HomeMy WebLinkAbout07/19/2011 12A Yakima Day Break Adult Day Care and Respite Services Program Agreement Modification BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
411 Item No. 1 `l 2- A
For Meeting of: July 19, 2011
ITEM TITLE: A Resolution Authorizing an Agreement Modification with Yakima County,
through the Office of Aging and Long Term Care (ALTC) for the 2011 City of
Yakima Day Break Adult Day Care and Respite Services Program at the
Harman Center
SUBMITTED BY: Chris Waarvick, Director of Public Wbrks
Ken Wilkinson, Parks and Recreation Manager
CONTACT PERSON/TELEPHONE: Ken Wilkinson, 575 -6020
SUMMARY EXPLANATION:
Attached is a resolution authorizing an agreement modification with Yakima County, through the
Office of Aging and Long Temi Care (ALTC) for the adult day care and respite services program
at the Harman Center.. The Adult Day Care Services program is a community- based,
supervised daytime program providing a variety of services designed to meet the needs of
adults with impairments through individual plans of care.
This modification extends the contract period of this agreement to December 31, 2011, and
411 increases the contract to $11,000 for Adult Day Care and to $5,500 for Respite. The total
contract amount increases from $12,250 to $16,500.
Resolution X Ordinance Other X (Specify) Agreement
Mail to: Aging & Long Term Care, Post Office Box 8349, Yakima, WA 98908 Phone: 965 -0105
Funding Source: Aging and Long Term Grant
APPROVED FOR SUBMITTAL: City Manager
STAFF RECOMMENDATION: Staff respectfully requests adoption of the resolution
authorizing execution of Modification 01 to the 2011 City of Yakima Adult Day Care & Respite
Agreement with Yakima County, through the Office of Aging and Long Term Care for the City of
Yakima Day Break Adult Day Care and Respite Services Program at the Harman Center.
BOARD /COMMISSION RECOMMENDATION:
COUNCIL ACTION:
O
RESOLUTION NO. R -2011-
A RESOLUTION authorizing the City Manager to execute Modification No. .1 and
subsequent amendments or modifications thereto, to the 2011 City of
Yakima Adult Day Care & Respite Agreement with Yakima County,
through the -Office of Aging -and Long Term Care (ALTC), for the Adult
Day Care and Respite Services program at the Harman Center.
WHEREAS, the City of Yakima desires that an Adult Day Care Program and Respite
Services be available at the Harman Center; and
WHEREAS, Yakima County, through its Office of Aging and Long Term Care, is willing
to provide funding to the City for these services in accordance with the attached agreement; and
WHEREAS, the City Council deems it to be in the best interest of the City of Yakima to
enter into the Modification No. 1 to the 2011 City of Yakima Adult Day Care & Respite
Agreement with Yakima County, through the Office of Aging and Long Term Care (ALTC) in
accordance with the terms of the attached agreement, now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council authorizes and directs the City Manager to execute the attached
"Modification No. 1 to the 2011 City of Yakima Adult Day Care & Respite . Agreement" with
Yakima County, through the Office of Aging and Long Term Care (ALTC), for the Adult Day
Care and Respite Services program at the Harman Center, and authorizes the City Manager to
execute any subsequent amendments to the Performance Agreement.
ADOPTED BY THE CITY COUNCIL this day of July, 2011.
Micah Cawley, Mayor
ATTEST:
Deborah Kloster, City Clerk
AGREEMENT NO. MOD. NO. FUNDING SOURCE AGREEMENT PERIOD
2011 City of Yakima
0 Adult Day Care & TITLE III -B, Title III -E, 1/01/11 - 12/31/11
Respite 01 SFCSP & SCSA
THIS AGREEMENT MODIFICATION to Agreement No. 2011 City of Yakima Adult Day
Care & Respite is entered into this day of , 2011. This
Modification shall consist of those points enumerated below and in no way alters any
other terms or conditions of the original Agreement not specifically mentioned in this
Agreement Modification. The purpose of this modification is to:
1) Extend the contract period to December 31, 2011.
2) Increase the contract to $11,000 for Adult Day Care and to $5,500 for
Respite. The total contract amount increases from $12,250 to $16,500.
EXHIBIT A
3) Revise EXHIBIT A ADULT DAY CARE STATEMENT OF WORK Section V. UNITS
OF SERVICE, Part C. Anticipated Service Level by Quarter and Part D.
Anticipated Expenditure Rate by Quarter.
4) .Revise Section VI. PAYMENT CONSIDERATIONS.
