Loading...
HomeMy WebLinkAbout10/13/2020 02 Amending YCDA Agreement Regarding CARES Act Grant Funds 't..an,gtntj ka d E$A dot 15 aY BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 2. For Meeting of: October 13, 2020 ITEM TITLE: Resolution amending the agreement with Yakima County Development Association (YCDA) regarding CARES Act grant funds to change the definition of non-profit corporation to include any non-profit corporation with federal tax exempt status SUBMITTED BY: Kimberly Domine', Financial Services Manager Sara Watkins, Senior Assistant City Attorney SUMMARY EXPLANATION: This Resolution authorizes the City Manager to amend the agreement between the City of Yakima and YCDA with regards to the CARES Act grants for small businesses and non-profit corporations. Yakima Valley Tourism/Visitors and Convention Bureau is a federally tax exempt non-profit corporation, but their status falls under 501(c)(6) rather than 501(c)(3). It is recommended that the document be amended to allow any non-profit with federal tax exempt status to apply for a grant under the recently amended contract with YCDA. A copy of the non- profit organizations with federal tax exempt status that have a contractual relationship with the City is attached for your reference. ITEM BUDGETED: Yes STRATEGIC PRIORITY: Economic Development APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt resolution ATTACHMENTS: Description Upload Date Type L resolution 10/ / 00 r Memo mendment 2-Y EA fires Act-track charges 10/ /202 retract en ert 2-YEA fires act-charges accepted 10/ /202 rtract List of contracts th non-profits 202 1 /$/2020 backup Material 2 RESOLUTION NO. R-2020- A RESOLUTION amending the Agreement with Yakima County Development Association (YCDA) regarding CARES Act grant funds to include all federal tax exempt non-profit corporations. WHEREAS, YCDA is a non-profit service provider that provides, in part, business planning and grant opportunities to small businesses in Yakima County; and WHEREAS, the Yakima City Council received CARES Act funding to help address losses associated with COVID-19; and WHEREAS, the CARES Act funding may be granted to small businesses that weren't able to operate, or couldn't operate at 100% due to the restrictions imposed on businesses due to the COVID-19 pandemic; and WHEREAS, the grant program allows small businesses, as defined therein, to request grant funding; and WHEREAS, the original agreement, approved by the City Council on September 15, 2020, approved a $1 million fund to award grants to small businesses, as defined in the agreement; and WHEREAS, the City has available an additional $1.4 million in CARES Act funds that it wishes to add to the agreement, allowing YCDA to distribute more funding to the community; and WHEREAS, the City also wishes to make some of the additional $1.4 million available to non-profit corporations under the terms and conditions outlined in the Agreement; and WHEREAS, the City Council at its October 6, 2020, business meeting approved setting aside $800,000.00 for non-profit corporations, with a priority system that allowed for non-profit corporations with a contractual relationship with the City to apply for up to $30,000.00 of funding; and WHEREAS, non-profit corporation was defined in the amendment as those non- profit corporations with 501(c)(3) status, but when compiling the list of eligible first priority entities it was determined that the Visitors and Convention Bureau was tax exempt, but a 501(c)(6); and WHEREAS, the City also wishes to amend Agreement to define non-profit corporations as any non-profit corporation which has federal tax exempt status; and WHEREAS, the City Council of the City of Yakima finds that it is in the best interest of the City and its residents to amend the amendment to change the definition of non-profit corporation, now, therefore, 1 3 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the Second Amendment to the Agreement Between the City of Yakima and Yakima County Development Association which changes the definition of non-profit corporation. A copy of the amendment to the grant agreement is attached hereto and fully incorporated herein. ADOPTED BY THE CITY COUNCIL this day of , 2020. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk 2 4 FIRST SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF YAKIMA AND YAKIMA COUNTY DEVELOPMENT ASSOCIATION THIS AMENDMENT is entered into this_ day of , 2020, between the City of Yakima, State of Washington ("City" or "Grantee") and Yakima County Development Association ("Recipient") and amends the Agreement Between the City of Yakima and Yakima County Development Association dated September 9, 2020 and the First Amendment approved by City Council on October 7, 2020. RECITALS: WHEREAS, the City received CARES Act funds to be used to address the effects arising from the COVID-19 pandemic in addition to the One Million Dollars allocated for small business grants in the September 9, 2020, Agreement between the City and Recipient; and