HomeMy WebLinkAbout09/01/2020 06 Unappropriated Funds Appropriation; Budget Amendment (First Reading) 1
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BUSINESS OF THE CITY COUNCIL
YAKIMA, WASHINGTON
AGENDA STATEMENT
Item No. 6.
For Meeting of: September 1, 2020
ITEM TITLE: Ordinance amending the 2020 Budget for the City of Yakima; and
making appropriations from Unappropriated Fund Balances within
various Funds for expenditure during 2020 for various purposes
(First Reading)
SUBMITTED BY: Steve Groom, Director of Finance and Budget
Kimberly Domine, Finance Division Manager
Jennifer Morris, Financial Services Officer
SUMMARY EXPLANATION:
This appropriation for current year course correction is part of the annual budgeting
process.Attached is an ordinance amending the 2020 Budget to provide appropriations for
projects or programs that were not known and therefore not included at the time of the 2020
Budget adoption.
The adjustments and corrections to the 2020 Budget that are now known are more fully
described both in the cover memo and the supporting schedule.
ITEM BUDGETED: NA
STRATEGIC PRIORITY: Public Trust and Accountability
APPROVED FOR SUBMITTAL BY THE CITY MANAGER
RECOMMENDATION:
First reading of Ordinance.
ATTACHMENTS:
Description Upload Date Type
Mark 0/24/2020 ( r Mama
D rdinance /2 /202 rdinance
up rt ch ule $/24/20 0 backup Material
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FINANCE
TO: Mayor and City Council
FROM: Steve Groom, Director of Finance and Budget
Kimberly Domine, Finance Division Manager
Jen Morris, Financial Services Officer
DATE: August 24, 2020
RE: 3rd Quarter 2020 Budget Ordinance
This budget ordinance effects course corrections based on new information for the 2020 Budget
year that was not known at the time of budget adoption. Staff routinely brings budget amendments
approximately quarterly to course-correct, and to be transparent and accountable.
Budget amendments are a routine, recurring budget process step; staff accumulates new
information anticipating to bring adjustments of this type to council on an approximately quarterly
basis. Staff requests approval of adjustments and corrections to the 2020 budget that are
now known that were not known at the time of adoption, per the attached detail
spreadsheet, described in more detail as follows:
New Revenue:
1) Washington State Department of Commerce Grant approved by council (2020-64), but was not
budgeted. Increase of both Revenue and Expenditure in the General Fund for$285,000
2) Limited Tax and General Obligation and Refunding Bonds approved by council (2002-002), but
budgets were not amended. Increase of both Revenues and Expenditures in the Debt
Funds to Fund 272 for$7,405,000 and to Fund 281 for $552,234
3) Bureau of Justice Assistance Coronavirus Emergency Supplemental Funding approved by
council (2020-063), but was not budgeted. Increase of both Revenue and Expenditure in
the YPD Grant Fund 152 for$167,075
4) Other Transaction Agreement (OTA) for Use of Space and Cost Reimbursement Grant
approved by council (2018-059), but was not budgeted. Increase of both Revenue and
Expenditure for$16,839.79
5) Department of Ecology Grant approved by Council (2018-124), but was not budgeted.
Increase of both Revenue and Expenditure in the Environmental Fund 555 for$100,716.74
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FINANCE
Fund Balance:
The adjustments and corrections to the 2020 budget that are now known that were not known at
the time of adoption, are:
6) Increase REET 1 Fund 342 expenditures for Tahoma Mausoleum Reroof$70,000
7) Increase Cumulative Reserve expenditures Fund 392 for Cayenta software update and server
replacement $414,000, citywide financial management system current version at end of support
8) Increase Refuse expenditures Fund 471 for Vehicle Replacement Reserve$279,768 to correct
deficit in reserve fund
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ORDINANCE NO. 2020-
AN ORDINANCE amending the 2020 Budget for the City of Yakima; and making
appropriations from Unappropriated Fund Balances within
various funds for expenditure during 2020 for various purposes
described in the attached Schedule.
WHEREAS, the various funds indicated on the attached Schedule I contain
Unappropriated Fund Balances available for appropriation and expenditures during 2020
in various amounts and for the purposes mentioned in the attached Schedule; and
WHEREAS, at the time of the adoption of the 2020 budget it could not reasonably
have been foreseen that the appropriation provided for by this ordinance would be
required; and the City Council declares that an emergency exists of the type contemplated
by RCW 35.33.091 and that it is in the best interests of the City to make the appropriation
herein provided; now, therefore,
BE IT ORDAINED BY THE CITY OF YAKIMA:
Section 1. Appropriations are hereby made, for expenditure during 2020, from
Unappropriated Fund Balances in the various Funds to the various accounts and in the
various amounts, and for the various specific purposes, all as specified in the Schedule
attached hereto and incorporated herein.
Section 2. This ordinance is one making an appropriation and shall take effect
immediately upon its passage, approval and publication as provided by law and by the
City Charter.
PASSED BY THE CITY COUNCIL, signed and approved this 15th day of
September, 2020.
Patricia Byers, Mayor
ATTEST:
Sonya Clear Tee, City Clerk
First Reading: September 1, 2020
Publication Date:
Effective Date:
City of Yakima
2020 Budget Amendment
3rd Quarter
From Fund To Fund From Dr(Cr) To Dr(Cr) # Description
Fund I Account#I Name Fund I Account I Name $ $ Ref
New Revenue-offsetting increases in expenditures and revenues I
152 8953452 State Dept of Commerce Grant 152 3174100 Professional Service $ (285,000.00) $ 285,000.00 1 State Dept of Commerce Grant YPD
272 8959731 Debt Proceeds 272 8157100 PFD Debt Svc $ (7,405,000.00) $ 2,770,000.00 2 Refund Debt
8167100 PFD Debt Svc $ 4,635,000.00 Refund Debt
281 8959102 Bond Proceeds-Refunded 281 8177100 Debt Ladder Truck 2008 $ (552,234.00) $ 70,000.00 Refund Debt
281 8207100 Debt Svc-Fire Stn Remodel $ 140,000.00 Refund Debt
281 8227100 Debt Svc-Downtown Futures $ 255,000.00 Refund Debt
281 8307100 Debt Ladder Truck 2008 $ 87,234.00 Refund Debt
152 8953111 Safe Streets Rev 152 3174100 ProfessionalService $ (167,075.00) $ 167,075.00 3 MA CARES ACT YPD Grant
Other Transaction Agreement(OTA)for Use of Space and Cost
421 8953116 CARES Grant 421 2823110 Office&Operating Supplies $ (16,839.79) $ 16,839.79 t Reimbursement
555 8953445 Dept.Of Ecology 555 5614812 R&M/Contr-Tiger Oil $ (100,716.74) $ 100,716.74 5 Professional Contract Maud,Foster,Alongi
Ilncrease Budget Expenditures from Reserves
342 Fund Balance 342 7146376 Other Imp Parks $ (70,000.00) $ 70,000.00 6 Tahoma Mausoleum Reroof
392 Fund Balance 392 6526450 Other Equipment $ (414,000.00) $ 414,000.00 7 Cayenta Software update and server replacements
471 Fund Balance 392 4760092 Vehicle Reserve $ (279,768.20) $ 279,768.20 8 Vehicle Replacement Reserve
$ (9,290,633.73) $ 9,290,633.73
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