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Home My WebLink About09/06/2011 21 Upper Kiwanis Park Ball Field Project Funding; Resolution Amendment; Budget Amendment BUSINESS OF THE CITY COUNCIL O YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 1y4 .. _ For Meeting of: September 6, 2011 ITEM TITLE: Consideration of Legislation required to provide adequate funding for Ball Field Project at Upper Kiwanis Park (A.) A Resolution amending Resolution R- 2010 -60 changing the aggregate Principal Amount, of the line -of- credit draw from $500,000 to $600,000 (B.) An Ordinance Amending the 2011 Budget and Creating an Appropriation in the 331 -- Parks and Recreation Capital Fund SUBMITTED BY: Chris Waarvick, Director of Public Works Ken Wilkinson, Parks and Recreation Manager Cindy Epperson, Finance CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575 -6020 SUMMARY EXPLANATION: Revitalizing the 1 -82 corridor and improving the area overall has been a part of a long range goal visualized by community- supported, City partnerships within the community, and this vision is becoming a reality . as another phase of the ball field projects at Kiwanis Park becomes within reach. The Gateway Bailfield Complex was developed in the mid- 2000's after property and dilapidated housing were purchased. An agreement with the Yakima School District donating $500,000 was recently approved (Resolution No. R- 2011 -78I by the Yakima City Council adding to the community partnership. The Service Clubs Trust through Sun, LLC has long partnered with the City for Kiwanis Park development. Staff is returning this matter to City Council because the bids came in over previous construction estimates. City Council approval is requested of the attached appropriation ordinance amending the 2011 Parks and Recreation Capital Budget. This will go for the development of three new ball fields, lighting, batting cages, dugouts, and upgrades that are needed for the girls to use these facilities, (Continued on next page.) Resolution 1 Ordinance 1 Other (Specify) Bid Tabulation Sheet, Plan View Revenue and Expense Spreadsheet and additional information Contract Mail to (name and address): Funding Source Parks and Recreation Capital Budget, REET 1, and Service Club Contributions APPROVED FOR SUBMITTAL: -- City Manager STAFF RECOMMENDATION: Staff respectfully recommends the following actions: A. City Council Adopt the attached Resolution amending Resolution R- 2010 -60 from a $500,000 to $600,000 draw. B. Read the appropriation Ordinance by title only at the September 6, 2011 Business Meeting. Pass Ordinance after second reading at the September 20, 2011 Business Meeting. BOARD /COMMISSION /COMMITTEE RECOMMENDATION: The Parks and Recreation Commission recommends approval to the full City Council. COUNCIL ACTION: • Ballfields Project September 6, 2011 Page two specifically for Women's fast pitch softball programs, Little League and Women's slow pitch softball programs. Design was completed and the project was put out to bid for the three illuminated ball fields, the fences, the dirt work, the grading, and the grass seeding. Bringing in electricity and utilities will also take place. With the aid of service club generosity previously completed project component features include a basketball court, a playground, a picnic shelter, a new skate park, Maple Street improvements and parking and ADA pathways to the skate park and to the basketball court. The current Kiwanis Project is at the bid award stage to construct three new baseball /softball fields. The bids for the project are good only until September 9,' 2011. A new concession /restroom building will be built on site with donated funds through an agreement with Sun Yakima, LLC. On May 18, 2010 the Yakima City Council authorized a $500,000 line of credit for the Upper Kiwanis Park