HomeMy WebLinkAboutR-2011-155 Riparian Zone Outfall Related Agreement with Ridolfi, Inc. RESOLUTION NO. R- 2011 -155
A RESOLUTION authorizing the City Manager to execute an Agreement with Ridolfi, Inc
and City of Yakima for Professional Engineering Services in an amount
not to exceed $340,000 for evaluation and design of improvements
related to riparian zone outfall alternatives.
WHEREAS, the City of Yakima owns and operates wastewater collection and treatment
facilities in accord with applicable Federal, State and Local regulations; and
WHEREAS, the City of Yakima wastewater treatment facility outfall discharges to the
Gap to Gap Reach of the Yakima River; and
WHEREAS, the levies in the Gap to Gap reach of the Yakima River are going to be set
back in order to meet the objectives of the Yakima River Basin Water Enhancement Project and
the Yakima County Flood Control Zone District; and
WHEREAS levy setback in the Gap to Gap Reach of the Yakima River will require new
outfall locations for the City's treated wastewater to return to the Yakima River; and
WHEREAS, alternatives for a riparian outfall location need to be included in the City's
Wastewater facility plan for the City to remain in compliance with its NPDES permit with the
Department of Ecology; and
WHEREAS, the State of Washington Department of Ecology requires the completion of
an engineering report to approve changes to the current wastewater outfall; and
WHEREAS, the City desires to retain Ridolfi Inc., to provide support services for
evaluating and providing basis for design of the riparian zone, design of phase I of the outfall
alternative and engineering support for the completion of Phase I of the riparian outfall
alternative; and
WHEREAS, Ridolfi Inc., is qualified to provide these services to ensure that necessary
investments into the City's wastewater systems are completed to meet regulatory requirements,
community growth, replacement needs, and operational efficiencies; and
WHEREAS, with these ongoing mandated requirements, use of budgeted funding is
required to continue the engineering support efforts to address these issues; and
WHEREAS, the State of Washington requires these services to be performed by a
Professional Licensed Engineer, therefore;
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Manager is hereby authorized to execute the Agreement for Professional
Engineering Services with'Ridolfi Inc., to provide support services including basis of design,
assistance with environmental review and permitting, preliminary design of Phase I through
Phase III of the project, final design of Phase I, bidding phase services for Phase I, and
construction management associated with Phase I restoration of floodplain property at the City
Wastewater Treatment Facility in order to meet outfall relocation challenges associated with the
Yakima River Gap to Gap floodplain restoration project. A copy of the Agreement with Exhibit
"A" and "B" is attached hereto and by reference made a part hereof, now, therefore,
ADOPTED BY THE CITY COUNCIL this 18 day of October, 2011.
' et'
ATTEST: Micah Cawle , Mayor
1611rtrval—k.5ZC— ---,,
Deborah K Oster, City CI = , 1,�
S ...4[""
► ; 5 ALit;
g0// -P?
Pa0//
CITY OF YAKIMA AND RIDOLFI INC. ENGINEERING
PROFESSIONAL SERVICES AGREEMENT
THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement ") is
made and entered into by and between the City of Yakima, a Washington municipal
corporation (hereinafter the "City "), and RIDOLFI Inc., a company licensed to do
business in Washington (hereinafter the "Engineer ").
WHEREAS, the City desires to retain the Engineer to provide planning,
engineering, design and construction support services for additions and modifications to
the City of Yakima Regional Wastewater Treatment Plant's (YRWWTP) former sprayfield
site; and
WHEREAS, the Engineer has the experience and expertise necessary to provide
such independent engineering services and is willing to provide the services in
accordance with the terms and conditions of this Agreement;
NOW, THEREFORE, in consideration of the mutual covenants, promises, and
agreements set forth herein, it is agreed by and between the City and the Engineer as
follows:
1. Scope of Services. The Engineer shall provide engineering services, referred to
as Basic Services, related to planning, design, and construction oversight for the
Floodplain Function Restoration Project (Work Package 1) of the former sprayfield site.
