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Home My WebLink About09/20/2011 17 Upper Kiwanis Park Ball Field Project Funding: YMC Amendment and Appropriations BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON � • AGENDA STATEMENT 17 Item No. For Meeting of: September 20, 2011 ITEM TITLE: Consideration of Legislation required to provide adequate funding for Ball Field Project at Upper Kiwanis Park (A.) A Resolution amending Resolution R- 2010 -60 changing the aggregate Principal Amount of the line -of- credit draw from $500,000 to $600,000 (B.) An Ordinance Amending the 2011 Budget and Creating an Appropriation in the 331 — Parks and Recreation Capital Fund SUBMITTED BY: Chris Waarvick, Director of Public Works Ken Wilkinson, Parks and Recreation Manager Cindy Epperson, Finance CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575 -6020 SUMMARY EXPLANATION: Revitalizing the 1 -82 corridor and improving the area overall has been a part of a long range goal visualized by community - supported, City partnerships within the community, and this vision is becoming a reality as another phase of the ball field projects at Kiwanis Park becomes within reach. The Gateway Ballfield Complex was developed in the mid- 2000's after property and dilapidated housing were purchased. An agreement with the Yakima School District donating $500,000 was recently approved (Resolution No. R- 2011 -781 by the Yakima City Council adding to the • community partnership. The Service Clubs Trust through Sun, LLC has long partnered with the City for Kiwanis Park development. Staff is returning this matter to City Council because the bids came in over previous construction estimates. City Council approval is requested of the attached appropriation ordinance amending the 2011 Parks and Recreation Capital Budget. This will go for the development of three new ball fields, lighting, batting cages, dugouts, and upgrades that are needed for the girls to use these facilities, (Continued on next page.) Resolution 1 Ordinance 1 Other (Specify) Bid Tabulation Sheet, Plan View Revenue and Expense Spreadsheet and additional information Contract Mail to (name and address): Funding Source Parks and Recreation ! /apital Budget, REET 1, and Service Club Contributions APPROVED FOR SUBMITTAL: / City Manager STAFF RECOMMENDATION: Staff respectfully recommends the following actions: A. City Council Adopt the attached Resolution amending Resolution R- 2010 -60 from a $500,000 to $600,000 draw. B. Read the appropriation Ordinance by title only at the September 6, 2011 Business Meeting. Pass Ordinance after second reading at the September 20, 2011 Business Meeting. BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The Parks and Recreation Commission recommends approval to the full City Council. • COUNCIL ACTION: Resolution adopted 9/6/11. RESOLUTION NO. R -2011 -143 Ballfields Project September 6, 2011 Page two specifically for Women's fast pitch softball programs, Little League baseball and Women's slow pitch softball programs. Design was completed and the project was put out to bid for the three illuminated ball fields, the fences, the dirt work, the grading, and the grass seeding. Bringing in electricity and utilities will also take place. With the aid of service club generosity previously completed project component features include a basketball court, a playground, a picnic shelter, a new skate park, Maple Street improvements and parking and ADA pathways to the skate park and to the basketball court. The current Kiwanis Project is at the bid award stage to construct three new baseball /softball fields. The bids for the project are good only until September 9; 2011. A new concession /restroom building will be built on site with donated funds through an agreement with Sun Yakima, LLC. On May 18, 2010 the Yakima City Council authorized a $500,000 line of credit for the Upper Kiwanis Park Redevelopment Project.. The attached resolution amends the original $500,000 draw from the line of credit to be paid back over 5 years to $600,000 at an interest rate of 2% for the multi -use ball fields' project at Kiwanis Park. The new draw amount would be $600,000. The currently budgeted payback from REET 1 of $114,000 per year would be extended one year for a total of 6 years. The Parks Capital budget has available appropriations to help secure adequate funding. Upper Kiwanis Park Improvement Project Stevens & Sons – low bid $ 1,274,123 Concessions /Restroom building Budget $ 200,000 (to be built and paid for by the Service Clubs) Total Project $ 1,474,123 Funds Available • City of Yakima —Line of Credit (proposed) $ 600,000 Yakima School District $ 500,000 Sun Yakima, LLC $ 300,000 RCO – retainage $ 50,000 Additional Funds from Service Clubs (up to) $ 60,000 Additional Funds – Parks Capital Fund $ 35,000 Total $ 1,545,000 ® . ORDINANCE NO. 2011 - AN ORDINANCE amending the 2011 budget for the City of Yakima; and making appropriations of $160,000 in Fund 331 — Parks & Recreation Capital for expenditure during 2011 to provide for additional costs to build 3 lighted baseball fields at upper Kiwanis Park WHEREAS, the low bid for a construction project to build 3 lighted baseball fields at upper Kiwanis Park exceeded bid estimates, so that an additional appropriation of $160,000 is required complete the project; and WHEREAS, the City of Yakima has partnered with the Yakima School Districts, a coalition of local service clubs known as Sun LLC, and has obtained a state grant to share in the funding for this project; and WHEREAS, Sun LLC has committed to donate an additional $60,000 toward this project, and the City of Yakima is able to draw an additional $100,000 from its existing line of credit to accomplish this project; and WHEREAS, at the time of the adoption of the 2011 budget it could not be reasonably foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: ® Section 1: A. The amount of $160,000 is hereby appropriated from the Unappropriated Fund Balance in Fund 331 - to the following accounts as a 2011 appropriation: Resources: Donations -Upper Kiwanis Park Development - - -- 331 - 331 - 428 - 2212 - 36711 -CNT $60,000 Bond Proceeds -Upper Kiwanis Park Dev. 331 - 331 - 428 - 2212 - 39110 -BND 100.000 Total Resources $160,000 Expenditures: Upper Kiwanis Park Development 331 - 331 - 428 - 2212 - 59476 -650 $160,000 Section 2. This ordinance is one making an emergency appropriation and shall take effect immediately after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 20 day of September, 2011. Micah Cawley, Mayor ATTEST: City Clerk Publication Date: Effective Date: