HomeMy WebLinkAbout12/13/2011 10 2012 City of Yakima Final Budget 0 .,,,..%e;ve-----7"-,-.:.,'
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: December 13, 2011
ITEM TITLE: Ordinance Adopting a Budget for the City of Yakima, Washington for
2012
SUBMITTED BY: Donald B. Cooper, City Manager
Rita DeBord, Director of Finance and Technology
Cindy Epperson, Deputy Director of Accounting and Budgeting
CONTACT Cindy Epperson 576 -6771
PERSON /TELEPHONE:
SUMMARY EXPLANATION:
S The attached Ordinance adopting the 2012 Budget for the City of Yakima incorporates all of the final adjustments
and policy decisions made by the City Council during the meeting held on Tuesday, December 6, 2011. The
budget is balanced within existing resources for all funds.
As summarized in Table I and Exhibit I (attached),
(a) The Total 2012 City Budget is set at $192,061,849 which is:
• 8.0% less than the amended 2011 Budget of $208,664,262.
• Approximately $4,616,000 more than the Preliminary Budget. The increase from the Preliminary Budget
includes changes outlined in the December 6 packet of about $1.4 million, made up primarily of a new grant
award offset by additional reductions in General Government operations. Council action at the December 6
meeting increased Utility budgets by about $2.0 million; and restored about $1.2 million of General Government
expenditures.
(b) The 2012 General Government (Tax- Supported) Budget is $58,564,556 which is:
• Virtually the same as the 2011 Amended Budget of $58,590,515
• In accordance with Council direction, a portion of the increased utility tax is being set aside to address future
budget issues, such as reductions i'n state - shared revenue as a response to the state's budget shortfall.
Therefore, General Government reserves are estimated to increase by about $710,000. The projected 2012
year -end balance for General Government is $6,322,385 or 10.8% of the operating budgetsslightly more than 1
month of operating reserves, and meets the year -end 2012 reserve balance guideline set by Council. A summary
of the General Government reserve balance is included on Table 1.
As 2012 unfolds, City Management will continue to monitor economic conditions, and take appropriate action if
warranted.
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Resolution Ordinance X Other (specify) Schedule A
Contract: Mail to:
Contract Term: Amount: Expiration Date:
Insurance Required? No
Funding Resources in all City Funds Phone:
Source:
APPROVED FOR �/ L
SUBMITTAL: ,y�G�'i O � }�-- City Manager
STAFF RECOMMENDATION:
Pass Ordinance
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
2012 Budget Adoption Ordinance
Schedule A for Budget Ordinance
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Table 1 Final Budget Agenda
Exhibit 1 Final Budget Agenda
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ORDINANCE NO. 2011 -
AN ORDINANCE adopting a budget for the City of Yakima, Washington, for
the year 2012; and making appropriations for estimated •
expenditures.
WHEREAS, on or before the 1st day of November, 2011, a Preliminary
Budget for the City of Yakima for the year 2012 was duly filed with the Director of
Finance and City Clerk of the City of Yakima and submitted to the Yakima City
Council, all in accordance with applicable laws, and
WHEREAS, subsequent to November 1, 2011, the City Council held
hearings on the budget and on parts thereof, and on November 15, 2011, the
City Council held its formal public hearing on the budget all in accordance with
applicable laws, and
WHEREAS, subsequent to its formal public hearing, the City Council
made adjustments and changes to the budget as the Council deemed necessary
or proper and determined the allowance in each item, department, classification
and fund, all as set forth in the final budget document attached hereto, all in
accordance with applicable laws, now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. The budget for the City of Yakima, Washington, for the year
2012 is hereby adopted in its final form and content as set forth in the budget
document entitled "City of Yakima, Annual Budget - 2012," which is attached
hereto as Schedule A and incorporated by reference herein. There is hereby
appropriated for expenditure during the year 2012 the aggregate amounts listed
on the attached Schedule A for each separate fund of the City, all in accordance
with Title 3 of the City of Yakima Municipal Code. Pursuant to Article II, Section
9 of the City Charter, the City Manager shall administer the expenditure of all
funds appropriated herein, and the City Manager is authorized to take all
Cg PDFConvert.605.1.F.amalBudget2012 0xdaiance.docxx 12/8/2011
necessary and prudent actions to implement the City Council's expenditure
directives and budget appropriations.
