02/01/2012 00 Council General Information itv
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
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ITEM TITLE: Council General Information Packet
SUBMITTED BY:
CONTACT
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
1. City meeting schedule for week of January 30- February 6, 2012.
2. Preliminary future activities calendar as of January 31, 2012.
3 Preliminary future council agenda.
4. 1/26/12 Weekly issues report.
5 1/24/12 Memo and attachments from ONDS Manager Archie Matthews re 2012 Allocations from HUD.
6 1/25/12 Thank you card from Bill Bickerstaff regarding snow removal.
7. Closed record public hearing information provided separately for City Council Members regarding Richard
Ehlers and Two Bluffs, LLC Plat of Englewood Ridge (available for review at the City Clerk's Office).
Resolution Ordinance Other (specify)
Contract: Mail to:
Contract Term: Amount: Expiration Date:
Insurance Required? No
Funding Phone:
Source:
APPROVED FOR
SUBMITTAL: City Manager
STAFF RECOMMENDATION:
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
E] 2 -1 information packet
CITY MEETING SCHEDULE
For January 30 — February 6, 2012
Please note: Meetings are subject to change
Monday, January 30
3:00 p.m. Bid Opening — Council Chambers
Tuesday, January 31
10:00 a.m. County Commissioners Meeting — Council Chambers
Wednesday, February 1
12:00 p.m. City Council Retreat — Convention Center
5:30 p.m. Community Review Board — Council Chambers
Thursday, February 2
9:00 a.m. County Hearing Examiner — Council Chambers
6:00 p.m. Regional Fire Authority Meeting — Fire Station 86
Friday, February 3
8:00 a.m. Sister City Meeting — CED Conference Room
Monday, February 6
10:00 a.m. City Council Media Briefing — Council Chambers
11:00 a.m. Bid Opening — Council Chambers
1
1
Office Of Mayor /City Council
Preliminary Future Activities Calendar
Please Note Meetings are subject to change
Meetin Or anization. ci ants , M'eetin Location
g `.` g Meeting Purpose:. Patti p g.
D "ate/Time k,.f ;:,,
Tue. Jan. 31
12 00 • m Miscellaneous Issues Scheduled Meeting Cawle Adkison TBD
Wed. Feb. 1
1200 • m Cit Council Retreat Scheduled Meeting Council Yakima Convention Center
Thur. Feb. 2
9 a.m 911 Joint Board Meeting Board Meeting Lover Fire Station 9 - Toppenish
4 00 p m GFI Steering Committee Scheduled Meeting Coffey, Adkison, TBD
Meeting Ettl
6 00 p m Regional Fire Authority Scheduled Meeting Cawley, Coffey, Fire Station 86
Adkison
Fri. Feb. 3
8 00 a.m Sister Cit Meeting Scheduled Meeting Adkison CED Conference Room
Mon. Feb. 6
10.00 a.m City Council Media Briefing Scheduled Meeting Ensey Council Chambers
Tue. Feb. 7
12 00 p m Miscellaneous Issues Scheduled Meeting Cawley, Adkison TBD
5 00 p m (T) City Council Executive Scheduled Meeting Council Council Chambers
Session
6 00 p m City Council Meeting Scheduled Meeting Council Council Chambers
Wed. Feb. 8
11 30 a.m YWCB Board Meeting Board Meeting Ettl (alt) Convention Center Room B
3 30 p m Regional Planning Scheduled Meeting Ensey Council Chambers
Commission
5 30 p m Parks Commission Meeting Scheduled Meeting Adkison Council Chambers
Thur. Feb. 9
1 00 p m Harmon Center Board Board Meeting Cawley Harman Center
Meeting
2 00 p m Yakima Regional Clean Air Scheduled Meeting Lover Council Chambers
Meeting
4 00 p m N 1st Street Ad Hoc Scheduled Meeting Cawley, Coffey, CED Conference Room
Committee Ettl alt
•
PRELIMINARY FUTURE COUNCIL AGENDA
February 7
(T) 5:00 p.m. Executive Session — Council Chambers
6:00 p.m. Business Meeting — Council Chambers
• Review request for proposals document and timelines for Downtown Clean
and Safe Contract solicitation
• Resolution authorizing a professional services agreement with Fulcrum
Environmental Consulting, Inc., in an amount not to exceed $18,170 for
services required to remove two 250- gallon underground storage tanks at Fire
Station No. 94.