Redevelopment Project. The attached resolution amends the original $500,000 draw from the line of credit to be paid back over 5 years to $600,000 at an interest rate of 2% for the multi -use ball fields' project at Kiwanis Park. The new draw amount would be $600,000. The currently budgeted payback from REET 1 of $114,000 per year would be extended one year for a total of 6 years. The Parks Capital budget has available appropriations to help secure adequate funding. Upper Kiwanis Park Improvement Project Stevens & Sons – low bid $ 1,274,123 Concessions /Restroom building Budget $ 200,000 (to be built and paid for by the Service Clubs) Total Project $ 1,474,123 • Funds Available City of Yakima —Line of Credit (proposed) $ 600,000 Yakima School District $ 500,000 Sun Yakima, LLC $ 300,000 RCO - retainage $ 50,000 Additional Funds from Service Clubs (up to) $ 60,000 Additional Funds – Parks Capital Fund $ 35,000 Total $ 1,545,000 RESOLUTION NO. R -2011- A RESOLUTION amending Resolution No. R- 2010 -60 adopted May 18, 2010, and authorizing one or more draws in the aggregate principal amount of not to exceed $600,000 from the City's line of credit to fund costs associated with the acquisition, construction, redevelopment, and improvement of. d.7 Upper Kiwanis Park. WHEREAS, the City Council of the City of Yakima, Washington (the "City ") adopted Resolution No. R- 2010 -60 on May 18, 2010 authorizing one or more draws in the aggregate principal amount of not to exceed $500,000 on the City's Limited Tax General Obligation Bond, 1997 (KeyBank Line of Credit) (the "Bond ") to pay the costs of the Project as set forth in Resolution No. R- 2010 -60; and WHEREAS, the lowest bid for the Project is over the budgeted amount and the City wishes to increase the aggregate principal amount of draws on the Bond for the Project to not to exceed $600,000, now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: Section 1. Amendment of Resolution No. R- 2010 -60. Section 1 of Resolution No. R- 2010 -60 is hereby amended to read as follows (additions are underlined and deletions are stricken through): Section 1. Authorization of Draws. In accordance with Section 11' of Ordinance No. 97 -29, as amended (the "Ordinance "), the City Council hereby authorizes one or more draws on the City's Limited Tax General Obligation Bond, 1997 (KeyBank Line of Credit) (the "Bond ") in the aggregate principal amount of not to exceed $600,000 $500,009, to provide funds for the Project. The outstanding principal balance of the draws shall bear interest and shall be payable as provided in the Ordinance. All proceeds received from draws on the Bond pursuant to this authorization shall be deposited into the fund or account designated by the Director of Finance and Budget and used to finance costs of the Project. The City hereby authorizes the Director of Finance and Budget to take any . actions and execute such documents as may be necessary and required by the Bank to complete such draws and to carry out the terms of this resolution. Section 2. Affirmation. As amended by this amendatory resolution, Resolution No. R- 2010 -60 is hereby ratified, approved and confirmed. 1 Amendatory Resolution Kiwanis Park Project (1997 Bond Keybank Line Of Credit) rev. Section 3. This resolution shall be in effect from and after its adoption-in accordance I D with law. ADOPTED BY THE CITY COUNCIL this 6 day of September, 2011. CITY OF YAKIMA, WASHINGTON Micah Cawley, Mayor ATTEST: Deborah Kloster, CMC, City Clerk 2 Amendatory Resolution Kiwanis Park PPa out41997 Bond Keybank Line Of Credit) rev. • K& L GAT ES K &t Gates «P 925 Fourth Avenue Suite 2900 Seattle, WA 98104 -1158 r 206,623.7580 www,klgates.com August 17, 2011 City of Yakima Yakima, Washington KeyBank National Association Re: Request for Draw on the City of Yakima, Washington, Limited Tax General Obligation Bond, 1997 (KeyBank Line of Credit) Ladies and Gentlemen: We have acted as bond counsel for the City of Yakima, Washington (the "City "), in connection with its Limited Tax General Obligation Bond, 1997 (KeyBank Line of Credit), in the aggregate principal amount of not to exceed $5,000,000 (the "Bond "), establishing a line of credit with KeyBank National Association (the "Bank ") to provide funds for acquiring and constructing various City capital projects. The Bond was issued pursuant to Ordinance No. 97 -29 of the City passed on May 6, 1997, as amended by Ordinance No. 2002 -31, as further amended by Ordinance No. 2007 -19 (collectively, the "Bond Ordinance "). Pursuant to the Bond Ordinance, each draw on the line of credit is subject to the prior written approval of bond counsel to the City. Pursuant to Resolution No. R- 2010 -60 adopted by the City on May 18, 2010, as amended by Resolution No. R- 2011 - adopted by the City on August 16, 2011, the City has authorized and intends to make one or more draws in an amount of not to exceed $600,000 on the Bond to provide financing for the construction, redevelopment and improvement to the City's Upper Kiwanis Park (the "Project "). Based upon our examination of the Bond Ordinance, Resolution No. R- 2010 -60, Resolution No. R- 2011- , and other documents that we believe to be necessary, it is our opinion that the City's draws on the Bond for the Project is consistent with the Bond Ordinance and is consistent with the tax- exempt status of the Bond. Very truly yours K &L GATES LLP CMW:cf K12025739100079 20287 CMW 20287L27B0 • RESOLUTION NO. R- 2010 -60 • A RESOLUTION of the City of Yakima, Washington, authorizing one or more draws in the . aggregate principal amount of not to exceed $500,000 from the City's line of credit to fund costs7;associated -with the acquisition, construction, redevelopment, and improvement of Kiwanis Park. WHEREAS, the City Council of the City of Yakima, Washington (the "City ") passed Ordinance No, 97 -29 on May 6, 1997 establishing a line of credit in the aggregate principal amount of not to exceed $5,000,000 to provide funds for various City capital projects; and WHEREAS, the City issued its Limited Tax General Obligation Bond, 1997 (KeyBank Line of Credit), dated June 9, 1997 (the "Bond "), to KeyBank National Association (the "Bank ") ' to evidence the line of credit; and WHEREAS, Ordinance No. 2002 -31 of the City, passed on May 21, 2002, amended certain terms of Ordinance No. 97 -29, including extending the maturity date of the Bond until June 1, 2007; and WHEREAS, Ordinance No. 2007 -19 of the City, passed on April 17, 2007, further amended certain terms of Ordinance No. 97 -29, including extending the maturity date of the Bond until June 1,2012; and WHEREAS, Section 11 of Ordinance No. 97 -29, as amended by Ordinance No. 2002 -31 • and Ordinance No. 2007 -19 (together, the "Ordinance "), authorizes the City to draw on the Bond in a minimum amount of $10,000 subject to the approving legal opinion of bond counsel; and WHEREAS, the City wishes to acquire, construct, redevelop and make certain capital improvements to Kiwanis Park, a City -owned community park (the "Project "); and • WHEREAS, to provide interim financing for costs of the Project, the City hereby finds it in the best interest of the City to authorize one or more draws on the Bond in the aggregate principal amount of not to exceed $500,000 as further provided herein; NOW, THEREFORE, BE IT RESOLVED BY the City of Yakima, Washington, as follows: Section 1. Authorization of Draws. in accordance with Section 11 of Ordinance No. 97 -29, as amended (the "Ordinance "), the City Council hereby authorizes one or more draws on the City's Limited Tax General Obligation Bond, 1997 (KeyBank Line of Credit) (the "Bond ") in the aggregate principal amount of not to