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Home My WebLink About10/20/2020 04A Draft Council Meeting Minutes Approval 5-1 • BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.A. For Meeting of: October 20, 2020 ITEM TITLE: Approval of minutes from the October 6, 2020 City Council regular meeting and October 6, 8, 13 and 15, 2020 City Council study sessions SUBMITTED BY: Sonya Claar Tee, City Clerk SUMMARY EXPLANATION: See attached. ITEM BUDGETED: STRATEGIC PRIORITY: APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Approve minutes. ATTACHMENTS: Description Upload Date Type 1•/15/2 2• r e o D 1 - ss 1 /1 0 r e o D 1I /1 0 r e o D 10-13 ss 1 /14/ 0 r e o 0 10-15 ss 1 /15/202 r e o 2 yi>01 YAKIMA CITY COUNCIL October 6, 2020 City Hall -- Council Chambers 5:30 p.m. Regular Meeting -- Conducted via speakerphone, live streamed at www.yakimawa.gov and telecast live on Y-PAC, Spectrum Cable Channel 194 or you may call in and listen by dialing 1-877-853-5247 or 1-888-788-0099. When prompted for the webinar ID enter 953 3303 1553#. When prompted for the participant ID enter#. When prompted for the meeting password enter 947141#. There will be no opportunity for oral communications with the exception of public hearings; however, if you wish to provide written comment to the City Council, please email ccounciI2@yakimawa.gov. Written comments received by 3 pm for this meeting will be provided to the City Council prior to the meeting. MINUTES 1. Roll Call Council: Mayor Patricia Byers, presiding, Assistant Mayor Holly Cousens, Councilmembers Kay Funk( _ _ _ 5:51 . . ,d Hill, ' eya L I (Council members attending vi speak- o with th xce• • If Lun Staff: City ;nager r ,be Harr , Ci _ J Cutter and A ng City Clerk Jodi Stephens Absent: Councilmember Jason White 2. Open Discussion for the Good of the Order A. Coronavirus (COVID-19) update City Manager Harrison provided an update on COVID-19's effect on the City. B. Resolution approving extension of Mayoral Proclamation declaring emergency and order, if the Mayor issues a Proclamation extending the civil emergency proclamation and order due to COVID-19 City Attorney Cutter introduced the item. The City Clerk read the resolution by title only. MOTION: Hill moved and Lund seconded to adopt the resolution. The motion carried by unanimous vote, Funk and White absent. RESOLUTION NO. R-2020-106,A RESOLUTION extending the Mayor's Proclamation of Civil Emergency and Order regarding a state of emergency in the City of Yakima due to the coronavirus disease 2019 ("COVID-19"). C. Resolution repealing the City Council's temporary moratorium, issued as Proclamation No. 2020-05 on June 2, 2020, staying the issuance of citations and/or Page 1 of 5 � towing unlicensed vehicles for violations cf Yakima Municipal Code Q.47 City Attorney Cutter briefed Council on the resolution. The City Clerk read the resolution by title only. MOTION: Cwumemm moved and Lund seconded to adopt the resolution. The motion carried by unanimous vote, Funk and White absent. RESOLUTION NO. R~2828~1&J,A RESOLUTION repealing the City Counci|'etemporary moroturiumiosuadoeProdamodnnNu. 2020-05unJune2' 2U2U' oiayingLheiosuingof citations and/or towing unlicensed vehicles for violations of Yakima Municipal Code 9.47. D. Pn»o|mmahonu i. Domestic Violence Awareness Month Proclamation Mayor Byers proclaimed the month of October 2020 as Domestic Violence Awareness Month. E. Presentations/ Recognitions/ Introductions i. Recognition o[ City Budget Award Steve Groom, Finance and Budget Director, presented the City's Budget Award. Council members thanked the Finance Department for their efforts. it. Recognition of Officer Frank Bov*arwox for 3O years ofservice Police Chi service City of ca � C r nn\ |ipmynoYakin e w no an } ficeohm||onge r B�erouof� nffmime% 3. Council Reports None. A. Lodging TaxAdviuury Committee Report Mayor Byers reported on the Lodging Tax Advisory Committee q-TAC) meetings. W. CwmammtAgmmclm Mayor Byers referred to the items placed on the Consent Agenda, questioning whether there were any additions or deletions from Council members present. There were no changes. The City Clerk read the Consent Agenda items, including resolutions and ordinances, by title. (items un the Consent Agenda