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02/01/2012 00 Council General Information itv BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. A �.'y p�, r} :184 .p{�[y 1 ,},� a1 For Meeting of: February A 1, 2012 0F'vM T1 -Jr d .z' f h:$ 4 40- klt`�f![,t03wY.R 'd}9an f' i«:.cNkr4:',S m. t. Hi. ';` �,�'a =, 1 . rik.t r 1. rGc,rg' & " b . x.6 •Arne. .i �f/ ITEM TITLE: Council General Information Packet SUBMITTED BY: CONTACT PERSON /TELEPHONE: SUMMARY EXPLANATION: 1. City meeting schedule for week of January 30- February 6, 2012. 2. Preliminary future activities calendar as of January 31, 2012. 3 Preliminary future council agenda. 4. 1/26/12 Weekly issues report. 5 1/24/12 Memo and attachments from ONDS Manager Archie Matthews re 2012 Allocations from HUD. 6 1/25/12 Thank you card from Bill Bickerstaff regarding snow removal. 7. Closed record public hearing information provided separately for City Council Members regarding Richard Ehlers and Two Bluffs, LLC Plat of Englewood Ridge (available for review at the City Clerk's Office). Resolution Ordinance Other (specify) Contract: Mail to: Contract Term: Amount: Expiration Date: Insurance Required? No Funding Phone: Source: APPROVED FOR SUBMITTAL: City Manager STAFF RECOMMENDATION: BOARD /COMMISSION RECOMMENDATION: ATTACHMENTS: Click to download E] 2 -1 information packet CITY MEETING SCHEDULE For January 30 — February 6, 2012 Please note: Meetings are subject to change Monday, January 30 3:00 p.m. Bid Opening — Council Chambers Tuesday, January 31 10:00 a.m. County Commissioners Meeting — Council Chambers Wednesday, February 1 12:00 p.m. City Council Retreat — Convention Center 5:30 p.m. Community Review Board — Council Chambers Thursday, February 2 9:00 a.m. County Hearing Examiner — Council Chambers 6:00 p.m. Regional Fire Authority Meeting — Fire Station 86 Friday, February 3 8:00 a.m. Sister City Meeting — CED Conference Room Monday, February 6 10:00 a.m. City Council Media Briefing — Council Chambers 11:00 a.m. Bid Opening — Council Chambers 1 1 Office Of Mayor /City Council Preliminary Future Activities Calendar Please Note Meetings are subject to change Meetin Or anization. ci ants , M'eetin Location g `.` g Meeting Purpose:. Patti p g. D "ate/Time k,.f ;:,, Tue. Jan. 31 12 00 • m Miscellaneous Issues Scheduled Meeting Cawle Adkison TBD Wed. Feb. 1 1200 • m Cit Council Retreat Scheduled Meeting Council Yakima Convention Center Thur. Feb. 2 9 a.m 911 Joint Board Meeting Board Meeting Lover Fire Station 9 - Toppenish 4 00 p m GFI Steering Committee Scheduled Meeting Coffey, Adkison, TBD Meeting Ettl 6 00 p m Regional Fire Authority Scheduled Meeting Cawley, Coffey, Fire Station 86 Adkison Fri. Feb. 3 8 00 a.m Sister Cit Meeting Scheduled Meeting Adkison CED Conference Room Mon. Feb. 6 10.00 a.m City Council Media Briefing Scheduled Meeting Ensey Council Chambers Tue. Feb. 7 12 00 p m Miscellaneous Issues Scheduled Meeting Cawley, Adkison TBD 5 00 p m (T) City Council Executive Scheduled Meeting Council Council Chambers Session 6 00 p m City Council Meeting Scheduled Meeting Council Council Chambers Wed. Feb. 8 11 30 a.m YWCB Board Meeting Board Meeting Ettl (alt) Convention Center Room B 3 30 p m Regional Planning Scheduled Meeting Ensey Council Chambers Commission 5 30 p m Parks Commission Meeting Scheduled Meeting Adkison Council Chambers Thur. Feb. 9 1 00 p m Harmon Center Board Board Meeting Cawley Harman Center Meeting 2 00 p m Yakima Regional Clean Air Scheduled Meeting Lover Council Chambers Meeting 4 00 p m N 1st Street Ad Hoc Scheduled Meeting Cawley, Coffey, CED Conference Room Committee Ettl alt • PRELIMINARY FUTURE COUNCIL AGENDA February 7 (T) 5:00 p.m. Executive Session — Council Chambers 6:00 p.m. Business Meeting — Council Chambers • Review request for proposals document and timelines for Downtown Clean and Safe Contract solicitation • Resolution authorizing a professional services agreement with Fulcrum Environmental Consulting, Inc., in an amount not to exceed $18,170 for services required to remove two 250- gallon underground storage tanks at Fire Station No. 94. • Resolution authorizing agreements pursuant to a loan application to the Washington Department of