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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 8.
For Meeting of: October 6, 2020
ITEM TITLE: Resolution extending the Coronavirus Relief Funds
(CRF) Interagency Agreement with the Department of
Commerce to November 30, 2020 with additional funding
SUBMITTED BY: Steve Groom, Director of Finance and Budget
SUMMARY EXPLANATION:
On May 20, 2020, the Washington State Department of Commerce notified the City that
Governor I nslee awarded Yakima$2,833,200 in Coronavirus Relief Funds for disaster recovery
costs incurred related to the COVI D-19 emergency.
This is authorization for the City Manager to execute an interagency agreement between the
Washington State Department of Commerce and the City of Yakima for an extension to
November 30, 2020 and approving additional funding of$1 ,416,600.
ITEM BUDGETED: No
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
Adopt Resolution.
ATTACHMENTS:
Description Upload Date Type
D resolution 9/17/ 0 0 Resolution
end ent A 9/ 1/ 00 backup Material
L Intern envy A r ent 9/1 /2020 backup Material
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RESOLUTION NO. R-2020-
A RESOLUTION accepting Contract Number 20-6541C-377 Amendment A regarding the
Coronavirus Relief Fund for Local Governments Contract provided by the
Washington State Department of Commerce, Local Government Division.
WHEREAS, on January 31, 2020, the Governor of the State of Washington issued a
Proclamation declaring a state of emergency due to the number of confirmed cases of the
Coronavirus disease 2019 (COVID-19) in the State of Washington and the serious nature of the
effects of COVID-19 on the population; and
WHEREAS, on March 12, 2020, the Yakima County Commissioners declared a state of
emergency in Yakima County as a result of confirmed cases of COVID-19 in Yakima County,thus
enabling Yakima County to take extraordinary measures to address the threat of COVID-19 to
the public health and safety; and
WHEREAS, on March 13, 2020,the Mayor declared and the City Council approved a state
of emergency in the City of Yakima as a result of confirmed cases of COVID-19 in Yakima, thus
enabling the City of Yakima to take extraordinary measures to address the threat of COVID-19 to
the public health and safety; and
WHEREAS, the City has applied for federal and/or state emergency disaster assistance
funding to provide financial support to areas of the City's operations budgets negatively affected
and impacted by the City's response to COVID-19, as well as to provide assistance to the
community resulting from responses to the pandemic; and
WHEREAS, the City of Yakima was allocated $2,833,200 by Washington State Governor
Inslee in 2020 to provide funds to reimburse costs incurred due to the COVID-19 public health
emergency during the period of March 1, 2020 through October 31, 2020; and
WHEREAS, on July 7, 2020, the City Council executed Contract Number 20-6541C-377
for reimbursement and provision of economic support to those suffering from employment or
business interruptions due to COVID-19 related business closures; and
WHEREAS, in accordance with Amendment A to Contract Number 20-6541C-377,
attached hereto and incorporated herein by this reference the City of Yakima has been allocated
an additional $1,416,600 from the Coronavirus Relief Fund for Local Governments to provide
funds to reimburse costs incurred due to the COVID-19 public health emergency, together with
an extension of the reimbursement program to November 30, 2020; and
WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and
its residents to accept the Coronavirus Relief Fund for Local Governments Contract Amendment
A, subject to the grant assurances and conditions outlined in the grant guidelines; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA:
The City Council of the City of Yakima hereby accepts Contract Number 20-6541C-377
Amendment A, Coronavirus Relief Fund for Local Governments Grant as awarded and authorizes
and directs the City Manager to execute any necessary documents to accept the contract and
pursue reimbursement of funds expended.
3
ADOPTED BY THE CITY COUNCIL this 6th day of October, 2020.
ATTEST: Patricia Byers, Mayor
Sonya Claar Tee, City Clerk
Amendment
Contract Number: 28-6541 C-377
Amendment Number: A
Washington State Department of Commerce
Local Government Division
Community Capital Facilities Unit
Coronavirus Relief Fund for Local Governments
1. Contractor 2. Contractor Doing Business As(optional)
Yakima
129 North 2nd Street
YAKIMA,Washington 98902
3. Contractor Representative(only if updated) 4. COMMERCE Representative(only if updated)
Steve Groom Janet Eaton PO Box 42525
Director of Finance and Budget Project Manager 1011 Plum St SE
(509)576-6644 (360)725-3166 Olympia,WA 98504-2525
steve.groom@yakimawa.gov Fax 360-586-5880
janet.eaton@commerce.wa.gov
5. Original Contract Amount 6.Amendment Amount 7.New Contract Amount
(and any previous amendments)
$2,833,200.00 $1,416,600.00 $4,249,800.00
8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date
Federal:X State: Other: N/A: Date of Execution November 30, 2020
11. Federal Funds(as applicable): Federal Agency: CFDA Number:
$4,249,800.00 US Dept. of the Treasury 21.019
12.Amendment Purpose:
To provide additional funding for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019
(COVID-19)during the period of March 1, 2020 thru November 30, 2020. Final invoices must be received by December 15, 2020.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms
of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date
and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract
Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment
"A"—Scope of Work,Attachment"B"—Budget&Invoicing, Attachment"C"—A-19 Certification,Attachment"D"—A-19
Activity Report. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between
COMMERCE and the Contractor. Any reference in the original Contract to the "Contract" shall mean the"Contract as Amended".
FOR CONTRACTOR FOR COMMERCE
Robert Harrison, City Manager Mark K. Barkley,Assistant Director,Local Government Div
Date Date
APPROVED AS TO FORM ONLY
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Department of Commerce
5
Amendment
This Contract is amended as follows:
Contract amount has been increased by $1,416,600.00.
Contract end date has been extended from October 31, 2020 to November 30,
2020.
Final reimbursement request must be received by December 15, 2020.
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE
AND EFFECT.
2
6
Washington State
....° Departmensnint of
*
Interagency Agreement with
City of Yakima
through
the Coronavirus Relief Fund for Local Governments
For
Costs incurred due to the public health emergency with respect to
the Coronavirus Disease 2019 (COVID-19) during the period of
March 1, 2020 thru October 31, 2020.