• Resolution authorizing agreements pursuant to a loan application to the
Washington Department of Ecology State Revolving Fund for a 25%
forgivable principal loan of $3,751,414
• Engineering quarterly report
• Resolution authorizing an agreement regarding a loan from the Drinking
Water State Revolving Fund totaling $3,514,800 for the Water Treatment
Backwash Storage Project
• Resolution authorizing an extension of an Interlocal Agreement with the City
of Selah for the provision of Yakima Transit fixed -route and paratransit
services within the City of Selah
• Amendment to Pharmer Engineering Contract to install mixers in the existing
aeration basins at the City's Wastewater Treatment Plant
• Carriage Hill pump station decommission project
• Resolution for the Housing of Prisoners with the City of Yakima and the City
of Selah
• Final contract payment for Leone, Keeble, and Moen, a joint venture
• Interlocal agreement with Clallam Transit System for leasing of buses
• Resolution authorizing the City Manager to execute Pipeline License
Agreement with'BNSF Railway Company
1/26/2012
11 AM
1
• Ordinance relating to health and sanitation; concerning notice of abatement
and amending Section 4.16.030 of the City of Yakima Municipal Code
7:00 p.m. Public Hearings
• Public hearing to consider the recommendation of the Hearing Examiner
regarding a rezone request from Richard Ehlers to change the zone from R -2
to R -3 for property in the vicinity of 724 N. 34 Avenue
• Public hearing to consider the recommendation of the Planning Commission
regarding a 31 lot preliminary long plat of Two Bluffs in the R -1 zone for
property in the vicinity of 74 Avenue and Englewood Avenue
• Public hearing to hear from the public on the creation of a Transportation
Benefit District, comprising the corporate limits of the City
• Municipal Code changes necessary to implement the 2012 budget
1/26/2012
11:31 AM
2
MEMORANDUM
January 26, 2012
TO: The Honorable Mayor and City Council Members
FROM: Michael Morales, Interim City Manager
SUBJECT: Weekly Issues Report
• COUNCIL RETREAT: The Council Retreat is scheduled for Wednesday,
February 1 at 12:00 p.m. at the Yakima Convention Center. John Cooper will
be facilitating the retreat this year. It will be a working lunch (food provided by
M &M Catering per Il catering contract with the City) and Y -PAC will be there to
record the meeting.
• REGIONAL FIRE AUTHORITY: This Committee (Cawley, Coffey and
Adkison) will be meeting on Thursday, February 2 at 6:00 p.m. at Fire Station
86.
• 2012 HUD ALLOCATIONS: The Office of Neighborhood Development was
informed that our CDBG allocation for 2012 is $887,581 and represents a
17.3% reduction from last year and 7.3% more than was estimated in the
2012 Annual Action Plan. The HOME investment allocation for 2012 is
$393,000 which is i',a 34.2% reduction from 2011 budget amount and a 24%
reduction from the' estimated amount that was planned for and budgeted in
the 2012 Annual Action Plan. The City must submit an "Amendment to the
2012 Annual Action Plan" in accordance with HUD regulations. In order to do
this, a 30 -day comment period must be published and opened for citizen
comment as well as the public input meetings. After the required meetings
are held, the revised Plan will have to be adopted by the City Council.
• YAKIMA AIR TERMINAL PAYMENT RECEIVED: We received a payment
from the airport for the past due SIED loan payment of $10,985.88 and the
past due 2011 property insurance payment of $31,898.00.
MEMO
Date: January 24, 2012
To: Michael A. Morales, Interim City Manager
Cc: Joan Davenport, Acting CED Director
From: Archie M. Matthews, ONDS Manager
Subject: Fiscal Year 2012 Allocations from HUD
As per the letter from the Department of Housing and Urban Development (HUD) (Please see attached
copy). You will note that our CDBG allocation for 2012 is $887,581, a 17.3% reduction from last year
and 7.3% more than was estimated in the 2012 Annual Action Plan as adopted by the Yakima City
Council and submitted to HUD last November of 2011. Also please note that the HOME investment
allocation for 2012 is $393,000,'i which is a 34.2% reduction from 2011 budget amount, or a 24%
reduction from the estimated amount that was planned for and budgeted in the 2012 Annual Action Plan
as adopted.