Ecology State Revolving Fund for a 25% forgivable principal loan of $3,751,414 • Engineering quarterly report • Resolution authorizing an agreement regarding a loan from the Drinking Water State Revolving Fund totaling $3,514,800 for the Water Treatment Backwash Storage Project • Resolution authorizing an extension of an Interlocal Agreement with the City of Selah for the provision of Yakima Transit fixed -route and paratransit services within the City of Selah • Amendment to Pharmer Engineering Contract to install mixers in the existing aeration basins at the City's Wastewater Treatment Plant • Carriage Hill pump station decommission project • Resolution for the Housing of Prisoners with the City of Yakima and the City of Selah • Final contract payment for Leone, Keeble, and Moen, a joint venture • Interlocal agreement with Clallam Transit System for leasing of buses • Resolution authorizing the City Manager to execute Pipeline License Agreement with'BNSF Railway Company 1/26/2012 11 AM 1 • Ordinance relating to health and sanitation; concerning notice of abatement and amending Section 4.16.030 of the City of Yakima Municipal Code 7:00 p.m. Public Hearings • Public hearing to consider the recommendation of the Hearing Examiner regarding a rezone request from Richard Ehlers to change the zone from R -2 to R -3 for property in the vicinity of 724 N. 34 Avenue • Public hearing to consider the recommendation of the Planning Commission regarding a 31 lot preliminary long plat of Two Bluffs in the R -1 zone for property in the vicinity of 74 Avenue and Englewood Avenue • Public hearing to hear from the public on the creation of a Transportation Benefit District, comprising the corporate limits of the City • Municipal Code changes necessary to implement the 2012 budget 1/26/2012 11:31 AM 2 MEMORANDUM January 26, 2012 TO: The Honorable Mayor and City Council Members FROM: Michael Morales, Interim City Manager SUBJECT: Weekly Issues Report • COUNCIL RETREAT: The Council Retreat is scheduled for Wednesday, February 1 at 12:00 p.m. at the Yakima Convention Center. John Cooper will be facilitating the retreat this year. It will be a working lunch (food provided by M &M Catering per Il catering contract with the City) and Y -PAC will be there to record the meeting. • REGIONAL FIRE AUTHORITY: This Committee (Cawley, Coffey and Adkison) will be meeting on Thursday, February 2 at 6:00 p.m. at Fire Station 86. • 2012 HUD ALLOCATIONS: The Office of Neighborhood Development was informed that our CDBG allocation for 2012 is $887,581 and represents a 17.3% reduction from last year and 7.3% more than was estimated in the 2012 Annual Action Plan. The HOME investment allocation for 2012 is $393,000 which is i',a 34.2% reduction from 2011 budget amount and a 24% reduction from the' estimated amount that was planned for and budgeted in the 2012 Annual Action Plan. The City must submit an "Amendment to the 2012 Annual Action Plan" in accordance with HUD regulations. In order to do this, a 30 -day comment period must be published and opened for citizen comment as well as the public input meetings. After the required meetings are held, the revised Plan will have to be adopted by the City Council. • YAKIMA AIR TERMINAL PAYMENT RECEIVED: We received a payment from the airport for the past due SIED loan payment of $10,985.88 and the past due 2011 property insurance payment of $31,898.00. MEMO Date: January 24, 2012 To: Michael A. Morales, Interim City Manager Cc: Joan Davenport, Acting CED Director From: Archie M. Matthews, ONDS Manager Subject: Fiscal Year 2012 Allocations from HUD As per the letter from the Department of Housing and Urban Development (HUD) (Please see attached copy). You will note that our CDBG allocation for 2012 is $887,581, a 17.3% reduction from last year and 7.3% more than was estimated in the 2012 Annual Action Plan as adopted by the Yakima City Council and submitted to HUD last November of 2011. Also please note that the HOME investment allocation for 2012 is $393,000,'i which is a 34.2% reduction from 2011 budget amount, or a 24% reduction from the estimated amount that was planned for and budgeted in the 2012 Annual Action Plan as adopted. The City of