Start date: March 1, 2020
7
TABLE OF CONTENTS
Special Terms and Conditions
1,
2. Acknowledgement of Federal Funding ... . . 1
3. Contract Management . 1
6. Indirect Costs... ..............
7. Billing Procedures and Payment 1
8, Audit 2
10. ..3
11.
General Terms and Conditions
All Writings Contained Herein ......,..5
3. Amendments. 5
4. Assig nmerit 5
5. Confidentiality and Safeguarding of Information 5
6. Copyright. 6
'7. • 6
10, Licensing,Accreditation and Registration 7
11. Recapture 7
12. Records Maintenance... 7
13.
14. Severability 7
15. Subcontracting7
16. Survival 8
17. Termination for Cause 8
18. Termination for Convenience. 8
19. Termination Procedures 8
20. Treatment of Assets 9
21. Waiver,. .10
Attachment A,Scope of Work 11
Attachment B, Budget& Invoicing 13
Attachment C,A-19 Certification .14
Attachment D,A-19 Activity Report .18
8
FACE SHEET
Contract Number: 20-6541C-377
Washington State Department of Commerce
Local Government Division
Community Capital Facilities Unit
Coronavirus Relief Fund for Local Governments
1.Contractor 2.Contractor Doing Business As(optional)
City of Yakima
129 North 2nd Street
Yakima,Washington 98901
3.Contractor Representative 4.COMMERCE Representative
Steve Groom Karma Shannon Lawson P.O. Box 42525
Director of Finance and Budget Project Manager 101 l Plum Street SE
(509)576-6644 (360)810-0185 Olympia, WA 98504-
Steve.groorrt4uyakimawa.gov Fax 360-586-5880 2525
karma.shannonlawson :commerce.wa.gov
5.Contract Amount 6.Funding Source 7.Start Date 8.End Date
$2,833,200,00 Federal:X State: Other: N/A: March I,2020 October 31,2020
9.Federal Funds(as applicable) Federal Agency: CFDA Number: Indirect Rate(if applicable):
2,833,200.00 US Dept.of the Treasury 21.999 10.00%
............
10.Tax ID# 11.SWV# 12.UBI# 13.DUNS f!
XXXXXXXXXXXXXX SWV0007122-03 397005272 NiA
14.Contract Purpose
To provide funds for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019(COVID-19)
during the period of March 1,2020 thru October 31,2020,Final invoices must be received by November 15.2020.
15. Signing Statement
COMMERCE,defined as the Department of Commerce,and the Contractor.as defined above,acknowledge and accept the terms of
this Contract and Attachments and have executed this Contract on the date below and warrant they are authorized to hind their
respective agencies. The rights and obligations of both parties to this Contract are governed by this Contract and the following
documents hereby incorporated by reference:Attachment"A"—Scope of Work,Attachment"B"—Budget&Invoicing,Attachment
"C}—A-19 Certification,Attachment"D"—A-I9 Activity Report
FOR CONTRACTOR FOR COMMERCE
Alex Meyerho 3;Interim City' tanager . Mark .Barkl y,As.istant Director.Local Government Division
J-14 ttit° lAbtriA)
Date Date
CITY CONTRACT NO' 70—J I7 APPROVED AS TO FORM ONLY BY ASSISTANT
RESOLUTION NO: 2-212.227 079 ATTORNEY GENERAL 05-01-2020.
APPROVAL ON FILE.
lii
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEOGpALFUN0S
1. AUTHORITY
COMMERCE and Contractor enter into this Contract pursuant to the authority granted by the |ntadoca|
Cooperation Act, Chnpter39.34 RCVV�
2. ACKNOWLEDGMENT OF FEDERAL FUNDS
Funds under the Contract are made available and are subjectto Section 601(a)of the Social Security
Act,as amended by section 5001 of the Coronavirus Aid, Relief, and Economic Security Act(CARES
AoV. and Title V and V| uf the CARES Act.
The Contractor agrees that any publications (whtten, vimua|, or sound) but excluding press re|oaueo,
newsletters, and issue analyses, issued by the Contractor describing programs or projects funded in whole
or in part with federal funds under this Contrac1, ohoU contain the following statements:
"This project was supported by a grant awarded by U8 Department of the Treasury. Points of
view in this document are those of the author and do not necessarily represent the official position
or pn|ioiao of the US Department of the Treasury. Grant funds are administered by the Local
Government Coronavirus Relief Fund thru the Washington State Department of Commerce."
3' CONTRACT MANAGEMENT
The Representative for each of the parties ahoU be responsible for and shall be the contact person for all
communications and billings regarding the performance wf this Contract.
The Representative for COMMERCE and their contact information are identified on the Face Sheet of
this Contract,
The Representative for the Contractor and their contact information are identified on the Face Sheet of
this Contract.
4. COMPENSATION
COMMERCE shall pay an amount not to exceed the contract amount listed on the Face Sheet for the
performance of all things necessary for or incidental to the performance of work under this Contractas set
forth in the Scope nf Work (Attachment A),
S. EXPENSES
Contractor shall receive reimbursement for allowable expenses as identified in the Scope of VVnrh
(Attachment A) orau authorized in advance by COMMERCE mareimbursable.
Travel expenses may include airfare (economy or coach class only), other transportation expenses, and
lodging and subsistence necessary during periods of required travel. Contractor shall receive compensation
for travel expenses ptcurrent state travel reimbursement rates.
G' INDIRECT COSTS
Contractor shall provide their indirect cost rate that has been negotiated between their entity and the federa I
government. If no such rate exists a de m/ninis indirect cost rage of 10% of modified total direct costs
(yNTOC)will beused.
?. BILLING PROCEDURES AND PAYMENT
COMMERCE shall reimburse the Contractor for eligible Project expenditures, up to the maximum payable
under this Contract. When requesting reimbursement for expenditures made. Contractor shall submit all
Invoice Vouchers and any required documentation electronically through C[>MN1ERCE'n Contracts
Management System (CMS), which iu available through the Secure Access Washington (SAW) portal. If
the Contractor has constraints preventing ooneso to CO[NN|ERCE'o on|inaA-1Q pnrto|, a hand copyA4$
form may be provided by the COMMERCE Project Manager upon request.