exceed $500,000, to provide funds for the Project. The outstanding principal balance of the draws shall bear interest and shall be payable as provided in the Ordinance. All proceeds received from draws on the Bond pursuant to this authorization shall be deposited into the fund or account designated by the Director of Finance and Budget and used to finance costs of the Project. The City hereby authorizes the Director of Finance and Budget to take any actions and execute such documents as may be necessary and required by the Bank to complete such draws and to carry out the terms of this resolution. Section 2, General Authorization; Ratification of Prior Acts, The Director of Finance and Budget and other appropriate officers of the City are authorized to take any actions and to execute documents as in their judgment may be necessary or desirable in order to carry out the • • • • terms of, and complete the transactions contemplated by, this resolution. All acts taken pursuant to the authority of this resolution but prior to its effective date are hereby ratified. Section 3. This resolution shall be in effect from and after its adoption in accordance with law. ADOPTED at a regular meeting of the City Council of the City_,of, Yakima, Washington, this 18' day of May 2010. 7/7) Micah Cawley, Mayor ATTEST: City Clerk ' / 4 3 rr • APPROVED AS TO FORM: , q , gsH\N G � City Attorney • • • • • -2- P:120358_DG\20358 0NY • • • ORDINANCE NO. 2011- AN ORDINANCE amending the 2011 budget for the City of Yakima; and making appropriations of $160,000 in Fund 331 — Parks & Recreation Capital for expenditure during 2011 to provide for additional costs to build 3 lighted ,.:,baseball fields at upper Kiwanis Park WHEREAS, the low, bid for a construction project to build 3 lighted baseball fields at upper Kiwanis Park exceeded bid estimates, so that an additional appropriation of $160,000 is required complete the project; and WHEREAS, the City of Yakima has partnered with the Yakima School Districts, a coalition of local service clubs known as Sun LLC, and has obtained a state grant to share in the funding for this project; and WHEREAS, Sun LLC has committed to donate an additional $60,000 toward this project, and the City of Yakima is able to draw an additional $100,000 from its existing line of credit to accomplish this project; and WHEREAS, at the time of the adoption of the 2011 budget it could not be reasonably foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091. and . that it is in the best interests of the City to make the appropriation herein provided, now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1: A. The amount of $160,000 is hereby appropriated from the Unappropriated Fund Balance in Fund 331 - to the following accounts as a 2011 appropriation: Resources: Donations -Upper Kiwanis Park Development - - -- 331 - 331 - 428 - 2212 - 36711 -CNT $60,000 Bond Proceeds -Upper Kiwanis Park Dev. 331 - 331 - 428 - 2212 - 39110 -BND 100,000 Total Resources . . $160,000 Expenditures: Upper Kiwanis Park Development 331 - 331 - 428 - 2212 - 59476 -650 $160,000 Section 2. This ordinance is one making an emergency appropriation and shall take effect immediately after its passage, approval, and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this day of 2011. Micah Cawley, Mayor. ATTEST: City Clerk Ordinance No.: Publication Date: Effective Date: • -2- LARSON BERG & PERKINS PLLC • JAMES S. BERG LAW OFFICES Paul M. Larson James A. Perkins James S. Berg D. R. (Rob) Case E -Mail: isberci lbplaw.com August 26, 2011 Mr. Chris Waarvick Director of Public Works 129 North 2 "d Street Yakima, WA 98901 RE: Kiwanis Park Women's Fast -Pitch & Little League Ball Field Project Dear Chris: This letter seeks to respond to your request for written confirmation of the motion passed by the Yakima Rotary Trust Board at its