Section 2. The City Clerk is directed to transmit a certified copy of the
budget hereby adopted to the Division of Municipal Corporations in the Office of
the State Auditor and to the Association of Washington Cities.
Section 3. This ordinance is one required to be made by the laws of the
State of Washington, and shall be in full force and effect on January 1, 2012,
upon its passage and publication as provided by law.
PASSED BY THE CITY COUNCIL, signed and approved this
day of December, 2011.
Micah Cawley, Mayor
ATTEST:
City Clerk
Publication Date:
Effective Date:
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City of Yakima Page 1 of 2
Annual Budget -2012
III
Schedule A
Summary of Appropriation y Fund 2012 Funds
Estimated Budget as a %age of
Fund Description Resources Appropriations Total Budget
000 General Fund $54,395,682 $49,579,488 25.8%
123 Economic Development 462,990 305,526 0.2%
124 Community Development 2,692,239 1,831,765 1.0%
125 Community Relations 1,236,592 613,157 0.3%
131 Parks & Recreation 4,390,858 4,000,697 2.1%
141 Street & Traffic Operations 6,100,402 4,984,371 2.6%
142 Arterial Street 4,664,764 4,554,478 2.4%
144 Cemetery 301,410 265,699 0.1%
150 Emergency Services 1,260,579 1,199,489 0.6% -
151 Public Safety Communications 3,698,896 3,488,273 1.8%
152 Police Grants. 1,669,018 1,101,962 0.6%
161 Parking & Business Improvement Area 278,052 235,962 0.1%
162 Trolley (Yakima Interurban Lines) 17,753 11,368 0.0%
163 Front Street Business Improvement Area 9,688 5,000 0.0%
0 170 Tourist Promotion 1,606,365 1,447,373 0.8%
171 Capitol Theatre 423,704 346,200 0.2%
172 Public Facilities District Revenue - Convention Center 851,418 719,000 0.4%
173 Tourist Promotion Area 586,414 586,000 0.3%
174 Public Facilities District Revenue - Capitol Theatre 553,857 517,000 0.3%
195 Contingency 207,750 200,000 0.1%
198 FRS /Capitol Threatre Reserve 310,838 71,927 0.0% .
221 L.I.D. Guaranty 80,137 0 0.0%
272 2002 PFD Convention Center G. O. Debt 1,190,158 1,018,253 0.5%
281 1985 G.O. Div/Dam Redemption 992,056 977,718 0.5%
283 1994 G. O. LTD Levy Redemption 619,545 515,175 0.3%
284 1995 G. O. Street, Parks & Fire 484,874 293,875 0.2%
285 1997 G. O. Line of Credit 114,000 114,000 0.1%
287 1996 G. O. LTD Levy Redemption 495,184 430,315 0.2%
289 LID Debt Service Control Fund 288,243 285,000 0.1%
321 CBD Capital Improvement 452,139 132,277 0.1%
322 Capitol Theatre Construction 59,227 0 0.0%
323 Yakima Revenue Development Area 850,000 850,000 0.4%
331 Parks & Recreation Capital 99,295 80,000 0.0%
332 Fire Capital 347,964 196,459 0.1%
333 Law and Justice Capital 744,551 732,134 0.4%
342 Public Works Trust Construction 1,196,897 718,382 0.4%
343 REET 2 Capital Fund 732,126 506,822 0.3%
fa 345 LID Construction Control Fund 0 0 0.0%
364 Transit Capital Reserve 1,456,134 685,000 0.4%
370 Convention Center Capital Improvement 508,380 150,000 0.1%
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City of Yakima Page 2 of 2
Annual Budget -2012
Schedule A
•
Summary of Appropriation5 y Fund 2012 Funds
Estimated Budget as a %age of
Fund Description Resources Appropriations Total Budget
