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04/03/2012 04Ai Draft Minutes 01-24-2012 Study Session RE: Boards and Committees Structure and AppointmentsYAKIMA CITY COUNCIL STUDY SESSION January 24, 2012 City Hall -- Council Chambers PM City Council Study Session regarding Boards and Committees structure and appointments MINUTES + Back 8 Print 1. Roll Call Present: • Council: Mayor Micah Cawley, presiding, Council Members Sara Bristol, Kathy Coffey, Rick Ensey, Dave Ettl and Bill Lover Staff: Interim City Manager Morales and City Clerk Kloster Absent: Assistant Mayor Maureen Adkison 2. Pledge of Allegiance Mayor Cawley led the Pledge of Allegiance. 3. Boards and Committees structure and appointments Motion to have a study session format on the 2nd and 4th Tuesday's of the month in the morning. It was Council consensus to begin anew on the Committee's, except for Council Member Adkison who was absent and would remain on the Committees she is already on, and take turns picking which Committee's to serve on. Assignments were made as follows: CITY OF YAKIMA COUNCIL COMMITTEES Public Safety Committee Kathy Coffey Dave Ettl Page 1 of 7 Maureen Adkison Alt: Sara Bristol Economic Development Committee Maureen Adkison Kathy Coffey Sara Bristol Alt: Bill Lover Neighborhood Development Committee Bill Lover Kathy Coffey Sara Bristol Alt: Micah Cawley Transportation - Utilities Committee Rick Ensey Bill Lover Dave Ettl Alt: Maureen Adkison Budget Committee Micah Cawley Rick Ensey Kathy Coffey Alt: Maureen Adkison Intergovernmental Committee Rick Ensey Bill Lover Dave Ettl Alt: Kathy Coffey Citizen Boards /Commissions /Committees Nominating Committee Sara Bristol Maureen Adkison Rick Ensey Alt: Micah Cawley Council Regional Fire.Authority Committee Micah Cawley Kathy Coffey Maureen Adkison Council Legislative Committee (Performance Audit Task Force) Micah Cawley Dave Ettl Maureen Adkison Alt: Kathy Coffey Page 2 of 7 Yakima City Council Appointees to Other Boards, Committees Commissions, Task Forces. etc. Yakima Air Terminal Board Maureen Adkison Alt: Micah Cawley Regional Stormwater Policy Group Rick Ensey Bill Lover Gang Free Initiative Steering Committee Maureen Adkison Kathy Coffey Dave Ettl Yakima County Gang Commission Maureen Adkison Alt. Micah Cawley N. 1St Street Ad Hoc Committee Rick Ensey Maureen Adkison • Kathy Coffey Alt: Dave Ettl Downtown Parking Commission VACANT Yakima Valley Visitors and Convention Board of Directors Maureen Adkison Alt: Dave Ettl Public Facilities District (ex- officio member) Sara Bristol Alt:Micah Cawley Sports Commission Dave Ettl Alt: Kathy Coffey Hotel /Motel Commission /TPA Micah Cawley Alt: Kathy Coffey Lodging Tax Advisory Committee Kathy Coffey Capitol Theatre Board Page 3 of 7 Sara Bristol Harman Center Board Micah Cawley Maureen Adkison Yakima Greenway Foundation Dave Ettl Alt: Micah Cawley YCDA Board of Directors Maureen Adkison Supporting Investments inEconomic Diversification Board (SIED) Kathy Coffey Morelia Sister City Committee Maureen Adkison Alt: Vacant Police Athletic League Kathy Coffey Alt: Dave Ettl Yakima Valley Community Foundation Community Advisory Comm itteeMaureen Adkison TRANS- Action Dave Ettl Alt: Kathy Coffey Yakima Valley Conference of Governments (YVCOG) General Membership Rick Ensey Alt: Bill Lover Yakima Valley Conference of Governments (YVCOG) Executive Board Rick Ensey Alt: Bill Lover Yakima Clean Air Agency Board Bill Lover Alt: Rick Ensey Local Emergency Planning Committee (Directed by Congressional action in 1986) Micah Cawley Yakima Basin Fish & Wildlife Recovery Board (Dave Brown is also on the board) Page 4 of 7 Dave Ettl Alt: Maureen Adkison Yakima Countywide Planning Policy Group Rick Ensey Yakima County Solid Waste Advisory Committee 'Sara Bristol Other Boards, Committees, Commissions Task Forces etc City Council Appoints to Parks & Recreation Commission Liaison: Maureen Adkison Yakima Planning Commission Liaison: Rick Ensey Historic Preservation Commission Liaison: Sara Bristol Arts Commission • Liaison: Maureen Adkison Filled by Mayor (or Mayor's Designee) Yakama Nation Community Contribution Committee Micah Cawley Alt: Vacant Greater Yakima Chamber of Commerce Board Micah Cawley Fire Relief & Pension Board (Elected official designee per RCW) Kathy Coffey(Chair) Alt: Bill Lover Board of Volunteer Firefighters Kathy Coffey (Chair) Alt: Bill Lover Board of Volunteer Police Kathy Coffey (Chair) Alt: Bill Lover Police Relief &.Pension Board (Elected official designee per RCW) Page 5 of 7 Kathy Coffey(Chair) Alt: Bill Lover Yakima Valley Emergency Medical Services Board MMicah Cawley Alt: Bill Lover 911 Admin. Board Micah Cawley Alt: Bill Lover Yakima County EMS & Trauma Care Council Micah Cawley Alt: Bill Lover State Boards, Committees, Commissions, etc AWC (Assoc. of WA. Cities) Legislative Committee(By Invitation) Kathy Coffey The Council eliminated the following boards /committees from their review list: Rules & Procedures Committee /Strategic Priorities /Mission & Vision Committtee Hearing Examiner Review Committee Labor Management Committee Council Historic Committee Aquatic Task Force Regional Public Safety Data Access Task Force Westside Merchants Association Front Street Merchants Committee for Downtown Yakima Commercial Revitalization Deduction Board Customer Service Committee (City /County New Vision) Joint Board for Urban Area Planning Yakima Basin Joint Board Yakima Basin Water Resource Agency Bicycle /Pedestrian Committee Charter City Employee Civil Service Commission Capital Facilities Committee Community Review Board Housing Authority Board Motion: Approve, Moved by Council Member Council Member Bill Lover, Seconded by Council Member Council Member Kathy Coffey. Carried. 6 -0. Council Members voting Aye: Bristol , Cawley , Coffey , Ensey , Ettl , Lover . Council Members Absent: Adkison . 4. Retreat Planning John Cooper, Visitor and Convention Center CEO, indicated he is honored to assist as the Council retreat facilitator. He suggested Council Members provide him with Page 6 of 7 their vision of the retreat ahead of time. Mr. Cooper will then compile and provide the intentions of each member to Council in advance. 5. Council General Information 6. The next Council meeting will be a Council Retreat on February 1, 2012 at noon at the Yakima Convention Center, Suite 200. The .next Council Business Meeting is February 7, 2012 at 6 PM Motion to adjourn to the Council Retreat on February 1, 2012 at noon -- meeting adjourned at 2:33 PM Motion: Approve, Moved by Council Member Council Member Rick Ensey, Seconded by Council Member Council Member Dave Ettl. Carried. 6 -0. Council Members voting Aye: Bristol , Cawley, Coffey, Ensey, , Ettl , Lover. Council Members Absent: Adkison . Page 7 of 7