HomeMy WebLinkAbout11/01/2011 13 City of Yakima 2012 Assessment from the Yakima Valley Conference of Governments BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. *13
For Meeting Of: November 01, 2011
ITEM TITLE: A Resolution accepting and authorizing the City of Yakima's 2012
assessment from the Yakima Valley Conference of Governments.
SUBMITTED BY: City Manager and the Finance Division
CONTACT PERSON: Cindy Epperson, Deputy Director Accounting and Budgeting
(509 -576 -6771)
SUMMARY EXPLANATION:
Attached is the Yakima Valley Conference of Governments' 2012 Budget, including
the City of Yakima's 2012 assessment as listed below:
The City's assessment is $43,263 or $0.40 per capita. This reflects an increase of
$2,904 over last year; this increase is due to the following increases:
(a) Population: from 85,040 to 91,630; increase of 6,590 or 7.7 %; and
• (b) Rates: from $0.39 to $0.40 per capita; increase of approx. 2.6% (note: this is
YVCOG's first increase in member's general assessment rate in 8 years)
A copy of the letter sent to the City Manager, dated October 21, 2011, and a copy of
the 2012 YVCOG Budget adopted by the YVCOG Board on October 19, 2011 is
attached for your information.
Resolution X Ordinance Other (Specify):
Contract Mail to (name and address): Phone:
Funding Source n/a
APPROVED FOR SUBMITTAL:
City Manager
STAFF RECOMMENDATION: Authorize 2012 Assessment
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
11
• RESOLUTION NO. R 2011 -
A RESOLUTION accepting the 2012 Yakima Valley Conference of Governments
Budget and authorizing the City of Yakima's 2012 assessment.
WHEREAS, the Yakima Valley Conference of Governments concerns itself
with the orderly growth and development of Yakima County and its cities, towns and
communities, serving as a liaison to develop and promote communication,
understanding and cooperation among the conference participants; and
WHEREAS, the City Council deems it to be in the best interest of the citizens of
Yakima to continue to participate in the conference; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council hereby accepts the attached 2012 Yakima Valley Conference of
Governments Budget and authorizes payment of the City of Yakima's share of the
2012 assessment of $43,263.
S ADOPTED BY THE CITY COUNCIL this 1st day of November, 2011.
Micah Cawley, Mayor
ATTEST:
City Clerk
YVC Y AI 'IMAVALLEY
CONFERENCE OF GOVERNMENTS
• 311 North 4th Street, Suite 202 • Yakima, Washington 98901
509 -574 -1550 • FAX 574 -1551
RECEIVED
website: wwwyvcog.org CITY OF YAKIMA
OCT 2
October 21, 2011 OFFICE OF CITY MANAGER
Don Cooper, City Manager
City of Yakima
129 North 2nd St.
Yakima, WA 98901
Dear Mr. Cooper:
The Yakima Valley Conference of Governments (YVCOG) General Membership adopted the
2011 YVCOG Budget on October 19, 2011 (Resolution 2011 -4), by a unanimous vote. The City
of Yakima's voting member was not in attendance.
For the first time in 8 years, YVCOG has had to raise members' General Assessment rate from
$0.39 to $0.40 per capita. YVCOG's total budget for 2012 is approximately 1% higher than in
® 2011. Increases in membership assessments are attributable to population increases as well as a
member jurisdictions' share of federal transportation project funding.
The City of Yakima's total membership assessment for 2012 is $43,263.00.
Article VIII of the YVCOG Articles of Association, provides in part that: "...each member
jurisdiction shall notify the Conference in writing by December 31 of their intent to continue
participation in the Conference at the specified assessment or to terminate their participation."
In accordance with Article VIII, please notify the YVCOG in writing by December 31, 2011 of
your jurisdiction's intent to continue participation as a member of the Yakima Valley Conference
of Governments at the specified assessment rate.
Please call if you have any questions.