Yakima must submit an "Amendment to the 2012 Annual Action Plan" in accordance with the adopted "Citizen Participation Plan" and HUD regulations. This means a Thirty (30) day comment period must be published and opened for citizen comment as well as two public input meetings and then final "Adoption" of the "Amendment" by the Yakima City Council. Please see the attached budget proposals for both CDBG and HOME programs run through the Office of Neighborhood Development Services. These are a draft and can be changed anytime through the comment and public input process up until such time as the final "Amendment" is adopted by the Yakima City Council. I propose publishing these budget proposals and program impacts as soon as possible to begin the mandatory Thirty (30) day public comment period and schedule the public input meetings as quickly as possible so that we can capture these federal allocations in a timely manner to continue to assist our citizens with these much needed programs. If you have any questions or concerns regarding this matter, please contact me. OQPP �MEN TO Gin L_ * U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT S . 11111111 111111II a " WASHINGTON, DC 20410 -7000 � DEVf.� ASSISTANT SECRETARY FOR COMMUNITY PLANNING AND DEVELOPMENT January 17, 2012 The Honorable Micah Cawley Mayor of Yakima 129 North Second Street Yakima, WA 98901 Dear Mayor Cawley: I am pleased to inform you of your community's Fiscal Year (FY) 2012 allocations for the Office of Conununity Planning and Development's (CPD) formula programs, which provide funding for housing, community and economic development activities, and assistance for low- and moderate - income persons and special populations across the country. President Obama signed Public Law 112 -55 on November 18, 2011, which includes FY 2012 funding for these programs. Your community's FY 2012 available amounts are: Community Development Block Grant (CDBG) $887,581 HOME Investment Partnerships (HOME) $393,000 Housing Opportunities, for Persons with AIDS (HOPWA) $0 Emergency. Solutions Grants (ESG) $0 While our budget demonstrates an ongoing colnlnitment to the critical CDBG and HOME programs to help states and localities continue to navigate these difficult economic times, it also represents a significant cut from last year's budget. The FY 2012 budget for the CDBG formula allocation that was included in the appropriations bill adopted by Congress is approximately $2.948 billion, a reduction from approximately $3.302 billion in FY 2011, representing a reduction of approximately 11 percent in, total available funding. The FY 2012 budget for HOME is $1 billion, a reduction of 38 percent from approximately $1.6 billion in FY 2011. We understand that the combined effects of new Census and American Community Survey data and budget reductions will make FY 2012 a difficult period of adjustment for many of our grantees. In this penod of adjustment, we recognize that reduced funding levels may require program restructuring and further prioritization and targeting of these limited resources at a time when communities around the country continue to face significant need. We are committed to doing everything we can to support you as you face these challenges. If you would like assistance from CPD in redesigning, prioritizing or targeting your programs, either you or the head of the agency that administers your program may request technical assistance through your local CPD Director. Please note that the "Emergency Shelter Grants" program has changed to the "Emergency Solutions Grants" program in accordance with the Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act). The change in the program's name reflects the change in the program's focus from addressing the needs of homeless people in emergency or transitional shelters to assisting people to quickly regain stability in permanent housing after www.hud.gov espanol.hud.gov 2 experiencing a housing crisis and/or homelessness. On December 5, 2011, HUD published an interim rule, which is effective as of January 4, 2012, and available in Vol ume: 76, PaLTe 75954 of the Federal Register. CPD looks forward to working with you in a true partnership to