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03/20/2012 06 2011 Consolidated Annual Performance Evaluation Report (CAPER) - Final Public Hearing • 1 ,: - . ■1' 9 9� t � � i n: \, BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT r Item No. `(� For Meeting of: March 20, 2012 ITEM TITLE: Final Public Hearing on the 2011 Consolidated Annual Performance Evaluation Report. SUBMITTED BY: Joan Davenport, Acting CED Director CONTACT Archie M. Matthews, ONDS Manager 575 -6101 PERSON /TELEPHONE: SUMMARY EXPLANATION: Each year as part of the process of submitting to HUD the 2011 year end 8 Consolidated Annual Performance Evaluation Report (CAPER), the City holds two public input hearings to accept comments on the year end report. This is the final public input hearing on the 2011 Consolidated Annual Performance Evaluation Report (CAPER) as March 20, 2012. Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding CDBG & HOME Phone: Source: APPROVED FOR City Manager SUBMITTAL: STAFF RECOMMENDATION: Conduct final public input hearing. BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: ID Click to download ❑ Draft CAPER Report • The City of Yakima Office of Nei: ,borhood levelopment Services D Consolidated Annual Performance And Evaluation eport For Year of 2011 � + O o n1 J1 Ai• {9 a ,� � - O � .. O �.. w V QJ� s O + C" • O (i, • W' t 0 r *ri • 5 j 4 ,,,,—§ -.,w r • f , 1 r rel G / r � O ' � '',•:,, j':r , n , 0 \ a ' :1' ,,,,_ , , a . 0. t ot ' • O • O O p 0 1 • 0' L --, ;1; yw� 04., 7 �; ( f _ ° • • • n � 1 For further information, contact: The Office of Neighborhood Development Services 112 S. Eighth Street Yakima, WA 98901 509 -575 -6101 2011 Consolidated Annual Performance And Evaluation Report INTRODUCTION Each year the City of Yakima receives funding from the Federal Government for two entitlement programs: Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME). These programs carry with them some very specific requirements in the areas of planning and reporting. This document is the required annual report for both programs. Known as the Consolidated Annual Performance Evaluation Report (CAPER), it provides data on the programs and activities for which funds provided by CDBG and HOME were spent. The CAPER is written to provide the specific information required by Housing and Urban Development (HUD) regulations, and is submitted to HUD for review and approval. This submission follows a mandated 15 -day public comment period. At the same time, it also provides the opportunity to report to the local community (Citizens and Elected Officials) on the activities and successes of the past year. The primary purpose of Community Development BIock Grant (CDBG) and the HOME Investment Partnership Program (HOME) is to help meet the needs of low /moderate income residents while developing a strong community with the provision of decent housing, a suitable living environment and expanding economic opportunities within the City limits of Yakima. FUNDING RESOURCES For the year 2011, the City of Yakima received $1,073,172 in CDBG funds, and $597,053 in HOME funds, for a total of $1,670,225. Program income is revolved back into the existing budgeted programs as defined and voted on by the Yakima City Council. Much of the data required by HUD as to how the funds were spent is provided via the computerized system known as Integrated Disbursement and Infonnation System (IDIS). Copies of the summary reports created by this system are attached to the CAPER. 2 HUD Required Narrative Statements o ASSESSMENT OF FIVE -YEAR GOALS AND OBJECTIVES CDBG planning starts with a document known as the Consolidated Plan. This document outlines broad goals and strategies to meet the identified needs of the community served by the CDBG program. The City Council of Yakima has designated programs to serve city wide, with no specific defined target area in mind, thus making programs available to all low /moderate income individuals within the City of Yakima. The City Council has also, in response to citizen input, identified goals and objectives to guide the planned expenditure of these funds. These goals are focused on the following areas: 1. Clean -up neighborhoods 2. Access to services and infrastructure 3. Access to safe, decent, affordable housing 4. More even distribution of economic groups throughout the City of Yakima 5. Economic Development: more jobs, better job skills. 6. Economic Development: new and increased small businesses and development opportunities. 7. Services available to more people. 8. CDBG funds provide only part of the overall budget. 9. Increased citizen participation. 