WHEREAS, the City amended that Agreement on October 7, 2020, to use an additional $600,000.00 for small businesses and $800,000.00 for non-profit corporations, as defined therein as 501(c)(3) non-profit corporations; and WHEREAS, the City wishes to amend the definition of non-profit corporations to include all non-profit corporations that have federal tax exempt status; and WHEREAS, the Recipient has capacity and has agreed to administer the additional funding as a grant program for small businesses, the same as that outlined in the September 9, 2020, Agreement, as well as for non-profit organizations under the terms and conditions herein; and WHEREAS, the City wishes to further amend its Agreement with Recipient to engage Recipient to assist the City in utilizing the additional CARES Act funds; NOW, THEREFORE, it is agreed between the parties hereto as follows: Section 1: Amendment to the September 9, 2020 Agreement. A. Section1: Scope of Services, shall be amended to read as follows: 1. SCOPE OF SERVICE A. Activities The Recipient will be responsible for administering CARES funding granted to the Grantee to address effects arising from the COVID-19 pandemic in a manner satisfactory to the Grantee and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the CARES program: Program Delivery 5 Activity: (i) Recipient will use CARES funding to provide grants to small businesses to provide short-term assistance, enable retention of jobs, and stabilize small businesses affected by the COVID-19 pandemic. (ii) Recipient will use CARES funding to provide grants to non-profit corporations holding S federal tax exempt status to provide short-term assistance and aid with costs due to the effects of the COVID-19 pandemic. General Administration The Recipient will maintain program and financial records documenting eligibility, provisions of services, grants allocated, small business and non-profit information, advertising and marketing, application review, and decision-making. B. CARES Act Objectives: Small Business Grants All activities funded with these CARES funds must be for the costs of business interruption caused by required closures. The funds must be specifically for COVID related impacts and needed to prevent significant damage to the local economy. The Recipient will provide all documented data collected to Grantee through monthly reports and a final report which will provide all data requested in this Agreement. Additional information may be requested by Grantee and any such information shall be provided by Recipient. Levels of Accomplishment—Goals and Performance Measures Recipient shall administer the grant program for small businesses in the City of Yakima with the goal of providing grant funds to small businesses to keep those businesses viable during the COVID-19 pandemic and beyond. ii. Recipient shall document grant reimbursements, employee numbers, and success or failure of the business on or before December 31, 2020, after the grant funds have been provided. iii. Recipient shall follow up with successful applicants on or before June 30, 2021, after grant funds have been provided to collect data on the business. C. CARES Act Objectives: Non-Profit Corporation Grants All activities funded with these CARES funds must be for the costs associated with the interruption of activities of a non-profit corporation caused by the required closures and limitations on gatherings. The funds must be specifically for costs associated with the non-profit organizations' COVID related impacts or for costs associated with services provided to the community by the non-profit corporation during the pandemic. The Recipient will provide all documented data collected to the Grantee through monthly reports and a final report which will provide all data requested in this Agreement. Additional information may be requested by Grantee and any such information shall be provided by Recipient. Levels of Accomplishment—Goals and Performance Measures 6 Recipient shall administer the grant program for non-profit corporations which are based in the City of Yakima with the goal of providing grant funds to non- profit corporations to pay for costs associated with the non-profit during the COVID-19 pandemic, such as rent, utilities, and costs of providing services typically provided by the non-profit to the community during the pandemic. ii. Recipient shall document grant reimbursements on or before December 31, 2020, after the grant funds have been provided. D. Staffing Recipient shall provide adequate staffing to administer the grant program. Grantee will provide technical assistance when requested. Jonathan Smith of YCDA shall be the primary staff person and key personnel for purposes of this Agreement. Any changes in key personnel assigned or their general responsibilities under this Agreement are subject to the prior approval of the Grantee. E. Performance Monitoring The Grantee will monitor the performance of the Recipient against goals and performance standards required herein. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Recipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated. B. Section 7: Special Conditions, shall be amended to read as follows: 7. SPECIAL CONDITIONS A. Recipient shall formulate all application materials and Grantee shall approve said application materials prior to the granting of any funds under this Agreement. B. The grant amount to any small business applicant shall not exceed Ten Thousand Dollars. Grantee desires to serve as many small businesses and non-profit corporations as practicable while providing those businesses and non-profits funds need to continue to operate beyond the COVID-19 pandemic. C. Priority should be given first to small businesses which have not received any other federal or state assistance for their business. In cases where assistance provided was less than $10,000.00, a small business may request the difference between what it already received and the full $10,000.00 and be given priority for that amount. Next priority is non-profit corporations which have provided services to the community during the pandemic prior to the date of application. D. Small business applicants must provide proof of a valid City of Yakima business license. E. For purposes of obtaining a small business grant under this Agreement, a small business is defined as a sole proprietorship, partnership, limited liability company, or corporation with less than twenty-five employees (either part-time or full-time employees) located within the City of Yakima, legally in operation for at a minimum of 365 days prior to September 1, 2020, which wasn't able to operate, or wasn't (or still 7 isn't) able to operate at 100% due to the required closures and opening restrictions due to COVID-19. F. Non-profit corporations must provide proof of 501(c)(3)federal tax exempt status and that the non-profit corporation has an office in the City of Yakima. G. For purposes of obtaining a non-profit corporation grant under this Agreement, a non-profit corporation is defined as a 501(c)(3)federal tax exempt non-profit corporation located within the City of Yakima, legally in operation for at a minimum of 365 days prior to September 1, 2020, which had its operations affected due to the required closures and opening restrictions, or the restrictions on gathering, due to COVID-19. H. First priority non-profit corporations, as outlined in Section 3, may apply to receive up to $30,000.00. Second and last priority non-profit corporations, as outlined in Section 3, may apply to receive up to $10,000.00. I. Non-profit corporations' awards should not be reduced due to the receipt of funds from the Paycheck Protection Program. J. YCDA shall determine the best course in reviewing applications. K. Funding should be granted on a rolling basis, until funds run out, but no grants should be awarded later than November 30, 2020. L. Recipient shall provide updates to the City Council upon request. Section 2: All other contractual terms remain. Aside from the specific amendments listed in Section 1, all other terms, conditions, requirements, and obligations outlined and agreed to in the Agreement Between the City of Yakima and Yakima County Development Association, dated September 9, 2020, and the First Amendment approved by City Council on October 6, 2020, remain in full force and effect and are not altered or amended unless specifically set forth herein. DATED this day of October, 2020 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF YAKIMA YAKIMA COUNTY DEVELOPMENT ASS'N By: Robert Harrison, City Manager By: Jonathan Smith, Director ATTEST: Sonya Claar-Tee, City Clerk 8 9 SECOND AMENDMENT TO AGREEMENT BETWEEN THE CITY OF YAKIMA AND YAKIMA COUNTY DEVELOPMENT ASSOCIATION THIS AMENDMENT is entered into this_day of , 2020, between the City of Yakima, State of Washington ("City" or"Grantee") and Yakima County Development Association ("Recipient") and amends the Agreement Between the City of Yakima and Yakima County Development Association dated September 9, 2020 and the First Amendment approved by City Council on October 7, 2020. RECITALS: WHEREAS, the City received CARES Act funds to be used to address the effects arising from the COVID-19 pandemic in addition to the One Million Dollars allocated for small business grants in the September 9, 2020, Agreement between the City and Recipient; and WHEREAS, the City amended that Agreement on October 7, 2020, to use an additional $600,000.00 for small businesses and $800,000.00 for non-profit corporations, as defined therein as 501(c)(3) non-profit corporations; and WHEREAS, the City wishes to amend the definition of non-profit corporations to include all non-profit corporations that have federal tax exempt status; and WHEREAS, the Recipient has capacity and has agreed to administer the additional funding as a grant program for small businesses, the same as that outlined in the September 9, 2020, Agreement, as well as for non-profit organizations under the terms and conditions herein; and WHEREAS, the City wishes to