The scope of services is described in more detail in Exhibit "A" attached and
incorporated by this. reference. The City will direct the Engineer when to proceed with
each Phase of the scope of work.
2. Additional Services.
a. The City and Engineer agree that not all services performed by the Engineer
can be defined in detail at the time this Agreement is executed and that Additional
Services not covered in Exhibit "A" may be needed during performance of the
Agreement. City may, at any time, by written order, direct Engineer to revise portions of
Basic Services previously completed in a satisfactory manner, delete portions of Basic
Services, suspend Basic Services, terminate Basic Services or request that Engineer
perform Additional Services beyond the scope of Basic Services. Such changes
hereinafter shall be referred to as "Additional Services ".
b. If such Additional Services cause an increase or decrease in Engineer's cost
of, or time required for, performance of any services under this Agreement, a contract
price and /or completion time adjustment pursuant to this Agreement may be .made and
this Agreement may be modified in writing accordingly.
c. Compensation for each such request for Additional Services will be
negotiated by the City and the Engineer according to the provisions set forth in Section
3. Engineer shall not perform any Additional Services until authorized by City in writing.
Once so authorized, such Additional Services shall be considered part of Basic Services.
If mutual agreement on compensation or time adjustment cannot be concluded,
Engineer is required to perform the Basic and Additional Services, reserving a right for
equitable adjustment; provided, that in no event shall any amount be allowed for
anticipated profit or unperformed Basic Services or Additional Services. If City and
Page 1 of 8
City of Yakima and Ridolfi Inc.
Professional Services Agreement
Engineer cannot agree upon an equitable adjustment in the time for Additional Services
beyond the scope of Basic Services within thirty (30) days of the Engineer's written
request for equitable adjustment, performance of such Additional Services may be
suspended by Engineer until City and Engineer mutually agree upon the time
adjustment.
3. Term. The term of this Agreement shall commence upon execution hereof and
shall terminate at the time of completion of all services /tasks required hereunder unless
terminated sooner by either party in accordance with Section 20. The Engineer shall
provide such services as are described on executed task orders in accordance with the
time schedule set forth in Exhibit A. When directed by the City, the Engineer shall
proceed in a timely and diligent manner to provide all services required hereunder.
4. Consideration.
a. The City shall pay the Engineer for basic services described in Exhibit A, in
accordance with the payment schedule set forth in Exhibit "B ". Direct salaries may be
increased once on an annual basis. Unless the parties otherwise modify this
Agreement, the total compensation paid to the Engineer for all services provided under
this Agreement shall not exceed $340,000.00
b. Direct Expenses are those necessary costs and charges incurred for Basic
Services including, but not limited to: (1) the direct costs of transportation, meals and
lodging; (2) insurance, letters of credit, bonds, and equipment and supplies, specific to
the Basic Services and approved in advance by the City; and (3) Engineer's direct costs
for subcontracted professional services, laboratory tests, analysis, printing and
reproduction services, and CADD services.
c. Travel costs, including transportation, lodging, subsistence and incidental
expenses incurred by employees of the Engineer and each of the Sub - consultants in
connection with. Basic Services, shall be subject to the following;
1) That a Maximum of U.S. INTERNAL REVENUE SERVICE allowed cents
per mile will be paid for the operation, maintenance and depreciation
costs of company or individually owned vehicles for that portion of time
they are used for Basic Services. The Engineer, whenever possible, will
use the least expensive form of ground transportation.
2) That reimbursement for meals inclusive of tips shall not exceed a
maximum of $40 per day per person. This rate may be adjusted on a
yearly basis
3) Those accommodations shall be at a reasonably priced hotel /motel.
4) That air travel shall be by coach class, and shall be used only when
absolutely necessary.
d. Telephone charges, in -house computer charges, in -house reproduction
charges, first class postage, overnight mail and shipping and FAX charges are not
reimbursable Direct Expenses, but are considered fully reimbursed as a part of Direct
Salary.
e. Professional Sub - Consultants. Professional Sub - consultants are those costs
for Engineering, management consulting, surveying, geotechnical services and similar
professional services approved in advance by the City. Reimbursement for Professional
Page2of8
City of Yakima and Ridolfi Inc.