10. Historic Preservation. Taken from the 2011 Annual Action Plan budget, activities address the above referenced goals as follows: ® The allocation of funds for Community Services is always a top priority for the City Council. o The Single Family Exterior Paint program strengthens our affordable housing efforts. O The Graffiti Program provides benefits to community services. © The goal for our Economic Development expenditures is to expand our local economy and provide jobs for low /moderate income persons. O Housing counseling helps keep decent affordable housing within reach of our area residents. Basic services like water and sewer are still not available to all area residents and the Office of Neighborhood Development Services strives to continue working aggressively to expand these services. 3 o The CDBG Single Family Rehabilitation, the Elderly /Disabled Rehabilitation, and the Relocation programs all assist in making housing affordable. • The Lead -Based Paint Abatement helps keep our housing stock safe and affordable, while addressing important environmental concerns. o During all our housing rehabilitation, we work diligently in incorporating Historic Preservation concerns within our community. Numerous goals were set for all programs during the City's budget process. Most of these goals were met or surpassed, as statistical information provided within this document demonstrates. (Please see table 3A for Summary of Specific Annual Objectives) The City of Yakima continues to work with local agencies to overcome the obstacles in serving the special needs populations in Yakima. The City of Yakima takes great care in not hindering the activities as identified in the Consolidated and Annual Action plan. ® AFFIRMATIVELY FURTHERING FAIR HOUSING The Analysis of Impediments to Fair Housing Choice of the City of Yakima identifies a number of potential barriers. Under the Direction of the City Council this office provides a Housing Counseling service to help overcome these barriers. Thousands of contacts are made each year to assist renters, landlords and homeowners. The City of Yakima continues to provide documents and information as well referrals to legal assistance groups, to credit counseling agencies, and other offices in a direct attempt to overcome fair housing impediments. Every effort is made to assist clients to resolve their difficulty in a satisfactory manner as is demonstrated in this document as to the diverse group of families and individuals benefiting from our activities as supported through federal resources. The following actions were taken in 2011 to affirmatively further fair housing: • 2,781 walk -in clients, with another 3,322 clients were served with the Housing Counseling Hotline for a total of 6,103 clients served through this program in 2011 with Housing Counseling. • ONDS met with local housing lenders and realtors to present City sponsored housing programs. • ONDS continues to meet and work with Community Housing Development Organizations (CHDO), such as Habitat for Humanity and OIC of Washington to 4 4110 continually address local needs for affirmatively further fair housing within the City of Yakima. 0 AFFORDABLE HOUSING The City of Yakima concentrates our CDBG affordable housing efforts in four programs: Single Family Paint, Single Family Rehabilitation, the Elderly/Disabled Rehabilitation programs, and the Lead Based Paint Abatement program. These programs served a combined total of 121 homes, helping well over 150 residents during the year. The City of Yakima received Neighborhood Stabilization Program funds through the Washington State Department of Commerce. These funds were used to purchase distressed properties and foreclosed properties. This enabled the City of Yakima to subdivide parcels into a total of 12 vacant lots to eventually receive as many new single family homes, currently seven (7) homes have been fully constructed, with five (5) of the seven sold to qualified low and moderate income first time homebuyers, and the two (2) remaining homes still for sale. The remaining lots are scheduled to be fully developed within 2012. This program is in partnership with OIC of Washington and Yakima Valley Habitat for Humanity, both certified Community Housing Development Organizations (CHDO). The City of Yakima continues to work closely with the Yakima Housing Authority to strategize about affordable housing opportunities for the future. - The City of Yakima continues to support "2 -1 -1 Get Connected, Get Answers," a call system, as a means of combating Barriers to Affordable Housing, thus enabling people to connect with Emergency Shelters, Counseling & Support Groups, as well as accessing Affordable Housing agencies, legal counsel, etc. 9 CONTINUUM OF CARE FOR THE HOMELESS While this program does not receive regular budgeted funding from the City of Yakima, we continue to recognize the importance of assisting with programs that serve the homeless. During 2011, ONDS worked closely with the local Continuum of Care, known as the Homeless Network of Yakima County. The network made progress in providing services to these people, including continuing to making available cold weather shelters during the winters. McKinney funds were applied for and grants awarded to provide a number of different services at widely- scattered sites throughout the county, including the City of Yakima. 