HomeMy WebLinkAbout11/15/2011 04A Draft Minutes 11-01-2011 Business MeetingYAKIMA CITY COUNCIL
NOVEMBER 1, 2011
COUNCIL CHAMBERS, YAKIMA CITY HALL
5:00 P.M. — EXECUTIVE SESSION
1. Roll Call
Present:
Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council
Members Maureen Adkison, Dave Edler, Rick Ensey, Dave Ettl and Bill
Lover
Staff: City Manager Cooper, City Attorney Cutter and City Clerk Kloster
2. Executive Session
® Collective Bargaining
Executive session was held and adjourned at 5:55 p.m.
6:00 P.M. — BUSINESS MEETING
1. Roll Call
Present:
Council: Mayor Micah Cawley, presiding, Assistant Mayor Kathy Coffey, Council
Members Maureen Adkison, Dave Edler, Rick Ensey, Dave Ettl and Bill
Lover 0
Staff: City Manager Cooper, City Attorney Cutter and City Clerk Kloster
2. Pledge of Allegiance
Mayor Cawley led the pledge of allegiance and requested a moment of silence for
former Council Member Ron Bonlender and Senator Alex Deccio.
3. Open Discussion for the Good of the Order
A. Proclamations
➢ National American Indian Heritage Month —Mayor Cawley read the proclamation
proclaiming National American Indian Heritage Month for the month of November
2011. Cary Campbell accepted and thanked the City Council for the
proclamation. She presented the Council with a DVD of a Walt Disney movie
entitled Squanto.
B. Presentations / recognitions /introductions - -none
C. Status reports on prior meeting's citizen service requests - -none
D. Appointments to Boards, Commissions and Council Committees
➢ Tourist Promotion Area Commission — COFFEY MOVED AND EDLER
SECONDED TO REAPPOINT SARA ALLEN TO THE TOURIST
PROMOTION AREA COMMISSION. The motion carried by unanimous roll
call vote.
Historic Preservation Comm ission— COFFEY MOVED AND EDLER
SECONDED TO APPOINT LESLIE WAHL TO THE HISTORIC
November 1, 2011
PRESERVATION COMMISSION. The motion carried by unanimous roll
call vote. .
4. Consent Agenda
Mayor Cawley referred to the items placed on the Consent Agenda, questioning whether
there were any additions or deletions from either Council members or citizens present.
Item 14 was removed from the consent agenda and Mayor Cawley noted the City
Manager deleted item 15 from the agenda. The City Clerk read the Consent Agenda
items, including resolutions and ordinances by title. COFFEY MOVED AND ENSEY
SECONDED TO ADOPT THE CONSENT AGENDA AS READ. The motion carried by
unanimous roll call vote. (Subsequent paragraphs preceded by an asterisk ( *) indicate
items on the Consent Agenda handled under one motion without further discussion.)
*A. Consideration of approval of City Council Meeting Minutes
o Business Meeting — October 4, 2011
The minutes of the October 4, 2011 Business meeting were approved, having been
duly certified accurate by two Council members and.no one present wishing to have
said minutes read publicly.
*B. Consideration of approval of Council Committee Meeting Minutes
• Council Economic Development Committee report from October 16, 2011
• Council Neighborhood Development Committee report from October 5, 2011
• Council Public Safety Committee minutes from September 21, 2011
® The Committee meeting minutes were approved.
5. Audience Participation
Laura Siebol, 116 N. 18th Avenue, spoke in support of the Parks & Recreation after -
school programs. She believes the program and staff are wonderful and very
necessary.
Lynne Kittelson, 305 N. 9th Street, invited council to attend the Dia de Los Muertos
exhibit and Walk of Remembrance.
Jeffrey S. Bohlinger, 2200 Lila Avenue, advised Council the local letter carriers are
hosting the National Letter Carriers Convention in Yakima in May 2012. He extended
an invitation to Council Member Edler to give the invocation at their meeting. He
indicated there will be approximately 200 letter carriers and their families in Yakima
attending the convention. Further, he will be requesting Council's support in
conducting a food drive in conjunction with the convention.
Carolyn Schactler, 206 S. 16th Avenue, pleaded for Council's support of Lions Pool
and explained anyone contemplating a move to Yakima would investigate the quality -
of -life opportunities, which include parks and pools.
Mary Heneghen, 710 Bittner Road, spoke in support of Lions Pool.
Bill Duerr, 3206 W. Yakima Avenue, asked about the City's plans for Phase 2 of the
Barge /Chestnut traffic - calming issues. He read a motion from a January 18 Council
meeting, wherein he feels the City has not fulfilled the second part of the motion, "to
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November 1, 2011
look into the feasibility of directing the dollars from Memorial's purchase of the streets
to these projects as a part of that motion." Mayor Cawley requested the City Manager
respond to this request at the next Council meeting.
Walt Ranta, 5 South 32nd Avenue, thanked the City for their work on the
Barge /Chestnut traffic calming issue. He reiterated Bill Duerr's request, and is
concerned that the asphalt companies are closing for the season and no more work
will be done until next year.
Council Member Ettl read a request from Robert Haak regarding passing an ordinance
allowing the City to put a lien on graffiti perpetrators' autos or their parents' homes and
Street Department employees would clean up downtown as he is against a tax
increase.
7:00 P.M. — PUBLIC HEARINGS
Public hearing on the proposed 2012 Annual Action Plan and Resolution
adopting the final plan
Assistant City Manager Morales briefed the Council on the 2012 Annual Action Plan
and noted there are some reductions in the budget, which reflect distress from the
federal side.
Mayor Cawley opened and closed the public hearing with no one coming forward to
speak. EDLER MOVED ADKISON SECONDED TO ADOPT THE RESOLUTION.
The motion carried by unanimous roll call vote.
RESOLUTION NO. R- 2011 -158, A RESOLUTION adopting the HUD mandated 2012
Annual Action Plan for the City of Yakima
7. Public hearing on the proposed Neighborhood Revitalization Strategy Area
(NRSA)
Assistant City Manager'Morales explained the proposed Neighborhood Revitalization
Strategy Area (NRSA), which will allow the City more flexibility and help with job
creation, section 108 loans, presumed benefits, and the Grow America Fund. This is
the first of two required public hearings. The second one will be held later in the week.
Mayor Cawley opened and closed the public hearing with no one coming forward to
speak.
CITY MANAGER REPORTS
8. Presentation of 2012 Preliminary Budget — Executive Summary
City Manager Don Cooper presented the 2012 Preliminary Budget Executive
Summary and referred to his October 24 memorandum to Council listing budget
reductions in order to fund 6 police officers. However, he was notified on Friday that
the Governor is proposing budget cuts to the.state legislature, which could represent a
$500,000 annual reduction to the City. These budget reductions will erase any
potential savings as outlined in his October 24 memorandum. Mr. Cooper requested
direction from Council on how to proceed. 0
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November 1, 2011
Council Member Ettl confirmed the amount in reserves above the minimum 7% is
approximately $1.4 million. Mr. Cooper added he does not recommend the use of
reserves for these purposes as the City is still in labor negotiations and there are
issues with indigent defense, which may have substantial impacts, plus other potential
funding reductions from the federal government.
Assistant Mayor Coffey stated that she is not prepared to make a recommendation
since they received the budget on Thursday. The State's budget came out Friday and
she needs more time to study it. She suggested it be forwarded to the Council Budget
Committee for initial review. Council Member Edler disagreed as he believes this
should be vetted through the full Council during a work session. Mayor Cawley asked
Mr. Cooper from an outsider's perspective; can he comment on what he has seen
regarding the budget. Mr. Cooper believes the City is getting close to "cutting into
bone" and needs to have a discussion with the community next year, as the City
cannot provide the same services today in the future - -this is not a sustainable
business model. He has looked at the departments covered by the general fund and;
for example, in the City Clerk's office they may have to close the office one day per
week to handle public records requests, which are state mandated. We are dealing
with issues that are beyond our control. CAWLEY MOVED AND EDLER SECONDED
TO HOLD A BUDGET WORK SESSION TUESDAY, NOVEMBER 8 AT 11 A.M. IN
THE COUNCIL CHAMBERS. The motion carried by unanimous voice vote.