Professional Services Agreement
Sub - consultants will be on the basis of 1.10 times the actual costs billed by the
Professional Sub - consultant for services provided to the City through this Agreement.
f. The 'Engineer shall submit to the City monthly invoices itemizing tasks
accomplished and percent completed to date. Upon receipt of said monthly invoice, the
City shall make payment to the Engineer within thirty (30) calendar days; provided,
however; that all payments are expressly conditioned upon the Engineer's performing
services that are satisfactory to the City.
g. The Engineer shall maintain adequate files and records to substantiate all
amounts itemized on the monthly invoices. In the event that either party exercises its
right to terminate this Agreement in accordance with Section 20, the Engineer shall be
compensated in accordance with the above terms for all satisfactory services provided to
the City up to the effective Agreement termination date.
5. Information Provided by the City. The Engineer shall provide guidance to the
City in determining the data required for purposes of the contemplated services. The
City agrees to use reasonable efforts to provide data and information specifically
requested by the Engineer.
6. Status of Engineer. The Engineer and the City understand and expressly agree
that the Engineer is an independent contractor in the performance of each and every
part of this Agreement. No officer, employee, volunteer and /or agent of Engineer shall
act on behalf of or represent him or herself as an agent or representative of the City.
The Engineer, as an independent contractor, assumes the entire responsibility for
carrying out and accomplishing the services required under this Agreement. The
Engineer expressly represents warrants and agrees that its status as an independent
contractor in the performance of the work and services required under this Agreement is
consistent with and meets the six -part independent contractor test set forth in
RCW 51.08.195. The Engineer and its officers, employees, volunteers, agents and /or
subcontractors shall make no claim of City employment nor shall claim against the City
any related employment benefits, social security, and /or retirement benefits. Nothing
contained herein shall be interpreted as creating a relationship of servant, employee,
partnership or agency between the Engineer and the City.
7. Inspection and Audit. The Engineer shall maintain books, accounts, records,
documents and other evidence pertaining to the costs and expenses allowable and
consideration paid under this Agreement in accordance with generally accepted
accounting practices. All such books of account and records required to be maintained
by this Agreement shall be subject to inspection and audit by representatives of the City
and /or the Washington State Auditor at all reasonable times and the Engineer shall
afford the proper facilities for such inspection and audit. Such books of account and
records may be copied by representatives of the City and /or the Washington State
Auditor where necessary to conduct or document an audit. The Engineer shall preserve
and make available all such books of account and records for a period of three (3) years
after final payment under this Agreement.
8. Taxes and Assessments. The Engineer shall be solely responsible for
compensating its employees, agents, and /or subcontractors and for paying all related
taxes, deductions, and assessments, including but not limited to federal income tax,
FICA, social security tax, assessments for unemployment and industrial injury and other
Page 3 of 8
City of Yakima and Ridolfi Inc.
Professional Services Agreement
•
deductions from income which may be required by law or assessed against either party
as a result of this Agreement. In the event the City is assessed a tax or assessment
owed by Engineer for the foregoing as a result of this Agreement, the Engineer shall pay
the same .before it becomes due.
9. Nondiscrimination Provision. During the performance of this Agreement,
Engineer shall not discriminate in violation of any applicable federal, state and /or local
law or regulation on the basis of age, sex, race, creed, religion, color, national origin,
marital status, disability, honorably discharged veteran or military status, pregnancy,
sexual orientation and any other classification protected under federal, state, or local
law. This provision shall include but not be limited to the following: employment,
upgrading, demotion, transfer, recruitment, advertising, layoff or termination, rates of pay
or other forms of compensation, selection for training and the provision of services under
this Agreement.
