HomeMy WebLinkAbout03/20/2012 04I 2011 Year-End Encumbrances; Budget Amendment and Appropriations • ,..., '
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 3I
For Meeting of: March 20, 2012
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ITEM TITLE: An Ordinance Amending the 2012 Budget for 2011
Year -End Encumbrances
SUBMITTED BY: Department of Finance and Budget
CONTACT Cindy Epperson, Acting Director of Finance and
PERSON/TELEPHONE: Budget - 576 -6771
SUMMARY EXPLANATION:
Attached is an Ordinance amending the 2012 Budget to provide appropriations for
encumbrances outstanding at the close of the 2011 Fiscal year.
Encumbrances represent orders (included in 2011 Budget appropriations) for
materials which had been authorized but not yet received, or for services authorized
but not yet completed, as of December 31, 2011. Therefore, appropriations from
Unencumbered Fund Balances are required to move forward the budget for
payment when the materials are received or services completed.
In some instances, the appropriations will be funded by approved grants (i.e.
Neighborhood Development Block Grants, Transit grants, etc.) For these items,
Finance will also increase the grant revenue budgets to match the estimated
revenues to the corresponding expenditures. In all other instances, the
appropriations will be funded by reserves in their respective funds.
This is an annual year -end accounting requirement.
Resolution Ordinance X Other
(specify)
Contract: Mail to:
Contract Term: Amount: Expiration Date:
Insurance Required? No
Funding Phone:
II Source:
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
Read Ordinance by title only at the March 20, 2012 meeting. Pass Ordinance after
the second reading at the April 3, 2012 meeting.
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
❑ 2011 Encumbrance Ordinance
0 2012 Encumbrance Ord Schedule
•
ORDINANCE NO 2012 -
AN ORDINANCE amending the 2012 budget for the City of Yakima, and
making appropriations for 2011 Year -End Encumbrances
from Unappropriated Fund Balances within various Funds for
expenditure during 2012.
WHEREAS, the various funds indicated on the attached Schedule I contain
Unappropriated Fund Balances available for appropriation and expenditures during 2012
in various amounts and for the purposes mentioned in the attached Schedule, and
WHEREAS, at the time of the adoption of the 2012 budget it could not
reasonably have been foreseen that the appropriation provided for by this ordinance
would be required; and the City Council declares that an emergency exists of the type
contemplated by RCW 35.33.091 and that it is in the best interests of the City to make
the appropriation herein provided, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA.
Section 1. Appropriations are hereby made, for expenditure during 2012, from
Unappropriated Fund Balances in the various Funds to the various accounts and in the
various amounts, and for the various specific purposes, all as specified in the Schedule
attached hereto and incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter
PASSED BY THE CITY COUNCIL, signed and approved this day of
, 2012
MICAH CAWLEY, MAYOR
ATTEST
CITY CLERK
First Reading:
Publication Date
Effective Date
City of Yakima
2011 Encumbrance Ordinance
SCHEDULE I
Appropriate out of unappropriated fund balances of the various funds and in the various
amounts and for the purposes as described:
ACCOUNT AMOUNT FUND TOT. DESCRIPTION
GENERAL FUND
Police
000.031.113.0000.52120.280 $2,952 SWAT Uniforms
000.031.113.0000.52120.280 $8,579 Tactical Carriers
000.031.119.0000.52110.312 $7,073 Ammunition
000.031.119.0000.52110.410 $18,008 Police Chief Recruitment
$36,612
Fire
000.032.122.0000.52220.282 $20,407 Bunker Gear
000.032.122.0000.52220.350 $1,491 Fire Tools
000.032.122.0000.52220.350 $960 Gas Monitors
000.032.125.0000.52240.31E $1,169 Public Education Supplies
$24,026
Information Systems
000.052.631.0000.51880.35C $4,082 HP Replacement Server
000.052.631.0000.51880.35C $30,000 Equipment Upgrades -under $5,000
000 052.631.0000.51880.410 $9,398 ARCGIS Server Upgrade
000.052.631.0000.59418.646 $15,429 Unitrends Backup Upgrade