monthly board meeting on August 25, 2011. In response to information from you and Ken Wilkinson to the effect that there will be funding shortfalls to complete the women's fast -pitch and Little League ball field project, including the concession stand, the Yakima Rotary Trust Board has agreed to commit up to an additional $60,000 to address those anticipated shortfalls\ and any change orders that might occur in the future. Just over $24,000 • ($24,123.00) is to be committed to ensure funding to cover the bid of $1,274,123 submitted by Stevens & Sons, which we understand was the low bid for the ball field project. The additional $35,877 commitment is intended to cover change orders, etc., for both the ball field and the concession stand projects. It is our understanding that the $300,000 commitment that the various trust boards have committed to the City for the collective project is to be disbursed with $200,000 earmarked for the concession stand and $100,000 being transferred back to the City to add to the funding for the ball fields. The $60,000 referred to in this letter is over and above those amounts. As we discussed, a contingency to all this is that the City secure an additional $100,000 on its existing line of credit commitment of $500,000. This would bring the City's obligation to $600,000. Of course, we are also assuming that collectively we are able to receive the $50,000 retainage on the RCO grant. While I certainly wish that this letter could be coming to you from Deb Krautwurm rather than me, let me express on behalf of the Yakima Rotary Trust that we have enjoyed working with the City of Yakima on this most worthwhile project. Feel free to call if you have any questions concerning this letter. Very truly yours, 41FMES S. BERG JSB /cib F:\JSBerg \_JSB\Rotary\Rotary Trust \Ltr Waarvick 8- 25- 11.doc 105 North Third Street, P. O. Box 550, Yakima, WA 98907 Phone: (509) 457 1 5 1 5 Fax: (509) 249-0619 • • • . 0 . IT • E SPRUCES i . __.____.- __•___.-_,__ _ ' - - • 1� Nei se / _- 0.17.. '-; '24°. 1 7 p_-:-_-_-:::::-.:-....-:-.-i-i-_-_-_ U W 9. . 0 _______e. :: 1 11 / / _ _- _ -_ . / l roav - - - - - -----_ -- ---- - • :':_:' :- � ` -GATE - 4-.*::‘ • 1 1 •-4- 7 -------------- • • I I / �EEO �E� '_ - ER�N�N RaR rFEN°E • • '"! Is o anNR c � yy Z _.� 4',. .• " X6- •- onACSIaE E DETNi. nfIDa _ _ _ _ t U I }�/ mESENm mw+Erna 4 rr �L • - � J w ,EEE�E, n 5r•, r._ rsES' - _!!1 _- _ - - t k g• CO W O • I J p 4 _ w r Y � Ta s¢EsNEQm; _-_-_-_-.•. °E� ww��`,,s cc Q a s / nfifi Nil 4�i _ - - - _ : (sEE SSE oa d = } . . . . . . . . . . . . H, � rkkY 'r,� \ \ .�.�. "_cs _ p.V i U 1 *, % / LEGEND '® mEL : : _ :_ :- :_ -, :::: / KIWANIS POND l'•77',42"'14 1 1: • ,o- :TEE�E*N��l :' ----- --- P. � _ 1 ,13N, If PROPOSED FENCE I ' � * `f 3 { '�. _ _ / Al' [.�.,. -_ ____.__ — EXISTING FENCE I -. <rt 'fi' Ci - - - - - -- _ C�rENUN°. � .../ i - PROPOSED WATER .AF. 'EY v' AMA _ mi l / -- - -��— - —, 17 wVNr GATE E d .-- EXISTING WATER I —. - - . - - _ -� . 751.9171X7 °A W dd!�� I — --. PROPOSED SANITARY SEINER SIDE CONNECTION — - , _‹ tr . PATTlwnr 1,0,SE I IL - .- -. — — EXISTING SANITARY SEINER SIDE CONNECTION ' - — �y p d GRP EN RV I I I g I 1 1S PROPOSED LIGHTING ARic . 1/, y - (�; Y\ T� 3 \" Y , 3t (SEE ,. LIGHTING DETAIL SHEETS I4T3ISFD, I _ O� 1 I I I � I I I I ` % /d I ° — ° w - E.i +jj ;F 'N u�nu� 5I CO ui CO 1 \ i / I / • I ■ / "/ I \ \ S1 \ � • • • • : • BID SUMMARY ENGINEERS ESTIMATE STEPHENS AND SONS APOLLO INC. M SEVIGNY • KIWANIS PARK BALLFIELDS CONSTRUCTION INC. CONSTRUCTION INC. PHASE 3 CITY PROJECT NO. 2212 ' ITEM BID SECURITY -- NO. ITEM QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT 1 SPCC PLAN 1 LS $ 500.00 $ 500.00 $ 679.20 $ 679.20 $ 550.00 _$ 550.00 550 $ 550.00 • $ 2 MOBILIZATION 1 LS $ 81,135.60 $ 81,135.60 $ 13,584.00 $ 13,584.00 $ 86,500.00 $ 86,500.00 $ 41,800.00 $ 41,800.00 $ 3 