EXHIBIT B
5) . Revise EXHIBIT B, RESPITE STATEMENT OF WORK, Section VII. UNITS OF .
SERVICE, Part D. Anticipated Service Level by Quarter and Part E. Anticipated
® Expenditure Rate by Quarter.
6) Revise Section IX. PAYMENT CONSIDERATIONS.
7) Revise EXHIBIT C, BUDGET.
CITY OF YAKIMA YAKIMA COUNTY, Southeast Washington
Office Of Aging And Long Term Care
Michael A. Morales, City Manager Lori Brown, Director
Date: Date:
'Attest:
City Clerk
City Contract No.
Resolution No.
® Date:
Page 1 of 5
2011 AGREEMENT MODIFICATION #1
CITY OF YAKIMA
EXHIBIT A
ADULT DAY CARE STATEMENT OF WORK •
V. UNITS OF SERVICE
C. Anticipated Service Level by Quarter:
Month Hours
Original Modified
January - March 577 316
April June 577 315
July - September 0 315
October - December 0 315
Total 1,154 1,261
Anticipated service levels include 140 additional units funded by client
participation.
D. Anticipated Expenditure Rate by Quarter:
Month Original Modified
January - March $5,000 $2,750
April - June $5,000 $2,750
July - September $0 $2,750
October - December $2,750
Total $10,000 $11,000
VI. PAYMENT CONSIDERATIONS
As consideration for services, as described in the Specific Provisions of this
Agreement and in accordance with the Budget Provisions of this Agreement, the
County agrees to pay the Contractor for client Adult Day' Care services a sum not
to exceed $11,000. The contracted amount shall be available during the period
January 1, 2011 through December 31, 2011. Payment to the Contractor for this
Agreement shall be based on $9.81 per hour, less client match as computed on
the Senior Citizen Services sliding fee schedule.
IP •
Page 2 of 5
2011 AGREEMENT MODIFICATION #1
CITY OF YAKIMA
EXHIBIT B
® RESPITE STATEMENT OF WORK
VII. UNITS OF SERVICE
D. Anticipated Service Level by Quarter:
Month Hours
Original Modified
January - March 133 150
April -June 133 151
July - September 0 151
October - December 0 151
Total 266 603
Anticipated Service Levels include 42 additional units funded by client
participation.
® E. Anticipated Expenditure Rate by Quarter:
Month Original Modified
January - March $1,125 $1,375
April -June $1,125 $1,375
July - September. $0 $1,375
October - December $1,375
Total $2,250 $5,500
IX. PAYMENT CONSIDERATIONS
As consideration for services, as described in the Specific Provisions of this
Agreement and in-accordance with the Budget Provisions of this Agreement, the
County agrees to pay the Contractor a sum not to exceed $5,500 from available
funds. This total sum shall be available during the period January 1, 2011 through
December 31, 2011. These funds shall be used to provide Respite Care services.
Payment to the Contractor for this unit rate price Agreement shall be based on the
411 unit rate of $9.81 per hour, less client match as computed on the Senior Citizen
Services sliding fee schedule.
Page 3 of 5
•
EXHIBIT C
BUDGET
CITY OF YAKIMA
ADULT DAY CARE - RESPITE
JANUARY 1, 201 1 - JUNE 30, 201 1
ADULT DAY CARE
FUNDING SOURCE AMOUNT
Title III -B (CFDA #93.044) $9,020
SCSA $1,980
Total $11,000
8 unduplicated individuals, 1,261 units of service, @ $9.81 per hour (less client match
as computed on the Senior Citizen Services slide fee schedule); an additional 140 units
were budgeted because of client participation.
COPES rate for Level I is $9.81 per hour up to four hours per day or $39.25
for over four hours per day.
RESPITE
FUNDING SOURCE AMOUNT
Title III -E (CDFA #93.52) $2,090
State Family Caregiver $3,410
Total $5,500
4 unduplicated individuals, 603 units of service, @ $9.81 per hour (less client match as
computed on the Senior Citizen Services sliding fee schedule); an additional 42 units
were budgeted because of client participation.
o
Page 4 of 5
Contract Authorization
Board of Yakima County Commissioners
Kevin J. Bouchey, Chairman
Attest: Tiera L. Girard,
Clerk of the Board
J. Rand Elliott, Commissioner
Approved As To Form:
Michael D. Leita, Commissioner
Constituting the Board of County Commissioners
for Yakima County, Washington
® Deputy Prosecuting Attorney
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