392 Cum. Reserve for Capital Improvement 9,179,203 8,917,000 4.6%
441 Storm Water Operating 2,713,053 2,057,534 1.1%
442 Storm Water Capital 697,335 433,000 0.2%
462 Transit 8,310,682 7,697,952 4.0%
471 Refuse 5,687,947 5,410,763 2.8%
472 Wastewater Facility Reserve 879,016 50,000 0.0%
473 Sewer Operating 20,378,881 19,399,179 10.1%
474 Water Operating 9,759,758 8,210,490 4.3%
475 Irrigation Operating 1,959,106 1,444,937 0.8%
476 Sewer Construction 5,239,311 3,800,000 2.0%
477 Domestic Water Improvement 8,074,486 4,450,000 2.3%
478 Wastewater Facilities 11,338,095 8,145,000 4.2%
479 Irrigation System Improvement 4,791,814 4,115,554 2.1%
481 1998 Water Revenue Bond Reserve 271,207 0 0.0%
483 1996 Wastewater Revenue Bond Reserve 147,463 0 0.0% 0
484 1991 Water /Sewer Rev Bond Redemp 114,528 0 0.0%
486 1998 Water Revenue Bond Redemption 239,591 234,700 0.1%
488 1996 Wastewater Revenue Bond Redemp 413,414 413,413 0.2%
489 1991 Water /Sewer Rev Bond Reserve 972,200 0 0.0%
491 2003 Irrigation Revenue Bond Redemption 675,990 640,554 0.3%
493 2003 Sewer Revenue Bond Redemption 1,347,460 1,347,457 0.7%
494 2003 Sewer Revenue Bond Reserve 828,650 0 0.0%
512 Unemployment Compensation 497,387 318,064 0.2%
513 Ernployees Health Benefit 13,234,190 11,219,378 5.8%
514 Workers' Compensation 2,238,844 1,363,785 0.7%
515 Risk Management 10,825,254 9,914,259 5.2%
516 Wellness /EAP Fund 203,483 92,000 0.0%
551 Equipment Rental 9,753,877 5,410,975 2.8%
555 Environmental Fund 435,071 192,950 0.1%
560 Public Works Administration 1,591,225 1,185,478 0.6%
610 Cemetery Trust 619,599 5,500 0.0%
612 Firemen's Relief & Pension 2,199,858 1,344,057 0.7%
632 YAKCORPS Agency Fund 547,786 497,725 0.3%
Total City Budget $232,595,943 $192,061,849 100.00%
Ill
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Table 1
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2011 VS. 2012
S Expenditure Budget Comparison
Final Budget Adoption - -as of 12/8/11
. ll vs. '12
2011 2011 Amended
Year -End Amended 2012 Budget
Fund Groups Estimate Budget Budget (1 /0 Change
General Government Total 0) $ 57,675,801 $ 58,590,515 $ 58,564,556 (0.0 %)
Community Development $ 4,063,080 $ 4,144,772 $ 1,831,765 (55.8 %)
Utilities /Other Operating 60,628,276 61,743,537 61,852,267 0.2%
Capital Improvement 42,972,782 53,235,457 38,516,106 (27.6 %)
Contingency /Operating Reserves 3,056,386 9,902,608 10,186,186 2.9%
Employee Benefit Reserves 13,918,791 14,381,113 14,337,284 (0.3 %)
General Obligation Bonds 3,236,077 3,350,077 3,349,336 (0.0 %)
LID Debt Service 285,000 285,000 285,000 0.0%
Water /Sewer Revenue Bonds 2,862,054 2,862,054 2,636,124 (7.9 %)
Trust and Agency Funds 148,099 169,129 503,225 197.5%
Total - Citywide Budget (a) $ 188,846,346 $208,664,262 $ 192,061,849 (8.0 %)
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Legend:
0) General Government - The 2012 General Government expenditure budget is approximately $26,000 below
the 2011 amended budget.
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(2) The 2012 budget includes an estimate of the 2012 grant awards only. The 2011 amended budget includes
the 2011 grant awards and awards carried forward from the previous years.