5 © OTHER ACTIONS Under the direction of the Yakima City Council, ONDS continues a successful partnership program with the City Codes Division. This is working to combat problems that would otherwise lead to further deterioration of neighborhoods, and reduce the quality of life of area residents. The City of Yakima works with a large variety of volunteers and volunteer -based organizations and self -help agencies, which assisted in painting twenty -five (25) homes, providing volunteer labor for the Senior /Disabled Exterior Paint program. The City also works with People for People and the Northwest Community Action Center both of which provide volunteers to paint -out graffiti and do alley and vacant lot clean -up, as well as snow removal for the elderly and disabled. These joint venture programs help provide a "Positive Work Experience" to the individuals, as well as providing much needed community services to the neighborhoods. The City continues to work with Juvenile Justice to provide a location for juvenile court- ordered community service to convicted juvenile offenders to serve their court- appointed community service hours. ONDS uses these individuals to paint - out graffiti and do alley and vacant lot clean -up, as well as snow removal and wheel chair ramp assembly to disabled homeownrs. Neighborhood Development Services continues to partner with Public Works to provide alley cleanup and lot specific cleanup through the Senior /Disabled Rehabilitation program, as well as weed abatement during the summer months using volunteer labor. Public Works then pays any costs associated with dump fees for any properties other than qualified applicants through the CDBG Senior /Disabled Rehabilitation program. The City of Yakima continues to combat Lead -Based Paint issues throughout the city by doing lead -based paint inspections, risk assessments and clearance examinations for applicants of the Owner - Occupied Rehabilitation programs and Down Payment Assistant Program. A visual inspection by ONDS of each property assures the housing meets Housing Quality Standards and has no deteriorated paint that could potentially contain lead. ONDS also continues to work with the local Clean Air Authority in helping qualified homeowners change out their "un- certified wood burning stoves" with alternate, more efficient heating sources. 6 LEVERAGING RESOURCES The Yakima City Council continues to aggressively address graffiti within the City of Yakima, and continue to direct CDBG Community Service resources in supplying equipment and staff supervision to local volunteers, thereby producing 11,982 volunteer hours. Had the City paid for these hours the cost to the taxpayers would have far exceeded $111,000. The City of Yakima partnerships with local Community Housing Development Organizations (CHDO), such as the local Habitat for Humanity and OIC of Washington, in the Neighborhood Stabilization Program (NSP) on the N. 3 Street Affordable Housing Project. ONDS leveraged an estimated $650,000 of state NSP funds, approximately $200,000 CDBG for infrastructure, approximately $750,000 of HOME Investment funds and approximately another $450,000 of private non- profit investments by both OIC and Habitat for Humanity. The City of Yakima also contributed a $50,000 CDBG grant in partnership with Rural Community Development Resources (RCDR) in helping serve local Micro - enterprises with technical assistance and helped steer Yakima Renewal Community businesses toward loan capital from Bank of America, in addition to other sources of financing within the RCDR network. Finally, our Community Service sub - grantees are asked to leverage our contribution with other funding. Often this outside funding exceeds the total amount of our portion. These programs combined resulted in essential services being provided to hundreds of persons each year. O MINORITY/WOMEN BUSINESS ENTERPRISE The City of Yakima continues to actively encourage women and minority contractors to participate in the Cities construction activities. Please see the attached MBE /WBE contract and subcontractor activity report. 7 CDBG NARRATIVE ® Consolidated Plan Priorities, Needs, Goals, and Objectives ® FUNDING PRIORITIES As illustrated by statistical information provided in this CAPER, the City of Yakima has utilized our CDBG funds effectively. The goals identified in the 2010 -2014 Consolidated Plan are the basis for all funding decisions. As previously discussed, all CDBG funds and expenditures can be directly linked to one of the Plan goals. And for 2012 all Block Grant expenditures were for the benefit of low/moderate income persons, either individually documented as low /moderate or as a qualified area benefit serving a low /moderate clientele comprised of over 51% of the area populace. O PLAN CHANGES There were no amendments or changes to the 2011 -2014 Consolidated Plan in 2011. o EFFORTS IN CARRYING OUT PLANNED ACTIONS Please refer to the information included in the introduction as well as the Narrative Statements. The City of Yakima certifies that it is following a current HUD - approved Consolidated Plan. It has pursued all resources that were proposed in the Plan; it has fairly and impartially provided requested certification of consistency as specified in the Plan, and has not hindered Consolidated Plan implementation. • RESOURCES, CERTIFICATIONS, AND IMPLEMENTATION As previously described, ONDS and the City of Yakima actively and successfully pursued funding and other assistance from a variety of sources in addition to CDBG and HOME. This effort has dramatically increased the impact of the two programs. As required, ONDS provides the required certifications of compliance with all relevant Federal Regulations, and requires the same certification from all contractors and sub - grantees. ONDS works carefully to implement all the programs identified for action in the Consolidated Plan, and, in no case, does anything to impede these efforts. O NATIONAL OBJECTIVES All 2011 activities and expenditures were used to help accomplish one of the three national objectives of the CDBG legislation. These are: o Low /Moderate Income Benefit o Prevention of Slum or Blight o Urgent Health and Welfare 8 O DISPLACEMENT AND RELOCATION COMPLIANCE During 2011 ONDS had no activity that required relocation assistance to a displaced homeowner. © ECONOMIC DEVELOPMENT There were no known instances during 2011 where jobs were made available to low /moderate income persons and not taken by them. o LOW - MODERATE INCOME BENEFIT All activities were for the benefit of low/moderate income persons. Evidence for this is contained in the individual file for each activity. ® HOUSING REHABILITATION During 2011, CDBG funds were spent on housing rehabilitation for single - family homes owned by the residents. Specific details as to how many are available from the attached IDIS reports. o NEIGHBORHOOD STABILIZATION PROGRAM The City of Yakima also received Neighborhood Stabilization Program funds through the Washington State department of Commerce in the amount of $650,000. This allowed the City of Yakima to purchase one foreclosed property with a substandard dangerous building. This structure was demolished and the single lot was sub - divided into two parcels and constructed two (2) new single family homes that were sold to qualified low to moderate income first time homebuyers. The City also used a portion of these funds to purchase a foreclosed single family home and is currently rehabilitating the home and it too will be sold to a low to moderate income first time homebuyer. Furthermore, the City purchased an additional three blighted undeveloped lots for redevelopment, two of those lots have been subdivided into two and three parcels, respectively and a total of five new single family homes were constructed, three of which have been sold to qualified low to moderate income first time homebuyers. Two more homes are under construction on the remaining five building lots. 9 HOME NARRA TI VE • O HOME FUNDS DISTRIBUTION CATEGORIES All HOME funds were distributed according to the categories of need identified in the Consolidated Plan. With the exception of Community Housing Development Organization (CHDO) funds, all funds were spent on Homeownership activities, either First Time Homebuyer or Down Payment Assistance, amounts for each category are itemized on enclosed charts. O MATCH REQUIREMENTS, HUD FORM #40107 and # 40107 -A Please see the attached HUD FORM #40107and #40107 -A for reporting the HOME snatch requirements. The information required on contracts and subcontracts with minority and women - owned businesses was provided on a separate report. The City of Yakima continues to encourage women and minority -owned businesses. HOME ASSISTED RENTAL HOUSING INSPECTIONS All affordable rental housing units previously assisted with HOME funds were monitored according to the prescribed schedule. All were found to be in proper condition and all were in compliance with affordability commitments. (Please note monitoring reports are attached.) O AFFIRMATIVE MARKETING All HOME projects are marketed according to approved affirmative marketing actions as required by HUD. ] 0 ® SELF EVALUATION The stated mission of the CDBG program and ONDS is to assist in developing a more viable community by helping to provide decent, affordable housing, a suitable living environment, and economic opportunities, primarily through serving low and moderate income persons. In seeking to accomplish this goal, ONDS continues to operate one of the most diverse and successful CDBG programs in the entire region. Great care is taken to provide significant funding and assistance in several areas. ONDS is also unique in that we provide many of these services directly rather than through sub - grantees or contractors, which allows more individuals to be assisted while holding the cost down significantly by eliminating the need for a third party. Our services can be divided into four categories: economic development, community services, housing, and infrastructure. Within each, we provide a variety of