PROJECT TEMPORARY TRAFFIC CONTROL • 1 LS $ 1,000.00 $ 1,000.00 $ 509.40 $ 509.40 $ 1,800.00 $ 1,800.00 $ 4,400.00 $ 4,400.00 $ 4 ROADSIDE CLEANUP 1 FA $ 25,000.00 $ 25,000.00 $ 849.00 _ $ 849.00 $ 550.00 $ 550.00 $ 2,200.00 $ 2,200.00 $ 5 REMOVAL OF STRUCTURE AND OBSTRUCTION 1 LS $ 500.00 $ 500.00 $ 2,830,00 $ 2,830.00 $ 2,000.00 $ 2,000.00 $ 4,950.00 $ 4,950.00 $ 6 EMBANKMENT COMPACTION 15 CY $ 30.00 $ 450.00 $ 33.96 $ 509.40 $ 10.50 $ 157.50 $ 22.00 $ 330.00 $ 7 . FIELD EXCAVATION INCL. HAUL 250 CY 5 12.00 $ 3,000.00 $ 20.38 $ 5,095.00 $ 11.00 $ 2,750.00 $ 27.50 $ 6,875.00 $ 8 CRUSHED SURFACING BASE COURSE 2275 TON $ 15.00 $ 34,125.00 $ 23.21 $ 52,802.75 $ 21.70 $ 49,367.50 $ 22.55 $ 51,301.25 $ -9 POROUS ASPHALT PAVEMENT 985- TON $- - 90.00 $ - 88,650.00 $ 93.67 5 92,264.95 $ 87.00 $ 85,695.00 $ 91.03 $ 89,664.55 _ $ 10 SHALLOW SAMPLING MANHOLE 1 EACH $ 1,500.00 $ 1,500.00 $ 2,818.68 $ 2,818.68 $ 1,200.00 $ 1,200.00., $ 2,750.00 $ ' 2,750.00 5 11 CRUSHED SURFACING TOP COURSE (FOR TRENCH BACKFILL) 555 TON $ 17.00 $ 9,435.00 $ 25.47 $ 14,135.85 $ 14.29 $ 7,930.95 $ ' 24.75 $ 13,736.25 $ 12 SHORING OR EXTRA EXCAVATION CLASS B 150 LF $ 2.00 $ 300.00 $ 226 $ 339.00 $ 18.00 $ 2,700.00 $ 2.20 $ 330.00 $ - 13 STRUCTURE EXCAVATION CLASS B, INCL. HAUL 250 CY $ 12.00 $ 3,000.00 $ 9.06 $ 2,265.00 $ 6.85 $ 1,712.50 $ 8.80 $ 2,200.00 5 14 PEX PIPE FOR WATER MAIN 1 -1/4 IN. DIAM • 325 LF $ 15.00 $ 4,875.00 $ 26.04 $ 8,463.00 $ 9.50 5 3,087.50 $ 25.30 $ 8,222.50 $ 15 HOPE, 2" 315 LF $ 20.00 $ 6,300.00 $ 33.68 $ 10,609.20 $ 17.00 $ 5,355.00 $ 32.73 $ 10,309.95 $ 16 GRINDER PUMP . 1 EACH $ 25,000.00 $ 25,000.00 $ 16,164.96 $ • 16,164.96 $ 12,500.00 $ 12,500.00 $ 15,708.00 '$ 15,708.00 $ - 17 SIDE SEWER CONNECTION 1 EACH $ 5,000.00 $ 5,000.00 $ 2,830.00 $ 2,830.00 $ 550.00 $ 550.00 $ 280.50 $ 280.50 $ 18 SEWER CLEANOUT 1 EACH $ 1,000.00 $ 1,000.00 $ 1,879.12 5 - 1,879.12 $ 1,700.00 $ 1,700.00 $ 1,826.00 $ 1,826.00 $ 19 REPAIR SILT FENCE 650 _ LF 5 0.50 $ 325.00 $ 4.25 $ 2,762.50 5 1.20 $ 780.00 $ 2.20 $ 1,430.00 $ 20 TOP COURSE SAND 540 CY $ 30.00 $ 16,200.00 $ 39.56 $ 21,362.40 $ 46.751$ 25,245.00 $ 55.22 $ 29,818.80 $ 21 WARNING TRACK 185 CY $ - 18.00 $ 3,330.00 $ 130.18 $ 24.083.30 $ 33.00 $ 6,105.00 $ 15.40 $ 2,849.00 5 22 _ BASE COURSE SAND • 1085 CY $ 18.00 $ 19,530.00 $ 41.32 $ 44,832.20 $ 44.50 $ 48,282.50 $ 47.30 $ 51,320.50 • $ 23 SAND MIX • 3300 CY $ 20.00 $ 66,000.00 $ 37.92 5 125,136.00 $ 50.00 $ 165,000.00 $ 47.30 $ 156,020.00 $ 24 INFIELD CONDITIONER 15 TON $ 800.00 $ 12,000.00 5 764.10 $ 11,461.50 $ 585.00 $ 8,775.00 $ 770.00 $ 11,550.00 $ 25 SEEDED LAWN INSTALLATION 11900 SY $ 1.50 $ 17,850.00 5 0.63 $ 7,497.00 $ 0.61 $ 7.259.00 $ 0.58 $ 6,902.00 S 26 CEMENT CONCRETE TRAFFIC CURB 700 LF 5 15.00 $ 10,500.00 $ 8.49 $ 5,943.00 $ 8.50 5 5,950.00 $ 11.00 $ 7,700.00 - $ 27 CEMENT CONCRETE EDGING • _ 25 CY $ 100.00 $ 2,500.00 $ 283.00 $ 7,075.00 $ 280.00 $ 7,000.00 $ 385.00 $ 9,625.00 $ 28 CEMENT CONCRETE BLEACHER SLAB 30 CY $ 100.00 $ 3,000.00 $ 254.70 $ 7,641.00 5 240.00 $ 7,200.00 $ 330.00 $ 9,900.00 $ 29 COMMERCIAL DRIVEWAY APPROACH 1 EACH 5 5,000.00 $ 5,000.00 $ 5,660.00 $ 5,660.00 $ 4,400.00 5 4,400.00 $ 4,400.00 $ 4,400.00 $ 30 MANUFACTURED WHEEL STOP 4 EACH $ 75.00 $ 300.00 $ 73.58 $ 294.32 $ 79.00 $ 316.00 $ 71.50 $ 286.00 $ - • CITY ENGINEERS REPORT ,,,,,, . . . COMPETITIVE BIDS WERE OPENED ON 7/26/2011. r � . 