Community Review Board Members FROM: Carissa Dellinger, Clerk of the Board DATE: April 11, 2012 SUBJECT: NO CRB 04/18/2012 There will not be a Community Review Board meeting on April 18, 2012 as there are no cases to be heard at this time. The next regular scheduled meeting is May 2, 2012. Thank you.