10. The Americans with Disabilities Act. The Engineer shall comply with the
Americans with Disabilities Act of 1990, 42 U.S.C. § 12101 et seq. (ADA) and its
implementing regulations and Washington State's anti - discrimination law as contained in
RCW Chapter 49.60 and its implementing regulations with regard to the activities and
services provided pursuant to this Agreement. The ADA provides comprehensive civil
rights to individuals with disabilities in the area of employment, public accommodations,
public transportation, state and local government services and telecommunications.
11. Compliance with Law. The Engineer agrees to perform those services under
and pursuant to this Agreement in full compliance with any and all applicable laws, rules,
and regulations adopted or promulgated by any governmental agency or regulatory
body, whether federal, state, local or otherwise.
12. No Conflict of Interest. The Engineer covenants that neither it nor its
employees have any interest and shall not hereafter acquire any interest, direct or
indirect, which would conflict in any manner or degree with the performance of this
Agreement. The Engineer further covenants that it will not hire anyone or any entity
having such a conflict of interest during the performance of this Agreement.
13. No Insurance. It is understood the City does not maintain liability insurance for
the Engineer and its officers, directors, employees and agents.
14. Indemnification.
a. The Engineer agrees to hold harmless and indemnify the City, its elected and
appointed officials, officers, employees, agents and volunteers from and against any
actions, claims, liability, damages, judgments, costs of defense and expenses (including
reasonable attorney's fees) if judged as damages which result from or arise out of the
negligent acts, errors or emissions of the Engineer, its officers, agents, employees or
subcontractors in connection with or incidental to the performance or non - performance
of this Agreement.
b. The City agrees to hold harmless and indemnify the Engineer, its officers,
employees, and agents, from and against any and all suits, actions, claims, liability,
damages, judgments, costs of defense and expenses (including reasonable attorney's
fees) which result from or arise out of the negligence of the City, its officers; agents,
Page 4 of 8
City of Yakima and Ridolfi Inc.
Professional Services Agreement
employees or subcontractors, in connection with or incidental to the performance or non-
performance of this Agreement.
c. In the event that both the Engineer and the City, are negligent, each party
shall be liable for its contributory share of negligence for any resulting suits, actions,
claims, liability, damages, judgments, costs and expenses (including reasonable
attorney's fees).
d. The foregoing indemnity is specifically and expressly intended to constitute a
waiver of the Engineer's immunity under Washington's Industrial Insurance Act, RCW
Title 51, as respects the other party only, and only to the extent necessary to provide the
indemnified party with a full and complete indemnity of claims made by the Engineer's
employees. The parties acknowledge that these provisions were specifically negotiated
and agreed upon by them.
e. Nothing contained in this Section or this Agreement shall be construed to
create a liability or a right of indemnification in any third party.
f. This Section of the Agreement shall survive the term or expiration of this
Agreement and shall be binding on the parties to this Agreement.
15. Insurance Provided by Engineer.
a. Professional Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as evidence of professional liability coverage with a limit of at least One Million
Dollars ($1,000,000.00) for each wrongful act and an annual aggregate limit of at least
Two Million Dollars ($2,000,000.00). The certificate shall clearly state who the provider
is, the amount of coverage, the policy number, and when the policy and provisions
provided are in effect. The insurance shall be with an insurance company rated A -VII or .
higher in Best's Guide. If the policy is on a claim made basis, the retroactive date of the
insurance policy shall be on or before the date this contract is executed by both parties
hereto, or shall provide full prior acts coverage. The insurance coverage or substantially
identical coverage sufficient to fully satisfy these requirements shall remain in effect
during the term of this Agreement and for a minimum of three (3) years following the
termination of this Agreement.
b. Commercial Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as proof of commercial liability insurance with a minimum liability limit of One
Million Dollars ($1,000,000.00) per occurrence /aggregate limit bodily injury and property
damage. The certificate shall clearly state who the provider is, the amount of coverage,
the policy number, and when the policy and provisions provided are in effect. Said
policy shall be in effect for the duration of this Agreement. The policy shall name the
City, its elected officials, officers, agents, and, employees as additional insured as to this
project only and shall contain a clause that the insurer will not cancel or reduce in limits
the insurance without first giving the. City thirty (30) calendar days' prior written notice.
The insurance shall be with an insurance company or a company rated A -VII or higher in
Best's Guide and admitted in the State of Washington.
c. Commercial Automobile Liability Insurance. On or before the date this
Agreement is fully executed by the parties, the Engineer shall provide the City with a
certificate of insurance as proof of commercial automobile liability insurance with a
minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence /aggregate
Page 5 of 8
City of Yakima and Ridolfi Inc.
Professional Services Agreement
limit bodily injury and property damage. The certificate shall clearly state who the
provider is, the amount of coverage, the policy number, and when the policy and
provisions provided are in. effect. Said policy shall be in effect for the duration of this
Agreement. The policy shall name the City, its elected officials, officers, agents, and
employees as additional insured as to this project only and shall contain a clause that
the insurer will not cancel or reduce in limits the insurance without first giving the City
thirty (30) calendar days' prior written notice. The insurance shall be with an insurance
company or a company rated A -VII or higher in Best's Guide and admitted in the State of
Washington.
d. Umbrella Liability Insurance. On or before the date this Agreement is fully
executed by the parties, the Engineer shall provide the City with a certificate of
insurance as proof of umbrella liability coverage with a minimum liability, limit of Two
Million Dollars ($2,000,000.00) per occurrence /aggregate limit bodily injury and property
damage. This policy will be in excess of the underlying commercial general liability and
automobile liability coverage. The certificate shall clearly state who the provider is, the
amount of coverage, the policy number, and when the policy and provisions provided are
in effect. Said policy shall be in effect for the duration of this Agreement. The policy
shall name the City, its elected officials, officers, agents, and employees as additional
insured as to this project only and shall contain a clause that the insurer will not cancel
or reduce in limits the insurance without .first giving the City thirty (30) calendar days'
prior written notice. The insurance shall be with an insurance company or a company
rated A -VII or higher in Best's Guide and admitted in the State of Washington.
e. Insurance Provided by Subcontractors. The Engineer shall ensure that all
subcontractors it utilizes for work /services required under this Agreement shall comply
with all of the above insurance requirements. However, professional liability will not be
required unless the subcontractor is involved in design or Engineering services.
16. Delegation of Professional Services. The services provided for herein shall be
performed by the Engineer and no person other than regular associates or employees of
the Engineer shall be engaged upon such work or services except upon written approval
of the City.
17. Assignment. This Agreement, or any interest herein or claim hereunder, shall
not be assigned or transferred in whole or in part by the Engineer to any other person or
entity without the prior written consent of the City. In the event that such prior written
consent to an assignment is granted, then the assignee shall assume all duties,
obligations and liabilities of the Engineer stated herein.
18. Waiver of Breach. A waiver by either party hereto of a breach by the other party
hereto of any covenant or condition of this Agreement shall not impair the right of the
party not in default to avail itself of any subsequent breach thereof. Leniency, delay or
failure of either party to insist upon strict performance of any agreement, covenant or
condition of this Agreement, or to exercise any right herein given in any one or more
instances, shall not be construed as a waiver or relinquishment of any such agreement,
covenant, condition or right.
Page 6 of 8
City of Yakima and Ridolfi Inc.
Professional Services Agreement
19. Dispute Resolution. The parties shall strive to resolve all conflicts through
negotiation in good faith as the preferred approach to dispute resolution and may
consider mediation, or other form of dispute resolution, as a supplement or alternative
where mutually agreed to by the Parties in writing.
20. Termination. Either party may terminate this Agreement at any time, with or
without cause, by providing the other party with written notice of termination ten (10)
calendar days prior to the termination date.
21. Severability. If any portion of this Agreement is changed per mutual agreement
or any portion is held ,invalid, the remainder of the Agreement shall remain in full force
and effect:
22. Notices. Unless stated otherwise herein, all notices and demands shall be in
writing and sent or hand delivered to the parties to their addresses as follows:
TO City: Ryan Anderson, Utility Engineer
City of Yakima, Wastewater
East Viola
fYakima, WA 98901
; r , "
TO Engineer: ineer: r' K
g' � Colin Wagoner, RE., L.HG.
