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HomeMy WebLinkAboutCallbox Training LLC - Training ServicesCallbox Training LLC. Tyrone Campbell Executive Director 6025 Montview Blvd. Denver, Co. 80207 (303) 887-5987 SCOPE OF SERVICE AG`. ;, E NT BETWEEN Callbox Training LLC. and the City of Yakima, on behalf of the Yakima Police Department, Yakima, Washington, referred to hereafter as the Contractee or City Callbox Training will provide consultancy and training services to the Contractee, in regard to the topic of "Deliberate De-escalation, " via one (1) scenario planning session scheduled for the date of January 9th, 2021, and two (2) separate, eight -hour training sessions, scheduled for the dates of January l Oth and 24th, 2021, respectfully. The work outlined in this Scope is intended to assist students in formulating method and direction by which to address situations appropriate for the use of De-escalation techniques within the guidelines set forth by their respective agency. Scope of Service The "Deliberate De-escalation" training sessions will directly focus on the topic of De- escalation, and will include, but be not limited to, the following topics/exercises; • Recognizing Escalation • Emotional Intelligence • The process of De-escalation • Incident Documentation • Non -Escalation • Decision -making • Peer Intervention Methodologies This training will be delivered on -site, at a location identified by the Contractee, at their expense, through classroom presentations, discussions, exercises, and facilitation. Anticipated performance outcomes The above described training methodology is intended to assist students in reflecting on how the topic of De-escalation impacts the personal safety efforts, the community they interact with, their respective agency and the Law Enforcement community as a whole. As noted above, the training delivered by Callbox training will take place via one (1) scenario planning session scheduled for the date of January 9th, 2021, and two (2) separate, eight -hour training sessions, scheduled for the dates of January l Oth and 24th, 2021. Callbox Training LLC. / Yakima Police Department, Yakima Washington I Scope — Page l Budget Activity Consultation of services • Construction of preliminary training materials • Construction of preliminary survey form • Construction of preliminary Scenario materials • Review of departmental materials • Preparatory contact with agency training unit Anticipated Date September - October, 2020 Cost of Activity Included Preparation of training materials • Construction of deliverable training materials • Construction of deliverable survey form • Construction of deliverable workbook • Review with agency training unit • Review of deliverable Scenarios On -site scenario finalization November - December, 2020 January 9th, 2021 Session One deliverable • Deliberate De-escalation presentation Session Two deliverable • Deliberate De-escalation presentation January 10th, 2021 Included $2,500 $6,000 January 24th, 2021 $6,000 TOTAL $14,500 All travel expenses and incidentals are included in: the budget and shall be the sole responsibility of Callbox Training LLC and its employees. Compliance Both Callbox Training LLC. and the Contractee shall comply with all applicable federal, state, and local laws and regulations in completing the work outlined in this document. Certificate of Liability Insurance At all times during perfoiitiance of the Services, Callbox LLC. shall secure and maintain in effect insurance to protect the City from and against all claims, damages, losses, and expenses arising out of or resulting from the performance of this Contract. Callbox LLC. shall provide and maintain in force insurance in limits no less than that stated below, as applicable. The City reserves the right to require higher limits should it deem it necessary in the best interest of the public. 1. Commercial General Liability Insurance. Before this Contract is fully executed by the parties, Callbox LLC. shall provide the City with a certificate of insurance as proof of commercial liability insurance and commercial umbrella liability insurance with a total minimum liability limit of One Million Dollars ($1,000,000.00) per occurrence combined single limit bodily injury and property damage, and One Million Dollars ($1,000,000.00) general aggregate. The policy shall include employers liability (Washington Stop Gap). The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected and appointed officials, officers, agents, employees, Callbox Training LLC. / Yakima Police Department, Yakima, Washington I Scope — Page 2 and volunteers as additional insureds. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide and admitted in the State of Washington. 2. Commercial Automobile Liability Insurance. Upon the assurance of Callbox LLC. that it would not be operating automobiles at any time during the process of providing the services under this Agreement, either traveling to the service location or from it, the requirement for automobile insurance coverage stated in paragraphs a-c, below, will be waived for purposes of this Agreement. Callbox LLC. provides said assurance upon execution of this Agreement. a. If Callbox LLC owns any vehicles, before this Contract is fully executed by the parties, Callbox LLC shall provide the City with a certificate of insurance as proof of commercial automobile liability insurance and commercial umbrella liability insurance with a total minimum liability limit of Two Million Dollars ($2,000,000.00) per occurrence combined single limit bodily injury and property damage. Automobile liability will apply to "Any Auto" and be shown on the certificate. b. If Callbox LLC. does not own any vehicles, only "Non -owned and Hired Automobile Liability" will be required and may be added to the commercial liability coverage at the same limits as required in that section of this Contract, which is Section 2 entitled "Commercial Liability Insurance". c. Under either situation described above in Section 2.a and Section 2.b, the required certificate of insurance shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. Said policy shall be in effect for the duration of this Contract. The policy shall name the City, its elected and appointed officials, officers, agents, employees, and volunteers as additional insureds. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide and admitted in the State of Washington. 