HomeMy WebLinkAbout11/15/2011 13 Paratransit Services Contract Extension with TC Transportation • BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 13
For Meeting of: November 15, 2011
ITEM TITLE: A resolution authorizing and directing the City Manager to enter into an extension
of an existing operating contract and lease agreement with TC Transportation to
continue to provide paratransit services through December 31, 2011, and on a
subsequent monthly basis as necessary.
SUBMITTED BY: Chris Waarvick, Public Works Director, 576 -6411
CONTACT PERSON: Ken Mehin, Transit Manager, 576 -6415
SUMMARY EXPLANATION: Yakima Transit is required to provide comparable complementary
paratransit services under 49 CFR Ch. 37, Subpart F of the Americans with Disabilities Act,
because Yakima Transit provides public transportation. Yakima Transit sent out a request for
proposals. Yakima Transit negotiated with the top prospect; however, negotiations were
terminated by that prospective contractor. As a result, Yakima Transit needs to extend the
existing agreement through December 31, 2011, with the current provider, with the possibility of
subsequent month by month extensions until the long -term contract with a provider is executed.
The material portions of the contract and lease agreement are similar to previous paratransit
• service and transit vehicle lease contracts that the City has executed, except that the contractor
will be receiving an estimated 7% increase in monthly compensation.
Resolution X Ordinance_ Other_(Specify)
Contract X Mail to (name and address): Phone:
Funding Source Transit Sales ax
APPROVAL FOR SUBMITTAL: ,1/ 1. � :! City Manager
STAFF RECOMMENDATION: Adopt the resolution authorizing and directing the City Manager
to enter into an operating contract and lease agreement extension with TC Transportation to
provide another month of paratransit services.
BOARD RECOMMENDATION: Due to the short history of events, the Council Transportation
and Utilities Committee hasn't had an opportunity to discuss this particular issue; however, the
Council Committee supports outsourcing paratransit services.
COUNCIL ACTION:
•
• RESOLUTION NO. R -2011-
A RESOLUTION authorizing and directing the City Manager to execute an extension of an
existing operating contract and lease agreement with TC Transportation to
continue to provide paratransit services on a month -to -month basis.
WHEREAS, the City of Yakima operates public transportation services in and through the
cities of Yakima and Selah including fixed -route service and Americans with Disabilities Act
required (49 CFR Ch. 37, Subpart F) comparable complementary paratransit service (Dial A
Ride); and,
WHEREAS, the City has determined that contracting Yakima Transit's paratransit services
is in the City's best interest along with leasing vehicles for use in providing the service; and,
WHEREAS, following a sealed request for proposals (RFP No. 11106 -P), Medstar
Cabulance Inc., was determined to be the most qualified bidder based on experience,
qualifications, project understanding, financial stability, technical ability, facilities, and cost;
however, contract negotiations were terminated by Medstar Cabulance Inc.. As a result,
Yakima Transit negotiated an extension of the contract with the current Contractor, TC
Transportation; and,
WHEREAS, it is in the City's best interest to enter into an extension with TC Transportation
to prevent an interruption in service that would violate FTA regulations.
• NOW, THEREFORE, be it resolved by the City Council of the City of Yakima, the City
Manager is hereby authorized and directed to enter into the attached contract extension with TC
Transportation, to provide paratransit services for Yakima Transit through December 31, 2011,
and subsequent month -to -month extensions as necessary and is authorized to sign any
subsequent modifications or extensions to the agreement.
ADOPTED BY THE CITY COUNCIL at a regular meeting this 15th day of November, 2011.
Micah Cawley, Mayor
ATTEST:
Deborah Kloster, City Clerk
•
CONTRACT AMENDMENT NO. 7
PROJECT: City of Yakima RFP No. 10612
DESCRIPTION: Dial -A -Ride Paratransit Transportation Services
VENDOR: TC Transportation Services, LLC
THIS CONTRACT AMENDMENT NO. 7, is made and entered by and between the City of
Yakima, a Washington municipal corporation (hereinafter "City ") and TC Transportation
Services, LLC (hereinafter "Contractor ")
WHEREAS, City and Contractor executed a "Contract" on August 15, 2006, providing for ADA
Paratransit Service for the City pursuant to the above - referenced RFP, which will expire
November 30, 2011; and
WHEREAS, in anticipation of expiring contract, ADA Paratransit Services were solicited on a
new Request for Proposals No. 11106 due June 23, 2011 and analysis /negotiations for a
vendor have not been finalized and are taking longer than anticipated; and
WHEREAS, both parties have determined that it is in their mutual interest and it is imperative to
continue their relationship and extend Paratransit Service uninterrupted until a provider can be
determined; and
WHEREAS, TC Transportation has been operating at a loss each month, pending a new
contract/vendor; and
WHEREAS, it has been determined in order to continue to provide this service, consideration
should be increased to what TC Transportation offered in their new proposal as listed in Section
D of RFP No. 11106;
NOW THEREFORE, in consideration of the mutual covenants, promises, and agreements set
forth herein, it is agreed by and between the City and Contractor, effective December 1, 2011, .
to continue on a month -to -month basis until a new contract can be secured as follows:
Ambulatory and Non - Ambulatory: $14.79
No- Show's: No Charge
Terms: 2% Net 10
Except as expressly modified herein, all other terms and conditions of the contract dated August
15, 2006, including any approved formal amendments and modifications, shall remain in full
force and effect.
CITY OF YAKIMA: TC TRANSPORTATION SERVICES:
Donald B. Cooper, City Manager Ron Davis, COO /General Manager
Date Date
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