are handled under one motion without further discussion see motion directly below.) City Manager Harrison reported the set date on item 4C is incorrect, and is set for November 2' 2O2O. MOTION: Cwuammamoved and Lund seconded 0m approve the consent agenda. The motion carried by unanimous vote, White absent. A. Approval of minutes from the September 15, 2020 City Council regular meeting B. Approve payment of disbursements for the period August 1 -31' 2020 Page 2nf5 ^ C. Set November 3, 202U' asthe public hearing date to consider the Yakima Planning Commission's recommendation on a Comprehensive Plan map amendment and concurrent Rezone application submitted by Les Heirngartner for property at 8014 Occidental Rd City Manager Harrison reported the set date on item 4C is incorrect, and is set for November 2' 2O2O. D. Resolution authorizing Yakima School District School Resource Officer contract RESOLUTION NO. R~2828~1&g,A RESOLUTION authorizing on |nter|nco| School Resource Officer Agreement with Yakima School District No. 7 for the continuation of the school resource officer program during the 2U2U-2O21 school year E. Resolution authorizing a contract with ESF Solutions, LLC for signalization & related improvements mt So. S4th Avenue and AhtanumRoad RESOLUTION NO. R-2020-109,A RESOLUTION authorizing a contract with ESF Solutions, LLU' City Project No. 2474' for mignm|izmtion and improvements mt So. 84thAvenue and AhtonumRoad. F. Resolution authorizing an agreement with the Washington State Department of Transportation—Aviation Division for a $353'GA4 loan to expand the Yakima Air Terminal's main vehicle parking lot to meet growing passenger demands RESOLUTION NO. R-2020-110,A RESOLUTION authorizing an agreement with the VVauhin8to� 'GQ4 loan to expand the tgr ngpauwengor demands. <�� D ut rizi d � n mreemantwit artaat' Inc. for the nymon | raor�m�,�mv� �mmm mm RESOLUTION NO. R~2020~1M`NkRESOLUTION authorizing an Addendum/uan Agreement with Parbeat' Inc. for the Cmwiuha Canyon Trail Project. H. Resolution authorizing Supplement Agreement No. 2 with Widener and Associates for additional wetland mitigation for Spring Creek Road and 36thAvenue Improvements Project RESOLUTION NO. R~2W2W~112'A RESOLUTION authorizing Supplement Agreement No. 2 with Widener and Associates for additional wetland mitigation for Spring Creek Road and 36th Avenue Improvements Project. |. Resolution authorizing the Chief of Police of the City of Yakima to execute an Interlocal Agreement with the Washington Traffic Safety Commission for funding a law enforcement liaison RESOLUTION NO. R~2020~113.A RESOLUTION authorizing an |ntodooa| Agreement with the Washington Traffic Safety Commission for funding a Law Enforcement Liaison. J. Resolution authorizing acceptance of Remedial Action Grant from Washington State Department of Ecology for interim action work plan cleanup of former landfill RESOLUTION NO. R~2020~114,A RESOLUTION authorizing acceptance o[a S8'788'880 grant from the Washington State Department of Ecology for the purpose of removal or remediation of the landfill contamination at the Cascade Mill redevelopment site. Page 3nf5 5 DEPARTMENT ITEMS 5. Consideration of support letter for People for People City Manager Harrison briefed Council on the request. MOTION: Funk moved and Hill seconded that the City Council provide a letter of support for the People for People grant application to WSDOT, and that we direct staff to finalize the wording, without requiring a further Council vote. The motion carried by unanimous vote, White absent. 6. Consideration of City Council response to Yakima County's request for assistance in HOME Consortium Program staffing Community Development Director Davenport briefed Council on the request.After discussion, staff recommended that the City Council encourage Yakima County to pursue a Request for Proposal (REP) process which would allow the City time to evaluate our capabilities to help and develop a proposal, if feasible. There were no objections. 7. Summary status of Cascade Mill Redevelopment Project Community Development Director provided an over-view of the project and partners. City Attorney Cutter summarized the Right-of-Way acquisition status and the Task#2 removal of wood waste, which will take place November through April. Council members expressed their appreciation for the work on this +roject. 8. Resolution i endins e tronavir Rel • nds ( •F) Interagen Agreement with the Departmeni f Com .,a ce - - ter 3 I wit S ° ° al fund City Manag Ha a Steve o. , Direc o inance& Bud t, briefed Council on the resoluti. . - ity C rk read solution t' . only. MOTION: Cousens moved and Lund seconded to adopt the resolution. The notion carried by unanimous vote, White absent. RESOLUTION NO. R-2020-115,A RESOLUTION accepting Contract Number 20-6541 C- 377 Amendment A regarding the Coronavirus Relief Fund for Local Governments Contract provided by the Washington State Department of Commerce, Local Government Division. 9. Resolution amending the agreement with Yakima County Development Association (YCDA) regarding CARES Act grant funds to provide grants to small businesses and non-profit corporations affected by COVID-19 Senior Assistant City Attorney Watkins briefed Council on the amendment. Jonathan Smith, YCDA briefed Council on the status of the previous grants. The City Clerk read the resolution by title only. After Council discussion, MOTION: Lund moved and Cousens seconded to amend the language in the first amendment to the agreement between the City of Yakima and Yakima County Development Association to change the allocations of the additional $1.4 million dollars as follows: 1)$600,000 shall go towards small businesses; 2) approximately $800,000 should be allocated as follows: a) nonprofit corporations as defined in the agreement, which have a contractual relationship with the City may apply to receive Page 4 of 5 6 up to$30,000 and have first priority; b) non-profit corporations which provided services to the community during the pandemic may apply to receive up to $10,000 and have second priority; c) non-profit corporations which did not provide services to the community during the pandemic may apply to receive $10,000 and have third priority; under special conditions, it should be noted that nonprofit corporations'allocations should not be reduced due to the receipt of funds from the Paycheck Protection Program. The motion carried by unanimous vote, White absent. RESOLUTION NO. R-2020-116,A RESOLUTION amending the Agreement with Yakima County Development Association (YCDA) regarding CARES Act grant funds to provide grants to small businesses and nonprofit corporations affected by COVID-19. 10. Other Business None. 11. Adjournment MOTION: Cousens moved and Lund seconded to adjourn to a City Council study session on October 8, 2020, at 9 a.m. at City Hall. The motion carried by unanimous vote, White absent. The meeting adjourned at 7:18 p.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY lli la DATE COUP": MEMBER ar DATE ATTEST: CITY CLERK MAYOR Page 5 of 5 7 :-_,--------;;;:. <17"4:,,'' YAKIMA CITY COUNCIL STUDY SESSION October 6, 2020 City Hall --Council Chambers 9 a.m. Budget Session --Conducted via speakerphone, live streamed at www.yakimawa.gov and telecast live on Y-PAC, Spectrum Cable Channel 194 or you may call in and listen by dialing 1-877-853-5247 or 1-888-788-0099. When prompted for the webinar ID enter 941 9392 9000#. When prompted for the participant ID enter#. When prompted for the meeting password enter 208344#. There will be no opportunity for oral communications; however, if you wish to provide written comment to the City Council, please email ccounciI2@yakimawa.gov. Written comments received by 3 pm for this meeting will be provided to the City Council prior to the meeting. MINUTES 1. Roll Call Mayor Byers convened the meeting at 9:14 a.m. A Council: Mayor atricia er pre '. !„As• . t Ma r Holly Cous s, Councilmembers Kay Funk, Brad ill, Son a a- - lian . zs ( . emb attending via zoom audio/video) Staff: City Manager -o•ert Harrison, Birec or of Finance & Budget Steve Groom and City Clerk Sonya Claar Tee Absent: Councilmember Jason White 2. Council Review of Proposed 2021 Budget- 1 of 4 City Manager Harrison provided a brief introduction to the 2021 budget. Steve Groom, Director of Finance & Budget, reviewed the 2021 preliminary operating budget and the 2021- 2025 capital budget. Council members discussed the budget and the need for a levy lid lift and agreed it must be specific and aggressively campaigned. 