(3) Citywide Expenditures - The Citywide Expenditure budget is approximately $16.6 million or 8% below the
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2012 Proposed Budget
General Government Reserve Summary
LUIL
Estimated 2012 2012 End
2012 2012 Balance vs Estimated Estimated Balance
Projected 2012 Proposed Estimated 2012 Beginning Ending vs
Fund/Description Revenue Expenditures Balance Proposed Balance Balance Budget
General Fund $50,169,610 $49,579,488 $590,122 1.2% $4,226,072 $4,816,194 9.7%
Parks & Recreation 4,049,765 4,000,697 49,068 L2% 341,093 390,161 9.8%
Street & Traffic Fund 5,055,310 4,984,371 70,939 1.4% 1,045,092 1,116,031 22.4%
Total General Governmen $59,274,685 $58,564,556 $710,129 1.2% $5,612,257 $6,322,386 10.8%
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Page 1 of 4
CITY OF YAKIMA
2012 BUDGET BY CITY FUNCTIONAL GROUPING
' 2010 2011 2011 2012 2012 2012 2012 2012
Actual Amended Year -End Preliminary vs 2011 Beginning Projected Est. Ending
Expenditures Budget Estimate Budget Amended Fund Balance Revenue Fund Balance
General Government
City Council $197,013 $203,061 $192,878 $205,214 1.1%
City Manager 502,075 509,913 506,427 529,944 3.9%
State Examiner 92,528 103,000 101,000 106,000 2.9%
Records 422,071 411,556 409,976 518,496 26.0%
Financial Services 1,350,881 1,386,046 1,368,211 1,421,719 2.6%
Human Resources 431,156 447,436 474,066 449,628 0.5%
Legal 1,057,092 1,139,157 1,107,397 1,127,361 (1.0 %)
Municipal Court 1,206,063 1,234,194 1,177,814 1,256,587 1.8% •
Purchasing 415,042 452,835 452,835 527,534 16.5%
Hearing Examiner 62,537 39,500 39,500 31,000 (21.5 %) f
Environmental Planning 699,196 678,679 665,608. 619,393 (8.7 %) f
Code Administration 1,449,452 1,330,361 1,270,641 1,276,253 (4.1 %)
Indigent Defense 467,697 480,000 480,000 481,000 0.2%
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Police 22,045,/'%/ 22,718,620 22,283,841 23,362,746 2.8%
Fire 9,255,216 8,929,340 8,794,947 9,143,056 2.4%
Police Pension 1,368,431 1,404,590 1,389,650 1,186,350 (15.5 %)
Engineering 954,014 757,250 748,588 701,617 (7.3 %)
City Hall Maintenance 380,399 352,127 350,049 350,970 (0.3 %)
Information Systems 2,268,763 2,568,136 2,521,528 2,370,936 (7.7 %)
Utility Services 1,119,629 1,305,084 1,295,207 1,342,110 2.8%
Intergovernmental 372,948 257,439 257,439 240,299 (6.7 %)
Nonrecurring Expenses 0 208,287 208,287 0 (100.0 %)
Transfers 2,412,206 2,412,275 2,325,275 2,331,275 (3.4 %)
Total General Fund 48,530,186 49,328,886 48,421,164 49,579,488 0.5% $4,226,072 $50,169,610 $4,816,194
Parks & Recreation 4,062,236 4,042,938 4,042,476 4,000,697 (1.0 %) 341,093 4,049,765 390,161
Street & Traffic Operations 5,337,910 5,218,691 5,212,161 4,984,371 (4.5 %) 1,045,092 5,055,310 1,116,031
Total General Government Funds $57,930,332 $58,590,515 $57,675,801 $58,564,556 (0.0 %) $5,612,257 $59,274,685 $6,322,386
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2010 2011 2011 2012 2012 2012 2012 2012
Actual Amended Year -End Preliminary vs 2011 Beginning Projected Est. Ending
Expenditures Budget Estimate Budget Amended Fund Balance Revenue Fund Balance
Other Operating/Enterprise
Economic Development $223,983 $669,372 $321,428 $305,526 (54.4 %) $225,990 $237,000 $157,464
Community Development 4,104,770 4,144,772 4;063,080 1,831,765 (55.8 %) 891,338 1,800,901 860,474
