HomeMy WebLinkAboutR-2012-022 Purchase Lease Agreement with Clallam Transit for Two Buses; Transit Services to Ellensburg RESOLUTION NO. R- 2012 -22
A RESOLUTION authorizing the execution of an Interlocal Agreement with Clallam Transit
System for state general purchase -lease of 2 transit buses from Clallam
Transit to meet present needs of the City's transit services to Ellensburg.
THIS INTERLOCAL AGREEMENT is entered into by and between the City of Yakima,
a municipal corporation of the State of Washington, and Clallam Transit System, a municipal
corporation of the State of Washington, under the authority and in conformance with RCW
39 34, the Interlocal Cooperation Act.
WHEREAS, the City of Yakima and Clallam Transit System desire to enter into an
Interlocal Agreement for leasing of buses, and the City Council of the City of Yakima deems it
to be in the best interests of the City that such an arrangement be carried out according to the
provisions, terms and conditions of the attached agreement document and that it is in the best
interests of the City that the attached agreement document be executed, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
Section 1. The City Manager and City Clerk of the City of Yakima are hereby
authorized and directed to execute an agreement with Clallam Transit System for the purpose
mentioned above, a copy of which agreement, entitled "Interlocal Agreement for Leasing of
Buses," is attached hereto and by reference made a part hereof
ADOPTED BY THE CITY COUNCIL this 7 day of February, 2012.
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INTERLOCAL AGREEMENT FOR LEASING OF BUSES
This Agreement is executed this 13 day of , 2012, by and
between CLALLAM TRANSIT SYSTEM, a municipal corporation of the State of
Washington ( "Lessor") and YAKIMA TRANSIT, a municipal corporation of the State of
Washington ( "Lessee ").
RECITALS
A. Lessee operates a public transportation bus system in the City of Yakima,
Washington, and surrounding areas, and requires two additional buses, on a temporary
basis, with the intent to procure, for use beginning on the date of delivery.
B. Lessor has two buses available to lease to Lessee and the parties now
wish to agree upon the terms of the lease of the two buses as described herein.
AGREEMENT
The parties hereby agree as follows:
1. Lessor hereby leases to Lessee, and Lessee leases from Lessor, the
following two buses:
Year Make Model VIN Number
1986 MCI 96A3 (CTS #904) 1TUDCH6AOGR005633
1986 MCI _ 96A3 (CTS #905) 1TUDCH6A2GR005634
2. Term of Lease. This lease shall commence on the delivery date of the
vehicle and shall expire on or before March 15, 2012.
3. Rent. Lessee hereby agrees to pay the sum of $1.00 for the each bus,
due and payable no later than fifteen (15) days from the pickup date; that payment being
a one -time rental fee that will pay the rental for each bus for the entire term of the lease.
4. Delivery of Bus. Lessee will pick up the bus from Lessor's premises at a
time of Lessee's choice any time after February 7, 2012, or the execution of this
Agreement, whichever first occurs.
5. Return of Bus. Lessee intends to procure the buses prior to the end of
the lease term. Should buses be returned to Lessor without purchase, the Lessee shall
deliver buses back to the Lessor by no later than March 15, 2012, unless a later date
and location is agreed upon by both parties in writing.
6. Condition of Bus. Lessor and Lessee shall inspect the bus prior to
delivery and return to establish the bus' condition. Lessor warrants that the bus will be in
safe, operating condition when delivered to Lessee. Except for the foregoing, Lessor
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makes no warranty regarding the condition of the bus. Lessee shall be responsible for
repairs and maintenance of the bus during the term of the Lease.
7. Indemnification. Lessor and Lessee each agree to hold the other
harmless from any liability for property damage or personal injury arising from the use of
the bus pursuant to this Lease.
WHEREFORE, the parties have executed this Lease on the dates indicated
below.
CLALLAM TRANSIT SYSTEM
B `:''` Date: " fc)
Terry G. eed,
General Manager
YAKIMA TRANSIT
By: 0 7 1 71/1-- Date: 2`J' — �l
Michael A. Morales,
Interim City Manager
CITY CONTRACrNO.`S/ -
RESOLUTION NO: 9 3-
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 1
For Meeting of February 7, 2012
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ITEM TITLE: Resolution regarding Interlocal Agreement with Clallam Transit System
for Leasing of Buses
SUBMITTED BY: Michael Morales, Interim City Manager
CONTACT Maria Mayhue, Purchasing Senior Buyer - 575 -6094
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
Staff respectfully requests approval of an Interlocal Agreement authorizing the City of Yakima to lease buses
from Clallam Transit System. City of Yakima Equipment Rental Division on behalf of Yakima Transit has
requested that this agreement be administered in order to lease buses from Clallam Transit System, for a
nominal amount and on a temporary basis, with the intent to procure.
The two buses being requested are to fill the current need for large capacity buses for the Yakima /Ellensburg
commuter run. Operations began with 15 and 19 passenger vans. Demand response has been overwhelming,
requiring larger capacity buses. Buses of this type cost approximately $400,000 - 500,000 each new. We
purchased two older used MCI buses from Grant Transit in Moses Lake for $5,000 each. Two additional are
required, have been located at Clallam Transit, and are surplus to their needs. The purchase from Clallam
includes all of the spare parts they have on hand
It is common practice for Transit agencies to transfer surplus equipment to other Transit agencies in the state of
Washington at very low rates since, for the most part, this type of equipment has been funded by federal funds.
Finally, the grant for the two year program did not include funding of equipment. We are filling the gap by
purchasing old surplus buses from wherever we can locate them. Our assumption is that, if the program is
successful, funding for equipment would be available through future grants. Please refer to attached Interlocal
Agreement for terms.
Resolution X Ordinance Other (specify)
Contract: X Mail to:
Contract Term: March 15, 2012 Amount: $1.00 per bus Expiration Date: March 15, 2012
Insurance Required? No
Funding Phone:
Source:
APPROVED FOR
SUBMITTAL: _ City Manager
STAFF RECOMMENDATION:
Adopt a Resolution to authorize and execute an Interlocal Agreement with Clallam Transit System
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS: ! � ; O d ,�b/a
Click to download I `�(/l /`-' of
❑ Resolution
❑ Interlocal Agreement