1 1 . ‘N. 11., CITY O YAKIMA ALL BIDS HAVE BEEN REVIEWED BY THIS OFFICE. +ey I RECOMMEND THE CONTRACT BE AWARDED TO: 4041111kki. .0 '' KIWANIS PARK BALLFIELDS PHASE WINNING BID CONTRACTOR f AWARD MADE BY CITY MANAGER PROJECT NO. 2212 k �h sv.....v- - ` DATE: • • DATE CITY ENGINEER DATE CITY MANAGER FILE: 8CIIy gimag,SIB9SUa« • SHEET 1 OF 2 • • • • BID SUMMARY ENGINEERS ESTIMATE STEPHENS 8 SONS APOLLO, INC. M SEVIGNY CONSTRUCTION KIWANIS PARK BALLFIELDS CONSTRUCTION INC. INC. • PHASE 3 CITY PROJECT NO. 2212 - ITEM BID SECURITY ' N0. ITEM QTY UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT ' 31 6' FENCE 2525 LF $ 15.00 $ 37,87500 29.52 $ 74,538.00 $ 20.30 $ 51,257.50 23.45 $ 59,211.25 $ - 32 8'FENCE 50 LF $ 25.00 $ 1,250,00 $ 55.02 $ 2,751.00 $ 28.00 $ 1,400.00 $ 55.87 $ 2,793.50 $ - 33 12' MAINTENANCE GATE 3 EACH $ 1,500.00 $ 4,50000 $ 1,524.28 $ 4,572.84 $ 1,050.00 $ 3,150.00 $ 1,210.00 $ 3,630.00 $ - 34 42' PEDESTRIAN GATE 3 EACH 5 500.00 $ 1,500,00 $ 1,136.37 $ 3,409.11 $ 420.00 $ 1,260.00 $ 825.00 $ 2,475.00 $ - 35 20' SUDING GATE ENTRANCE 1 EACH $ 7,500.00 $ 7,500.00 $ 11,408.30 $ 11,408.30 $ 4,000.00 $ 4,000.00 $ 1,402.50 $ 1,452.50 $ - _ 36 6' PLAZA GATE 2 EACH 3 1,500.00 $ 3,000.00 $ 1,294.43 $ 2,588.86 $ 635.00 $ 1,270.00 $ 981.20 $ 1,962.40 $ - _ 37 BACKSTOPAMNG FENCE 3 EACH $ 20,000.00 $ 60,000.00 $ 26,76727 $ 80,301.81 $ 40000.00 $ 120,000.00 $ 40,163.34 $ 120,490.02 $ - 38 DUGOUT 6 EACH $ 7,000.00 $ 42,000.00 $ 16,360.60 $ 98,163.60 $ 13,400.00 $ 80,400.00 $ 8,250.00 $ 49,500.00 $ - 39 BASE INSTILLATION 12 EACH $ 100.00 $ 1,200.00 $ 237.72 $ 2,852.64 $ 255.00 $ 3,060.00 $ 550.00 $ 6,600.00 $ - 40 CEMENT CONCRETE SIDEWALK 35 5Y $ 40.00 $ 1,400,00 $ 43.02 $ 1,505.70 $ 43,00 $ 1,505.00 $ 49.50 $ 1,732.50 $ - _ 41 FIELD LIGHTING 1 LS $ 260,000.00 $ 260,000.00 $ 302,244,00 $ 302,244.00 $ 274,500.00 $ 274,500.00 $ 296,890.00 $ " 296,890.00 $ - 42 SITE ELECTRICAL 1 LS $ 205,000.00 $ 205,000.00 $ 77,625.00 $ 77,825.00 $ 80,00020 $ 80,000.00 $ 111,262.80 $ 111262.80 $ - 43 PERMANENT SIGNING 1 LS $ 500.00 $ 500.00 $ 1,641.40 $ 1,641.40 $ 1,550.00 $ 1,550.00 $ 1,595.00 $ 1,595.00 $ - 44 PAINT UNE 3000 LF $ 0.10 $ 300.00 $ 0.48 $ 1,440.00 $ 0.45 $ 1,350.00 $ 0.50 $ 1,500.00 - $ - 45 PAINTED ACCESS PARKING SPACE SYMBOL WITH BACKGROUND 4 EACH $ 500.00 $ 2,000.00 $ 39.62 $ 158.48 $ 38.00 S 152.00 $ 39.60 $ 158.40 $ - 46 RETAINING WALL 1 L5 $ 20,000.00 $ 20,000.00 $ 19,785.10 $ 19,785.10 $ 16,000.00 $ 18,000.00 $ 22,000.00 $ 22,500.00 $ - SUBTOTAL: $ 1,095,330.60 $ 1,177,562.57 $ 1,195,272.95 $ 1,232,508.67 TAX8.2 %: $ 89,817.11 $ 96,560.13 $ 98,012.38 $ 101,065.71 TOTAL: $ 1,185,147.71 $ 1,274,122.70 $ 1,293,285.33 $ 1,333,574.38 $ - CITY ENGINEERS REPORT �( Ms COMPETITIVE BIDS WERE OPENED ON 7/262011. s` , C" 1 -1 M , CITY OF YA° �'•'•^ AU. BIDS HAVE BEEN REVIEWED BY THIS OFFICE. ' 1 RECOMMEND THE CONTRACT BE AWARDED TO: ti s • KNVANIS PARK BALLFIELDS ,,: 1 - r PHASE 3 • • ' . WINNING BID CONTRACTOR x „ : s''' AWARD MADE BY CITY MANAGER '`4 • " PROJECT NO, 2212 ' DATE: DATE CITY ENGINEER DATE CITY MANAGER FILE: 11018.4.86 .W SHEET 2 OF 2 • • III • • Upper Kiwanis Park Improvement Project Original Project Scope • Land Acquisition •3� One Multi- use Ball Field — no lights • Skate Park • Basketball Court • Restroom • Playground • Maple Street Parking and Improvements • Volleyball Court • ADA Walkways Original Funding Sources • RCO Grant $500,000 • City of Yakima $500,000 • Sun Yakima LLC — Service Clubs $500,000 Expanded project Scope • Land Acquisition • Three Lighted Multi Use Ball Fields • Skate Park — Apple Valley Kiwanis Club $50,000, Tony Hawk Foundation Grant 25,000 • • Basketball Court — Southwest Rotary Club donation - $30,000 • Restroom • Playground — Downtown Rotary donation - $200,000 • Maple Street Parking and Improvements • Volleyball Court • Concessions & Restroom building • Northwest Parking Lot • Picnic Shelter — Sunrise Rotary - $25,000 • ADA Walkways Expanded Funding Sources • RCO Grant - $500,000 • City of Yakima - $500,000 [$600,000 proposed] • Sun Yakima LLC — Service Clubs - $560,000 • Yakima School District - $500,000 • Additional Donations & Grants — over $300,000 • Additional City Funds expended - $359,034 — skate park and other expenses Upper Kiwanis Park Project Costs - Updated 8.1.2011 Expenditures City Expenses Skate Park [cost = $325,000 - 50 K - AV Kiwanis & 25 K grant] $250,000.00 Land Acquisition - total cost $560, 000 Reimbursement to Service Clubs $200,000.00 Basketball Court - Southwest Rotary Site Prep - Concrete for Posts & Gravel $3,067.87 Concrete - Donated NC Site Excavation - Streets Division NC Basketball Goals $13,111.93 Line Painting $500.00 Curb Cut Replacement & Sidewalk $3,653.80 Security for Concrete $400.00 Restroom #1 Site Preparation - Water & Sewer $12,544.00 CXT Restroom $100,752.00 Utilities $13,000.00 Concrete $2,300.00 Playground - Downtown Rotary Equipment - Donated NC Shipping - Donated - estimate NC Site Prep - Gravel $3,092.24 Site Excavation - Donated - Ken Leingang - $25,000 NC Post Install - Donated NC Softfall Material $12,228.87 • Retaining Wall $9,950.00 Misc. $1,000.00 Picnic Shelter - Sunrise Rotary Shelter - Donated NC Electrical $2,000.00 Site Prep & Gravel $500.00 • Other Tree Removal $8,360.10 Land Re- Appraisals $2,350.00 Permit Fees $646.16 IPR's $5,937.23 Incidentals - to date $140.01 Maple Street Improvements $124,000.00 Ball Fields Rough Excavation $41,000.00 Electrical Engineering - ball field lights, parking lot lights, etc. $30,000.00 Irrigation Parts $21,000.00 Pacific Power $9,000.00 Total Expenditures $870,534.21 Reimbursed from RCO $450,000.00 Remaining Reimbursement from RCO - retainage $50,000.00 4110 Total Expenditures Less RCO Reimbursement $370,534.21 Line of Credit for Remainder of Project $600,000.00 Total Expected City Expenditure $970,534.21 • • RESOLUTION NO. R- 2011 -78 A RESOLUTION authorizing the. City Manager to execute ,an agreement between the City of Yakima and Yakima School District No. 7 for development, maintenance and use of Upper Kiwanis Park. WHEREAS, the City of Yakima is a municipal corporation of the State_ of Washington with City Hall located at 129 North 2 Street, Yakima, Washington 98901; and WHEREAS, Yakima School District No. 7 is a public school district duly formed and existing under the laws of the State of Washington with administrative offices located at 104 North 4 Avenue, Yakima, Washington 98902; and WHEREAS, the City of Yakima is the owner of Upper Kiwanis Park, a public park located at 405 North Fair Avenue within the City of Yakima. The Park is maintained by the Parks & Recreation Division of the City of Yakima; and WHEREAS, the Parks & Recreation 2006 -2011 Comprehensive Plan identified the need for additional softball fields to serve the community, and to replace the softball fields eliminated at Larson Park by the expansion of community college facilities; and WHEREAS, Yakima School District No. 7 is willing to contribute $500,000.00 toward construction of three new softball fields and amenities suitable for women's fast -pitch softball and other baseball uses; and WHEREAS, the City of Yakima and Yakima School District No. 7 have previously entered into a Joint Use Agreement regarding cooperation and use of each party's facilities by the other; and WHEREAS, the parties desire to enter into an Agreement to define their respective responsibilities for the funding, construction and use of improvements to Upper Kiwanis Park, and to provide for effective cooperation in the implementation of the provisions set forth herein; and WHEREAS, it is in the best interest of the City of Yakima to execute the attached agreement, now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager of the City of Yakima is hereby authorized and directed to execute the attached and incorporated "Agreement between the City of Yakima and Yakima School District No. 7 for Development, Maintenance and Use of Upper Kiwanis Park." ADOPTED BY THE CITY COUNCIL this 7 day of June, 2011. /s/ Micah Cawley ATTEST: Micah Cawley, Mayor /s/ Deborah Kloster City Clerk Certified to be a true and correct copy of the original filed in my office. CITY CLERK 1 By ��.i . p , . ,/ ! Deputy