specific programs and services. We believe that within the constraints of our budget we do an excellent job in each area. The affordable housing needs in Yakima are so great that the challenges sometimes seem insurmountable. Yet we find that improving a house in a neighborhood often starts a trend that extends too many other homes. The City of Yakima continues to recognize there are still people in 'this community who do not have access to public water and sewer for their homes: So the expansion of these services continues to be an important issue for many reasons, including the health of the community. Yakima's Senior/Disabled Home Rehabilitation Programs enabled 121 homes to remain safe decent housing, successfully serving well over 150 occupants and keeping them within their homes, and out of the already over - burdened public housing system, or nursing homes, thus saving hundreds of thousands of tax dollars in financial support through social services. For all we do, there is much more that needs to be addressed. We must continue to work more efficiently, and do a better job prioritizing our efforts and investments. Projects that provide the greatest benefit for the most people at the lowest cost continue to need funding. Basic human needs must be met with a continually shrinking budget. Basic human needs such as power to supply heat in the winter, water for drinking, sanitary sewer systems to protect our valuable underground water sources and replacing failing septic systems, thereby protecting areas from surface water contamination. Basic human needs, such as safe, clean, affordable housing continue to be a top priority for the City of Yakima. 11 © CITIZEN COMMENTS • The City of Yakima continues to encourage citizen participation and make program information available throughout the year to the public as defined in the adopted "Citizen Participation Policy ". (Any received written public comment on this document will be added to the end of this document and submitted to HUD accordingly.) 12 dIP Outcome /Objective Codes Availability /Accessibility Affordability Sustainability Decent Housing DH -1 DH -2 DH -3 Suitable Living Environment SL -1 SL -2 SL -3 Economic Opportunity EO -1 ED-2 EO -3 Table 3A -- Summary of Specific Annual Objectives ti Specific Annual Objectives Sources of Performance Expected Actual Outcome /Objective* Funds Indicators Number Number Owner Housing DH -1 Increase Access of LMI persons to HOME and Number of Units 7 5 houses Decent housing/ Decent/Affordable housing NSP for lot sold and 2 Suitable living through new construction using acquisition. houses - CHDO's in the N. 3` Street marketed Affordable housing development. DH -2 Increase Access of LMI persons to HOME Number of Units 30 23 Decent housing/ Decent/Affordable housing Suitable living through Down Payment Assistance for Homeownership 8 Community Development SL -1 Increase Suitable Living CDBG Number of 2 0 Suitable living through the buildings abatement of Dangerous Buildings removed SL -3 Increase Suitable Living CDBG Locations 100 1823 Suitable living/ environment with Sustainability brought into sustainability through the support of Code compliance with Compliance in LMI local codes Neighborhoods DH -1 Decent Housing and Suitable CDBG Number of 2,500 6103 Decent living Environment through clients served housing/Affordable Landlord/Tenant and Housing Counseling programs Public Facilities SL -3 Sustainability of Suitable Living CDBG Continued use of 1 0 Suitable living/ Environment through the existing building sustainability Rehabilitation of existing Public Facility at SECC DH -3 Decent Housing and Suitable CDBG Continued use of 1 0 Suitable living/ SL -3 living Environment Sustained existing building Sustainability through Rehabilitation of existing public Facility at Y -Pal II 13 Public Services SL -3 Low /moderate income CDBG Number of , 7 3 Suitable living/ Senior/Disabled persons served Sustainability Heating assistance SL -1 Increase the range of services CDBG Number of 1,000 6,897 Suitable living/ available to assist LMI persons by persons using sustainability assisting OIC/ South East services at Community SECC Center. (SECC) DH -3 Decent Housing and Suitable CDBG Number of 2,500 2,507 Suitable living/ SL -3 Living Environment Sustained by locations painted Sustainability Painting Out Graffiti in LMI Neighborhoods Single Family Rehabilitation DH- Single Family Rehabilitation of CDBG Number of Units 65 121 Availability /Accessibili 1.1 owner occupied Low to Moderate ty income homes. DH- Relocation CDBG Number of 1 0 Decent 1.7 _ persons assisted housing /Affordable with relocation costs Economic Development 1.4 Work Source — Job Fair CDBG Number of 3 3 Jobs available to Microenterprises persons assisted EO- Rural Community Development CDBG Number of L/M 35 25 TA assistance to LMI 1 1 Resources (microenterprise persons assisted. persons technical assistance) EC) Unnamed Job Creation CDBG Number of Jobs 10 0 Jobs available to L/M 1.2 available to L/M persons persons 14