State prWashington Interagency Agreement vvrsinnVrzn1V
Department mCommerce Page
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
The voucher must be certified by an official of the Contractor with authority to bind the Contractor. The final
voucher shall bn submitted to COMMERCE nu later than November 1b. 2O2O,
COMMERCE will pay Contractor upon acceptance of services provided and receipt of properly completed
invoices,which shall be submitted tothe Representative for COMMERCE not more often than monthly,
The invoices shall describe and document, toCOMMERCE'n aadoMacdon, reimbursable expenditures as
set forth under the Scope of Work(Attachment A)and Budget& Invoicing (Attachment 8).The invoice shall
include the Contract Number mo stated pn the Face Sheet.
Each voucher must be accompanied byanA'1S Certification (AttanhmentC) and A'19Activity Report
(Attachment D). The A-1 9 Certification must be certified by an authorized party of the Contractor Vmcertify
and attest all expenditures submitted on the voucher are in compliance with the United States Treasury
Covonav|mo Relief Fund ("Fund] Guidance for 8tate, Territorial, Local, and Tribal Governments:
h#ps:0home.tnoouurY.gow/sy�tpM/�i|ao/12G/Comnovimuo'Ro|ief-Fund-Guidmnce-for-Gtate'Territoha!'Lnoa|-
and-TribeAGovnmmen\o.ociy
The A'1AActivity Report must be submitted which describes, in Excel spreadsheet and narrative form, a
detailed breakdown of the expenditures within each applicable budget sub-category identified in the
voucher, as well as o report of expenditures todate. COMMERCE will not release payment for any
reimbursement request received unless and until the A-1 9 Certification and A-1 9 Activity Report is received.
After approving the Invoice Voucher, A-18 Certification and Activity Report, COMMERCE shall promptly
remit o warrant to the Contractor,
Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt
of properly completed invoices. Payment shall be sent tothe address designated by the Contractor.
COMMERCE may, in its on|e d|oorehon, terminate the Contract or withhold payments claimed by the
Contractor for services rendered if the Contractor fails to satisfactorily comply with any term or condition of
this Contract.
No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall
be made byCOMMERCE.
Duplication of Billed Costs
The Contractor shall not bill COMMERCE for services performed under this Agreement,and COMMERCE
shall not pay the Contractor,if the Contractor is entitled to payment or has been or will be paid by any other
aource, including gosnto,for that service,
Disallowed Costs
The Contractor is responsible for any audit exceptions or disallowed costs incurred by its own organization
or that of its subcontractors,
Should the Contractor be found to spent funds inconsistent with federal laws, rules,guidelines,or otherwise
inoppvophateiy, it is the responsibility of the Contractor to reimburse Commerce for any amount spent on
disallowed costs.
8. AUDIT
Contractor shall maintain internal controls providing reasonable assurance it is managing federal awards
in compliance with |owm, regu|abono, and provisions of contracts or grant agreements that could have a
material effect on each of its federal programs; and prepare appropriate financial sb*tements, including a
schedule of expenditures of federal awards.
If the Contractor is a oubnaoipien1 and expends $750.000 or more in federal awards from any and/or all
sources in any fiscal year. the Contractor shall procure and pay for a single audit ura program-specific
audit for that fi000| year. Upon completion of each audit,the Contractor shall:
State vrWashington Interagency Agreement vursiono7zn10
Department mCommerce Page
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
A. Submit to COMMERCE the reporting package specified in OMB Super Circular CFR 200�501.
reports required by the program-specific audit guide (if app|icob}e), and o copy of any management
letters issued by the auditor.
B� Submit to COMMERCE follow-up and developed corrective action plans for all audit findings.
If the Contractor is a oubnac\pien1 and expends |auo than $750.000 in federal awards from any and/or all
sources in any fiscal year, the Contractor shall notify COMMERCE they did not meet the single audit
requirement.
The Contractor shall send all single audit documentation to aud|teWew/ccDcnnnmenoe.wm,qov.
9. DEBARMENT
A. Contractor, defined as the primary participant and it principals,certifies by signing these General Terms
and Conditions that to the best of its knowledge and belief that they:
i Are not presently debarrad, muopended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any Federal department oragency.
ii Have not within n \hree'year period preceding this Contnsd, been convicted of or had a civil
judgment rendered against them for commission of fraud or o criminal offense in connection
with obtaining, attempting to obtain, or performing a public or private agreement or transaction,
violation of Federal or State antitrust statutes or commission of embeza|ement, theM, forgmry,
bhbery, falsification or destruction of n»condo, making ta|oc otatemen1a, tax evasion, receiving
stolen pnoporty, making false doimn, or obstruction of justice;
iii Are not presently indicted for or otherwise criminally or civilly charged bymgovernmental entity
(Federal, State, or |000|) with commission of any of the offenses enumerated in paragraph
(1)(b) of federal Executive Order 12548� and
iv. Have not within m three-year period preceding the signing of this Contract had one or more
public transactions (Fedeno|. State, or |poa|)terminated for cause of default.
B. Where the Contractor is unable to certify to any of the statements in this Contract, the Contractor shall
attach an explanation to this Contract.
C. The Contractor agrees by signing this Contract that it shall not knowingly enter into any lower tier
covered transaction with a person who is debarmd, suypended, declared ine|1g|b|e, or voluntarily
excluded from participation in this covered transaction, unless authorized byCOMMERCE.
O. The Contractor further agrees by signing this Contract that it will include the clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," as foUown, without modifioeUon, in all lower der covered transactions and in all
solicitations for lower tier covered transactions:
LOWER TIER COVERED TRANSACTIONS
i. The lower tier Contractor cenUfiea, by signing this Contract that neither it nor its principals is
presently debmrnad, oumpended, proposed for debarment, declared ine|igUnle, or voluntarily
excluded from participation in this transaction by any Federal department oragency.
ii. VVhone the lower der Contractor is unable to certify to any of the statements in this Con1nact,
such contractor shall attach an explanation to this Contract.