Community Relations 513,131 656,954 655,467 613,157 (6.7 %) 741,642 494,950 623,435
Community Services 64,387 108,215 82,320 0 (100.0%) 0 0 0
Growth Mgnnt /Cornmute Trip Red Fund 23,144 26,601 26,601 0 (100.0%) 0 0 0
Cemetery 245,460 262,463 261,456 265,699 1.2% 57,860 243,550 35,711
Emergency Services 1,093,525 1,121,904 1,121,696 1,199,489 6.9% 64,553 1,196,026 61,090
Public Safety Communications 3,068,448 3,341,497 3,302,790 3,488,273 4.4% 296,553 3,402,343 210,623
Police Grants 914,321 1,341,682 1,275,792 1,101,962 (17.9 %) 507,148 1,161,870 567,056
Downtown Improvement District 204,638 236,451 236,451 235,962 (0.2 %) 26,712 251,340 42,090
Trolley (Yakima Interurban Lines) 150,422 135,277 99,940 11,368 (91.6 %) 16,177 1,576 6,385
Front Street Business Improvement Area 3,248 5,000 5,000 5,000 0.0% 6,153 3,535 4,688
Tourist Promotion 1,442,044 1,415,148 1,400,149 1,447,373 2.3% 162,915 1,443,450 158,992
Capitol Theatre 284,749 285,527 285,527 346,200 21.2% 99,527 324,177 77,504
' Public Facilities District Revenue - Convention G 641,133 605,000 605,000 719,000 18.8% 205,668 645,750 132,418
Tourist Promotion Area 388,980 403,205 378,205 586,000 45.3% 414 586,000 414
Public Facilities District Revenue - Capitol Theatr 493,964 468,000 468,000 517,000 10.5% 53,357 500,500 36,857
Recovery Program Grants 387,011 426,989 419,426 0 (100.0 %) 0 • 0 0
Storm Water Operating 1,801,236 2,225,207 2,223,899 2,057,534 (7.5%) 678,053 2,035,000 655,519
Transit 7,209,479 7,472,066 7,408,235 7,697,952 3.0% 1,007,710 7,302,972 612,730
Refuse 4,802,640 4,980,373 4,834,165 5,410,763 8.6% 407,423 5,280,524 277,184
Sewer Operating 17,574,185 18,830,904 18,653,200 19,399,179 3.0% 1,362,893 19,015,988 979,702
Water Operating 7,648,497 7,895,628 7,857,912 8,210,490 4.0% 1,620,989 8,138,769 1,549,268
Irrigation Operating 1,862,091 1,541,669 1,541,359 1,444,937 (6.3 %) 340,406 1,618,700 514,169
Equipment Rental 4,915,678 5,633,318 5,566,068 5,410,975 (3.9 %) 4,265,680 5,488,197 4,342,902
Environmental Fund 388,824 485,934 469,950 192,950 (60.3 %) 285,071 150,000 242,121
Public Works Administration 1,046,827 1,169,153 1,128,240 1,185,478 1.4% 405,894 1,185,331 405,747
Total Other Operating/Enterprise $61,496,815 $65,888,309 $64,691,356 $63,684,032 (33 %) $13,730,126 $62,508,449 $12,554,543
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Page 3 of 4
2010 2011 2011 2012 2012 2012 2012 2012
Actual Amended Year -End Preliminary vs 2011 Beginning Projected Est. Ending
Expenditures Budget Estimate Budget Amended Fund Balance Revenue Fund Balance
Capital Improvement
Arterial Street $3,383,341 $4,811,547 $3,222,153 $4,554,478 (53%) $227,413 $4,437,351 $110,286
C.B.D. Capital Improvement 1,048,433 132,264 112,255 132,277 0.0% 412,939 39,200 319,862
Capitol Theatre Construction 4,439,534 65,045 65,000 0 (100.0 %) 59,227 0 59,227
Yakima Revenue Development Area 0 800,000 800,000 850,000 6.3% 0 850,000 0
Parks & Recreation Capital 673,520 1,492,770 1,464,000 80,000 (94.6 %) 99,295 0 19,295
Fire Capital 1,355,703 841,500 839,459 196,459 (76.7 %) 221,892 126,072 151,505
Law & Justice Capital 895,634 1,154,231 1,152,804 732,134 (36.6 %) 238,207 506,344 12,417
Public Works Trust Construction 910,805 744,411 675,827 718,382 (3.5 %) 647,991 548,906 478,515
REET 2 Capital Construction 751,048 1,236,822 941,822 506,822 (59.0 %) 280,126 452,000 225,304