*9. Set date of, public hearings for November 15, 2011 to consider:
A. 2012 Proposed Budget
November 15, 2011 was set as the date of a public hearing to consider the proposed 2012
budget
B. 2012 Ad Valorem Taxes
November 15, 2011 was set as the date of a public hearing to consider the 2012 Ad
Valorem Taxes
*10. Set date of closed record public hearing for November 15, 2011 to consider the
City of Yakima Planning Commission's recommendation on amendments to the
City of Yakima's Municipal Code Title 15 Urban Area Zoning Ordinance
November 15, 2011 was set as the date of closed record public hearing to consider the City
of Yakima Planning Commission's recommendation on amendments to the City of
Yakima's Municipal Code Title 15 Urban Area Zoning Ordinance
*11. Acceptance of 2011 3rd Quarter Capital Improvements Projects Report
The report was accepted.
*12. Acceptance of State Auditor's Report— City's 2010 Financial Statements and
Federal Single Audit
The report was accepted.
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November 1, 2011
*13. Resolution accepting and authorizing the City of Yakima's 2012 assessment
from the Yakima Valley Conference of Governments 0
RESOLUTION NO. R- 2011 -159, A RESOLUTION accepting the 2012 Yakima Valley
Conference of Governments Budget and authorizing the City of Yakima's 2012
assessment.
14. Resolution authorizing the 2012 Yakima Air Terminal budget
Council Member Edler explained he is the City's liaison to the Airport Board and noted
the County financial team is working with the Airport on their budget and they need
more time to complete it. Additionally, he has explained to the Airport that the City and
County will not be reserving funds to help supplement their budget.
EDLER MOVED LOVER SECONDED TO ADOPT RESOLUTION. The motion
carried by unanimous roll call vote.
RESOLUTION NO. R- 2011 -160, A JOINT RESOLUTION OF THE CITY OF YAKIMA
AND YAKIMA COUNTY for AIRPORT RESOLUTION YAT -R- 2011 -016 to submit a
recommended copy of its 2012 annual budget to both the City and County of Yakima
on Wednesday, November 23, 2011.
*16. Final contract payment for Wastewater Treatment Plant Digester Replacement
projects (Standard Motion V -B — Accept the project and approve the final
payment)
The report from the City Engineer, dated October 11, 2011, with respect to the
completion of the work on the Wastewater Treatment Plant Digester, performed by
Apollo, Inc, was approved, the work accepted and payment of the final estimates as
therein set forth was authorized.
*17. Final contract payment for TTC Construction —Coolidge Road project (Standard
Motion V -B — Accept the project and approve the final payment)
The report from the City Engineer, dated August 31, 2011, with respect to the
completion of the work on the Coolidge City Road Project, performed by TTC
Construction, LLC., was approved, the work accepted and payment of the final
estimates as therein set forth was authorized.
*18. Final contract payment for 66th Avenue & Chestnut Avenue project (Standard
Motion V -B — Accept the project and approve the final payment)
The report from the City Engineer, dated November 1, 2011 , with respect to the
completion of the work on the 66th Avenue & Chestnut Avenue, performed by TTC
Construction., was approved, the work accepted and payment of the final estimates as
therein set forth was authorized.
*19. Resolution accepting the 3rd quarter 2011 Claim report
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November 1, 2011
RESOLUTION NO. R- 2011 -161, A RESOLUTION accepting and approving the 3rd
Quarter 2011 Claims Reports for the City of Yakima.
20. Other Business
Mayor Cawley indicated the Council has minutes from the meeting he held last week
with downtown property and business owners to discuss the Downtown Yakima
Business Improvement District ( DYBID). The majority of people attending the meeting
were in favor of establishing a DYBID under certain conditions. Some people had
performance issues and a few felt they had not received adequate service. City
Attorney Cutter explained the process available is to reconsider the resolution
presented at the last council meeting, which would require one of the council members
who participated in the negative succeeding vote would make a motion to bring it
back, acquire a majority of council approval to bring it back and discuss it again.