G. The terms covered kn*nsaokimn, debarred,suspended, ineligible, lower tier covered transaction,
pmrmwn, primary covered transaction, principal,and voluntarily excluded, as used in this section,
have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive
Order 12549, You may contact COMMERCE for assistance in obtaining a copy of these regulations.
10. LAWS
The Contractor shall comply with all applicable |owm, ordinances, oodeo, regu|mdono, and policies oflocal,
atate, and federal gnvemmen1s, as now or hereafter amended, inc|uding, but not limited to:
State vfWashington Interagency Agreement vemipnoreu1e
Department mCommerce Page
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SPECIAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
United States Laws, Regulations and Circulars (Federal)
Contractor shall comply with Uniform Administrative Requirements, Cost Principles,and Audit Requirement
for Federal Award, 2 CFR 200, Subpart F—Audit Requirements.
Contractor shall comply with the applicable requirements of 2 CFR Part 200, including any future
amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget
(OMB) Circular or regulation.
Contractor shall comply with Omnibus Crime Control and Safe streets Act of 1968,Title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of
1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The
Department of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28
C,F.R. Part 35 and 39,
11. ORDER OF PRECEDENCE
In the event of an inconsistency in this Contract, the inconsistency shall be resolved by giving precedence
in the following order:
• Applicable federal and state of Washington statutes and regulations
• Special Terms and Conditions
• General Terms and Conditions
• Attachment A— Scope of Work
• Attachment B—Budget & Invoicing
• Attachment C—A-19 Certification
• Attachment D—A-19 Activity Report
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 4
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
t DEFINITIONS
As used throughout this Contract, the following terms shall have the meaning set forth below:
A, "Authorized Representative" ohd| mean the Director and/or the designee authorized in writing to
act on the Director's behalf.
B� ^COKAMERCE^shall mean the Department ofCommerce.
C. "Contract" or "Agreement" means the entire written agreement between COMMERCE and the
Controdor, including any ottochmenta, dooumento, or moteho|o incorporated by reference. E-mail
or facsimile transmission of signed copy of this contract ohoU be the same as delivery of an
original.
O� "Contractor" shall mean the entity idandfied on the face sheet performing service(s) under this
Contract, and shall include all employees and agents of the Contractor.
E. ''Pamono| Information" shall moan information identifiable bzany peraon, inc|uding, but not limited
to, information that relates toapenonn's name,health, finanoes.education, business, use orreceipt
of governmental services or other acUvitimo, addnmsoeo, telephone numbwro, social security
numbers, driver license numbers, other identifying numbers, and any financial identifiers.
F. ^Sbahe'' shall mean the state ofWashington,
& "Subcontractor" shall mean one not in the employment of the Contnamtor, who is performing all or
part of those services under this Contract under a separate contract with the Contractor. The terms
^oubcontrmctur' and ~nubcpntractors" mean subcontrador(s) in any tier,
2. ALL WRITINGS CONTAINED HEREIN
This Contract contains all the terms and conditions agreed upon by the parties. No other
undostondingo, onm| or nthamior, regarding the subject matter of this Contract shall be deemed to
exist orho bind any of the parties hereto.
3. AMENDMENTS
This Contract may be amended by mutual agreement of the parties, Such amendments shall not be
binding unless they are in writing and signed by personnel authorized to bind each of the parties.
4' ASSIGNMENT
Neither this Cnntxoot, work thenounder, nor any claim arising under this Cnnhact, shall be transferred
or assigned by the Contractor without prior written consent ofCOMMERCE.
5. CONFIDENTIALITY AND SAFEGUARDING OF INFORMATION
A. "Confidential Information" ao used in this section includes:
i All material provided to the Contractor by COMMERCE that is designated as "confidential" by
COMMERCE;
ii All material produced by the Contractor that is designated as "confidential" by COMMERCE;
and
iii All personal inhznnmdon in the possession of the Contractor that may not be disclosed under
abate or federal law,
B. The Contractor shall comply with all state and federal laws related to the use, sharing, transfer,
ao|e or disclosure of Confidential Information, The Contractor shall use Confidential Information
mn|e|y for the purposes of this Contract and nhmU not use, shane, tranofer, sell or disclose any
Confidential Information to any third party except with the prior written consent of COMMERCE or
as may be required by law.The Contractor shall take all necessary steps to assure that Confidential
Information is safeguarded to prevent unauthorized use, sharing, transfor, sale or disclosure of
Confidential Information or violation of any state or federal laws related thereto. Upon request, the
Contractor shall provide COMMERCE with its policies and procedures on confidentiality.
State orWashington Interagency Agreement ve,sionnroo,e
Department mCommerce Page
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERAL FUNDS
COMMERCE may require changes to such policies and procedures as they apply to this Contract
whenever COMMERCE reasonably determines that changes are necessary to prevent
unauthorized disclosures. The Contractor shall make the changes within the time period specified
by COMMERCE. Upon request, the Contractor shall immediately return to COMMERCE any
Confidential Information that COMMERCE vaaomnob|y determines has not been adequately
protected by the Contractor against unauthorized disclosure.
C. Unauthorized Use or Disclosure. The Contractor shall notify COMMERCE within five (5) wurhing
days of any unauthorized use or disclosure of any confidential information,and shall take necessary
steps to mitigate the harmful effects of such use ordisclosure.
G' COPYRIGHT
Unless otherwise provided, all Motehe|w produced under this Contract shall be considered "works for
hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be
considered the author ofsuch Materials, In the event the Materials are not considered "works for hire"
under the U.S. Copyright laws, the Contractor hereby irrevocably assigns all right, title, and interest in
all Materials,including all intellectual property rights,moral rights,and rights of publicity to COMMERCE
effective from the moment of creation of such Materials.