Sine- ely,
/1 i);
J, P 1 Scott
xe• tive Director
JPS:CMW:th
41110 Enclosure
cc: Mayor Micah Cawley
MEMBER JURISDICTIONS
Grandview • Granger • Harrah • Mabton • Moxee • Naches • Selah
Sunnyside • Tieton • Toppenish • Union Gap • Wapato • Yakima • Yakima County • Zillah
2012
YVCOG BUDGET
January 1, 2012 through December 31, 2012
ADOPTED
October 19, 2011
Y V C O G
4 1 7
•
Prepared by
Yakima Valley Conference of Governments
A Metropolitan and Regional Planning
Organization
On behalf of Member Jurisdictions:
City of Grandview
City of Granger
Town of Harrah
City of Mabton
City of Moxee
Town of Naches
City of Selah
City of Sunnyside
City of Tieton
City of Toppenish
City Union Gap
City of Wapato
City of Yakima
Yakima County
City of Zillah
"Excerpted from" Articles of Association of the Yakima Valley Conference of Governments
Revised September 15, 2010"
ARTICLE II
Purpose
The Conference shall generally concern itself with the orderly growth and development of Yakima County
and the cities, towns, communities and other governmental subdivisions within Yakima County, and shall serve as a
liaison committee to develop and promote communication, understanding, and cooperation among the Conference .
participants on matters common to, and affecting the public served by the participants in the Conference so as to
assure the coordination of plans and programs of participants in the Conference. In addition, the Conference will
provide technical services to aid the administration of grants and programs and to provide other services to enable
the coordination of multi jurisdictional programs in a manner that provides greater expertise and lower costs to the
member jurisd ictions.
Among other things, the Conference shall specifically serve its participants with respect to the following subjects:
a. To suggest and assist in establishing long range planning goals for Yakima County, the urbanizing area in
and around the City of Yakima, and for other cities, towns, communities and other governmental
subdivisions within Yakima County, and to engage in a continuing and cooperative planning effort and
program in order to serve the best interests of the people of Yakima County.
b. To assist in the preparation of plans relating to land use, transportation, sewer and water, parks and
recreation, human services, housing and other community development activities in the urbanizing
area in and around the City of Yakima, and for other cities, towns, communities and other
governmental subdivisions within Yakima County.
c. To assist in the planning and coordination of proposed projects, which may involve Federal or State
financial participation, and to assist in the review of such project plans so as to assure compliance with
areawide comprehensive plans.
d. To contract or hire technical and administrative staff to perform the work program of the Conference,
including planning, grant administration, and other services whereby the Conference as a whole or the
individual members can receive increased expertise or reduced costs.
The Conference shall further consider other specific subjects of mutual concern to the various participants
in the Conference when requested to do so from time to time by participants in the Conference or when, in the
opinion of the representatives of the Conference, it appears that other plans and programs should be developed as
being in the best interests of the public served by the participants in the Conference.
"Excerpted from Articles of Association of the Yakima Valley Conference of Governments
Revised September 15, 2010"
ARTICLE VIII
Finances
The sources of funding for operation of the Conference shall be the following:
• Annual assessment to member agencies.
• Contracted fees.
• Grants, donations, or other sources.
The Executive Committee shall annually, prior to October 1, prepare a recommended balanced budget for the
ensuing calendar year in the form provided for County budgets. The budget shall include income from
recommended assessment of member agencies, anticipated contract fees, grants, donations and other sources.
The budget shall be submitted to each representative of the member jurisdictions within seven days of the
Executive Committee's action for the purpose of preliminary review.
At the October General Membership meeting a balanced budget will be adopted, by Resolution, by the Conference
and recommended back to the member jurisdictions within seven days. After reviewing the work program and the
assessments, each member jurisdiction shall notify the Conference in writing by December 31 of their intent to
continue participation in the Conference at the specified assessment or to terminate their participation.
Yakima County, through its Auditor and Treasurer, shall act as the fiscal agent for the Conference. All funds shall
be deposited with the Treasurer and disbursed by warrants issued by the Auditor pursuant to vouchers approved by
the Conference. The financial operation of the Conference shall be subject to all applicable State statutes governing
budgeting and auditing procedures.
