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Home My WebLink About12/01/2020 05 2020 Budget; Making Appropriations from Unappropriated Balances for Expenditure During 2020 a\'4\lyy bxk ik 1 1-:41 PPPPPP+Pd s' lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 5. For Meeting of: December 1, 2020 ITEM TITLE: Ordinance amending the 2020 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2020 for various purposes (First Reading) SUBMITTED BY: Steve Groom, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jennifer Morris, Financial Services Officer SUMMARY EXPLANATION: This appropriation for prior year encumbrances is part of the annual budgeting process.Attached is an ordinance amending the 2020 Budget to provide appropriations for projects or programs that were uncertain and therefore not included at the time of the 2020 Budget adoption. There are adjustments and corrections to the 2020 Budget that are now known and are more fully described both in the cover memo and the supporting schedule. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: First reading of Ordinance. ATTACHMENTS: Description Upload Date Type L 2 20 budget Amendment rdi mace 11/19/202 C rdi mace ordinance ch dule I 11/19/2020 backup Material ID 2020 budget 4th C uarter end ent memo 11/19/2020 r Me o 2 ORDINANCE NO. 2020- AN ORDINANCE amending the 2020 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2020 for various purposes described in the attached Schedule. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2020 in various amounts and for the purposes mentioned in the attached Schedule; and WHEREAS, at the time of the adoption of the 2020 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2020, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 1st day of December, 2020. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk First Reading: September 1, 2020 Publication Date: Effective Date: City of Va kima 2020 Budget Amendment SCHEDULE I 4th Quarter From Fund To Fund From Dr(Cr) To Dr(Cr) # Description Fund I Account N I Name Fund I Account I Name I $ $ Rol New Revenue-offsetting increases in expenditures and revenues I 1 1024960 Pass Thru Payment 1 8953117 Cares ACT Pass Thru Grant 1,416,600.00 1,416,600.00 1 VCDA Cares Ad Pass Thru Payments 172 2760055 Transfer out 272 8950050 Trager In 173,367.00 173,367.00 2 Debt Refunding/Convention Center 174 2730055 Transfer out 272 8950050 Transfer In 260,050.44 260,050.44 Debt Refunding/Capital Theatre 473 7260092 Vehicle Replacement Reserve 552 8956541 ER Replacement-Ent.Funds 2,500.00 2,500.00 3 Utilities Vehicle Reserve 474 7640092 Vehicle Replacement Reserve 552 8956541 ER Replacement-Ent.Funds 2,500.00 2,500.00 Utilities Vehicle Reserve 323 8953445 Department of Ecology 323 7016511 Dept Of Ecology 8,700,000.00 8,700,000.00 4 Department of Ecology Cascade Mill Site Grant 1 3314800 Repairs and Maintenance 1 8956716 Donation 25,000.00 25,000.00 .i Legends Casino Charitable Donation 131 5416400 Machinery And Equipment 131 8956705 Donation 14,000.00 14,000.00 6 Legends Casino Charitable Donation 131 5413112 Operating Supplies/General 131 8956704 Donation 6,274.10 6,274.10 7 Parks donations for Park Benches 473 7250055 Transfer out 323 8951307 Interfund Loan 2,200,000.00 2,200,000.00 8 Mill Site Interfund loan 150 3273180 Emergency Medical Supplies 150 8953117 CARES Grant 48,542.64 48,542.64 9 Emergency Medical supplies reimbursed by Cares Act 555 5614812 R&M/Contr-Tiger Oil 555 8953445 Dept Of Ecology 55,373.00 55,373.00 10 Maul Foster Alongi-Tiger Oil Cleanup 1 8953117 CARES Act Grant 1 1024100 Dept Of Ecology 10,000.00 10,000.00 11 Coronavirus Emergency Supplemental Funds(CESF) $12,914,207 $12,914,207 'Increase Budget Expenditures from Reserves I 272 8347100 PFD Debt Svc Prin Reserves 380,685.40 - 11 Debt Refunding 123 2544192 Interfd Chgs-City Svcs Reserves 2,463.44 - L' Interfd Chgs-City Svcs 125 1264192 Interfd Chgs-City Svcs Reserves 21,313.60 - Interfd Chgs-City Svcs 150 3274192 Interfd Chgs-City Svcs Reserves 14,595.36 - Interfd Chgs-City Svcs 154 3414192 Interfd Chgs-City Svcs Reserves 11,888.91 - Interfd Chgs-City Svcs 322 2704192 Interfd Chgs-City Svcs Reserves 1,247.22 - Interfd Chgs-City Svcs 323 7014192 Interfd Chgs-City Svcs Reserves 21,021.10 - Interfd Chgs-City Svcs 331 5434192 Interfd Chgs-City Svcs Reserves 22,878.16 - Interfd Chgs-City Svcs 332 3224192 Interfd Chgs-City Svcs Reserves 14,164.20 - Interfd Chgs-City Svcs 333 3114192 Interfd Chgs-City Svcs Reserves 9,800.92 - Interfd Chgs-City Svcs 342 7144192 Interfd Chgs-City Svcs Reserves 2,011.27 - Interfd Chgs-City Svcs 343 7164192 Interfd