3. Professional Liability Coverage. Before this Contract is fully executed by the parties, Callbox LLC. shall provide the City with a certificate of insurance as proof of professional liability coverage with a total minimum liability limit of One Million Dollars ($1,000,000.00) per claim combined single limit bodily injury and property damage, and One Million Dollars ($1,000,000.00) aggregate. The certificate shall clearly state who the provider is, the coverage amount, the policy number, and when the policy and provisions provided are in effect. The insurance shall be with an insurance company or companies rated A-VII or higher in Best's Guide. If the policy is written on a claims made basis the coverage will continue in force for an additional two years after the completion of this contract. Callbox Training LLC. / Yakima Police Department, Yakima, Washington I Scope — Page 3 Fees for service The Callbox Training LLC. fee under this scope is $14,500 and the related invoices will be billed to the Contractee during the above reflected "activity" measures and paid within 30 days of approved invoicing of the services being rendered. It should be noted that the Contractee has the option to issue full or partial payments to Callbox Training LLC. reflective of the above noted "activity" measures at any point prior to the issuance of an invoice, or the final listed "activity" measure. Anticipated Action Consultation of services Preparation of training materials On -site scenario finalization Session One deliverable Session Two deliverable Amount Included Included $2,500 $6,000 $6,000 Anticipated :==filling ate(s) (Actual dates TBD based on deliverables) Included Included January 9th, 2021 January 10th, 2021 January 24th, 2021 In event that the services of Callbox Training are required in relation to a Civil or Criminal proceedings and/or litigation on behalf of the Contractee, employee or employees of Callbox Training shall be compensated at a rate of $100.00 per hour, plus travel expenses, to include if required, suitable Airfare, Lodging, Transportation, and Per Diem to not exceed the amount set forth in accordance with GSA Rates; "www.gsa.gov/travel/plan-book/per-diem-rates/per-diem- rates-lookup". Either party may terminate this Scope by providing a 30-day notice of termination in writing, prior to the final on -site training date. In that event, the billed amount will only reflect services completed prior to that point. After the initial on -site training, the total amount will be paid, regardless of project outcome. This Scope shall terminate immediately for just cause (see "Compliance "). Termination Either party to this Agreement may terminate the Agreement by providing thirty (30) days written notice of the intent to do so to the other party, subject to the terms of the cancellation provision herein. Cancellation Please understand that our training schedule is in -demand and carefully restricted. For this reason, for cancellations received thirty (30) days or more before the initial training date, there shall be no penalty when there have been no non-refundable travel costs committed to by Callbox LLC. prior to the cancellation. Callbox Training LLC. / Yakima Police Department, Yakima, Washington I Scope — Page 4 For cancellations occurring less than thirty (30) days, but greater than fourteen (14) days before the initial training date, a cancellation fee will be applied equaling the total amount of associated travel costs that Callbox LLC previously committed to the training. If a cancellation occurs less than fourteen (14) days before the initial training date, a cancellation fee will be applied equaling one-half of the "total session" cost. Accommodations can be made to substitute training participants with no issue. ** Due to the current health concerns related to COVID-19, with the agreement of all parties, training sessions may be RESCHEDULED, if the written request to do so is received no less than twenty one (21) days before the scheduled initial training date, with no associated penalty. Notices All legal notices required pursuant to this Scope shall be in writing. Any notice required to be given under the teiiiis of this Scope shall be deemed to have been given when: (i) received by the party to whom it is directed by hand delivery or personal service, (ii) transmitted by e-mail with confirmation of transmission, or (iii) sent by United States mail via certified mail -return receipt at the following addresses: FOR the Contractee: FOR Callbox Training LLC: Attention: Robert Harrison City Manager City of Yakima, Washington 129 N 2nd Street Yakima, WA 98901 Tyrone Campbell Executive Director Callbox Training LLC. 6025 Montview Blvd. Denver, CO 80207 The parties shall provide written notification of any change in the information stated above. Indemnification and Hold Harmless 1. Callbox LLC. agrees to protect, defend, indemnify and hold haiinless the City, its elected officials, officers, employees, agents, and volunteers from any and all claims, demands, losses, liens, liabilities, penalties, fines, lawsuits, and other proceedings and all judgments, awards, costs and expenses (including reasonable costs and attorney fees) resulting from death or bodily injury to any person or damage or destruction to a third party or third parties to the extent caused by any negligent act and/or omission of Callbox LLC., its officers, employees, agents, volunteers and/or subcontractors, arising out of the performance of this Contract. Callbox Training LLC. / Yakima Police Department, Yakima, Washington Scope — Page 5 2. If the negligence or willful misconduct of both Callbox LLC. and the City (or a person identified above for whom each is liable) is a cause of such third party claim, the loss, cost, or expense shall be shared between Callbox LLC. and the City in proportion to their relative degrees of negligence or willful misconduct and the right of indemnity will apply for such proportion. 3. Nothing contained in this Section or this Contract shall be construed to create a liability or a right of indemnification in any third party. Jurisdiction and Venue This Contract shall be governed by and construed in accordance with the laws of the State of Washington. The venue for any action to enforce or interpret this Contract shall lie in a court of competent jurisdiction in Yakima County, Washington. Confidentiality Callbox LLC. agrees to keep confidential all terms and scope of service contained in this document and any supporting documentation to the extent permitted by and in accordance with RCW 42.56 "The Washington Public Records Act". IN WITNESS WHEREOF the parties have entered into this Scope/Agreement/Contract on the latest date and year shown on the date line listed below. Robert Harrison City Manager CONTRA OLrl Tyrone Campbell, Executive Director Callbox Training LLC. September 22, 2020 Date Callbox Training LLC. / Yakima Police Department, Yakima, Washington I Scope— Page 6