•
GENERAL
•
• MEMBERSHIP
Y V C 0 G
•
YAKIMA VALLEY
MPO /RTPO •YVCOG
EXECUTIVE E' ►i EXECUTIVE
•
COMMITTEE AND COMMITTEE Yakima Valle Of Governments
POLICY BOARD Y Con f erence f
Organizational Chart
YAKIMA VALLEY •
MPO /RTPO EXECUTIVE •
TECHNICAL DIRECTOR
ADVISORY 1 (J. Page Scott) •
COMMITTEE
•
ADMINISTRATIVE GIS ANALYST/ CTR PROGRAM SENIOR • SENIOR LAND USE
SYSTEMS COORDINATOR
FINANCE OFFICER TRANSPORTATION PLANNER
(Chris Gtickenluigen) ADMINISTRATOR (Brian Curtin ) PLANNER
• (John Rohrbaugh) (Deb LaCombe) (Shawn Conrad)
CTR PROGRAM / / •
OFFICE SPECIALIST 1 OFFICE SPECIALIST INTERN
(Tamara Hayward) (Sarah Hyndman) PLANNER
(Serena Pettit)
(Vacant)
•
Approved 12119.05 by
YVCOG Executive Committee
Revised 8/23/11
•
• • 0 •
•
2012
Yakima Valley Conference of Governments
PRELIMINARY Budget- REVENUE
INCLUDES 2011 BUDGET REVISION
GL Code & 2011 2011 2012 2011 -2012
Description Actual Budget Prelim Budget Change
through 6/30/11 % $
:d
615 100 308 000 01 Beginning Fund Balance - Designated ** $ 190,000 = ' $ 195,000
y3
615 100 308 000 01 Beginning Fund Balance - Available 0 ' ` 0 0.00% 0
615 210 333 20 205 Fed Hwy Admin -WSDOT STP $ 1,977 40,000 50,000 25.00% 10,000
615 3xx 333 20 214 FHWA- DOT Metro PI Grant (PL) 38,380 245,424 * 294,085 19.83% 48,661
615 3xx 333 20 505 FTA - DOT Metro Plan Grant 79,454 79,455 * ' 49,510 -37.69% (29,945)
615 3xx 334 03 601 RTPO -RTPO LR - DOT 65,273 100945 * A - 96,885 - 4.02% "(4,060)
615 4xx 334 03 606 CTR Plans &Pro DOT * ` °
�- 38,229 8 5,485 74,305 -13.08% (11,180)
615 475 333 20.205 CTR CMAQ Grant 8,295 • 103,750 103,750 0.00% 0
4 •
615 565 333 14 313 YC HOME Consortium (Rehab) * o
( ) 11,396 15,000 ;. • 0 -100.00% (15,000)
615 567 333 14 239 YC HOME Consortium (Facilitation) COG -11 957 5,000 * Ti 2,500 - 50.00% (2,500)
ov Sery -Exec Boards (TA Contr) * }
615 500 338 13 001 Inter °
g ( ) 31,102 80,000 . ' 90,000 12.50 /0 10,000
f1
615 100 338 13 002 Intergov- County/City Share -gen'I assessm @ $.40 /capita • 59,252 93,249 '=a 97,880 4.97% 4,631 '
615 100 338 13 003 Intergov -Local Match WSDOT 42,990 - 42,990 40,869 - 4.93% (2,121)
615 100 338 13 007 lntergov -Local FTA (Yakima Transit) 3,000 3,000 r{ 3,000 0.00% 0
615 100 369 90 001 Misc Revenue - copies, posters 0 500 500 0.00% 0
615 100 369 90 014 Associate Membership Fees 200 400 1 - 400 0.00% 0
Total Revenue $ 380,505 $ 895,198 * a ? $ 903,684 0.95% $ 8,486
1 /1 /11 Beginning Fund Balance $ 199,276.78
* DENOTES BUDGET REVISION OF 5 /18 /11
** Designated funds; 3 months float operating funds U:\wickenhagenct2012 Budgett2012 Budget PRELIM revised 9 -12 -11 jps 9/22/2011
2012 YVCOG Budget
Revenue
0
REVENUE
100 308 00 001 - Beginning Fund Balance
❖ The amount carried forward from the previous year (projected amount)
Available —if needed
Designated -3 months operating fund float
210 333 20 205 – WSDOT STP
❖ Metropolitan and Regional Transportation Plan Update
3xx 333 20 214 – FHWA -DOT Metro Plan Grant (PL)
❖ Metropolitan and Regional Transportation Plan Update
3xx 333 20 505 FTA – DOT Metro Plan Grant
❖ Federal Planning Dollars
From UPWP
3xx 334 03 601– DOT RTPO Planning Grant
❖ State RTPO Planning funds
From UPWP
4xx 334 03 606 - DOT CTR Plans & Programs
❖ Program dollars
475 333 20 205 - CMAQ CTR Grant