~K4aterio|w" means all items in any format and indudeo, but is not limited to, data, report», dncumanta,
pampNeda, mdxartioemenbs, buoka, magazmwa, numeyu, utudiew, computer pnogromm, fi|mm, tepem,
and/or sound reproductions. ^Ownerohip^ includes the right to copyright, patent, register and the ability
to transfer these rights.
For Mmtedn|a that are delivered under the Contract, but that incorporate pre-existing materials not
produced under the Contract, the Contractor hereby grants to COMMERCE a nonexdusive, royalty-
free, irrevocable license (with rights to sublicense to others) in such K4atorim|a to translate, repmduoe,
distribute, prepare derivative works,publicly perform, and publicly display.The Contractor warrants and
represents that the Contractor has all rights and permissions, including intellectual property hgh1u.
moral rights and rights of publicity, necessary to grant such a license to COMMERCE.
The Contractor shall exert all reasonable effort to advise COM&0ERCE, at the time of delivery of
Materials furnished under this Contract, of all known or potential invasions of privacy contained therein
and of any portion of such document which was not produced in the performance of this Contract. The
Contractor shall provide COMMERCE with prompt written notice of each notice or claim of infringement
received by the Contractor with respect to any Ma1eho|y delivered under this Contract. COMMERCE
shall have the right to modify or remove any restrictive markings placed upon the Materials bythe
Contractor.
?' DISPUTES
In the event theta dispute eMoea under this Agreement, it shall be determined by e Dispute Board in
the following manner Each party to this Agreement shall appoint one member bothe Dispute Board.
The members so appointed shall jointly appoint an additional member hothe Dispute Board. The
Dispute Board shall review the Mmcta. Agreement terms and applicable statutes and rules and make a
determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majority
prevailing. The determination of the Dispute Board shall be final and binding on the parties hereto. As
an alternative to this process, either ofthe parties may request |nbamantkzn by the Guvernor, as
provided byRCVV43,17.33O. in which event the Governor's process will control,
8' GOVERNING LAW AND VENUE
This Contract shall be construed and interpreted in accordance with the laws of the state ofWashington,
and any applicable federal laws,and the venue of any action brought hereunder shall be in the Superior
Court for Thurston County,
State ofmmxmmglnn Interagency Agreement ve,smnnrun10
Department of Commerce pwoo 6
15
GENERAL TERMS AND CONDITIONS
� INTERAGENCY AGREEMENT
FEOERALFUNOS
9. INDEMNIFICATION
Each party »hm|| be solely responsible for the acts of its emp|oyewa, officene, and agents.
1O. LICENSING, ACCREDITATION AND REGISTRATION
The Contractor shall comply with all applicable |oca|, state. and federal |icanaing, accreditation and
registration requirements or standards necessary for the performance of this Contract,
111. RECAPTURE
In the event that the Contractor tmi|a to perform this Contract in accordance with state laws, federal
|aws, and/or the provisions of this Contxyut. COMMERCE reserves the right to recapture funds in on
amount to compensate COMMERCE for the noncompliance in addition to any other remedies available
ot law orin equity,
Repayment by the Contractor of funds under this recapture provision shall occur within the time period
specified by COMMERCE. |n the alternative, COMMERCE may recapture such funds from payments
due under this Contract.
12. RECORDS MAINTENANCE
The Contractor shall maintain booho, racordu, documents, data and other evidence relating 0uthis
contract and performance of the services described honein, including but not limited to accounting
procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature
expended in the performance of this contract,
The Contractor shall maintain records that identify, in its mccountu, all federal awards received and
expended and the federal programs under which they were received, by Catalog of Federal Domestic
Assistance (CFOA) 1d|o and number, award number and year, name of the federal mganoy, and name
of the pass-through entity.
The Contractor shall retain such records for a period of six(6)years following the date of final payment.
At no additional cost, these records, including materials generated under the contract, shall be subject
at all reasonable times to inopecbon, review oraudit by COyNMERCE, personnel duly authorized by
COMMERCE, the Office of the State Auditor, and federal and state offida|m so authorized by |avv.
regulation oragreement.
|f any litigation, claim or audit ia started before the expiration of the six(G)year period,the records shall
be retained until all litigation, claims, or audit findings involving the records have been resolved.
13. SAV|NGS
In the event funding from otaba, fndora/, or other sources is withdrawn, reduoed, or limited in anyway
after the effective date of this Contract and prior to normal comp|etion. COMMERCE may suspend or
terminate the Contract under the "Termination for Convenience" clause, without the ten calendar day
notice requirement. In lieu of termination, the Contract may be amended to reflect the new funding
limitations and conditions,
14. SEVGR&B|UTY
The provisions of this contract are intended tube severable. |f any term or provision io illegal orinvalid
for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of
the contract,
1S. SUBCONTRACTING
The Contractor may only subcontract work contemplated underthis Contract if it obtains the prior written
approval ofCOMMERCE,
If COMMERCE approves subcontracting, the Contractor shall maintain written procedures related to
subcontrmodng, as well as copies of all subcontracts and records related to subcontracts. For cause,
COMMERCE in writing may: (a) require the Contractor to amend its subcontracting procedures as they
State mWashington Interagency Agreement ve,oivnor2o10
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FEDERALFUND0
relate to this Contract; (b) prohibit the Contractor from subcontracting with a particular person or entity;
or require the Contractor to rescind or amend a subcontract.
Every subcontract shall bind the Subcontractor to follow all applicable terms of this Contract, Contractor
ohoU incorporate CFR Part20O. Subpart F audit requirements into all subcontracts. The Contractor
iu responsible to COMMERCE if the Subcontractor fails to comply wdh any applicable term orcondition
of this Contract.The Contractor shall appropriately monitor the activities of the Subcontractor to assure
fiscal conditions of this Contract. In no event shall the existence of a subcontract operate to release or
reduce the liability of the Contractor to COMMERCE for any breach in the performance of the
Contractor's duties.
Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for
claims or damages arising from a Subcontractor's performance of the subcontract.
16' SURVIVAL
The terms, conditionw, and warranties contained in this Contract that by their sense and context are
intended to survive the completion of the performance,cancellation or termination of this Contract shall
so survive.