3. Adjournment MOTION: Byers moved and Hill seconded to adjourn to a City Council business meeting tonight at 5:30 p.m. at City Hall. The motion carried by unanimous vote, White absent. The meeting adjourned at 10:43 a.m. CERTIFICATION 8 READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITY CLERK MAYOR 9 YAKIMA CITY COUNCIL STUDY SESSION October 8, 2020 City Hall -- Council Chambers 9 a.m. Budget Session -- Conducted via speakerphone, live streamed at www.yakimawa.gov and telecast live on Y-PAC, Spectrum Cable Channel 194 or you may call in and listen by dialing 1-877-853-5247 or 1-888-788-0099. When prompted for the webinar ID enter 923 1650 2518#. When prompted for the participant ID enter#. When prompted for the meeting password enter 383693#. There will be no opportunity for oral communications; however, if you wish to provide written comment to the City Council, please email ccounciI2@yakimawa.gov. Written comments received by 3 pm on 10/7/2020 for this meeting will be provided to the City Council prior to the meeting. MINUTES 1. Roll Call Council: Mayor Patricia Byers, presiding,Assistant Mayor Holly Cousens, Councilmembers Kay Funk, Brad • - eya Eliana ,cias ( • e nding via zoom audio/video) Staff: City Man. -r Rob, H riso ina • ,ge irector Stev room and City Clerk Sonya Cl. -- Absent: Councilmember Jason White 2. Council Review of Proposed 2021 Budget-2 of 4 City Manager Harrison provided a brief recap of the previous budget meeting. Steve Groom, Director of Finance & Budget, reviewed projects, debt and current economic status. Police Chief Murray reviewed the Police Department's budget reporting they currently have six vacant police officer positions, which will likely be filled in 2021. Councilmember Lund shared a concern she has with online crime reporting. Chief Murray and IT Services Manager Carney will look into the issues and report back to Council. City Manager Harrison noted the City has a very creative IT Department and is impressed with the amount of in-house programs the City has. He noted there are challenges in paying for ongoing maintenance expenses for many of the programs and stated the IT Department will bring a presentation on this issue at the October 13 meeting. Fire Chief Markham reviewed the Fire Department's budget including concerns about aging apparatus and fire stations. Councilmember Hill suggested reviewing revenue sources to replace aging apparatus in the first quarter. Councilmember Funk suggested Council consider a bond. io Community Development Director Davenport provided an overview on budgets for Planning, Codes and the Office of Neighborhood Development. Council members shared positive comments they've received from the community about the Department. Councilmember Hill stated the Council has too many priorities, and his top three are a balanced budget, public safety, to include relying more on Code Enforcement and less on law enforcement, and third, the mill site. Public Works Director Schafer reported on budgets for Public Works, Clean City Program, Refuse, Streets/Traffic, Transit, Engineering and Parks and Recreation. He shared how the divisions have been affected by the pandemic, with all essential services still being provided. He noted the community centers are closed due to the pandemic and therefore, the feasibility studies approved last year have been paused. Councilmember Hill recognized there is public safety through Community Development and Public Works and does not want them to endure perennial budget cuts. Councilmember Funk shared she is in favor of a rate increase for solid waste.Assistant Mayor Cousens stated she would appreciate a reminder sent to Council on where the City stands with recycling. Public Works Director Schafer noted currently there is no market for recyclables. Rob Peterson, Director of the Yakima Air Terminal, provided a PowerPoint presentation on the Airports budget. Councilmember Lund requested a staff report and detailed review and history of the Lodging Tax Advisory Committees criteria for reviewing and ranking of funds. • 3. Adjournment II" MOTION: Co ns me es sect , o ai . a CI Council study session on 0« .ber 1 0 at • m. , 111. he motion ca ed by unanimous , vote, White abs ee g adjo, ,c at 11:0 1. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR 1 1 •)2Lt,"I',„, YAKIMA CITY COUNCIL STUDY SESSION October 13, 2020 City Hall -- Council Chambers 9 a.m. CARES Act& Budget Session -- Conducted via speakerphone, live streamed at www.yakimawa.gov and telecast live on Y-PAC, Spectrum Cable Channel 194 or you may call in and listen by dialing 1-253-215-8782 or 1-888-788-0099. When prompted for the webinar ID enter 960 6969 0737#. When prompted for the participant ID enter#. When prompted for the meeting password enter 521673#. There will be no opportunity for oral communications; however, if you wish to provide written comment to the City Council, please email ccounciI2@yakimawa.gov. Written comments received by 3 pm on 10/12/20 for this meeting will be provided to the City Council prior to the meeting. MINUTES 1. Roll Call Council: Mayor Patricia Byers, presiding,Assistant Mayor Holly Cousens, Councilmembers Kay Funk, Brad • - eya Eliana ,cias ( • e nding via zoom audio/video) Staff: City Man. -r Rob H riso ina • ,ge irector Stev room and City Clerk Sonya Cl. -- Absent: Councilmember Jason White 2. Resolution amending the agreement with Yakima County Development Association (YCDA) regarding CARES Act grant funds to change the definition of non-profit corporation to include any non-profit corporation with federal tax exempt status Senior Assistant City Attorney Watkins briefed Council on the amendment. MOTION: Cousens moved and Lund seconded to amend the agreement between the City of Yakima and YCDA with regards to the CARES ACT grants to include all federal tax exempt non-profits to apply for funding. The motion carried by unanimous vote, White absent. MOTION: Funk moved to ask staff to prepare language to accommodate those two changes to provide for discretion with using remaining funds and get those late business license applications. The motion died for lack of a second. MOTION: Lund moved and Funk seconded to roll the $600,000 into the non-profits and any extra money, YCDA be granted discretion as far as funding late business license applications. The motion carried by unanimous vote, White absent. Ms. Watkins clarified what late business license meant. 12 The City Clerk read the resolution by title only. MOTION: Lund moved and Cousens seconded to adopt the resolution as amended. The motion carried by unanimous vote, White absent. RESOLUTION NO. R-2020-117,A RESOLUTION amending the Agreement with Yakima County Development Association (YCDA) regarding CARES Act grant funds to include all federal tax exempt non-profit corporations. 3. Council Review of Proposed 2021 Budget-3 of 4 City Manager Harrison provided opening comments on todays budget review. Steve Groom, Director of Finance and Budget, recapped the previous budget session and provided a PowerPoint presentation on today's study session. Public Works Director Schafer reviewed the Real Estate Excise Tax (REET) 1 and 2 budgets. Parks and Recreation Manager Wilkinson reviewed the Parks and Recreation budget, including community partnerships that help support the parks. Director of Finance and Budget Groom reviewed the Charter language requiring $750,000 of the City's budget be allocated to Parks and Recreation annually. ik . Dave Brown, W. er and ig. ID ter, r iik ed t Water and I r !ation budget, including caitaj.roiectsJ Public Works DLii.SP.haflrevie . arteria : ts budget. 0 ncilmember Funk asked about Safe Routes to Schools. Mr. Schafer will provide follow-up information on the status of Safe Routes to Schools. Steve Groom, Director of Finance and Budget, described how the Lodging Tax Advisory Committee (LTAC) process is defined by RCW, including how the Committee made recommendations, which have been included in the preliminary budget. He reported how LTAC revenues dropped drastically due to COVI D-19. Mr. Groom stated the Council can accept the LTAC proposal or communicate changes to the Committee. Councilmember Lund shared her concern that the Capitol Theatre budget was reduced by 67% and feels the cuts should be more equitable. Council members also agreed the reductions should be across the board and perhaps the policy related to LTAC should be revised.After further discussion, MOTION: Lund moved and Hill seconded to send this proposal back to LTAC for review today. The motion carded by unanimous vote, White absent. City Manager Harrison provided a quick recap on follow-up items for Thursdays budget session. Councilmember Macias stated she would like to see salaries separated by department. Mr. Harrison noted this information will be brought back at Thursday's meeting. Council members complimented staff on the quality of presentations. 