The City of Yakima must submit an "Amendment to the 2012 Annual Action Plan" in accordance with
the adopted "Citizen Participation Plan" and HUD regulations. This means a Thirty (30) day comment
period must be published and opened for citizen comment as well as two public input meetings and then
final "Adoption" of the "Amendment" by the Yakima City Council.
Please see the attached budget proposals for both CDBG and HOME programs run through the Office of
Neighborhood Development Services. These are a draft and can be changed anytime through the
comment and public input process up until such time as the final "Amendment" is adopted by the
Yakima City Council.
I propose publishing these budget proposals and program impacts as soon as possible to begin the
mandatory Thirty (30) day public comment period and schedule the public input meetings as quickly as
possible so that we can capture these federal allocations in a timely manner to continue to assist our
citizens with these much needed programs.
If you have any questions or concerns regarding this matter, please contact me.
OQPP �MEN TO Gin
L_ * U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
S . 11111111 111111II a " WASHINGTON, DC 20410 -7000
� DEVf.�
ASSISTANT SECRETARY FOR
COMMUNITY PLANNING AND DEVELOPMENT
January 17, 2012
The Honorable Micah Cawley
Mayor of Yakima
129 North Second Street
Yakima, WA 98901
Dear Mayor Cawley:
I am pleased to inform you of your community's Fiscal Year (FY) 2012 allocations for the
Office of Conununity Planning and Development's (CPD) formula programs, which provide
funding for housing, community and economic development activities, and assistance for low- and
moderate - income persons and special populations across the country. President Obama signed
Public Law 112 -55 on November 18, 2011, which includes FY 2012 funding for these programs.
Your community's FY 2012 available amounts are:
Community Development Block Grant (CDBG) $887,581
HOME Investment Partnerships (HOME) $393,000
Housing Opportunities, for Persons with AIDS (HOPWA) $0
Emergency. Solutions Grants (ESG) $0
While our budget demonstrates an ongoing colnlnitment to the critical CDBG and HOME
programs to help states and localities continue to navigate these difficult economic times, it also
represents a significant cut from last year's budget. The FY 2012 budget for the CDBG formula
allocation that was included in the appropriations bill adopted by Congress is approximately $2.948
billion, a reduction from approximately $3.302 billion in FY 2011, representing a reduction of
approximately 11 percent in, total available funding. The FY 2012 budget for HOME is $1 billion, a
reduction of 38 percent from approximately $1.6 billion in FY 2011. We understand that the
combined effects of new Census and American Community Survey data and budget reductions will
make FY 2012 a difficult period of adjustment for many of our grantees.
In this penod of adjustment, we recognize that reduced funding levels may require program
restructuring and further prioritization and targeting of these limited resources at a time when
communities around the country continue to face significant need. We are committed to doing
everything we can to support you as you face these challenges. If you would like assistance from
CPD in redesigning, prioritizing or targeting your programs, either you or the head of the agency
that administers your program may request technical assistance through your local CPD Director.
Please note that the "Emergency Shelter Grants" program has changed to the "Emergency
Solutions Grants" program in accordance with the Homeless Emergency Assistance and Rapid
Transition to Housing Act of 2009 (HEARTH Act). The change in the program's name reflects the
change in the program's focus from addressing the needs of homeless people in emergency or
transitional shelters to assisting people to quickly regain stability in permanent housing after
www.hud.gov espanol.hud.gov
2
experiencing a housing crisis and/or homelessness. On December 5, 2011, HUD published an
interim rule, which is effective as of January 4, 2012, and available in Vol ume: 76, PaLTe 75954 of
the Federal Register.
CPD looks forward to working with you in a true partnership to successfully meet the
challenges we face. Please contact your local CPD office director if you or your staff have any
other questions or comments.