17. TERMINATION FOR CAUSE
In the event COMMERCE determines the Contractor has failed to comply with the conditions of this
contract in o timely mannwr. COMMERCE has the right to suspend or terminate this contract, Before
suspending or terminating the contract, COMMERCE shall notify the Contractor in writing cf the need
to take corrective action. If corrective action is not taken vvhbin 30 calendar daym, the contract may be
terminated orsuspended.
|n the event uf termination or suspension, the Contractor shall be liable for damages as authorized by
law including, but not limited to, any cost difference between the original contract and the replacement
or cover contract and all administrative costs directly related to the replacement oon0act, e.g, coot of
the competitive bidding, mailing, advertising and staff time.
COMMERCE naear:ew the right to suspend all or part of the contract, withhold further payments, or
prohibit the Contractor from incurring additional obligations of funds during investigation of the alleged
compliance breach and pending corrective action by the Contractor ora decision by COMMERCE to
terminate the contract. A termination shall be deemed a "Termination for Convenience" if it is
determined that the Contractor: (1) was not in default; or(2)failure tn perform was outside nfhis or her
control, fault ornegligence.
The rights and remedies of COMMERCE provided in this contract are not exclusive and are inaddition
to any other rights and remedies provided bylaw,
18. TERMINATION FOR CONVENIENCE
Except asotherwise provided in this Contract. COMMERCE may. by ten (10) business days written
notice, beginning on the second day after the mailing,terminate this Contract, in whole or in part, If this
Contract is so terminated, COMMERCE shall be liable only for payment required under the terms of
this Contract for services rendered or goods delivered prior to the effective date of termination.
19. TERMINATION PROCEDURES
Upon termination of this contract, COMMERCE, in addition to any other rights provided in this contract,
may require the Contractor to deliver to COMMERCE any property specifically produced or acquired
for the performance of such pad of this ountrou1 as has been terminated, The provisions of the
"Treatment nf Assets"clause shall apply in such property transfer,
COMMERCE ahoU pay hothe Contractor the agreed upon price, if separately otaVed, for completed
work and services accepted by COMMERCE, and the amount agreed upon by the Contractor and
COMMERCE for (i) completed work and services for which no separate price is stated, (i0 partially
completed work and oervicea. (iii) other property ur services that are accepted by COMMERCE, and
(iv) the protection and preservation of property, un|aoo the termination \o for default, in which case the
Authorized Representative shall determine the extent of the liability of COMMERCE, Failure to agree
State v,Washington Interagency Agreement venuonoruo10
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GENERAL TERMS AND CONDITIONS
INTERAGENCY AGREEMENT
FGOERALFUNOS
with such determination shall be a dispute within the meaning of the"Disputes" clause of this contract,
COMMERCE may withhold from any amounts due the Contractor such sum as the Authorized
Representative determines tobe necessary toprotect COMMERCE against potential loss orliability.
The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law or under this contract.
After receipt of a notice of termination, and except as otherwise directed by the Authorized
Representative, the Contractor shall:
A. Stop work under the contract on the date, and hz the extent specified, in the notice;
B. Place no further orders or subcontracts for matoho|o, oenvicea, or facilities except as may be
necessary for completion of such portion of the work under the contract that is not terminated;
C. Assign to COMMERCE, in the manner, at the dmes, and to the extent directed by the Authorized
Bepnamentabvo, all of the hghto, dde, and interest of the Contractor under the orders and
subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or
pay any or all claims arising out of the termination of such orders and subcontracts;
Q. Settle all outstanding liabilities and all claims arising out of such termination of orders and
oubountraoto, with the approval or ratification of the Authorized Representative to the extent the
Authorized Representative may nyquire, which approval or ratification oho|| be final for all the
purposes of this clause;
E. Transfer title to COMMERCE and deliver in the manner,at the times,and to the extent directed by
the Authorized Representative any properly which, if the contract had been completed, would have
been required toba furnished toCOMMERCE;
F. Complete performance cf such part of the work ao shall not have been terminated by the Authorized
Representative; and
G. Take such action as may be necemoary, or as the Authorized Representative may d|rect, for the
protection and preservation of the property related to this controot, which is in the possession of
the Contractor and in which the Authorized Representative has or may acquire an interest.
20. TREATMENT OF ASSETS
Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property
furnished by the Contractor,for the cost of which the Contractor is entitled to be reimbursed as a direct
item of cost under this contract, shall pass to and vest in COMMERCE upon delivery of such properly
by the Contractor.Title to other property,the cost of which is reimbursable to the Contractor under this
contract, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the
performance of this contract, or (ii) commencement of use of such property in the performance of this
contract, or (iii) reimbursement of the cost thereof by COMMERCE in whole orin part, whichever first
occurs.
A. Any property of COMMERCE furnished to the Contractor shall, unless otherwise provided herein
ur approved by COMMERCE, be used only for the performance of this contract.
B. The Contractor shall be responsible for any loss or damage to property of COMMERCE that results
from the negligence ofthe Contractor or which results from the failure on the part mf the Contractor
to maintain and administer that property in accordance with sound management practices.
C. |f any COMMERCE property |o lost,destroyed ur damaged,the Contractor shall immediately notify
COMMERCE and shall take all reasonable steps toprotect the property from further damage.
Q. The Contractor shall surrender to COMMERCE all property of COMMERCE prior to settlement
upon completion, termination or cancellation of this contract
All reference to the Contractor under this clause shall also include Contractor's employees, agents
or Subcontractors.
State v,Washington Interagency Agreement Version 072019
Department of Commerce Page
18
GENERAL TERMS AND CONDITIONS'
INTERAGENCY AGREEMENT
FEDERAL FUNDS
21. WAIVER
Waiver of any default or breach shall not be deemed to be a waiver of any subsequent defaulter breach.
Any waiver shall not be construed to be a modification of the terms of this Contract unless stated to be
such in writing and signed by Authorized Representative of COMMERCE.