further amend its Agreement with Recipient to engage Recipient to assist the City in utilizing the additional CARES Act funds; NOW, THEREFORE, it is agreed between the parties hereto as follows: Section 1: Amendment to the September 9, 2020 Agreement. A. Section1: Scope of Services, shall be amended to read as follows: 1. SCOPE OF SERVICE A. Activities The Recipient will be responsible for administering CARES funding granted to the Grantee to address effects arising from the COVID-19 pandemic in a manner satisfactory to the Grantee and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the CARES program: Program Delivery 10 Activity: (i) Recipient will use CARES funding to provide grants to small businesses to provide short-term assistance, enable retention of jobs, and stabilize small businesses affected by the COVID-19 pandemic. (ii) Recipient will use CARES funding to provide grants to non-profit corporations holding federal tax exempt status to provide short-term assistance and aid with costs due to the effects of the COVID-19 pandemic. General Administration The Recipient will maintain program and financial records documenting eligibility, provisions of services, grants allocated, small business and non-profit information, advertising and marketing, application review, and decision-making. B. CARES Act Objectives: Small Business Grants All activities funded with these CARES funds must be for the costs of business interruption caused by required closures. The funds must be specifically for COVID related impacts and needed to prevent significant damage to the local economy. The Recipient will provide all documented data collected to Grantee through monthly reports and a final report which will provide all data requested in this Agreement. Additional information may be requested by Grantee and any such information shall be provided by Recipient. Levels of Accomplishment—Goals and Performance Measures Recipient shall administer the grant program for small businesses in the City of Yakima with the goal of providing grant funds to small businesses to keep those businesses viable during the COVID-19 pandemic and beyond. ii. Recipient shall document grant reimbursements, employee numbers, and success or failure of the business on or before December 31, 2020, after the grant funds have been provided. Recipient shall follow up with successful applicants on or before June 30, 2021, after grant funds have been provided to collect data on the business. C. CARES Act Objectives: Non-Profit Corporation Grants All activities funded with these CARES funds must be for the costs associated with the interruption of activities of a non-profit corporation caused by the required closures and limitations on gatherings. The funds must be specifically for costs associated with the non-profit organizations' COVID related impacts or for costs associated with services provided to the community by the non-profit corporation during the pandemic. The Recipient will provide all documented data collected to the Grantee through monthly reports and a final report which will provide all data requested in this Agreement. Additional information may be requested by Grantee and any such information shall be provided by Recipient. Levels of Accomplishment—Goals and Performance Measures 11 Recipient shall administer the grant program for non-profit corporations which are based in the City of Yakima with the goal of providing grant funds to non- profit corporations to pay for costs associated with the non-profit during the COVID-19 pandemic, such as rent, utilities, and costs of providing services typically provided by the non-profit to the community during the pandemic. ii. Recipient shall document grant reimbursements on or before December 31, 2020, after the grant funds have been provided. D. Staffing Recipient shall provide adequate staffing to administer the grant program. Grantee will provide technical assistance when requested. Jonathan Smith of YCDA shall be the primary staff person and key personnel for purposes of this Agreement. Any changes in key personnel assigned or their general responsibilities under this Agreement are subject to the prior approval of the Grantee. E. Performance Monitoring The Grantee will monitor the performance of the Recipient against goals and performance standards required herein. Substandard performance as determined by the Grantee will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Recipient within a reasonable period of time after being notified by the Grantee, contract suspension or termination procedures will be initiated. B. Section 7: Special Conditions, shall be amended to read as follows: 7. SPECIAL CONDITIONS A. Recipient shall formulate all application materials and Grantee shall approve said application materials prior to the granting of any funds under this Agreement. B. The grant amount to any small business applicant shall not exceed Ten Thousand Dollars. Grantee desires to serve as many small businesses and non-profit corporations as practicable