Sincerely,
Mercedes Marquez
Assistant Secretary
City of Yakima
Office of Neighborhood Development
2005 -2012 Entitlement for CDBG and HOME
Percentage changes in entitlement from current year and prior year
CDBG
Year Entitlement
Increase /(Decrease)
From Prior Year
2005 $ 1,350,348 -2.8%
2006 1,214,103 -10.1%
2007 1,210,374 -0.3%
2008 1,169,056 -3.4%
2009 1,185,386 1.4%
2010 1,283,426 8.3%
2011 1,073,172 - 16.4%
2012 887,581 - 17.3%
HOME
Increase /(Decrease)
Year Entitlement
From Prior Year
2005 $ 672,757 -2.8%
2006 633,910 -5.8%
2007 632,684 -0.2%
2008 611,264 -3.4%
2009 682,410 11.6%
2010 677,752 -0.7%
2011 597,053 - 11.9%
2012 393,000 -34 2%
City of Yakima
Office of Neighborhood Development Services
2012 . CDBG ESTIMATED EXPENDITURES WITH SIB
-. _ - ._ ,. (DOes NOT have Ca rry, Forward Dollars
Program 2012 Total
Program Delivery 2012 Estimated
HUD Programs (CDBG) Expenses Expenses Admin Expenses
CDBG Single Family Rehabilitation 570.202 (b)
Senior / Disabled Rehabilitation 186,220 268,330
Total 186,220 268,330 454,550
II Community / Public Services 570.201 (e)
Graffiti Abatement (approved by HUD 2007) 9,724 38,967 48,691
Fair Housing Counseling 507.201 (k) 5,000 47,279 52,279
Senior - Disabled Energy Assistance 5,000 5,000
OIC of WA 51,897
51,897
Total 71,621 86,246 157,867
III Public Facilities 570.201 (c)
Southeast Community Cntr / Miller Park Activity Cntr
(or other public facilities in the neighborhood)
Public Infrastructure 25,000
Total 25,000
25,0
IV Code Compliance 570.202 ( c ) (Program Delivery) 169,848 169,848
VI Administrative CDBG Costs 570.206 201,816 201,816
Grand Estimated Totals for Year 2009 282,841 524,424 201,816 1,009,081
0 282,841 524,424 201,816 1,009,081
Entitlement is estimated as Congress has not yet approved the national HUD Budget
Program Income is estimated since the figure is unknown until the money is received.
Appropriate adjustment will be made, if needed, when HUD awards are received
Carry forward will be encumbered when amount is known, in Spring, 2011
1,009,081
Estimated 2011 CDBG Revenue 1,009,081 0
20% Admin 201,816
Code Compliance consists of 2 FTE and 64% of Permit Tech- is currently under a program line
but is still paid as a program delivery expense
1/24/2012 is Budget Prep 2009 DRAFT Guesstimate SS
City of Yakima
Office of Neighborhood Development Services
2012 HOME
201.2 HOME ESTIMATED REVENUES
124 337 0000 33114 2HM
HUD HOME Program 393,000
124 337 0000 33114 2HP
• HOME Program -Prior Year 2011 Carry Forward
124 337 0000 36140 HMI
HOME Program Interest Income 12,000
124 337 0000 38500 HMP
HOME Program Income 135,000
HOME Revenue Totals: 540,000
2012 HOME ESTIMATED EXPENDITURES
Program 2012 Total
All activity is eligible under 92.205 (a) (1) Program Delivery 2012 Estimated
HOME PROJECT CATEGORIES: Expenses Expenses Admin Expenses
First - Time Homeowner Assistance (up to $30,000 each) 137,371 45,000 182,371
Down Payment Assistance (up to $4,000 each = 20 or more) 0 0 0
Single- Family Home Rehabilitation 0
Community Housing Development Organization 102,652 102,652
(CHDO HUD requirement, minimum of 15% of 2012
HOME Entitlement plus Program Income)
New Construction 178,260 22,717 200,977
0
Administrative HOME Costs 54,000 54,000
Grand Estimated Total Expenses for Year 2012 418,283 67,717 54,000 540,000
0 418,283 67,717 54,000 540,000
Entitlement is estimated as Congress has not yet approved the national HUD Budget.
Program Income is estimated as the figure is unknown until the money is received
Appropriate adjustment will be made, if needed, when HUD awards are received.
Carry forward will be encumbered when amount is known, in Spring, 2012
Estimated 2012 HOME EN and PI Revenue 540,000
10% Admin 54,000
1/24/2012 ,c Budget Prep 2009 Guesstimate
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