❖ Federal Funds requiring 13.5% non - federal match (plan to use our CTR State grant funds)
❖ 3 year grant to enhance the existing CTR program and expand services to include
voluntary employers in the program
567 333 14 239 - Home Consortium
❖ Revenue received from YC Home Consortium Facilitation contract
500 338 13 001 - Intergov Sery -Exec Boards (TA Contracts)
❖ Revenue received from our local jurisdictions for TA or PS contracts
411
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2012 YVCOG Budget — Revenue
Page 2 of 2
• 100 338 13 002 - Intergov- County /City Share (General Assessments)
• Per capita amount $0.40
100 338 13 003 - Intergov -Local Match WSDOT
• Transportation assessment. From 2012 YVCOG Transportation Program Assessment
Worksheet
100 338 13 007 - Intergov Local FTA
❖ Flat Fee — Yakima Transit
❖ 2012 YVCOG Transportation Program Assessment Worksheet
100 369 90 001 - Other Misc Revenue
❖ Photocopies, posters for ESD 105, small miscellaneous bills
100 369 90 014 - Associate Membership Fees
• $50 associate member fees (contracts with YVCOG) for calendar year 2012
•
U: \wickenhagenc \2012 Budget\2012 BUDGET REVENUE- EXPEND EXPL.doc 9/22/2011
2012
Yakima Valley Conference of Governments
PRELIMItNARY Budget- Expenses
GL Code & 2011 2011 2012 2011 -2012
t-a
Description Actual Budget 0 PRELIM Budget Change
to 6/30/11 ,. % $
Salaries
615 110 1001 Salaries and Wages $ 209,140 $ 426,000 ` $ 498,000 16.90% $ 72,000
615 110 1002 Salaries- Overtime 1,982 3,000 $ 3,000 0.00% $
615 110 1003 Salaries -Extra Help 3,332 25,000 `` $ 20,000 - 20.00% $ (5,000)
Salaries 214,454 454,000 : F' $ 521,000 14.76% $ 67,000
Personnel Benefits
615 1102002 Benefits- Direct 61,728 130,023 -' $ 152,000 16.90% $ 21,977
615 110 2004 Benefits -Bank Accruals 126 $
Personnel Benefits 61,854 130,023 $ 152,000 16.90% $ 21,977
Supplies
615 110 3101 Office & Operating Supplies 4,525 28,200 `'K' $ 12,000 - 57.45% $ (16,200)
615 110 3501 Small Tools and Minor Equip 1,520 25,000 i_= $ 5,000 - 80.00% $ (20,000)
615 110 3502 Computer Software 173 8,500 $ 8,500 0.00% $ -
Supplies 6,218 61,700 25,500 - 58.67% $ (36,200)
Other Services - Charges
. 615 110 4101 Professional Services 31,795 120,000 $ 77,000 - 35.83% $ (43,000)
615 110 4125 Prof Serv- Indirect Costs 3,082 6,365 $ 5,436 - 14.60% $ (929)
615 110 4191 ProfServ- PurchasingSery 1,181 2,365 $ 3,103 31.21% $ 738
615 110 4192 Prof Sery -Tech Svc 305 625 ,;' $ 625 0.00% $
615 110 4201 Communications - Telephone 2,988 7,000 $ 10,000 42.86% $ 3,000
615 110 4202 Communication - Postage 464 1,600 ` $ 1,000 - 37.50% $ (600)
615 110 4301 Travel, 9,622 28,000 $ 25,000 - 10.71% $ (3,000)
615 110 4401 Advertising 3,825 7,000 $ 5,000 - 28.57% $ (2,000)
615 110 4501 Operating Rentals and Leases 24,578 47,000 $ 55,000 17.02% $ 8,000
615 110 4601 Insurance 6,378 7,000 :: •$ 5,000 • . - 28.57% $ (2,000)
615 110 4701 Utility Services 48 120 $ 120 0.00% $ -
615 110 4801 Repair and Maintenance 808 4,000 :`_ $ 2,500 - 37.50% $ (1,500)
615 110 4901 Misc. (registrations, dues, 4,597 13,000 .': $ 10,000 - 23.08% $ (3,000)
subscriptions, bank service fees)
Other Services - Charges 89,671 244,075 ;,;: $ 199,784 - 18.15% $ (44,291)
Capital Outlay
615 110 6401 Capital Expenditure 0 5,000 ;1: $ 5,000 0.00% $ -
Capital Outlay 0 5,000 , ". 5,000 0.00% $ -
Debt Services - Interest
615 110 8101 Interest 0 400 $ 400 0.00% $ -
Debt Service - Interest 0 400 400 0.00% $ -
•
Total Expenses $ 372,197 $ 895,198 $ 903,684 0.95% $ 8,486
•
U: \wicken c \2012 Budgett2012 Budget PRELIM revised 9 -12 -11 Ips 9/22/2011 411) 10
2012 YVCOG Budget
Expenditures
•
1001 - Salaries and Wages
Based on Yakima County's Pay Plan dated 1/1/10; includes Step increases; no COLAs
Includes 3 extra help employees, one being an Intern for CMAQ -CTR grant
PT Junior Planner to support MPO /RTPO, Community Planning and GIS
2002 - Benefits
Changes to Personnel Benefits per salaried employee:
• Benefits Admin Fee increased from $14 per month (2011) to $15.50 per month
• Workers Comp reduced from $16 per month (2011) to $8 per month
• Retirement rates for 2012: 7.25%
• No increase to medical premiums (employer)
• Unemployment Insurance: 2011: 4.24% of first $37,300. No way to predict 2012
3101 - Supplies
Includes paper, pens, printing, printer cartridges, daily office supplies
• Anticipated decrease in costs because the transportation plan is complete
• CMAQ -CTR: Rideshare passes; wheel option prizes, bus passes, posters, brochures,
maps
4110 3201 - Fuel Consumed
See 4301 - Travel
3501 - Small Tools and Minor Equipment
Examples: Computer hardware, calculator, chairs, file cabinet, PC's, keyboard trays
• Anticipate replacing the GIS Workstation
• PC life extension through memory upgrades
o Computer replacements are not coming out of general assessments unless not
otherwise funded by a grant.
• CMAQ -CTR: Bike racks
3502 - Computer Software
• ESRI license maintenance to be accessed on multiple computers
4101 - Professional Services
Parsec Computer for server monitoring and Trend Micro Renewal; translation services; Graf
Investment janitorial service; PTV America for on -call modeling; VISUM software upgrade
• CMAQ -CTR: Vanpool subsidy, bike maps printing /folding
(Continued)
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2012 YVCOG Budget — Expenditures
Page 2 of 3
0
4125 - Professional Services Indirect Costs
Indirect Costs ( "Current Expense" for Administrative Services with Yakima County) for HR,
BOCC, Auditor's and Treasurer's Office
4191 - Prof Services - Purchasing
Yakima County contract
4192 - Tech Services
Yakima County Technical Services
Yakima County's financial management system (Cayenta) and their VPN. Yakima County Tech
Services provides technical assistance, relating to Cayenta and their VPN, when needed.
4201 — Communications
Telephone
• Technology Services — phone system allocation (local & long distance)
• Black Jack monthly service fee
• Internet service
4202 - Communication
Postage
4301 - Travel
Increase due to Transportation programs
• CMAQ -CTR: WSRO and Public Transportation Conferences
4401 - Advertising
Legal notices in Spanish and English
MTP /RTP update draft and amendment
4501 Operating Rentals and Leases
Office and conference room lease, photocopier lease and TRANS- Action fair booth rental
Increase in lease fees for new office lease ($131.00 increase /month)
4601 - Insurance
Liability and property insurance: Washington Cities Insurance. One payment is made to them
annually.