RIDOLFI`Inc.
1011 Western Avenue, Suite 1006
Seattle, WA 98104
or to such other addresses as the parties may hereafter designate in writing. Notices
and /or demands shall be sent by registered or certified mail, postage prepaid or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified above.
23. Third Parties. The City and the Engineer are the only parties to this Agreement
and are the only parties entitled to enforce its terms. Nothing in this Agreement gives, is
intended to give, or shall be construed to give or provide any right or benefit, whether
directly or indirectly or otherwise, to third persons.
24. Drafting of Agreement. Both the City and the Engineer have participated in the
drafting of this Agreement. As such, it is agreed by the parties that the general contract
rule of law that ambiguities within a contract shall be construed against the drafter of a
contract shall have no application to any legal proceeding, arbitration and /or action in
which this Agreement and its terms and conditions are being interpreted and /or
enforced.
25. Integration. This written document constitutes the entire Agreement between
the City and the Engineer. There are no other oral or written agreements between the
parties as to the subjects covered herein. No changes or additions to this Agreement
shall be valid or binding upon either party unless such change or addition be in writing
and executed by both parties.
26. Governing Law. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington.
Page 7 of 8
City of Yakima and Ridolfi Inc.
Professional Services Agreement
27. Venue. The venue for any action to enforce or interpret this Agreement shall lie
in the Superior Court of Washington for Yakima County, Washington.
28. Counterparts. This Agreement may be executed in one or more counterparts,
each of which shall be deemed an 'original, but all of which shall constitute one and the
same Agreement.
CITY OF YAKIMA RIDOLFI Inc.
B it 'L. By: At / t i
Donald B. Cooper, C Manager Bruno A. - idolfi, V': z President
Date: ( I (1 Date: //27/2.0 '
ATTEST:
® *
wit Deborah Kloster, •'ty Cle ® *es"
', 1 �
City Contract No. o/® 1 - • gSHING�
City Resolution No. 6 4)-0(I - t s
Page 8 of 8
City of Yakima and Ridolfi Inc.
Professional Services Agreement
Exhibit "A"
City of Yakima Wastewater Treatment Consulting Services
RIDOLFI Inc.
Scope of Work
Work Package 1- Floodplain Function Restoration Project
Basic Services
•
Include basis of design, assistance with environmental review and permitting, preliminary design of Phase
I through Phase III of project, final design of Phase I, bidding phase services for Phase I, and construction
management associated with Phase I restoration of floodplain property at the City Wastewater Treatment
Facility in order to meet outfall relocation challenges associated with the Yakima River Gap to Gap
floodplain restoration project.
Task 1 PROJECT MANAGEMENT, COORDINATION, ENVIRONMENTAL REVIEW AND
PERMITTING
Task 1A Project Management and Coordination
Conduct activities to maintain coordination with the Owner. Meet with the Owner on a regular basis to
review progress of the project. Submit monthly reports summarizing the progress of the project by task,
for its duration. The reports will be submitted along with monthly invoices. The progress reports will
document progress made toward completion of the project, and provide updated information on budget
and schedule. Perform the general administrative duties associated with the project, including preparation
of correspondence, office administration of contracts with sub - consultants, and progress monitoring.
Task 1B Environmental Review and Permitting
Collaborate with project manager and other restoration team members to develop appropriate materials to
support permit applications and environmental review. It is likely that this will include a JARPA
application, a SEPA checklist, an Environmental Assessment, and a Biological Assessment.
Task 2 EVALUATION OF SITE AND BASIS OF DESIGN
Task 2A Project kick -off meetings
Meet with the Wastewater Division's project manager, staff, and relevant stakeholders in the Yakima
River Gap -to -Gap reach restoration. Define the project constraints and opportunities, discuss stakeholder
interests, and obtain an inventory of available data that would be used during the project. Two meetings
are assumed.