There are three options; 1) do nothing, 2) choose to revisit exactly the same
presentation made at the last meeting or 3) discuss changes to what was presented at
the last meeting and amend the resolution presented to reflect those changes.
Mayor Cawley stated the previous resolution did not have a super majority in favor of it
and the sunset clause was changed from three to six years. Everyone who
participated in the meeting was in favor of an organized, maintenance plan, and he
feels it is important as a Council to oversee the process. Council Member Ensey
believes a majority of people would support some form of a PBIA. He would like to
have a separate Council meeting to discuss more details on the prior proposal, the
possible new one, and a boundary map. He does not want this done
councilmanically —he prefers another vote to obtain the 60 percent participation
requirement.
Council Member Adkison thinks the failure may have something to do with the
boundaries; however, it seems the biggest hurdle was the structure. Council Member
Ettl would like to see the formation of boundaries and the history of how it previously
obtained 60 percent participation. Mayor Cawley expressed his concerns about not
having something in place by next year. Assistant Mayor Coffey related she was
involved in the initial development. It was a long and convoluted process and the City
doesn't want to take this on. It needs to be contracted with a non - profit organization
with board oversight. Council Member Edler noted he was also involved in the initial
development wherein an organization, that had done this in many cities, was the
steward in getting it in place. He feels the only way to make this happen is
councilmanically. Council Member Ettl feels they would probably get a 60 percent
buy in with the adjustments and guarantees for service. Assistant Mayor Coffey
questioned how long that would take and who would handle it as staff is overloaded
already. Mayor Cawley noted it wasn't hard to get letters out for the meeting last
week. Council Member Ensey believes there is a split in thinking - -put it together and if
it fails it fails, if it succeeds it succeeds.
Council Member Lover questioned if this is authorized by state statute or by ordinance.
City Attorney Cutter replied the City would adopt an ordinance. Council Member Lover
thinks these changes are an ordinance re -write and is therefore unattainable to him.
Assistant City Manager Morales reported on the initial PBIA's history.
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November 1, 2011
CAWLEY MOVED THAT COUNCIL EXPRESS ITS INTENT TO REESTABLISH THE
PREVIOUSLY EXPIRED BOUNDARIES WITH A 3 -YEAR SUNSET AND THE
ASSESSMENT, ZONE 1 ZONE 2, BUSINESS LICENSE FEES BE TIED DIRECTLY
TO THE SERVICES OF GARBAGE REMOVAL, GRAFFITI REMOVAL, FLOWER
POTS AND HANGING BASKETS. The motion died from lack of a second.
Council Member Ettl expressed his support but feels the motion was premature as he
thinks more conversations need to take place. Council Member Edler suggested if
anyone needs background information, they should stop in the CDY office as they
have maps and the history of the PBIA.
CAWLEY MOVED AND COFFEY SECONDED TO SET NOVEMBER 15 TO
DECLARE INTENT TO SET UP A DOWNTOWN PBIA FOR MAINTENANCE,
WHICH INCLUDES GARBAGE AND GRAFFITI REMOVAL AND FOR
LANDSCAPING AND SPECIAL PROJECTS. The motion carried by unanimous roll
call vote.
21. Adjournment
EDLER MOVED AND COFFEY SECONDED TO ADJOURN TO NOVEMBER 8, 2011
AT 11 A.M. IN THE COUNCIL CHAMBERS FOR A WORK STUDY SESSION ON
THE 2012 BUDGET AND TO 3:00 P.M. FOR A JOINT CITY /COUNTY MEETING TO
DISCUSS DEPARTMENT OF CORRECTIONS. The motion carried by unanimous
voice vote. The meeting adjourned at 7:53 p.m.
READ AND CERTIFIED ACCURATE BY
COUNCIL MEMBER DATE
COUNCIL MEMBER DATE
ATTEST:
CITY CLERK MICAH CAWLEY, MAYOR
Minutes prepared by Sonya Claar Tee. A CD and DVD of this meeting are available in the City Clerk's
Office
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