Chgs-City Svcs Reserves 5,275.07 - Interfd Chgs-City Svcs 392 6524192 Interfd Chgs-City Svcs Reserves 3,959.99 - Interfd Chgs-City Svcs 481 7684192 Interfd Chgs-City Svcs Reserves 180,997.71 - Interfd Chgs-City Svcs 555 5614192 Interfd Chgs-City Svcs Reserves 1,257.48 - Interfd Chgs-City Svcs 560 4914192 Interfd ChgsCity Svcs SE-Reserves 87,430,90:: - Interfd Chgs-CitySvcs 154 3414196 Interfd Chgs-Insurance Svcs Reserves 69,580.96 - 11 Interfd Chgs-Insurance Svcs 144 5184196 Interfd Chgs-Insurance Svcs Reserves 1,606.00 - Interfd Chgs-Insurance Svcs 162 2064196 Interfd Chgs-Insurance Svcs Reserves 6,172.89 - Interfd Chgs-Insurance Svcs 125 1264196 Interfd Chgs-Insurance Svcs Reserves 19,100.38 - Interfd Chgs-Insurance Svcs 11/19/2020 1 of 1 VAyakima_city\ykfnA Shared VBudget 2020V1M-2020 4th Qtr Budget Amendment 4 + cae f w FINANCE TO: Mayor and City Council FROM: Steve Groom, Director of Finance and Budget Kimberly Domino, Finance Division Manager Jen Morris, Financial Services Officer DATE: November 19, 2020 RE: 4th Quarter 2020 Budget Ordinance This budget ordinance effects course corrections based on new information for the 2020 Budget year that was not known at the time of budget adoption. Staff routinely brings budget amendments approximately quarterly to course-correct, and to be transparent and accountable. Budget amendments are a routine, recurring budget process step; staff accumulates new information anticipating to bring adjustments of this type to council on an approximately quarterly basis. Staff requests approval of adjustments and corrections to the 2020 budget that are now known that were not known at the time of adoption, per the attached detail spreadsheet, described in more detail as follows: New Revenue: 1) Yakima County Development Association (YCDA) CARES Act Grant to provide Pass Thru Grant Payments to small businesses approved by Council so needs to be added to the budget. This is an increase of offsetting Revenue and Expenditure in the General Fund for $1,416,600. 2) Transfer out of Fund 172 and Fund 174 and Transfer in Fund 272 for refunded debt and debt payments approved by council, but was not budgeted. Increase of both revenue and expenditures of$433,417. 3) Additional contribution for vehicle reserves for Water (474) and Wastewater (473), but was not budgeted. This is a transfer, an increase to budgeted Revenue in Equipment Reserve and a budgeted Expenditure of$2,500 for each of the two utility departments to cover their purchases. 4) Adding the approved Department of Ecology Grant for Cascade Mill Site to the 2020 budget. Increase both Revenue and Expenditure in Fund 323 Mill Site $8,700,000. This is capital spending, so anything unspent in 2020 will roll over into 2021. 5). Adding the Legends Casino Charitable Donation for Fire Department, an increase to offsetting Revenue and Expenditure in General Fund 001 of$25,000. 6). Adding the Legends Casino Charitable Donation for Parks, an offsetting increase to both Revenue and Expenditure in Parks Fund 131 $14,000 7). Adding the Parks Donation for Park Benches, was not budgeted, an offsetting increase to both Revenue and Expenditure in Parks Fund 131 $6,274.10. 5 + 1 �? \ .1 FINANCE 8). Adding an Interfund Loan for Mill Site Fund 323, an increase to Revenue (Transfer In) in Fund 323 increase expenditure (Transfer Out) in Fund 473, $2,200,000, as a budgeted contingency should it be required to bridge any spending in 2020 covered by 2021 LIFT. 9). Adding the approved CARES Act Grant for medical supplies in Emergency Services, Fund 150, offsetting increases to both revenue and expenditures $48,542. 10). Department of Ecology Grant for Environmental Fund 555, was not budgeted. Increase both Revenue and Expenditure. $55,373 11). Adding the approved CARES Act Grant for increased caseload capacity, Fund 001 , offsetting increases to both revenue and expenditures $10,000. Technical Adjustments, Corrections and True Ups: The adjustments and corrections to the 2020 budget that are now known that were not known at the time of adoption, are: 12) Technical correction - debt refunding increase debt principle in Fund 272 expenditures $380,685.40. 13) Technical correction — updating the reallocation of Administrative Overhead costs due to change in methodology basis due to discussion and review by State Auditors Office. 14) Technical correction, a reallocation of City Insurance due to change in methodology basis due to discussion and review by State Auditors Office. 15) Increase REET 1 expenditures in Fund 342 for planned Lions Pool Hot Water Tank Replacement $40,000 accelerated to current year.