Task 2B Data Collection and Evaluation
Obtain and review available data and studies that would help inform work on the project, collect data to
fill gaps, and provide analysis for various alternatives. Include evaluation of hydrologic conditions
related to surface water and groundwater affecting project's ability to improve floodplain habitat function
in project site. A preliminary list of available information includes data, reports, and studies for the Gap -
to -Gap project, FEMA flood studies, groundwater measurements made in piezometers at the site,
historical aerial photographs, LIDAR data, and soil data. Meet with Wastewater Division staff and
•
relevant stakeholders to discuss data evaluation. A preliminary list of data gaps includes a topographic
map of the site, collection of soil and surface water samples for metals, pesticides, and grain size (soil
only analysis), and collection of groundwater measurements on an "event- basis" measured with a
pressure transducer.
Exhibit "A" City of Yakima Wastewater Treatment Consulting Services RIDOLFI Inc. Scope of Work
TASK 3 PRELIMINARY DESIGN ALTERNATIVES AND DESIGN REPORT
Task 3A Preliminary Design Alternatives
Work with Wastewater Division project manager to develop one or more conceptual designs that would
achieve project objectives. These would be presented in graphical format with an accompanying
memorandum that would explain key features of the conceptual design and the pros and cons with respect
to the objectives.
Additionally, prepare and provide materials to support a meeting with the Wastewater Division and other
stakeholders as appropriate. Provide color drawings of restoration alternatives prepared by a landscape
architect for communicating concepts to stakeholder groups.
Task 3B Engineering Design Report
Provide an Engineering Design Report that will provide the basis of design for the selected project. This
will include information to make facility planning decisions regarding the potential for habitat
improvements and alternatives for the wastewater treatment plant outfall(s) and will present a comparison
between existing and proposed conditions to aid decision - makers in evaluating the project alternatives.
The design report will include a discussion of phasing and will identify additional data gaps, if any, that
will be required to implement Phases 11 and III, such as geotechnical data to support setback levee design.
Task 4 ENGINEERING DESIGN AND CONSTRUCTION OVERSIGHT
Task 4A Engineering Design
Develop, analyze, and refine the preliminary design for Phase I (Task 3A) to provide a complete set of bid
documents. Develop and prepare 60, 90, and 100 - percent design level plans. This will include preparing
and refining a series of plan sheets showing the proposed grading, construction details, and notes to the
contractor.
At each stage of engineering design, provide the Wastewater Division with a copy of the plans and
specifications for review and comment.
The final set of drawings and specifications, with front -end specifications from the Wastewater Division,
will be available for publication to receive contractor bids. Prepare an Engineer's Estimate of Probable
Cost that can be used to evaluate bids on the project.
Task 4B Bid Support and Construction Administration
Provide assistance during the bidding process to answer questions and provide clarification to the
contractors as requested. During the construction phase, provide periodic observations to evaluate
whether the project is being constructed according to the plans and specifications.
Exhibit "A" City of Yakima Wastewater Treatment Consulting Services RIDOLFI Inc. Scope of Work
EXHIBIT B
Yakima Wastewater Treatment Plant
Floodplain Function Restoration Project
Cost Estimate
RIDOLFI Inc.