successfully meet the challenges we face. Please contact your local CPD office director if you or your staff have any other questions or comments. Sincerely, Mercedes Marquez Assistant Secretary City of Yakima Office of Neighborhood Development 2005 -2012 Entitlement for CDBG and HOME Percentage changes in entitlement from current year and prior year CDBG Year Entitlement Increase /(Decrease) From Prior Year 2005 $ 1,350,348 -2.8% 2006 1,214,103 -10.1% 2007 1,210,374 -0.3% 2008 1,169,056 -3.4% 2009 1,185,386 1.4% 2010 1,283,426 8.3% 2011 1,073,172 - 16.4% 2012 887,581 - 17.3% HOME Increase /(Decrease) Year Entitlement From Prior Year 2005 $ 672,757 -2.8% 2006 633,910 -5.8% 2007 632,684 -0.2% 2008 611,264 -3.4% 2009 682,410 11.6% 2010 677,752 -0.7% 2011 597,053 - 11.9% 2012 393,000 -34 2% City of Yakima Office of Neighborhood Development Services 2012 . CDBG ESTIMATED EXPENDITURES WITH SIB -. _ - ._ ,. (DOes NOT have Ca rry, Forward Dollars Program 2012 Total Program Delivery 2012 Estimated HUD Programs (CDBG) Expenses Expenses Admin Expenses CDBG Single Family Rehabilitation 570.202 (b) Senior / Disabled Rehabilitation 186,220 268,330 Total 186,220 268,330 454,550 II Community / Public Services 570.201 (e) Graffiti Abatement (approved by HUD 2007) 9,724 38,967 48,691 Fair Housing Counseling 507.201 (k) 5,000 47,279 52,279 Senior - Disabled Energy Assistance 5,000 5,000 OIC of WA 51,897 51,897 Total 71,621 86,246 157,867 III Public Facilities 570.201 (c) Southeast Community Cntr / Miller Park Activity Cntr (or other public facilities in the neighborhood) Public Infrastructure 25,000 Total 25,000 25,0 IV Code Compliance 570.202 ( c ) (Program Delivery) 169,848 169,848 VI Administrative CDBG Costs 570.206 201,816 201,816 Grand Estimated Totals for Year 2009 282,841 524,424 201,816 1,009,081 0 282,841 524,424 201,816 1,009,081 Entitlement is estimated as Congress has not yet approved the national HUD Budget Program Income is estimated since the figure is unknown until the money is received. Appropriate adjustment will be made, if needed, when HUD awards are received Carry forward will be encumbered when amount is known, in Spring, 2011 1,009,081 Estimated 2011 CDBG Revenue 1,009,081 0 20% Admin 201,816 Code Compliance consists of 2 FTE and 64% of Permit Tech- is currently under a program line but is still paid as a program delivery expense 1/24/2012 is Budget Prep 2009 DRAFT Guesstimate SS City of Yakima Office of Neighborhood Development Services 2012 HOME 201.2 HOME ESTIMATED REVENUES 124 337 0000 33114 2HM HUD HOME Program 393,000 124 337 0000 33114 2HP • HOME Program -Prior Year 2011 Carry Forward 124 337 0000 36140 HMI HOME Program Interest Income 12,000 124 337 0000 38500 HMP HOME Program Income 135,000 HOME Revenue Totals: 540,000 2012 HOME ESTIMATED EXPENDITURES Program 2012 Total All activity is eligible under 92.205 (a) (1) Program Delivery 2012 Estimated HOME PROJECT CATEGORIES: Expenses Expenses Admin Expenses First - Time Homeowner Assistance (up to $30,000 each) 137,371 45,000 182,371 Down Payment Assistance (up to $4,000 each = 20 or more) 0 0 0 Single- Family Home Rehabilitation 0 Community Housing Development Organization 102,652 102,652 (CHDO HUD requirement, minimum of 15% of 2012 HOME Entitlement plus Program Income) New Construction 178,260 22,717 200,977 0 Administrative HOME Costs 54,000 54,000 Grand Estimated Total Expenses for Year 2012 418,283 67,717 54,000 540,000 0 418,283 67,717 54,000 540,000 Entitlement is estimated as Congress has not yet approved the national HUD Budget. Program Income is estimated as the figure is unknown until the money is received Appropriate adjustment will be made, if needed, when HUD awards are received. Carry forward will be encumbered when amount is known, in Spring, 2012 Estimated 2012 HOME EN and PI Revenue 540,000 10% Admin 54,000 1/24/2012 ,c Budget Prep 2009 Guesstimate I,: H Bill Bi�c+kQQeprrs{�tal. }' `y - 1 A+ Y Yakima Wq9 8 ra 2498 ;, -- ` °� �, .�- § �• gam, • 3 garri_Lukyl ao • o, 1A} a) J,J.3 GZrn'� i)A-ix rYt fi, } C. t L) fs rnow jt.. rvM o u o ) ri .) Silt rui bc> ' 1 U . ) ; ' ) bmoi . has. A 41 , , , Jill-oil) t OU J rrLoc�. .�`eSt1YYt®i3ol 1 Pta- c �t . t italp Ouxi Mit e ` n