000.052.631.0000.59418.646 $35,000 Equipment Upgrades -over $5,000
000.052.631.0000.51880.480 $46,000 Maintenance Contracts (timing)
$139,910
TOTAL GENERAL FUND $200,548
NEIGHBORHOOD DEV FUND Grant awards carried forward
124.124.331.0000.55920.48W $270,394 CDBG Infrastructure
124.124.331.0000.55920.48T $200,000 CDBG Economic Development
124.124.331.HS02.55920.48E $472,747 Single Family Home Rehab -i.e. S /F, Sr,Disabled
124.124.331.2316.55920.48W $52,967 High Crime Streetlight Project
124.124.331.0000.55920.41E $98,209 Public / Community Service (CBDO)
124.124.337.HS09.55920.48M $619,310 HOME Single Family Rehab Prgms
124.124.337.HS09.55920.48Y $45.027 HOME CHDO Program
$1,758,654
Revenue
124.124.330.0000.33114.2PY $1,094,317 Comm Dev Block prior year Grant Revenue
124.124.337.0000.33114.2HP _ $664,337 HOME prior year Grant Revenue
$1,758,654
STREETS & TRAFFIC ENG FUND
141.133.525.0000.54264.314 $13,786 $13,786 Video upgrades for Downtown Signals
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City of Yakima
2011 Encumbrance Ordinance
ACCOUNT AMOUNT FUND TOT. DESCRIPTION
PUBLIC SAFETY COMM. FUND
151- 151- 124- 0000 - 52850 -319 $6,449 Motorola radio batteries
151 - 151 - 124 - 0000 - 52810 -491 $1,082 Zetron Technical Services
$7,531
POLICE GRANTS FUND
152 - 152 - 112 - 0000 - 52120 -312 $8,277 Case Management Software -Drug enforcement
152 - 152 - 117 - 0000 - 52130 -350 $30,000 ARRA Byrn grant -small tools
152 - 152 - 117 - 0000 - 52130 -410 $17,000 ARRA Byrn grant - Professional Services
152 - 152 - 117 - 0000 - 52130 -52T $159 ARRA Byrn grant - Toppenish
152 - 152 - 117 - 0000 - 52130 -52U $17,001 ARRA Byrn grant- Union Gap
$72,437
Revenue
152 - 152 - 117 - 0000 - 33911 -68J $64,160 ARRA Byrn Grant Revenue
TROLLEY FUND
162.162.326.2153 59479.650 $63,653 $63,653 Trolley Barn Enhancement Project
Revenue
162 - 162 - 699 - 2153 - 33320 -20T $63,653 Trolley Enhancement Grant Revenue
FRONT ST PBIA FUND
163.163.321 0000.57390.491 $1,298 $1,298 Street Banners
FEDERAL "ARRA" FUND
199.199.527.0000 51830.480 $23,500 Energy Upgrade -City Hall
199.199 527 0000.52220.480 $16,500 Energy Upgrade -Fire Facilities
199.199 527.0000.54263.480 $18,500 Energy Upgrade- street lighting
199.199.527.0000.55920.480 $15,405 Energy Upgrade -SE Comm Center
$73,905
Revenue
199- 199 - 527 - 0000 - 33918 -11 E $73,905 Department of Energy ARRA Grant Revenue
FIRE CAPITAL FUND
332.332.122.0000.52250.480 $4,706 Repair at the Training Center
332.332.122.0000.52250.480 $5,302 Station 91 Ceiling Repair
332.332.122.0000.52250.480 $7,353 Station 95 Flooring
332.332 122 0000.59422.630 $104,649 Station 95 Pavement Repair
332 332.122.0000.59422.642 $29,253 Command Vehicle Replacement -Ford Expedition
$151,262
LAW AND JUSTICE CAPITAL FUND
333 333.124.CPS1.59428.646 $210,554 IPSS Contract for Software and Installation
333 333.111.JAGG.52120.410 $20.227 JAGG grant supplies /services
$230,781
Revenue
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City of Yakima
2011 Encumbrance Ordinance
ACCOUNT AMOUNT FUND TOT. DESCRIPTION
333.333.124.CPS1.33116.710 210,554 IPSS COPS 09 Grant Revenue
333.333.111.JAGG.33116.7JA 20,227 JAG Grant Revenue
230,781
CONVENTION CENTER CAPITAL FUND
370.370 328.0000.57520.350 $60,634 Replacement Chairs
370.370.328.0000.57520.350 $6,300 ADA compliant ramp for stage
$66,934
STORMWATER OPERATING FUND
441.441.213.0000.53150 51C $51,087 Yakima County Regional Stormwater Admin.
441.441.213.1911.53150.410 $134,625 Stormwater system /rate study
$185,712
WASTEWATER OPERATIONS
473.473.211.S211.53581.311 $4,214 Workstations
473.473.232.S232.53584.311 $6,231 Analyzers and Probes
473 473 232.S232 53584 311 $6,295 Valve Assembly
473.473.232.S232 53584.410 $5,415 Landscaping project- -plant trees
$22,156
EQUIPMENT REPLACEMENT FUND
551.552.636.ER06.59448.644 $273,619 $273,619 Refuse Truck to replace burned unit
ENVIRONMENTAL FUND
555.555.639.2192.59439.630 $34,389 Fuel Capacity Expansion
555.555.639.2333.53190.410 $50,000 Fuel Tank Removal at Airport
$84,389
TOTAL ALL FUNDS
Expenditures $3,206,666
Revenues $2,191,153
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