HomeMy WebLinkAbout12/13/2011 04K Tourism Promotion Activities; Budget Amendment - Second Reading 0 ,,-,..., y - *',....
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No.
For Meeting of: December 13, 2011
ITEM TITLE: Second Reading of an Ordinance Amending the 2011 Budget in the .
170 - Tourist Promotion and 173 - Tourism Promotion Area funds to
provide for Tourism Promotion activities (first reading was held on
12/6/11)
SUBMITTED BY: John Cooper, President and CEO - Yakima Valley Visitors and
Convention Bureau
Cindy Epperson, Deputy Director of Accounting and Budgeting
CONTACT Cindy Epperson 576 -6771
PERSON /TELEPHONE:
0 SUMMARY EXPLANATION:
Fund 170: This request is for a $15,000 increase to the management fee for the Convention Center. This line
item includes wages for the Convention Center staff and the management fee to the Yakima Valley Visitors and
Convention Bureau ( YVVCB). This increase request is for the Convention Center labor only. Due to late
confirmations of a huge conference and a weekly booking addition, revenue will come in over budget by
$40,000. With these additional bookings and the overall occupancy up over 9% or 428 additional room sets,
additional funding for labor is requested in the amount of $15,000. The remaining $25,000 in earned revenue will
go into the beginning balance reserve for 2012.
Fund 173: The Tourism Promotion Area (TPA) is a self- imposed assessment on the lodging industry for the
purpose of marketing the area as a tourism destination. The YVVCB has a contract for marketing Yakima with
the TPA, and includes terms that make this a pass- through from the City to YVVCB. The TPA recently increased
the assessment which was effective October 1st. In addition to this, a very strong September and October for
hotel room nights were realized. Therefore, revenue estimates for this account are increased by $25,000. The
$25,000 appropriation in revenue and expense will balance this account, so that all revenue collected can be
remitted to the Bureau per the contract. The TPA Board will then budget any additional funds in 2012.
Resolution Ordinance X Other (specify)
Contract: Mail to:
Contract Term: Amount: Expiration Date:
Insurance Required? No
Funding Addtional Space Rent of the Convention Center; Phone:
Source: TPA Assessments
APPROVED FOR „9 , ,y�,/�,t+ �
SUBMITTAL: +l'JC +��( �J City Manager
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STAFF RECOMMENDATION:
Read Ordinance by title only at the December 6, 2011 meeting. Pass Ordinance after the second reading at the
December 13, 2011 meeting.
BOARD /COMMISSION RECOMMENDATION:
ATTACHMENTS:
Click to download
Ordinance
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4110
• ORDINANCE NO. 2011 -
AN ORDINANCE amending the 2011 budget for the City of Yakima; and making
appropriations of $15,000 in Fund 170 — Tourist Promotion Fund and
$25,000 in Fund 173 — Tourism Promotion Area Fund for expenditure
during 2011 to provide for tourism promotion activities.
WHEREAS, the Convention Center has experienced a higher volume of convention
activity than was contemplated in the 2011 budget which resulted in additional Space Rental
income and operational expenses; and
WHEREAS, the Tourism Promotion Area increased its self- imposed assessment which
was effective October 1, 2011; and
WHEREAS, at the time of the adoption of the 2011 budget it could not be reasonably
foreseen that the appropriation provided for by this ordinance would be required; and the City
Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and
that it is in the best interests of the City to make the appropriation herein provided, now,
therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1:
A. The amount of $15,000 is hereby appropriated from the Unappropriated Fund
Balance in Fund 170 — Tourist Promotion Fund to the following accounts as a 2011
appropriation:
Resources:
Convention Center Space Rental Revenue 170 - 170 - 325 - 0000 - 36240 -SPA - $15,000
Expenditures:
Management Fee 170 - 170 - 325 - 0000 - 57110 -411 - $15,000
B. The amount of $25,000 is hereby appropriated from the Unappropriated Fund
Balance in Fund 173 — Tourism Promotion Area Fund to the following accounts as a
2011 appropriation:
Resources:
Tourism Promotion Assessment 173 - 173 - 324 - 0000 - 31810 -OPA - $25,000
Expenditures:
Professional Services 173 - 173 - 324 - 0000 -57110 -410 - $25,000
Section 2. This ordinance is one making an emergency appropriation and shall take
effect immediately after its passage, approval, and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this day of
December, 2011.
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Micah Cawley, Mayor
ATTEST:
City Clerk
Ordinance No.:
Publication Date:
Effective Date:
-2-