September 2, 2011
Task
Total Sub- Mileage+
Hours RIDOLFI Labor consultants ODCs Subtotal
1) Project Management and Permitting
la) Project Management 194 $ 28,320.00 $ 4,806.00 $ 33,606.60
lb) Environmental Review and Permitting 278 $ 31,710.00 $ 698.00 $ 32,477.80
2) Evaluation of Site and Basis of Design 0 $ - $ -
2a) Project kickoff meetings (2) 48 $ 6,360.00 $ 1,691.90 $ 712.90 $ 8,933.99
2b) Data Collection and Evaluation 432 $ 49,020.00 $ 41,848.22 $ 899.35 $ 95,952.39
3) Preliminary Design Alternatives and Design Report
3a) Preliminary Design Alternatives 104 $ 13,200.00 $ 5,113.00 $ 18,824.30
3b) Engineering Design Report 236 $ 25,960.00 $ 1,986.00 $ 426.45 $ 28,571.05
4 Engineering Design and Construction Oversight
4a) 60, 90, 100 percent design 404 $ 47,460.00 $ 12,453.00 $ 600.00 $ 61,758.30
4b) Bid Support and Construction Oversight 360 $ 41,580.00 $ 4,955.80 $ 8,041.25 $ 55,072.63
TOTALS 2056 $ 243,610.00 $ 73,551.92 $ 10,679.95 $ 335,197.06
The cost estimate includes:
1) Purchase and installation of 3 transducters, one of which would be remotely monitored ($10,031 for equipment.)
2) Flying the project area to obtain up -to -date topography to the river including color orthophotos.
A surveyor would set targets and provide limited ground - truthing ($24,978 for west bank focus, an extra $6,400 would be required to include the east b,
3) A landscape architect /designer subconsultant for conceptual design drawings and planting plans ($36,838.)
4) An allowance of $1,705 for analytical laboratory work, which includes metals, pesticides, and grain size
for 4 soil samples and metals and pesticides for one water sample from Billy's Pond.
5) Construction administration is based on 24 days of field support, which is considerably less than full time oversight.
6) Subconsultants and equipment are marked up 10 percent per the contract.
BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. g
For Meeting Of October 18 2011
ITEM TITLE: Request approval of a Resolution authorizing the City Manager to
execute an Agreement with Ridolfi Inc., and the City of Yakima for
Professional Engineering Services in an amount not to exceed $340,000
for evaluation and design of improvements related to riparian zone outfall
alternatives at the City Wastewater Treatment Facility in order to meet
outfall relocation challenges associated with the Yakima River Gap to
Gap floodplain restoration project.
SUBMITTED BY: Michael Morales, Assistant City Manager
Scott Schafer, Wastewater Division Manager
Ryan Anderson, Utility Engineer
CONTACT PERSON/TELEPHONE: Ryan Anderson /575 -6077
SUMMARY EXPLANATION:
The City has mandatory planning, coordination, process analysis and implementation
responsibilities in order to address regulatory requirements including planning and engineering
support services for wastewater treatment plant (WWTP) improvements related to the riparian
zone outfall alternative for discharging treated wastewater to the Yakima River. A Professional
Licensed Engineer is required by the State of Washington to perform these services, with
services not to exceed $340,000.
(...continued on next page)
•
Resolution X Ordinance Other (Specify)
Funding Source: Wastewater Facilities Project (478 Fund) Budgeted
APPROVED FOR SUBMITTAL: , /� , `j p
Cit - Manager
STAFF RECOMMENDATION: Staff respectfully requests City Council approve the Resolution.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
Page I
•
(...continued from front page.)
The updating of the WWTP Facility Plan is required as a part of the renewal of the City's
National Pollutant Discharge Elimination System (NPDES) permit with the Department of
Ecology (Ecology). Updating this plan will allow for the estimate of current and future costs
associated with mandatory, growth, and related wastewater issues, thus providing better
development of planning priorities. Updating is also required to apply for financial assistance
from Ecology and the Public Works Trust Fund Board and to demonstrate the financial needs of
the riparian zone outfall project to Gap to Gap project sponsors for cost recovery related to the
project.
The contract scope includes support service additions and modifications to the WWTP needed
to meet current and anticipated regulatory requirements associated with riparian zone outfall
alternatives related to the discharge of treated wastewater from the WWTP.
Ridolfl, Inc will provide the necessary evaluation and design and estimate these costs for future
projects when funding is available. The terms of the Agreement would be in an amount not to
exceed $340,000. (See attached Agreement with Exhibit "A" and "B ")
Exhibit "A" of the Agreement describes the Scope of Work in more detail.
Exhibit "B" of the Agreement describes the cost of the riparian zone outfall alternative evaluation
and design
•
Page 2