L.I.D. Construction Control 35,387 0 0 0 n/a 0 0 0
Storm Water Capital 153,485 1,024,794 1,023,849 433,000 (57.7 %) 452,541 244,794_ 264,335
Transit Capital Reserve 2,281,234 971,556 , 720,000 685,000 (29.5 %) 861,134 595,000 771,134
Convention Center Capital Improvement 574,541 525,143 525,143 150,000 (71.4 %) 281,880 226,500 358,380
Cum. Reserve for Capital Improvement 7,405,455 14,872,978 14,210,547 8,917,000 (40.0 %) 3,112,037 6,067,166 262,203
Wastewater Facilities Capital Reserve 799 50,000 50,000 50,000 0.0% 728,516 150,500 829,016
Sewer Construction 467,928 4,768,500 4,009,610 3,800,000 (20.3 %) 2,389,311 2,850,000 1,439,311
Domestic Water Improvement 351,248 3,902,000 1,807,000 4,450,000 14.0% 3,474,486 4,600,000 3,624,486
Wastewater Facilities 2,423,131 13,800,879 ' 9,383,879 8,145,000 (41.0 %) ,5,217,095 6,121,000 3,193,095
Irrigation System Improvement 2,470,183 2,041,017 1,969,434 4,115,554 101.6% 2,083,314 2,708,500 676,260
Total Capital Improvement 29,621,409. 53,235,457 42,972,782 38,516,106 (27.6 %) 20,787,404 30,523,333 12,794,631
Contingency /Operating Reserves
Contingency Fund 46,356 200,000 127,614 200,000 0.0% 157,750 50,000 7,750
FRS /Capitol Theatre Reserve 71,927 71,927 71,927 71,927 0.0% 310,338 500 238,911
Risk Management 3,014,749 9,630,681 2,856,845 9,914,259 2.9% 864,254 9,961,000 910,995
Total Contingency /Operating Reserves 3,133,032 9,902,608 3,056,386 10,186,186 2.9% 1,332,342 10,011,500 1,157,656
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Page 4 of 4
2010 2011 2011 2012 2012 2012 2012 2012
Actual Amended Year -End Preliminary vs 2011 Beginning Projected Est. Ending
• Expenditures Budget Estimate Budget Amended Fund Balance Revenue Fund Balance
Employee Benefit Reserves •
Unemployment Compensation $188,121 $312,477 $206,077 $318,064 1.8% $324,387 $173,000 $179,323
Employees Health Benefit 10,364,643 11,026,761 10,939,980 11,219,378 1.7% 1,991,005 11,243,185 2,014,812
Workers' Compensation 1,222,828 1,352,030 1,271,189 1,363,785 0.9% 1,124,244 1,114,600 875,059
Wellness /EAP Fund 63,896 79,885 63,885 92,000 15.2% 143,483 60,000 111,483
Firemen's Relief & Pension 1,547,509 1,609,960 1,437,660 1,344,057 (16.5 %) 812,358 1,387,500 855,801
Total Employee Benefit Reserves 13,386;997 14,381,113 13,918,791 14,337,284 (0.3 %) 4,395,477 13,978,285 4,036,478
Trust and Agency Funds
Cemetery Trust 10,050 5,500 5,500 5,500 0.0% 603,099 16,500 614,099
YakCorps Agency Fund 0 163,629 142,599 497,725 0.0% 21,030 526,756 50,061
Total Trust and Agency Funds 10,050 169,129 148,099 503,275 197.5% 624,129 543,256 664,160 •
Debt Service
L.I.D. Guaranty 0 0 0 0 n/a 80,087 50 80,137
PFD Debt Service 1,014,286 1,014,136 1,014,136 1,018,253 0.4% 170,564 1,019,594 171,905
General Obligation Bonds 2,225,916 2,335,941 2,221,941 2,331,083 (0.2 %) 370,920 2,334,739 374,576
L.I.D. Debt Service 361,912 285,000 285,000 285,000 0.0% 14,243 274,000 3,243
Water - Irrigation/Sewer Bonds 2,863,041 2,862,054 2,862,054 2,636,124 (7.9 %) 2,372,254 2,638,249 2,374,379
Total Debt Service 6,465,155 6,497,131 6,383,131 6,270,460 (3.5 %) 3,008,068 6,266,632 3,004,240
Total City.Budget $172,043,790 $208,664,262 $188,846,346 $192,061,849 (8.0 %) $49,489,803 $183,106,140 $40,534,094
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