while providing those businesses and non-profits funds need to continue to operate beyond the COVID-19 pandemic. C. Priority should be given first to small businesses which have not received any other federal or state assistance for their business. In cases where assistance provided was less than $10,000.00, a small business may request the difference between what it already received and the full $10,000.00 and be given priority for that amount. Next priority is non-profit corporations which have provided services to the community during the pandemic prior to the date of application. D. Small business applicants must provide proof of a valid City of Yakima business license. E. For purposes of obtaining a small business grant under this Agreement, a small business is defined as a sole proprietorship, partnership, limited liability company, or corporation with less than twenty-five employees (either part-time or full-time employees) located within the City of Yakima, legally in operation for at a minimum of 365 days prior to September 1, 2020, which wasn't able to operate, or wasn't (or still 12 isn't) able to operate at 100% due to the required closures and opening restrictions due to COVID-19. F. Non-profit corporations must provide proof of federal tax exempt status and that the non-profit corporation has an office in the City of Yakima. G. For purposes of obtaining a non-profit corporation grant under this Agreement, a non-profit corporation is defined as a federal tax exempt non-profit corporation located within the City of Yakima, legally in operation for at a minimum of 365 days prior to September 1, 2020, which had its operations affected due to the required closures and opening restrictions, or the restrictions on gathering, due to COVID-19. H. First priority non-profit corporations, as outlined in Section 3, may apply to receive up to $30,000.00. Second and last priority non-profit corporations, as outlined in Section 3, may apply to receive up to $10,000.00. I. Non-profit corporations' awards should not be reduced due to the receipt of funds from the Paycheck Protection Program. J. YCDA shall determine the best course in reviewing applications. K. Funding should be granted on a rolling basis, until funds run out, but no grants should be awarded later than November 30, 2020. L. Recipient shall provide updates to the City Council upon request. Section 2: All other contractual terms remain. Aside from the specific amendments listed in Section 1, all other terms, conditions, requirements, and obligations outlined and agreed to in the Agreement Between the City of Yakima and Yakima County Development Association, dated September 9, 2020, and the First Amendment approved by City Council on October 6, 2020, remain in full force and effect and are not altered or amended unless specifically set forth herein. DATED this day of October, 2020 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above. CITY OF YAKIMA YAKIMA COUNTY DEVELOPMENT ASS'N By: Robert Harrison, City Manager By: Jonathan Smith, Director ATTEST: Sonya Claar-Tee, City Clerk 13 14 Organization Name Contact Person Yakima Greenway Foundation Kellie Connaughton OIC of Washington Steve Mitchell SOZO Sports Complex YMCA Bob Romero Yakima Humane Society Yakima Police Athletic League (YPAL) Ed Schoenbach Capitol Theatre Committee, Inc. Charlie Robin Yakima Valley Tourlsm/Vlsltors&Cony B John Cooper Dispute Resolution Center Sarah Augustine Grace City Outreach/Camp Hope Mike Kay Yakima Valley Trolleys Sunrise Outreach Dave Hanson Downtown Association of Yakima Andrew Holt People for People Madeline Carlson Yakima National Little League Central Washington Mountain Rescue YWCA Comprehensive Health Care Yakima Area Arboretum 15 Contact Info 509-453-8280; kellie@yakimagreenway.org 509-248-6751 509-698-5822; 509-961-8598 16 Summary of contract Operate and Maintain Sarg Hubbard Park/Land Use Agreement regarding additional development of land along GI Operation and Maintenance Agreement regarding Henry Beauchamp Community Center, including programming Sports Facility Management Agreement and lease of city property Aquatic Center Agreement and lease of city property Animal Control Officers and Animal Impoundment Maintenance, Operation and programming at Washington Fruit and Produce Community Center Manage and Operate the Capitol Theatre Promote Yakima as a tourist destination. Facilitates and coordinates various gang intervention programs Manage and Operate the Homeless Encampment Operate, use and promote the trolley system and museum Provide Outreach services to persons experiencing homelessness as part of the Clean City Campaign Beautify and maintenance of downtown Yakima, including events Provide services associated with community diversion court Operation and Maintenance of little league fields and concessions at Elks Park Ability to do rope training and generally use Franklin Park for CWMR training Confidential victim advocate work Designated Crisis Responders Maintenance and operation of arboretum 17 -eenway