State of Washington interagency Agreement Version 072019
Department of Commerce Page 10
19
Attachment
Scope dyWork
This funding i# made available under section 6O1 of the Social as added by section 5001
of the Cononawjrua Aid, Relief, and Economic Security Act ('CARES Act") and Section Vand V| of the
CARES Act, for costs incurred due to the public health emergency with respect to the Coronavirus Disease
2019 (COVID-11 9). Under the CARES Act, the Coronavirus Relief Fund may be used to cover coststhat:
1. Are necessary expenditures incurred due to the public health emergency with respect kothe
Cwn;nmvirus Disease 2Oi'9(CO*1D-19)| AND
2. Are not accounted for in the budget most recently approved aswf March 27~ 283P (the date
of enactment of the CARES Act)for the State orgovernment.
These funds may be used to reimburse for expenditures incurred during the period of March 1, 2020 thru
[>c131. 2020. Please note: In order to ensure all funds have been fully utilized prior to the US|
Treasury's December 30, 2020 end date, the State of Washington must closeout contracts by October
31. 2O2O"All final requests for reimbursement must be received no later than November 15, 2Q2O.
Expenditures must be used for necessary actions taken to respond to the public health emergency. These
may include expenditures incurred to allow the local government to respond directly to the emergency, such
as by addressing medical orpublic health needy, as well as expenditures incurred tprespond hn second-
order effectsoftheernerQenoy. eucMaabypnov|d1ngeuonmm)omupporttothoaeeuffer|ngfrornemp|oyment
or business interruptions duetoC0V|D-YA-ne|atod business dosures.
Funds may not be used to fi|| shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not
a permissible use of Fund payments,
Payments may be used only to cover costs not accounted for in the budget most recently approved as of
yNarch27. 203O-Acost meets this requirement ifeither:
1. The cost cannot lawfully be funded using aline item, allotment, or allocation within that budget;[)Fl
2. The cost is for substantially different use from any expected use of funds in such a line item`
allotment, orallocation,
The "most recently approved" budget is the enacted budget for the relevant fiscal period for the particular
government, A cost is not considered to have been accounted for in a budget merely because it could be
met using abudgetary stabilization fund, rainy day fund, q[similar reserve account.
Allowable expenditures imc|udo, but are not limited to:
f. Medical expenses such as:
a, COVID-1 9-related expenses of public hospitals, clinics, and similar facilities.
b� Expenses of establishing temporary public medical facilities and other measures to increase
CC)V|n-18 treatment capacity, including related construction costs.
c. Costs mf providing C{jV|D^1B testing, including sero|ogica|testing,
d� Emergency medical response expenses including emergency medical transportation, related
toC{}V|O48.
e. Expenses for establishing and operating public telemedicine capabilities for COVID-119-related
treatment,
2, Public health expenses such as:
State of Washington Interagency Agreement vorxionnrzn10
Department orCommerce paop 11
oo
Attachment A
a. Expenses for communication and enforcement by State. territorial, local, and Tribal
governments of publichealth orders related tACQV|D'18.
b, Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police ofVoeny,
social workers, child protection services, and child welfare officers, direct service providers for
older adults and individuals with disabilities in community settings, and other public health or
safety workers in connection with the COV|O'19public health emergency,
c. Expenses for disinfection of public amaoo and other facilities, e.g., nursing homes, in response
to the COY|D-10 public health emergency.
d. Expenses for technical assistance to local authorities or other entities on mitigation of COV|O'
18-re|atedthoemtotopubUc health and safety.
e. Expenses for public safety measures undertaken in response hoCDY|D'1g`
f. Expenses for quarantining individuals,
3. Payroll expenses for public safety, public hea|th, health ce,e, human senvices, and similar
employees whose services are substantially dedicated to mitigating or responding to the COV|O
19 public health emergency.
4. Expenses ofactions to facilitate compliance with C(JV|r-19-,e|ated public health measuras, such
as:
m. Expenses for food delivery to residents, including, for ka senior citizens and other
vulnerable populations,to enable compliance with C[)VlD-fg public health precautions.
b. Expenses to facilitate distance learning, including technological improvements, in connection
with school closings to enable compliance with CDV|D'18 precautions.
c. Expenses to improve to|ework capabilities for public employees to enable compliance with
COV|D'1g public health precautions.
d. Expenses of providing paid sick and paid family and nned1co| leave to public employees to
enable compliance with C0V|D'19 public health precautions.
e. COV|U-18-related expenses of maintaining state prisons and county jails, including as relates
to sanitation and improvement of social distancing measures, to enable compliance with
COV|O'1Q public health precautions.
f. Expenses for care for homeless populations provided to mitigate COVID-1 9 effects and enable
compliance with C[)V|O^19public health precautions,
5' Expenses associated with the provision gf economic support in connection with the COV|D'18
public health emergency, such as,
a. Expenditures related tothe provision of grants to small businesses to reimburse the costs of
business interruption caused by required closures.
b' Expenditures related 1oo State,territorial, local, or Tribal government payroll support program.
c Unemployment insurance costs related to the COVID-1 9 public health emergency if such costs
will not be reimbursed by the federal government pursuant tothe CARES Act orotherwise.
OL Any cdherC[)V|D-1Q're|eted expenses reasonably necessary to the function of government that
satisfy the Fund's eligibility criteria.
State of Washington Interagency Agreement ««'uon«7y01e
Department nfCommerce PoAo1u
21
Attachment B
Budget&Anvvioing
The Contractor shall determine the appropriate budget and use cf funds within the following G budget
categories and their sub-uategohes:
1. Medical
Z Public Health
3. Payroll
4, Actions bo Comply with Public Health Measures
5, Economic Support
G� Other Cov|d'18Expenses
The Contractor shall submit invoice reimbursement requests to the Commerce Representative using the
Commerce Contract Management System's (CMS) Online A-19 Portal, Each reimbursement request must
inc|ude�
1. A-1 9 Certification form—An authorized party of the local government will certify each invoice(Al 9)
submitted for reimbursement and mdamt that all incurred expenditures meet the US Treasury
Department's guidance: httns:8home.heas4rV.gov/uyotem/fi}es/138/Coronavirus'Rs4hef-Fund.-
(]uidance-for-State-Terdt ho|-Local-oUd-T���I.-.Governments,pdf
2' A'1O Activity Report
3. A detailed breakdown of the expenditures incurred within each applicable budget sub-category on
the A-19 Activity Report.