Reduction in premium from 2011
(Continued)
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2012 YVCOG Budget — Expenditures
Page 3 of 3
• 4701— Utility Services
Yakima Waste Services
4801 - Repairs and Maintenance
Includes photocopier and printer maintenance, and any other unforeseen repairs
4901 - Miscellaneous
• Subscriptions to local newspapers
• Dues
• Bank of America account analysis fee
• Seminars, training conferences, General Membership reimbursed to employees
• CMAQ -CTR: WSRO and Public Transportation Conference registrations
•
6401 - Capital Expenditure
Budgeted $5,000 for necessary expenditures
8101 - Debt Services - Interest
A safeguard in case the cash balance drops and we need to borrow money from the county to
cover our warrants; we are required to pay interest
U: \wickenhagenc\2012 Budget \2012 BUDGET REVENUE- EXPEND EXPL.doc 9/22/2011
YVCOG 2012 BUDGET REVENUE BREAKDOWN
Local
16% , f
Contracts $ 142,649
10%
$ 92,500
State
Federal
fp 19% 55%
$ 171,190 497,345
U: \wickenhagenc \2012 Budget \2012 Budget PRELIM revised 9 -12 -11 jps
0 • 0
YAKIMA VALLEY CONFERENCE OF GOVERNMENTS
MEMBERSHIP ASSESSMENTS FOR 2012
•
OFM General MPO /RTPO Total. - 2011 -2012
Members Population Assessment* Assessment' r ` Assessment " - Change
2010 2011 2011 2012 2011 2012 . . 2011 2012 % $
GRANDVIEW 9,290 10,920 $ 3,623 $ 4,368 $ 1,000 $ 22,821 $:',:-.!' :4,623 $_ "_"_ 7;189_ 55.5% $ 2,566
GRANGER 3,100 3,270 1,209 1,308 500 500 ' , '1 ,709 1 ;808' 5.8% 99
HARRAH 630 630 246 252 500 500 ;_ • 746 '`5 752 0.8% 6
MABTON 2,165 2,290 844 916 500 500 ` `:1,344 ' : ' .1,416 5.3% 72
MOXEE 2,695 3,415 1,051 1,366 5,478 4,515 :, 6,529' •='1:5;881 -9.9% (648)
NACHES 770 805 300 322 4,803 3,164 " ;5;103." ; :3,486 -31.7% (1,617)
SELAH 7,180 7,205 2,800 2,882 2,000 2,000 4;800' :' ;4,882' 1.7% 82 .
SUNNYSIDE 15,410 16,010 6,010 6,404 1,000 1,000 ' 7,010 ' 7;404" 5.6% 394
TIETON 1,195 1,195 466 478 500 500 i' : : :.. - : ;,'966- ` "'" ";";,978 1.2% 12
TOPPENISH 9,080 8,950 3,541 3,580 3,493 3,213 `:?'7,034 _'' ,;" 6,793 -3.4% (241)
UNION GAP 5,850 6,055 2,282 2,422 2,000 2,000 , ., . 4,282`, 4,422 3.3% 141
WAPATO 4,605 5,025 1,796 2,010 500 1,000 ' =x_2,296 - ;",'_ 3,010 31.1% 714
----.---)"' YAKIMA 85,040 91,630 33,166 36,652 7,193 6,611 .' °.40;359 ":: ' 7.2% 2,904 E .-r
YAKIMA CO. 89,300 84,300 34,827 33,720 12,183 11,042 - °`47,010 :_'. 44,762` -4.8% (2,248)
ZILLAH _ 2,790 3,000 1,088 1,200 1,340 1,503 ' 2,428 ` :: 2,703 11.3% 275
TOTALS 239,100 244,700 $ 93,249 $ 97,880 $ 42,990 $ 40,869 $ 136,239 $ 138,749 1.8% $ 2,510
Yakima Transit Total Trans Assessment $ 3,000
*$0.40 per capita
2012 General Assessment
U: \wickenhagenc\2012 Budget\2012 Membership Assessments 9/22/2011