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Home My WebLink About09/15/2020 04G Unappropriated Funds Appropriation; Budget Amendment (Second Reading) a\'4\lyy bxk ik 1 PPd +� PPP d g. P A PPPPPP+Pd s' lii it tYlltYlA.\ta. BUSINESS OF THE CITY COUNCIL YAKIMA, WASHINGTON AGENDA STATEMENT Item No. 4.G. For Meeting of: September 15, 2020 ITEM TITLE: Ordinance amending the 2020 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various Funds for expenditure during 2020 for various purposes (Second Reading) SUBMITTED BY: Steve Groom, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jennifer Morris, Financial Services Officer SUMMARY EXPLANATION: This appropriation for prior year encumbrances is part of the annual budgeting process.Attached is an Ordinance amending the 2020 Budget to provide appropriations for projects or programs that were uncertain and therefore not included at the time of the 2020 Budget adoption. There are adjustments and corrections to the 2020 Budget that are now known and are more fully described both in the cover memo and the supporting schedule. ITEM BUDGETED: NA STRATEGIC PRIORITY: Public Trust and Accountability APPROVED FOR SUBMITTAL BY THE CITY MANAGER RECOMMENDATION: Pass Ordinance ATTACHMENTS: Description Upload Date Type D Merno /24/ 00 ( r Memo D C rdinance / 0/ 00 C rdi nonce D uppo ch dine / 0/ 0 0 backup Material 2 u. A U i FINANCE TO: Mayor and City Council FROM: Steve Groom, Director of Finance and Budget Kimberly Domine, Finance Division Manager Jen Morris, Financial Services Officer DATE: August 24, 2020 RE: 3rd Quarter 2020 Budget Ordinance This budget ordinance effects course corrections based on new information for the 2020 Budget year that was not known at the time of budget adoption. Staff routinely brings budget amendments approximately quarterly to course-correct, and to be transparent and accountable. Budget amendments are a routine, recurring budget process step; staff accumulates new information anticipating to bring adjustments of this type to council on an approximately quarterly basis. Staff requests approval of adjustments and corrections to the 2020 budget that are now known that were not known at the time of adoption, per the attached detail spreadsheet, described in more detail as follows: New Revenue: 1)Washington State Department of Commerce Grant approved by council (2020-64), but was not budgeted. Increase of both Revenue and Expenditure in the General Fund for$285,000 2) Limited Tax and General Obligation and Refunding Bonds approved by council (2002-002), but budgets were not amended. Increase of both Revenues and Expenditures in the Debt Funds to Fund 272 for$7,405,000 and to Fund 281 for$552,234 3) Bureau of Justice Assistance Coronavirus Emergency Supplemental Funding approved by council (2020-063), but was not budgeted. Increase of both Revenue and Expenditure in the YPD Grant Fund 152 for$167,075 4) Other Transaction Agreement (OTA)for Use of Space and Cost Reimbursement Grant approved by council (2018-059), but was not budgeted. Increase of both Revenue and Expenditure for$16,839.79 5) Department of Ecology Grant approved by Council (2018-124), but was not budgeted. Increase of both Revenue and Expenditure in the Environmental Fund 555 for$100,716.74 3 u. A U i FINANCE Fund Balance: The adjustments and corrections to the 2020 budget that are now known that were not known at the time of adoption, are: 6) Increase REET 1 Fund 342 expenditures for Tahoma Mausoleum Reroof$70,000 7) Increase Cumulative Reserve expenditures Fund 392 for Cayenta software update and server replacement $414,000, citywide financial management system current version at end of support 8)Increase Refuse expenditures Fund 471 for Vehicle Replacement Reserve$279,768 to correct deficit in reserve fund 4 ORDINANCE NO. 2020- AN ORDINANCE amending the 2020 Budget for the City of Yakima; and making appropriations from Unappropriated Fund Balances within various funds for expenditure during 2020 for various purposes described in the attached Schedule. WHEREAS, the various funds indicated on the attached Schedule I contain Unappropriated Fund Balances available for appropriation and expenditures during 2020 in various amounts and for the purposes mentioned in the attached Schedule; and WHEREAS, at the time of the adoption of the 2020 budget it could not reasonably have been foreseen that the appropriation provided for by this ordinance would be required; and the City Council declares that an emergency exists of the type contemplated by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation herein provided; now, therefore, BE IT ORDAINED BY THE CITY OF YAKIMA: Section 1. Appropriations are hereby made, for expenditure during 2020, from Unappropriated Fund Balances in the various Funds to the various accounts and in the various amounts, and for the various specific purposes, all as specified in the Schedule attached hereto and incorporated herein. Section 2. This ordinance is one making an appropriation and shall take effect immediately upon its passage, approval and publication as provided by law and by the City Charter. PASSED BY THE CITY COUNCIL, signed and approved this 15th day of September, 2020. Patricia Byers, Mayor ATTEST: Sonya Clear Tee, City Clerk First Reading: September 1, 2020 Publication Date: Effective Date: City of Yakima 2020 Budget Amendment 3rd Quarter From Fund To Fond From Dr(Cr) To Dr(Cr) # Description Fund Account It I Name Fund I Account I NameI $ $ Ref New Revenue-offsetting increases in expenditures and revenues 152 8953452 State Dept of Commerce Grant 152 3174100 Professional Service $ (285,000.00) $ 285,000.00 1 State Dept of Commerce Grant YPD 272 8959731 Debt Proceeds 272 8157100 PFD Debt Svc $ (7,405,000.00) $ 2,770,000.00 2 Refund Debt 8167100 PFD Debt Svc $ 4,635,000.00 Refund Debt 281 8959102 Bond Proceeds-Refunded 281 8177100 Debt Ladder Truck 2008 $ (552,234.00) $ 70,000.00 Refund Debt 281 8207100 Debt Svc-Fire Stn Remodel $ 140,000.00 Refund Debt 281 8227100 Debt Svc-Downtown Futures $ 255,000.00 Refund Debt 281 8307100 Debt Ladder Truck 2008 $ 87,234.00 Refund Debt 152 8953111 Safe Streets Rev 152 3174100 Professional Service $ (167,075.00) $ 167,075.00 3 WA CARES ACT YPD Grant Other Transaction Agreement(OTA)for Use of Space and Cost 421 8953116 CARES Grant 421 2823110 Office&Operating Supplies $ (16,839.79) $ 16,839.79 4 Reimbursement 555 8953445 Dept.Of Ecology 555 5614812 R&M/Contr-Tiger Oil $ (100,716.74) $ 100,716.74 G Professional Contract Maud,Foster,Along' Ilncrease Budget Expenditures from Reserves 342 Fund Balance 342 7146376 Other Imp Parks $ 70,000.00 6 Tahoma Mausoleum Reroof 392 Fund Balance 392 6526450 Other Equipment $ 414,000.00 7 Cayenta Software Upgrade 471 Fund Balance 392 4760092 Vehicle Reserve $ 279,768.20 8 Vehicle Replacement Reserve $ (8,526,865.53) $ 1,135,633.73 8/20/2020 C:\Program Files(x86)\neevia.com\docConveittefluto\temp\NVDC\182 E8512-0729-497E-9D5F-38166BAOAC45\Yakima.13808.1.1M-_2020_3rd_Qtr_Budget_Amend ment.xlsx