13 4 Adjournment MOTION: Cousens moved and Hill seconded to adjourn to a City Council study session on October 15, 2020, at 9 am. at City Hall. The motion carded by unanimous vote, White absent. The meeting adjourned at 11:24 a.m. CERTIFICATION READ AND CERTIFIED ACCURATE BY COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR tRAFT 14 \-4 [41 •.-141111 „/ YAKIMA CITY COUNCIL STUDY SESSION October 15, 2020 City Hall -- Council Chambers 9 a.m. Budget Session -- Conducted via speakerphone, live streamed at www.yakimawa.gov and telecast live on Y-PAC, Spectrum Cable Channel 194 or you may call in and listen by dialing 1-253-215-8782 or 1-888-788-0099. When prompted for the meeting ID enter 944 9351 6798#. When prompted for the participant ID enter#. When prompted for the meeting password enter 428280#. There will be no opportunity for oral communications; however, if you wish to provide written comment to the City Council, please email ccounciI2@yakimawa.gov. Written comments received by 3 pm on 10/14/20 for this meeting will be provided to the City Council prior to the meeting. MINUTES 1. Roll Call Council: Mayor Patricia Byers, presiding,Assistant Mayor Holly Cousens, Councilmembers Kay Funk, Brad • - eya -- - -sent un 11:23 -- "--.:s (Council members atten4 g via . gm d'o .• 41) Staff: City Man. -r Rob, H riso ina ge irector Stev, room and City Clerk Sonya Cl. -- Absent: Councilmember Jason White 2. Council Review of Proposed 2021 Budget-4 of 4 City Manager Harrison introduced today's session. John Carney, IT Services Manager, provided follow up regarding the online application for crime reporting. Steve Groom, Director of Finance and Budget, provided an update on information requested from previous study sessions regarding salaries by department and debt capacity/maturity. Mr. Groom reviewed a PowerPoint, which included information on perpetual vehicle replacement financing. Fire Chief Markham reported on issues with aged apparatus and the ongoing costs for replacement. Councilmember Funk stated the costs are untenable and the City may need to bond before a crisis situation occurs. Steve Groom, Director of Finance and Budget, reviewed costs associated with Police vehicle replacement, noting ideally the City should replace 14 patrol cars each year, which is approximately$1 million dollars annually. 15 Police Chief Murray discussed vehicle replacement needs and repair costs. Councilmember Funk asked about reducing the number of vehicles and instead have a poke fleet pool with vehicles used 2-3 shifts per day. City Manager Harrison responded that the City has provided police take-home vehicles, which adds a union complication. He stated staff will bring back several financing options to Council first quarter 2021. Joan Davenport, Community Development Director, shared a PowerPoint regarding Mill Site development. City Manager Harrison advised staff is exploring opportunities for funding, including utilizing enterprise reserves, with additional information to be provided at the next Council meeting. Loretta Zammarchi, Solid Waste and Recycling Manager, reviewed a policy issue for a 5- year 3.5 percent refuse rate increase. Ms. Zammarchi discussed the lack of a market for recycling and increasing landfill rates. Council members discussed today's presentation and whether an additional study session is needed. Steve Groom, Director of Finance and Budget, reminded Council there are budget hearings scheduled on November 2 and 17, 2020. 3. Adjournment MOTION: Cousens moved and Macias seconded to adjourn to the next City Council regular meeting on October 20, 2020, at 5:30 p.m. at City Hall. The motion carried by unanimous vote - - -• W to ,t. The •eting . -- J 111) a CERTIFICATION READ AND CERTI CU iTE B COUNCIL MEMBER DATE COUNCIL MEMBER DATE ATTEST: CITYCLERK MAYOR