The A,19 Certification and Activity Report templates will be provided with the executed nontnmoL The
documents are included inAttachment C and Attachment D for reference.
Receipts and proof cf payment for costs incurred do not need to be submitted with A'18o� AN contractors
are required bomaintain accounting records in accordance with state and federal |am/o. Records must be
sufficient to demonstrate the funds have been used in accordance with section 601(d)of the Social Security
Act, Commerce reserves the right to audit any costs submitted for reimbursement. The Contractor shall
comply with Commerce A-19 audits and provide the appropriate records upon request.
State of Washington Interagency Agreement vommno72om
Department mCommerce paoo1x
22
Attachment C
LOCAL GOVERNMENT CORONAVIRUS RELIEF FUNDS
CERTIFICATION
M am the 81+of 40000410011010010 ,and I certify that:
1. I have the authority and approval from the governing body on behalf of the Local
Government to request reimbursement from the Department of Commerce
(Commerce)per contract number 4s11ii 1�lfrF ** '=1frlfrom the
allocation of the Coronavirus Relief Fund as created in section 5001 of H.R,748,the
Coronavirus Aid,Relief,and Economic Security Act(*CARES Act")for eligible
expenditures included on the corresponding A-19 invoice voucher for report period
2. I understand that as additional federal guidance becomes available,a contract
amendment to the agreement between Commerce and the Local Government may
become necessary.
3. I understand Commerce will rely on this certification as a material representation in
processing this reimbursement.
4. I certify the use of funds submitted for reimbursement from the Coronavirus Relief
Funds under this contract were used only to cover those costs that:
a. Are necessary expenditures incurred due to the public health emergency with
respect to the Coronavirus Disease 2019(COVID-19);
b. W�,µre not accounted for in the budget most recently approved as of March 27,2020;
and
c. Were incurred during the period that begins on March 1,2020,and ends on October
( 31,2020.
5. I understand the use of funds pursuant to this certification must adhere to official
federal guidance issued or to be issued on what constitutes a necessary expenditure.
We have reviewed the guidance established by U.S.Department of the Treasury'and
certify costs meet the required guidance.Any funds expended by the Local Government
or its subcontractor(s)in any manner that does not adhere to official federal guidance
shall be returned to the State of Washington.
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 14
23
Attachment C
\I CA)1;ERNAITNT coI ox.WIRT,t5 PEI.II I R-NDS C EP Tricig....1 i
Pouv
b. I understand the Local Government receiving funds pursuant to this certification shall
retain documentation of all uses of the funds,including but not limited to invoices
and/or sales receipts in a manner consistent with§200.333 Retention requirements for
records of 2 CFR Part 200 Uniform Administrative Requirements,Cast Principles,and
Audit Requirements far Federal Awards(Uniform,Guidance) Such documentation shall
be produced to Commerce upon request and may be subject to audit by the State
Auditor.
7. I understand any funds provided pursuant to this certification cannot be used as a
}
revenue replacement for lower than ext ted tax or other revenue collections.
8- I understand funds received pursuant to this certification cannot be used for
expenditures for which the Local Government has received any other emergency WtV3D
19 supplemental funding(whether state,federal or private in nature)for that same
expense.
I certify that I have read the above certification and my statements contained herein are true
and correct to the best of my knowledge.
}
Printed Name
Title
Signature
Date:
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 15
24
Attachment D
CRF A-it Activity Report
INSTRUCTIONS
INSTRUCTIONS:
A completed CRF A-19 Certification and Activity Report must be submitted with each A-19 reimbursement request.
The A-19 Activity Report must be submitted as an Excel spreadsheet,not a PDF.You must also include a detailed
breakdown of the individual expenditures reported in Column F for each applicable sub-category included on the A-19
Activity Report.
There are 6 primary budget categories;
1.Medical Expenses
2.Public Health Expenses
3,Payroll expenses for public employees dedicated to COVID-19
4.Expenses to facilitate compliance with COVID-19-measures
5,Economic Supports
6.Other COVID-19 Expenses
Each primary budget category includes sub-categories and provides an option to add"other°sub-categories not
listed.
Follow the below instructions when completing the A-19 Activity Report:
1 REPORT PERIOD-Enter the report period into Cell D1 of the A-19 Activity Report.
a This should match the report period entered on the corresponding A-19,
b Report period should include MM/YY to MM/YYYY,i.e.03/20,March 2020,012020,etc.
2 COLUMN E- Enter the total amount of all previous reimbursement requests submitted to Commerce for each
applicable sub-category_
{ 3 COLUMN F- Enter the total amount being requested in the current reimbursement request for each applicable
sub-category.
4 COLUMN H:USE OF FUNDS You must include a general description of the use of the funds being requested
for each applicable sub-category.Keep descriptions as concise as possible,but include adequate context to
demonstrate haw these funds helped address the COVID-19 emergency.If applicable,please consider:
a Providing a brief description of the specific activities performed.
b Identifying specific populations served.
c Identifying specific programs created or utilized.
d Including any known or intended outcomes,results,or community impacts_
5 OTHER SUB-CATEGORIES-Budget categories 1-5 include a placeholder to add an additional sub-category if
necessary.
a Enter a Title for other expenses added within the appropriate budget category.
b Enter titles into Cells: D110,D19,D27,D36,and D41.
c There is only one"other"placeholder in each budget category section.Please combine multiple"other"sub-
categories added to the same budget category.
6 OTHER BUDGET CATEGORIES-Budget category 6 is where you should include any eligible expenditures
Mat don't fall under budget categories 1-5.
a Enter a Title for these"other"expenses within budget category 6,
b Enter titles into Cells D44 D48_
c There are only 5 entry fields available within Budget Category 6,
State of Washington Interagency Agreement Version 072019
Department of Commerce Page 16
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