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Home My WebLink About10/06/2020 04E Signalization & Improvements at S. 64th Ave and Ahtanum; Agreement with ESF Solutions, LLC a\'4\lyy bxk ik 1 1-:41 PPPPPP+Pd s' lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.E. For Meeting of: October 6, 2020 ITEM TITLE: Resolution authorizing a contract with ESF Solutions, LLC for signalization & related improvements at So. 64th Avenue and Ahtanum Road SUBMITTED BY: Scott Schafer, Director Public Works Bob Desgrosellier,Acting Chief Engineer 575-6228 SUMMARY EXPLANATION: In October 2016, the City accepted $497,375 of Congestion Mitigation &Air Quality(CMAQ) Federal Funding through the Yakima Valley Conference of Governments for the construction of traffic signals and other improvements at the intersection of S. 64th Avenue and Ahtanum Road. Use of these CMAQ funds requires a minimum 13.5% match by the City of Yakima to be funded by the Arterial Street Fund. Signalizing the intersection will improve air quality, safety, and traffic flow at the vicinity of S. 64th Ave and Ahtanum Road. Construction of curb and gutter, sidewalks, street lighting,ADA ramps, crosswalks and striped 5-foot-wide bike lanes will also improve safety for pedestrians and bicyclists. City staff used the state bidding process to advertise for bids. Bids were opened on September 17, 2020 with ESF Solutions, LLC having submitted the lowest bid in the amount of $502,413. Staff respectfully requests that Yakima City Council approve the Resolution for the City Manager to execute the attached Contract with ESF Solutions, LLC in the amount not to exceed $502,413. It is anticipated that this project will begin construction in late October and be completed in spring 2021 . ITEM BUDGETED: Yes STRATEGIC PRIORITY: Public Safety APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Adopt Resolution ATTACHMENTS: 2 Description Upload Date Type D Rosoluhon-54th S.Antanum 9/21/2020 Ftcsolnhon D Contract-ESE Soluboast LLC 921/2020 CrIntract 3 RESOLUTION NO. R-2020- A RESOLUTION authorizing a contract with ESF Solutions, LLC, City Project No. 2474, for signalization and improvements at So. 64'h Avenue and Ahtanum Road. WHEREAS, in 2016, the Yakima Valley Conference of Governments Board approved $497,375 of CMAQ funding for the City of Yakima's 64'h Avenue & Ahtanum Road Intersection Improvements; and WHEREAS, the City has prepared the plans and contract documents for the construction of the improvements, which include signalization of the intersection, curb, gutter and sidewalk, street lighting and ADA-compliant curb ramps; and WHEREAS, the City of Yakima used the procedure established by Washington State law for the bidding and awarding of public capital improvement projects; and WHEREAS, ESF Solutions, LLC submitted the low bid and has the ability to correctly install the improvements at a cost of$ 502,413; and WHEREAS, the City has budgeted for the difference between the grant and the low bid, from the Arterial Street Fund; and WHEREAS, the City's Chief Engineer has recommended awarding the contract to ESF Solutions, LLC for installing the improvements; and WHEREAS, the City Council finds that it is in the best interests of the City of Yakima and its residents to improve the safety for both vehicles, bicycles and pedestrians near the intersection and award the construction contract; now, therefore BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF YAKIMA: The City Manager is hereby authorized to execute the attached contract with ESF Solutions, in the amount of Five Hundred Two Thousand Four Hundred Thirteen Dollars ($502,413) for City Project No. 2474, which provides for the signalization and improvements at the So. 64'h Avenue and Ahtanum Road intersection. ADOPTED BY THE CITY COUNCIL this 6'h day of October, 2020. ATTEST: Patricia Byers, Mayor Sonya Clear Tee, City Clerk 4 CONTRACT THIS AGREEMENT, made and entered into in triplicate, this day of , 2020, by and between the City of Yakima, hereinafter called the Owner, and ESF Solutions, L.L.C. a Limited Liability Corporation, hereinafter called the Contractor. W ITN ESSETH: That in consideration of the terms and conditions contained herein and attached and made a part of this agreement,the parties hereto covenant and agree as follows: I. The Contractor shall do all work and furnish all tools, materials, labor and equipment for THE BID AMOUNT OF: $502,413.00, for 64th Avenue&Ahtanum Road Intersection Improvements, City Project No.2474, all in accordance with, and as described in the attached plans and specifications and the 2020 Standard Specifications for Road, Bridge, and Municipal Construction which are by this reference incorporated herein and made a part hereof, and shall perform any alterations in or additions to the work provided under this contract and every part thereof. Work shall start within ten (10)days after the Notice to Proceed and shall be completed in Forty-Five(45)working days. If work has not commenced within the ten (10) days after the Notice to Proceed, the first chargeable working day shall be the 11th day after the date on which the City issues the Notice to Proceed. If said work is not completed within the time specified, the Contractor agrees to pay to the Owner the sum specified in the Standard Specifications for each and every day said work remains uncompleted after expiration of the specified time, as liquidated damages. The Contractors shall provide and bear the expense of all equipment,work and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the City of Yakima. II. The City of Yakima hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or itemized prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. III. INDEMNIFICATION. The Contractor shall defend, indemnify, and hold harmless the City, its officers, elected officials, employees and agents from and against any and all claims, causes of action, damages, losses, and expenses of any kind or nature whatsoever, including but not limited to, attorney's fees and court costs, arising out of, relating to, or resulting from the Contractor's performance or non-performance of the services, duties and obligations required of it under this Agreement. IV. The Contractor for himself, and for his heirs, executors, administrators, successors, and assigns, does hereby agree to the full performance of all the covenants herein contained upon the part of the Contractor. V. It is further provided that no liability shall attach to the City of Yakima by reason of entering into this contract, except as expressly provided herein. IN WITNESS WHEREOF the parties hereto have caused this agreement to be executed the day and year first herein above written. Countersigned: CITY OF YAKIMA CONTRACTOR this day of _2020. ,a_ Corporation Contractor By: City Manager Attest: (Print Name) City Clerk Its (President,Owner,etc.) Address: